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Home My WebLink AboutED Great Race Street ClosureCITY OF Agenda Item No: 4.d n. Meeting Date: May 16th, 2016 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Economic Development Prepared by: Brian Auger City Manager Approval: Events Coordinator TOPIC: Road Closure Details for the Great Race Start Event & Celebration SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING STREET CLOSURES FOR THE 2016 GREAT RACE START CELEBRATION ON SATURDAY, JUNE 18th , 2016 FROM 8:00 A.M. — 12 NOON ON FOURTH STREET FROM LOOTENS PLACE TO HETHERTON STREET, AND CIJOS STREET AS NEEDED RECOMMENDATION: Adopt the resolution BACKGROUND: The "Great Race" is a time -speed -distance road rally for vintage automobiles, held over fourteen days across the country. In 2006 the City of San Rafael was the official "Finish Host City" for the Great Race. Race organizers recognized San Rafael as the "Best Host City" for 2006, and awarded our San Rafael Public Library with an award of $10,000. The Great Race organizers visited San Rafael and are pleased to have contracted with the City of San Rafael to be the "Official Great Race Start City" for the 2016 Great Race. The event will be hosted by the City in partnership with the Chamber of Commerce, the Business Improvement District, and the Marin County Visitor's Bureau as well as local business sponsorship support. The 2016 Great Race does not include any City funding. ANALYSIS: In addition to the main street closures for the Great Race Start adopted on April 6th, 2016, these additional street closures on Fourth Street are only to expedite the Great Race vehicles' route to the freeway. This minimum closure is only a necessary traffic function for the short term access route to the freeway and will be reopened to the public immediately following the final Great Race participants' vehicles exit from Fourth Street. COMMUNITY OUTREACH: The Great Race Start road closure notifications will be thoroughly marketed via a number of media and partnership resources by the City of San Rafael, including The Marin County Visitors Bureau, the San Rafael Chamber of Commerce, and the Business Improvement District. Big Cat Advertising is handling all local publicity for the Great Race Start event. FOR CITY CLERK ONLY File No.: 11-19 x 4-3-592 Council Meeting: 05/16/2016 Disposition: Resolution 14116 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 FISCAL IMPACT: There will be no direct fiscal impact on the City of San Rafael. The Great Race Committee has raised all funds the for the 2016 Great Race through local sponsorships. Additional potential costs for staff time (primarily for street closures and traffic control) are estimated to be minimal and already included in the Economic Development and Police Budgets. OPTIONS: The City Council has the following options to consider on this matter: 1. Adopt resolution as written. 2. Adopt resolution with modifications. 3. Direct staff to return with more information. 4. Take no action. RECOMMENDED ACTION: Adopt Resolution ATTACHMENTS: Resolution RESOLUTION NO. 14116 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING STREET CLOSURES FOR THE 2016 GREAT RACE START CELEBRATION ON SATURDAY, JUNE 18th , 2016 FROM 8:00 A.M. — 12 NOON ON FOURTH STREET FROM LOOTENS PLACE TO HETHERTON STREET, AND CIJOS STREET, AS NEEDED WHEREAS, the 2016 Great Race Start Celebration necessitates the temporary closure of city streets on June 18th' 2016; and WHEREAS, after reviewing plans for the event and the traffic patterns, City staff has determined and recommended that, in the interest of the safety and welfare of pedestrian and auto traffic in the downtown area, the streets listed below should be temporarily closed to through traffic for the date and times specified below: 1) 8:00 a.m. — 12 noon on Fourth Street from Lootens Place to Hetherton St., and Cijos Street as needed; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Rafael as follows: 1. That all of the above findings are true and correct; 2. That, pursuant to the authority of Vehicle Code section 21101(e), for the safety and protection of persons, both pedestrians and vehicle drivers, the City Council hereby authorizes the temporary closure of the above listed streets for the date and times described above. I, Esther Beirne, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the sixteenth day of May, 2016, by the following vote, to wit: AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None Esther Beirne, City Clerk ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) --> CITY COUNCIL AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT - AGENDA TOPIC] Agenda Item # Date of Meeting: 5/16/2016 From: Brian Auger Department: Economic Development Date: 5/5/2016 Topic: Great Race Road Closure Subject: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING STREET CLOSURES FOR THE 2016 GREAT RACE START CELEBRATION ON SATURDAY, JUNE 18th , 2016 FROM 8:00 A.M. — 12 NOON ON FOURTH STREET FROM LOOTENS PLACE TO HETHERTON STREET Type: ® Resolution ❑ Ordinance ❑ Professional Services Agreement ® Other: Staff Report APPROVALS ® Finance Director Remarks: Approved - MM 5/6 ® City Attorney Remarks: LG -Approved 5/9/16 with minor corrections. ® Author, review and accept City Attorney / Finance changes Remarks: All recommended changes made, item is final. ® City Manager Remarks: