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Home My WebLink AboutCC SA Minutes 2016-05-16 IN THE COUNCIL CHAMBERS OF THE CITY OF SAN RAFAEL, Monday, May 16, 2016 Regular Meeting San Rafael City Council MINUTES Present: Mayor Phillips Vice-Mayor Colin Councilmember Bushey Councilmember Gamblin Councilmember McCullough Absent: None Also Present: City Manager Jim Schutz City Attorney Robert Epstein City Clerk Esther Beirne OPEN SESSION – COUNCIL CHAMBERS – 5:00 PM 1. Mayor Phillips announced Closed Session items: CLOSED SESSION – THIRD FLOOR CONFERENCE ROOM – 5:00 PM 2. Closed Session: a. Conference with Labor Negotiators - Government Code §54957.6 Lead Negotiator: Jack Hughes, Liebert Cassidy and Whitmore Negotiating Team: Jim Schutz, Cristine Alilovich, Stacey Peterson, Danielle Ferrigno, Sylvia Gonzales, Mark Moses, Robert Epstein Employee Organizations: All Bargaining Units b. Conference with Legal Counsel: Government Code Section 54956.9(d)(2) Significant Exposure to Litigation (1 potential case)  City Attorney Robert Epstein announced that no reportable action was taken thus far on Closed Session a. which would be continued at the conclusion of the City Council meeting.  Closed Session b. would also be held at the conclusion of the City Council meeting.  Mr. Epstein stated that no reportable action was taken at the special closed session on April 25, 2016. OPEN TIME FOR PUBLIC EXPRESSION – 7:00 PM: Michael Parsons addressed Council regarding SMART issues Frances Coya addressed Council regarding Spinnaker Point & Baypoint Lagoon parking issues 1 Mayor Phillips SPECIAL PRESENTATION: 3. Special Presentation: a. Presentation of Police Department Awards (PD) – File 9-3-30 x 285 Chief of Police Diana Bishop introduced Lieutenant Alan Piombo who conducted the awards ceremony Lieutenant Alan Piombo presented the awards to: Sergeant Raul Aguilar, Lifesaving Award Officer Jessica Perry, Letter of Commendation Officer Thomas Collins, Lifesaving Award Sergeant Carl Huber, Letter of Commendation Sergeant Scott Eberle, Letter of Commendation Reverend Jan Heglund, Meritorious Conduct Supervisor Rebecca Kuga, Meritorious Conduct Officer Elisha Adams, Letter of Commendation Officer Michael Garrison, Letter of Commendation Officer Carlos Maldonado, Letter of Commendation Sergeant Scott Eberle, Meritorious Conduct Sergeant Carl Huber, Unit Conduct Citation Corporal James Bellamy, Unit Conduct Citation Corporal Ryan Cogbill, Unit Conduct Citation Corporal Michael Mathis, Unit Conduct Citation Detective Ryan DeMarta, Unit Conduct Citation Detective Leslie O'Toole, Unit Conduct Citation Detective Mark Wilkinson, Unit Conduct Citation Officer Tom Sabido, Meritorious Conduct Officer Bob Henkle, Meritorious Conduct Officer Buffy Paxson, Letter of Commendation Officer Elisha Adams, Meritorious Conduct Corporal Justin Graham, Meritorious Conduct Corporal Kyle Hornstein, Meritorious Conduct Chief Bishop Mayor Phillips CONSENT CALENDAR: 4. Consent Calendar Items: 2 Mayor Phillips invited public comment; however, there was none Councilmember Colin moved and Councilmember McCullough seconded to approve Consent Calendar Items: a. Approval of Minutes of Regular City Council / Successor Agency Meetings of April 18 and May 2, 2016 (CC) Minutes 04/18/2016 Minutes 05/02/2016 Approved as submitted b. Resolution of Appreciation to Equator Coffees and Teas for Winning “Small Business Person of the Year” from the Small Business Administration (ED) – File 102 RESOLUTION 14114 – RESOLUTION OF APPRECIATION TO EQUATOR COFFEES AND TEAS FOR WINNING “SMALL BUSINESS PERSON OF THE YEAR” FROM THE SMALL BUSINESS ADMINISTRATION c. Resolution Authorizing Street Closures for the Bay Area Color Dash, July 4th 2016, from 5:00 A.M. – 12 Noon; on Fourth Street from Cijos Street to E Street and on Various Surrounding Downtown Streets (ED) – File 11-19 St. Closure Bay Area Color Dash RESOLUTION 14115 – RESOLUTION AUTHORIZING STREET CLOSURES FOR THE BAY AREA TH COLOR DASH, JULY 4 2016, FROM 5:00 A.M. – 12 NOON; ON FOURTH STREET FROM CIJOS STREET TO E STREET AND ON VARIOUS SURROUNDING DOWNTOWN STREETS d. Resolution Authorizing Street Closures for the 2016 Great Race Start Celebration on Saturday, June 18th, 2016 from 8:00 A.M. – 12 Noon on Fourth Street from Lootens Place to Hetherton Street, and Cijos Street, As Needed (ED) – File 11-19 x 4-3-592 St. Closure Great Race RESOLUTION 14116 – RESOLUTION AUTHORIZING STREET CLOSURES FOR THE 2016 GREAT TH RACE START CELEBRATION ON SATURDAY, JUNE 18, 2016 FROM 8:00 A.M. – 12 NOON ON FOURTH STREET FROM LOOTENS PLACE TO HETHERTON STREET, AND CIJOS STREET, AS NEEDED e. Second Reading and Final Adoption of Ordinance No. 1940 - An Ordinance of the City Council of the City of San Rafael Continuing the Paramedic Tax Rates, Commencing with Fiscal Year 2016-2017, at the Rates Established in Ordinance No. 1911 for Residential and Non-Residential Properties in the City of San Rafael County Service Area No. 13, and County Service Area No. 19. ($89.00 for Residential and $0.12 per Square Foot for Non-Residential Properties), and for Residential and Non-Residential Properties in the Marinwood Community Services District ($85.00 for Residential And $0.11 per Square Foot for Non-Residential Properties) (Fin) – File 9-12-1 Paramedic Tax Final Adoption 3 Approved final adoption of Ordinance No. 1940 f. Resolution Authorizing the City Manager to Execute Agreements to Allow the San Rafael Fire Department to Participate in an Intergovernmental Transfer with the California Department of Health Care Services (DHCS) in Order to Increase the Department’s Reimbursement for EMS Ambulance Transport Services Provided to County Health Plan (Partnership Health Plan) Members for FY 2014-2015 (FD) – File 9-3-31 Ambulance Service Cost Recovery RESOLUTION 14117 – RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS TO ALLOW THE SAN RAFAEL FIRE DEPARTMENT TO PARTICIPATE IN AN INTERGOVERNMENTAL TRANSFER WITH THE CALIFORNIA DEPARTMENT OF HEALTH CARE SERVICES (DHCS) IN ORDER TO INCREASE THE DEPARTMENT’S REIMBURSEMENT FOR EMS AMBULANCE TRANSPORT SERVICES PROVIDED TO COUNTY HEALTH PLAN (PARTNERSHIP HEALTH PLAN) MEMBERS FOR FY 2014-2015 g. Resolution to Authorize the City Manager to Enter into a New Professional Services Agreement with Darren D. Jimenez, an Individual, DBA The Phoenix Group, Effective June 1, 2016, for Information Technology Project Management and Network Security Coordination Services, and to Terminate the Current Agreement with The Phoenix Group Effective May 31, 2016 (MS) – File 4-3-593 Phoenix Group Project Management RESOLUTION 14118 – RESOLUTION TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A NEW PROFESSIONAL SERVICES AGREEMENT WITH DARREN D. JIMENEZ, AN INDIVIDUAL, DBA THE PHOENIX GROUP, EFFECTIVE JUNE 1, 2016, FOR INFORMATION TECHNOLOGY PROJECT MANAGEMENT AND NETWORK SECURITY COORDINATION SERVICES, AND TO TERMINATE THE CURRENT AGREEMENT WITH THE PHOENIX GROUP EFFECTIVE MAY 31, 2016 h. Resolution of Appreciation in Recognition of National Police Week (PD) – File 102 x 9-3-30 National Police Week Resolution RESOLUTION 14119 – RESOLUTION OF APPRECIATION IN RECOGNITION OF NATIONAL POLICE WEEK i. Accept Completion of the ADA-DOJ Curb Ramps 2015-2016 Project, City Project No. 11263, and Authorize the City Clerk to File the Notice of Completion (PW) – File 4-1-672 ADA-DOJ Curb Ramps Completion Approved staff recommendation j. Resolution Authorizing Submittal of an Application for all CalRecycle Grants for Which the City of San Rafael is Eligible (PW) – File 155 Annual CalRecycle Grant RESOLUTION 14120 – RESOLUTION AUTHORIZING SUBMITTAL OF AN APPLICATION FOR ALL CALRECYCLE GRANTS FOR WHICH THE CITY OF SAN RAFAEL IS ELIGIBLE 4 k. Resolution Authorizing the City Manager to Execute the Revised Master Agreement with the California Department of Transportation (Caltrans) and Amendments Thereto, and Authorizing the Public Works Director to Execute All Related Caltrans Program Supplemental Agreements and Documents (PW) – File 171 Execute Revised Caltrans Master Agreement RESOLUTION 14121 – RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE REVISED MASTER AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) AND AMENDMENTS THERETO, AND AUTHORIZING THE PUBLIC WORKS DIRECTOR TO EXECUTE ALL RELATED CALTRANS PROGRAM SUPPLEMENTAL AGREEMENTS AND DOCUMENTS l. Resolution Approving and Authorizing the City Manager to Execute an Agreement with Nader Mansourian for Professional Engineering Services for the Andersen Drive Project in an Amount Not to Exceed $75,000.00 (PW) – File 4-3-619 Nader Mansourian Engineering Services RESOLUTION 14122 – RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH NADER MANSOURIAN FOR PROFESSIONAL ENGINEERING SERVICES FOR THE ANDERSEN DRIVE PROJECT IN AN AMOUNT NOT TO EXCEED $75,000.00 AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None SPECIAL PRESENTATIONS: 5. Special Presentations: a. Presentation of Resolution of Appreciation to Equator Coffees and Teas Mayor Phillips presented the Resolution of Appreciation to Helen Russell, Equator Coffees and Teas Helen Russell, Equator Coffees and Teas b. Presentation of Resolution of Appreciation for National Police Week Mayor Phillips presented the Resolution of Appreciation to Chief Bishop on behalf of National Police Week Chief Bishop PUBLIC HEARING: 6. Public Hearing: a. Resolution Vacating an Existing Three (3) Foot Wide Public Utility Easement Located at #61, #67, #73 and #81 Martens Blvd., APN 012-194-01, 012-194-12 , 012-194-13, and 012- 194-14, San Rafael California (PW) – File 2-4-41 5 Martens Blvd. Easement Vacation Kevin McGowan, Interim Public Works Director, introduced Josh Minshall, Assistant Civil Engineer, who presented the staff report Josh Minshall, Public Works Assistant Civil Engineer Mayor Phillips declared the public hearing opened Roger Roberts Brian Medlin Alex Statner There being no further comment from the audience, Mayor Phillips declared the public hearing closed Councilmember Colin moved and Councilmember Bushey seconded to adopt the Resolution RESOLUTION 14123 – RESOLUTION VACATING AN EXISTING THREE (3) FOOT WIDE PUBLIC UTILITY EASEMENT LOCATED AT #61, #67, #73 AND #81 MARTENS BLVD., APN 012-194-01, 012- 194-12 , 012-194-13, AND 012-194-14, SAN RAFAEL CALIFORNIA AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None OTHER AGENDA ITEMS: 7. Other Agenda Items: a. Consideration of a Resolution Approving and Authorizing the Mayor to Execute the City’s Response to the March 10, 2016 Marin County Grand Jury Report Entitled "2015-16 Web Transparency Report Card: Bringing Marin County’s Local Governments to Light” (CM) – File 269 Grand Jury Response Web Transparency Rebecca Woodbury, Senior Management Analyst, presented the staff report Councilmember Colin Councilmember McCullough / Rebecca Woodbury Mayor Phillips invited public comment; however, there was none Councilmember Colin moved and Councilmember McCullough seconded to adopt the Resolution RESOLUTION 14124 – RESOLUTION APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE THE CITY’S RESPONSE TO THE MARCH 10, 2016 MARIN COUNTY GRAND JURY REPORT 6 ENTITLED "2015-16 WEB TRANSPARENCY REPORT CARD: BRINGING MARIN COUNTY’S LOCAL GOVERNMENTS TO LIGHT” AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None Jim Schutz, City Manager b. Resolution Approving the Measure A Work Plan for Proposed Expenditure of Measure A Funds for July 1, 2016 – June 30, 2017 and Appropriating the Measure A Special Revenue Fund Into the City Operating Budget for Fiscal Year 2016 – 2017 (CS) – File 170 x 9-3-40 Measure A Work Plan Carlene McCart, Community Services Director, presented the staff report Mayor Phillips Councilmember McCullough / Carlene McCart / Chief Bishop Councilmember McCullough / Chief Bishop Councilmember McCullough / Chief Bishop Councilmember McCullough / Carlene McCart / Kevin McGowan Councilmember McCullough / Kevin McGowan Mayor Phillips / Carlene McCart / Chief Bishop Carlene McCart Mayor Phillips Mayor Phillips invited public comment; however, there was none Councilmember McCullough moved and Councilmember Colin seconded to adopt the Resolution RESOLUTION 14125 – RESOLUTION APPROVING THE MEASURE A WORK PLAN FOR PROPOSED EXPENDITURE OF MEASURE A FUNDS FOR JULY 1, 2016 – JUNE 30, 2017 AND APPROPRIATING THE MEASURE A SPECIAL REVENUE FUND INTO THE CITY OPERATING BUDGET FOR FISCAL YEAR 2016 – 2017 AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None CITY MANAGER’S REPORT: 8. City Manager’s Report: 7 City Manager Jim Schutz introduced Kevin McGowan, Interim Public Works Director, to discuss the emergency drainage work at Canal and Larkspur Streets Kevin McGowan, Interim Public Works Director Mayor Phillips Councilmember Bushey / Kevin McGowan Councilmember Gamblin / Kevin McGowan COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (including AB 1234 Reports on Meetings and Conferences Attended at City Expense) 9. Councilmember Reports:  Councilmember Colin reported that she was honored to have attended the Employee Recognition Luncheon, and later that day she chaired the Homeless Policy Steering Committee meeting.  Councilmember Bushey reported that she attended San Rafael High School Alumni Hall of Fame ceremony last week.  Mayor Phillips reported that he attended a Marin Organizing Committee meeting today, Monday, May 16, 2016. SAN RAFAEL SUCCESSOR AGENCY: 1. Consent Calendar: - None ADJOURNMENT Adjourned at 9:00 p.m. to continue Closed Session. _________________________________ ESTHER C. BEIRNE, City Clerk APPROVED THIS_____DAY____OF_______, 2016 _____________________________________ GARY O. PHILLIPS, Mayor 8