HomeMy WebLinkAboutPW Andersen Dr. At-Grade Project Engineering ServicesCITY of Agenda Item No: 4.1
na Meeting Date: May 16, 2016
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Kevin McGowan, City Manager Approval:
Interim Director of Public Works
File No.: 01.01.02.01
TOPIC: AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT
WITH NADER MANSOURIAN FOR PROFESSIONAL ENGINEERING SERVICES FOR THE
ANDERSEN DRIVE PROJECT IN AN AMOUNT NOT TO EXCEED $75,000.00
RECOMMENDATION: Adopt the resolution.
BACKGROUND: The Public Works Department has been working since 2014 to design and construct
the Andersen Drive At -Grade Crossing project. This complex and critical undertaking cannot proceed
without California Public Utility Commission (CPUC) approval.
The City is utilizing Kimley-Horn and Associates to design the crossing and develop the bid. Kimley-
Horn is currently developing 65% design level plans. City staff recently met with representatives of
Sonoma Marin Area Rail Transit (SMART) and the CPUC to discuss this crossing. The CPUC requires
additional justification for why the City has not pursued a grade separated structure before it will approve
an At -Grade Crossing concept.
ANALYSIS: Former City of San Rafael Public Works Director Nader Mansourian is uniquely qualified
to represent the City's interests with SMART and the CPUC. He has the history and technical expertise
to guide the design effort and to communicate effectively with the CPUC. Mr. Mansourian is a traffic
engineer licensed by the State of California with decades of project design and governmental experience.
Utilizing his skills will be a key element in the successful completion of this project prior to SMART
extending its service to Larkspur.
Here are examples of just a few of the tasks which require additional traffic engineering support:
Oversee the project design team (City staff, Kimley-Horn and Associates) progress in complying
with CPUC and SMART requirements.
Act as the City's liaison with the CPUC and SMART.
Seek direction from the City on significant issues that may emerge during the review process.
FOR CITY CLERK ONLY
File No.: 4-3-619
Council Meeting: 05/16/2016
Disposition: Resolution 14122
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa2e: 2
Assist City staff with the preparation and submittal of CPUC application material.
Assist the City and its design team with the preparation of technical reports and responses to
CPUC inquiries.
Testify at CPUC hearings if necessary.
Given the complexities described above it is difficult to estimate accurately the hours needed for this
contract. Much depends on CPUC requests and needs and the length of time needed for project review.
Staff has estimated a not -to -exceed number of hours and will manage the consultant contract as well as
the required engineering support agreement with Kimley-Horn.
FISCAL IMPACT: The professional engineering services contract will be paid with former
Redevelopment Agency (now Successor Agency) funds. A summary of the budget follows:
Funding Source
Successor Agency Bonds (2002 Bonds)
Successor Agency Bonds (2009 Bonds)
Successor Agency Bonds (1999 Bonds)
Total Available Funds
Expenses
Description
Design
Project management and assistance
Total Expenses to Date
Amount Note(s)
$1,459,395.86
$594,608.80
$30,744.49
$2,084,749.15
Amount Note(s)
Kimley-Horn and Associates (detailed
$507,688.29 design services)
$75,000.00 Nader Mansourian
$582,688.29
OPTIONS: The Council may choose to reject Mr. Mansourian's proposal, and direct staff to select a
different consultant. Doing so will likely delay the At -Grade Crossing approval and construction process.
ACTION REQUIRED: Staff recommends that the City Council adopt the Resolution accepting the
proposal from Nader Mansourian and authorize the City Manager to execute a professional services
agreement, in a form approved by the City Attorney, in an amount not to exceed $75,000.00.
Enclosures
1. Resolution
2. Proposed Professional Services Agreement with Nader Mansourian - Proposal attached as
Exhibit A
RESOLUTION NO. 14122
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING
AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH
NADER MANSOURIAN FOR PROFESSIONAL ENGINEERING SERVICES FOR THE
ANDERSEN DRIVE PROJECT IN AN AMOUNT NOT TO EXCEED $75,000.00
WHEREAS, Nader Mansourian, is an experienced engineer and former Public Works
Director for the City of San Rafael; and
WHEREAS, through his past work with the City of San Rafael, Nader Mansourian has
extensive background and understanding of the Sonoma Marin Area Rail Transit ("SMART")
passenger train service that will soon be serving the Counties of Sonoma and Marin, including the
City of San Rafael; and
WHEREAS, the City of San Rafael has been required to undertake numerous public works
projects to enable SMART train to operate as designed within the City of San Rafael's jurisdiction,
including planning for an At -Grade crossing at Andersen Drive; and
WHEREAS, the City of San Rafael has an immediate need for consulting services in
connection with the said City's upcoming application to the California Public Utilities Commission
("CPUC") for approval of said City's design for the at -grade rail crossing at Andersen Drive; and
WHEREAS, Nader Mansourian has the knowledge and skills necessary to provide the
consulting services needed by said City,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
RESOLVES as follows:
1. The Nader Mansourian professional services agreement is approved in an amount not
to exceed $75,000.00.
2. The City Manager is authorized and directed to execute a professional services
agreement with Nader Mansourian in a form approved by the City Attorney.
3. The City Manager is hereby authorized to take any and all such actions and make
changes as may be necessary to accomplish the purpose of this resolution.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the
foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the
Council of said City on the 16th day of May, 2016, by the following vote, to wit:
AYES: COUNCIL MEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
ESTHER C. BEIRNE, City Clerk
AGREEMENT FOR PROFESSIONAL SERVICES
FOR ENGINEERING CONSULTING SERVICSES
This Agreement is made and entered into this day of /-/a y , 20/6 ,
by and between the CITY OF SAN IZAFAEL (hereinafter "CITY"), and NADER MANSOURIAN,
an individual (hereinafter "CONSULTANT").
RECITALS
WHEREAS, CONSULTANT is an experienced engineer and former Public Works
Director for CITY; and
WHEREAS, through his past work with CITY, CONSULTANT has extensisve
background and understanding of the Sonoma Marin Area Rail Transit ("SMART") passenger train
service that will soon be serving the Counties of Sonoma and Marin, including stations in CITY;
and
WHEREAS, CITY has been required to undertake numerous public works projects to
enable SMART train to operate as designed within CITY's jurisdiction, including planning for an
at -grade rail crossing at Andersen Drive; and
WHEREAS, CITY has an immediate need for consulting services in connection with
CITY's upcoming application to the California Public Utilities Commission ("CPUC") for approval
of CITY's design for the at -grade rail crossing at Andersen Drive; and
WHEREAS, CONSULTANT has the knowledge and skills necessary to provide the
consulting services needed by CITY;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION.
A. CITY'S Project Manager. The Interim Pubilc Works Director is hereby
designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall
supervise all aspects of the progress and execution of this Agreement.
B. CONSULTANT'S Project Director. CONSULTANT shall assign a single
PROJECT DIRECTOR to have overall responsibility for the progress and execution of this
Agreement for CONSULTANT. Nader Mansourian is hereby designated as the PROJECT
DIRECTOR for CONSULTANT. Should circumstances or conditions subsequent to the execution
of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONSULTANT
shall notify the CITY within ten (10) business days of the substitution.
2. DUTIES OF CONTRACTOR.
CONSULTANT shall perform the duties and/or provide services as shown in Exhibit A.
3. DUTIES OF CITY.
CITY shall pay the compensation as provided in Paragraph 4, and provide CONSULTANT
with staff assistance and access to all CITY files and information necessary for CONSULTANT to
perform the services required under this Agreement.
4. COMPENSATION.
For the full performance of the services described herein by CONSULTANT, CITY shall
pay CONSULTANT at the rate of $150 per hour, plus necessary out-of-pocket expenses for which
CONSULTANT submits substantiating documentation, in a total amount not to exceed Seventy
Five Thousand Dollars ($75,000)
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized
invoices submitted by CONSULTANT.
5. TERM OF AGRIIEMENT.
The term of this Agreement shall commence as fo the date first hereinabove written and
shall run through June 30, 2017. Upon mutual agreement of the parties, and subject to the approval
in writing of the City Manager, the term of this Agreement may be extended on the same terms for
two additional periods of up to six (6) months.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon
thirty (30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to
cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such
notice, within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written consent
of the other.
D. Return of Documents. Upon termination, any and all CITY documents or
materials provided to CONSULTANT and any and all of CONSULTANT's documents and
materials prepared for or relating to the performance of its duties under this Agreement, shall be
delivered to CITY as soon as possible, but not later than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONSULTANT in connection with
the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may
use said property for any purpose, including projects not contemplated by this Agreement.
8. INSPECTION AND AUDIT.
Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONSULTANT in connection
with its performance of its duties under tliis Agreement. CONSULTANT shall fully cooperate
with CITY or its agent in any such audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of
the other party, and any attempt to so assign this Agreement or any rights, duties or obligations
arising hereunder shall be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the tern of this Agreement, CONSULTANT shall
maintain, at no expense to CITY, an automobile liability (owned, non -owned, and hired vehicles)
insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
B. CONSULTANT hereby acknowledges the he does not employ any person to
perform the services provided under this Agreement. If at any point during the term of this
Agreement, CONSULTANT does so employ any person, CONSULTANT shall maintain
worker's compensation and employer's liability insurance, as required by the State Labor Code and
other applicable laws and regulations, and as necessary to protect both CONSULTANT and CITY
against all liability for injuries to CONSULTANT's officers and employees. CONSULTANT's
worker's compensation insurance shall be specifically endorsed to waive any right of subrogtion
against CITY.
C.. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER
or CITY's City Attorney Certificates of Insurance evidencing the insurance coverage required in
this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and
endorsements from CONSULTANT. Failure to exercise this right shall not constitute a waivr of
the right to exercise it later. The insurance shall be approved as to form and sufficiency by
PROJECT MANAGER and the City Attorney.
11. INDEMNIFICATION.
As partial consideration for CONSULTANT's services under this Agreement, CITY
shall, for all services provided by CONSULTANT pursuant to this Agreement, defend and
indemnify CONSULTANT in the manner and to the extent provided for defense and
3
indemnification of public employees by a public employer pursuant to Government Code
sections 825 825.2, and 995 -996.6. This term shall survive the expiration of this Agreement.
12. NONDISCRIMINATION.
CONSULTANT shall not discriminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONSULTANT shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations tinder this
Agreement. CONSULTANT shall perforin all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONSULTANT shall release, defend, indemnify
and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terns and conditions of this
Agreement, to the other party.
15. NOTICES.
All notices and other communications required or permitted to be given under this
Agreement, including any notice of change of address, shall be in writing and given by personal
delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the
parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or
if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as
follows:
TO CITY's Project Manager:
TO CONSULTANT's Project Director:
Kevin McGowan, Interim Director of
Public Works
City of San Rafael
1400 Fifth Avenue
P.O. Box 151560
San Rafael, CA 94915-1560
Nader Mansourian
537 Montecillo Road
San Rafael, CA 94903
16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, and notwithstanding any other
provision of this Agreement. CONSULTANT shall act in the capacity of an Independent
Contractor, and not as employees of the CITY. CONSULTANT and CITY expressly intend and
agree that the status of CONSULTANT shall be that of an Independent Contractor and not that of
and employee of CITY.
17. ENTIRI AGR]?EMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the
subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONSULTANT and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONSULTANT and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the
terins and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT
under this Agreement, any monies which CONSULTANT owes CITY under any ordinance,
agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or
other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or
violation of the same or other term, covenant, condition, ordinance, law or regulation. The
subsequent acceptance by either party of any fee, performance, or other consideration which may
become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding
breach or violation by the other party of any terns, condition, covenant of this Agreement or any
applicable law, ordinance or regulation.
5
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code CONSULTANT shall pay any and
all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any
work performed under this Agreement, until CONSULTANT has provided CITY with a
completed Intemal Revenue Service Forin W-9 (Request for Taxpayer Identification Number and
Certification).
22. APPLICA13LE LAW.
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL
JI SC TZ, City Mai a er
ATTEST:
ESTHER C. BEIRNE, City Clerk
APPROVED AS TO FORM:
ROBERT F. EPSTEIN, C"ity Attorney
CONTRACTOR
BY",
Name: I- �--VW
Title: �Gj�Sv�7Iwr
Nader Mansourian fan
Andersen Drive At -Grade Crossing Project Mmagement Proposal
April 25, 2016
Mr. Kevin McGowan
Assistant Public Works Director/City Engineer
City of San Rafael
111 Morphew Street
San Rafael, CA 94901
Subject: Andersen Drive At —Grade Crossing Project
Dear Kevin,
At your request I have prepared a scope of services to assist the Department of Public
Works to manage the Andersen Drive at grade crossing design and CPUC process project.
This proposal was prepared with the understanding that SMART has obtained funding
approval to extend its operations from Downtown San Rafael to Larkspur. In 1997 the City
of San Rafael constructed the Andersen Drive extension and removed the railroad tracks and
paved over them north of Francisco Boulevard West. This was approved per 1997 CPUC
Decision 97-07-055 (July 16, 1997) Condition 2 is as follow: '2 This authorization to
blockade the tracks shall expire upon the scheduling of regular train service over the tracks,
which intersect Andersen Drive. Upon such expiration of authority, the City shall take all
actions necessary to ensure the unimpeded use of the intersection by the rail service, absent
further order of the Commission. "
The City is required to obtain CPUC at grade crossing approval once the SMART train
operation is scheduled. As City Traffic Engineer and Public Works Director prior to my
retirement in March 2015 several steps were taken to address the crossing issue. It included
seven conceptual design alternatives, traffic operations analysis, technical discussions with
CPUC and SMART staff, technology development with the City's traffic signal system
manufacturer and its experts and estimated budget.
Project Scope of services
1. Manage the project design team (staff, Kimley Horn Associates, Econolite
Control Products and others) for compliance with CPUC and SMART technical
and timeline requirements The project also need to comply with City Council
resolutions #14065 and #14065 adopted on February 1, 2016 (Adopted
Mitigated Negative Declaration and Design Alternative 6)
2. Meet with City staff to resolve project challenges
3. Act as the City's liaison with the CPUC and SMART for the project
4. Seek direction from the City on significant issues developed
5. Review 75% design plans with CPUC and SMART staff
6. Review 90% design plans with CPUC and SMART staff prior to
application submittal
7. Assist the City staff to prepare CPUC application submittal
8. Assist the City and its design team to prepare technical reports and
responses to CPUC
9. Assist the City to prepare final at grade crossing application and testify at
CPUC hearing
10. Provide letter Progress reports
Budget and Timeline
I estimate the project management, meetings, coordination, assisting city staff with CPUC
process and progress reports will take at least 500 hours. My hourly rate is $150.00. I
suggest an initial contract budget of $75,000 and a two-year contract term. This is due to
coordination with several government entities that each has their own process and timeline.
In case the City wishes to extend the contract, scope of services and budget I will be glad to
work with you to on the terms and conditions.
Please let me know if you have any question.
Sincerely Yours
Nader Mansourian
2
Auto Insurance Declaration Page
Policy Number: 19466-39-93
Effective: 6/10/2016 12:01 AM
Expiration: 12/10/2016 12:01 AM
Named Insured(s): Nader Mansourian
537 Montecillo Rd
San Rafael, CA 94903-3222
Underwritten By: Farmers Insurance Exchange
6301 Owensmouth Ave.
Woodland Hills, CA91367
Household Drivers
Name
Nader Mansourian
Vehicle Information
FARMERS
INSURANCE
Premiums/Fees
.....................................................
Policy Premium $1,024.10
Fees (*also see Information on Additional $1.76
Fees below)
00- Policy Premium and Fees
This is nota bill.
Your bill with the amount due will be mailed separately.
Driver Status Name
Covered Roya Nadji
$1,025.86
Driver Status
Covered
Veh. # Year/Make/Model/VIN Coverage Deductible Limit
1 2007 Mercedes Benz M Class 4D 4X4 M1500 Comprehensive: $500
4jGBB75E07A232808 Collision: $500
2 2007 Bmw 75014D 2Wd Comprehensive: $500
WBAHL83537DT09557 Collision: $500
Coverage Information
farmers.com Policy No. 19466-39-93 Questions?
Call your agent Ryan Reyes at (415)
t
830-9911 or email
° rreyes 1 @farmersagent.com
56-6176 Ist Edition 4-15 4/14/2016
Manage your account:
Go to www.farmers.com to access
your account any time!
Page 1 of 3
Limits .- .-
Premiums by Vehicle
Coverage _
—
(alicable to all vehicles)
--� -- -- -- - —
Vehicle I
- -- _ -- -- --
Vehicle 2
-
Bodily Injury Liability
$500,000 each person
$139.30
$122.90
$1,000,000 each accident
Property Damage Liability
$100,000 each accident
Included
Included
Medical Coverage
$5,000 each person
$15.70
$14.90
Uninsured Motorist Bodily
$500,000 each person
$42.30
$43.30
Injury
$1,000,000 each accident
Comprehensive
$37.60
$64.00
Collision
$146.00
$230.00
Additional Equipment
$1,000
Included
Included
Uninsured Motorist Property
See Endorsement CA050,
$2.90
$3.00
Damage With Collision
coverage C-2
Towing and Road Service
$12.50
$12.50
farmers.com Policy No. 19466-39-93 Questions?
Call your agent Ryan Reyes at (415)
t
830-9911 or email
° rreyes 1 @farmersagent.com
56-6176 Ist Edition 4-15 4/14/2016
Manage your account:
Go to www.farmers.com to access
your account any time!
Page 1 of 3
Auto Insurance Declaration Page
Policy Number: 19466-39-93
Effective: 12/ 10/2015 12:01 AM
Expiration: 6/10/201612:01 AM
Named Insured(s): Nader Mansourian
537 Montecillo Rd
San Rafael, CA 94903-3222
Underwritten By: Farmers Insurance Exchange
6301 OWenSmoLlth Ave.
Woodland Hills, CA91367
Household Drivers
Name Driver Status
Nader Mansourian Covered
Vehicle Information
Veh. # Year/Make/Model/VIN
1 2007 Mercedes Benz M Class 4D 4X4 M1500
4]G B B 75 E07A232808
2 2007 Bmw 75014D 2Wd
WBAHLB3537DT09557
Coverage Information
Limits
Coverage
(applicable to all vehicles)
Bodily injury Liability
$500,000 each person
Included
$1,000,000 each accident
Property Damage Liability
$100,000 each accident
Medical Coverage
$5 000 each Iverson
Uninsured Motonst Bodily
$5-)0,000 each person
Injury
$1,000,000 each acLident
Comprehensive
Collision
Additional Egtriprnent
Uninsured Motorist Property
See Endorsement CA050,
Damage With Collision
coverage C-2
4)k
FARMERS
INSURANCE
Premiums/Fees
Policy Premium $1,024.10
Fees ('also see Information on Additional $1.76
Fees below)
W- Policy Premium and Fees $1,025.86
This is nota bill.
Yuur bill with the amount due will be mailed separately
Name Driver Status
Roya Nadji Covered
Coverage Deductible Limit
Comprehensive: $500
Collision: $500
Additional Equipment: $1,000
Comprehensive: $500
Collision: $500
Additional Equipment: $1,000
Premiums by Vehicle
Vehicle 1 Vehicle 2
$139.30 $122.90
Included Included
$15.70 $1490
$42.30 $4330
$37.60
$64.00
$146.00
$230.00
Included
Included
$2.90
$3.00
farmers.com Policy No. 19466-39-93 Questions? Manage your account:
NIR�1;
Call your agent Ryan Reyes dt(415) Go to www.farmers.com to access
830-9911 or email your account any time!
rreyes I@farrnersagent.com
Nader Mansourian
Andersen Drive At -Grade Crossing Project Management Proposal
April 25, 2016
Mr. Kevin McGowan
Assistant Public Works Director/City Engineer
City of San Rafael
111 Morphew Street
San Rafael, CA 94901
Subject: Andersen Drive At —Grade Crossing Project
Dear Kevin,
At your request I have prepared a scope of services to assist the Department of Public
Works to manage the Andersen Drive at grade crossing design and CPUC process project.
This proposal was prepared with the understanding that SMART has obtained funding
approval to extend its operations from Downtown San Rafael to Larkspur. In 1997 the City
of San Rafael constructed the Andersen Drive extension and removed the railroad tracks and
paved over them north of Francisco Boulevard West. This was approved per 1997 CPUC
Decision 97-07-055 (July 16, 1997) Condition 2 is as follow: . This authorization to
blockade the tracks shall expire upon the scheduling of regular train service over the tracks,
which intersect Andersen Drive. Upon such expiration of authority, the City shall take all
actions necessary to ensure the unimpeded use of the intersection by the rail service, absent
further order of the Commission. "
The City is required to obtain CPUC at grade crossing approval once the SMART train
operation is scheduled. As City Traffic Engineer and Public Works Director prior to my
retirement in March 2015 several steps were taken to address the crossing issue. It included
seven conceptual design alternatives, traffic operations analysis, technical discussions with
CPUC and SMART staff, technology development with the City's traffic signal system
manufacturer and its experts and estimated budget.
1
Project Scope of services
1. Manage the project design team (staff, Kimley Horn Associates, Econolite
Control Products and others) for compliance with CPUC and SMART technical
and timeline requirements. The project also need to comply with City Council
resolutions #14065 and #14065 adopted on February 1, 2016 (Adopted
Mitigated Negative Declaration and Design Alternative 6)
2. Meet with City staff to resolve project challenges
3. Act as the City's liaison with the CPUC and SMART for the project
4. Seek direction from the City on significant issues developed
5. Review 75% design plans with CPUC and SMART staff
6. Review 90% design plans with CPUC and SMART staff prior to
application submittal
7. Assist the City staff to prepare CPUC application submittal
8. Assist the City and its design team to prepare technical reports and
responses to CPUC
9. Assist the City to prepare final at grade crossing application and testify at
CPUC hearing
10. Provide letter Progress reports
Budget and Timeline
I estimate the project management, meetings, coordination, assisting city staff with CPUC
process and progress reports will take at least 500 hours. My hourly rate is $150.00. I
suggest an initial contract budget of $75,000 and a two-year contract term. This is due to
coordination with several government entities that each has their own process and timeline.
In case the City wishes to extend the contract, scope of services and budget I will be glad to
work with you to on the terms and conditions.
Please let me know if you have any question.
Sincerely Yours
Nader Mansourian
2
PROFESSIONAL SERVICES AGREEMENT/CONTRACT
COMPLETION CHECKLIST AND ROUTING SLIP
Below is the process for getting your professional services agreements/contracts finalized and
executed. Please attach this "Completion Checklist and Routing Slip" to the front of your
contract as you circulate it for review and signatures. Please use this form for all professional
services agreements/contracts (not just those requiring City Council approval).
This process should occur in the order presented below.
+Step Responsible
I Department
1 City Attorney
2 Contracting Department
3 Contracting Department
4 City Attorney
5 City Manager / Mayor / or
Department Head
6. City Clerk
Description
Review, revise, and comment on draft
agreement.
Forward final agreement to contractor for
their signature. Obtain at least two signed
originals from contractor.
Agendize contractor -signed agreement for
Council approval, if Council approval
necessary (as defined by City Attorney/City
Ordinance*).
Review and approve form of agreement;
bonds, and insurance certificates and
endorsements.
Agreement executed by Council authorized
official.
City Clerk attests signatures, retains original
agreement and forwards copies to the
contracting department.
To be completed by Contracting Department:
Completion
Date
J ))1&//b
1 y��
� I
X13
Project Manager: He-vl J Project Name: -5"9K 7/- /V /aI9156Ltjialc
Agendized for City Council Meeting of (if necessary):
If you have questions on this process, please contact the City Attorney's Office at 485-3080.
* Council approval is required if contract is over $20,000 on a cumulative basis.
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval
by the City Council. Save staff report (including this cover sheet) along
with all related attachments in the Team Drive (T:) --> CITY COUNCIL
AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT -
AGENDA TOPIC]
Agenda Item #
Date of Meeting: 5/16/2016
From: Kevin McGowan
Department: Public Works
Date: 5/5/2016
Topic: AGREEMENT WITH NADER MANSOURIAN FOR PROFESSIONAL
ENGINEERING SERVICES
Subject: SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH NADER MANSOURIAN FOR PROFESSIONAL ENGINEERING SERVICES
FOR THE ANDERSEN DRIVE PROJECT IN AN AMOUNT NOT TO EXCEED $75,000.000
Type: ® Resolution ❑ Ordinance
® Professional Services Agreement ❑ Other:
APPROVALS
® Finance Director
Remarks: Approved -Van
® City Attorney
Remarks: Approved with minor changes to Staff Report and Draft PSA. Proposal to be attached
to PSA needs to be marked in lower right corner as Exhibit A. ETD. 5/9/16
® Author, review and accept City Attorney / Finance changes
Remarks: Accepted Modification KM 5-9-16
® City Manager
Remarks:
FOR CITY CLERK ONLY
File No.:
Council Meeting:
Disposition:
