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HomeMy WebLinkAboutED Color Dash Run Street Closureciry of Agenda Item No: 4.c Meeting Date: May 16, 2016 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Economic Development Prepared by: Brian Auger, Events Coordinator TOPIC: Bay Area Color Dash Run on Fourth of July City Manager Approval: SUBJECT: RESOLUTION AUTHORIZING STREET CLOSURES FOR THE BAY AREA COLOR DASH ON JULY 4, 2016, FROM 5:00 AM — 12 NOON; ON FOURTH STREET FROM CIJOS STREET TO E STREET AND ON VARIOUS SURROUNDING DOWNTOWN STREETS RECOMMENDATION: Adopt Resolution BACKGROUND: Jason Jacobson owns Titanium -Racing, a Marin based company, and he is also the San Rafael High School Track Coach. Mr. Jacobson has produced high quality, innovative athletic events in Downtown San Rafael for over eight years - he created the `Downtown Miracle Mile', and the '415mile' runs, as well as the `Mad Dash to Midnight' (a New Years' Eve sober event) in Terra Linda. All events produced by Mr. Jacobson have at least one or more primary non-profit recipients. He has created dozens of successful fundraising events for local and national non -profits through safe and healthy running events in San Rafael and Marin County. DISCUSSION: The Fourth of July `Bay Area Color Dash' is a new 5K "Family Fun" event in partnership with Orangetheory Fitness. The Fourth of July Bay Area Color Dash has an exciting twist where runners go through a variety of "color blast machines" on the course route. The color blast machines demark completion of a section of the route in a fun safe way. All products used (corn starch and coloring) are 100% non-toxic and environment friendly. The colors for this Fourth of July event will be red, white, blue and orange. The event promoter will clean up the color blast areas completely after the race and restore the streets to their pre -race condition. Similar `color dash' runs are being held in other communities throughout the country as a fun way to promote family exercise and a way to raise money for charities. The San Rafael event will support two primary charities, Operation: Care and Comfort (Military Charity) and Proaeria Research Foundation (A Children's Disease Charity). FOR CITY CLERK ONLY File No.: 11-19 Council Meeting: 05/16/2016 Disposition: Resolution 14115 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paee: 2 Since this is the only Fourth of July running event in Marin County this year, it is expected to draw up to one thousand families and athletes `dashing' through our Downtown. The event will be promoted throughout the Bay Area to promote tourism in downtown San Rafael. An Expo Faire will be located on A Street for the participants and the public during and following the event. The Color Dash route is the same 5K route used in downtown successfully for several years. All streets will be monitored by volunteers. The street closures and traffic plan will be reviewed and approved by the appropriate City Staff. The event producer will provide all or most traffic management equipment. The City will supply traffic signage for detours and street closures. City Staff and the Police Department will work closely with the event producers to ensure that the public and merchants have advance notification of the parking and traffic changes. Historically these closures have not caused severe impacts on Downtown traffic patterns. In addition, since this particular event will occur on the morning of the Fourth of July holiday, staff anticipates minimal downtown traffic disruptions that day. FISCAL IMPACT: As is common with most City Special Events, any overtime expenses (i.e. Police Department) necessary for the production of the event will be paid by the event producers as part of the City's cost recovery policy. The City will be providing some in-kind services including `No Parking' signage, event planning assistance, and coordination with other City Departments. OPTIONS: 1) Adopt Resolution as presented 2) Direct staff to amend the Resolution 3) Do not approve Resolution ATTACHMENTS: Resolution RESOLUTION NO. 14115 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING STREET CLOSURES FOR THE BAY AREA COLOR DASH, JULY 4TH 2016, FROM 5:00 AM — 12 NOON; ON FOURTH STREET FROM CIJOS STREET TO E STREET AND ON VARIOUS SURROUNDING DOWNTOWN STREETS WHEREAS, the Bay Area Color Dash will occur Monday, July 4th, 2016; and WHEREAS, after reviewing plans for the event and the traffic patterns, City staff has determined and recommended that, in the interest of the safety and welfare of pedestrian and auto traffic in the Downtown area, the below street(s) should be temporarily closed to through traffic for the date and times described below, with public access to businesses to be maintained during event hours. Streets to be closed Monday, July 4th, 2016, from 5:00 a.m. to 12 noon; 1. Fourth Street from Cijos Street to E Street; 2. A Street from the parking garage to Fifth Avenue; 3. Julia Street from A Street to B Street; 4. Fourth Street from E Street to H Street ( westbound lane only); 5. H Street from Fourth Street to Fifth Avenue; 6. Fifth Avenue (eastbound lane only) from H Street to Lootens Place; 7. Lootens Place from Third Street to Fifth Avenue; 8. Cijos Street from Commercial Place to Fourth Street; and 9. City Plaza will be available as an event area as needed. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of San Rafael as follows: 1. That all of the above findings are true and correct; 2. That, pursuant to the authority of Vehicle Code section 21101(e), for the safety and protection of persons, both pedestrians and vehicle drivers, the City Council hereby authorizes the temporary closure of the above listed streets for the date and times described above. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the sixteenth day of May, 2016, by the following vote, to wit: AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None ESTHER C. BEIRNE, City Clerk ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) --> CITY COUNCIL AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT - AGENDA TOPIC] Agenda Item # Date of Meeting: 5/16/2016 From: Brian Auger Department: Economic Development Date: 5/4/2016 Topic: Event Road Closure Subject: RESOLUTION AUTHORIZING STREET CLOSURES FOR THE BAY AREA COLOR DASH, JULY 4TH 2016, 5AM 12NOON; FOURTH STREET FROM CIJOS TO E ST. AND VARIOUS SURROUNDING DOWNTOWN STREETS AS NOTED Type: ® Resolution ❑ Ordinance ❑ Professional Services Agreement ® Other: Staff Report ® Finance Director Remarks: Approved - MM 5/6 ® City Attorney Remarks: LG -Approved 5/9/16 with minor revisions. ® Author, review and accept City Attorney / Finance changes Remarks: accepted all changes, item is now final. ® City Manager Remarks: