HomeMy WebLinkAboutPW Freitas Pkwy. Interchange Engineering Services (General Plan)CITYOF AGENDA ITEM NO: 8
SAN R.AFAEL MEETING DATE: July 19, 1993
Department of Public Works
REPORT TO MAYOR AND CITY COUNCIL
SUBJECT: RESOLUTION ACCEPTING PROPOSAL FROM CH2M HILL FOR PHASE II OF THE
ENGINEERING SERVICES FOR FREITAS INTERCHANGE IMPROVEMENTS AND
APPR 4ire
PROJECT AS BEING CONSISTENT WITH THE GENERAL PLAN
SUBMITTED BY: APPROVED BY:
or of
tic
Works (A 1') City anager
FILE REF: 05.01.43.01
07.02.32.01
RECOMMENDATION:
I recommend that the Council adopt the Resolution:
1. approving Public Project's Consistency with the General Plan;
2. accepting the proposal from CH2M Hill for preliminary engineering
and final design services for the Freitas Parkway Interchange
Improvements.
3. directing staff to prepare a cooperative agreement with the County of
Marin Right of Way Services for property acquisition.
SUMMARY/BACKGROUND:
On March 1, 1993, the Council accepted a proposal from CH2M Hill for the
initial analysis and preliminary design of a proposed single point
interchange at the intersections of Freitas Parkway, Redwood Highway, Civic
Center Drive and Highway 101 off -ramp (known as the Freitas Parkway
Interchange). Due to the complexity of the proposed interchange, traffic
forecasts and geometries, it was not known at that time if the proposed
solution would work.
The preliminary analysis and geometric layout have been completed by
CH2M Hill and submitted to Caltrans for review.
A thorough review of the traffic analysis and preliminary layout has been
performed by Caltrans and conceptual approval has been given to the traffic
study report and intersection geometries.
On June 13, 1993, a report was presented to the Planning Commission (see
attached report) that outlined the design concept and project consistency
with the General Plan. The project was strongly supported by the North San
Rafael Coalition and the design concept was approved by the Planning
Commission. The Commission also recommended that the Council approve
Public Project Consistency with the General Plan.
File No. ----- lt1J.-.',
Co incil vieetiog
ID vosi ion
This project is being primarily funded through ISTEA funds in the amount of
$1.1 million, and the remainder from traffic mitigation fees. In order to
comply with ISTEA funding guidelines, the project must be designed and
out to bid by September 1994. This very tight timetable must be adhered to
or the funding will be lost.
CH2M Hill have completed the initial phase of this project and are now
ready to commence the preliminary engineering and final design. They have
submitted a proposal for this work (Attachment "A") in the amount of
$188,800.00 Staff have reviewed this proposal and find it to be complete
and within industry standards.
I recommend that the Council accept the proposal and authorize the
Director of Public Works to amend the agreement with CH2M Hill.
In order for the City to comply with Federal guidelines, all property
acquisition for the project must be performed by a State certified Right of
Way agent. Property will need to be obtained for the new retaining wall on
Redwood Highway (owned by the Campbell Estate) and a small sliver of land
may be required on the east side of Civic Center Drive. Staff have met with
staff from the County of Marin Right of Way Services Department and
outlined the services that would be required. The County of Marin indicated
that they would be willing to perform this work on behalf of the City. If the
Council is receptive to this arrangement, staff will prepare a cooperative
agreement with the County and will bring it back to the Council for
execution at a later date.
ENCLOSURES: (4)
1. Resolution.
2. Planning Dept. Memo to Council.
3. Planning Commission Report of 6/13/93.
4. Attachment "A' - CH2M Hill Proposal.
RESOLUTION NO. 8988
RESOLUTION OF THE CITY COUNCIL OF THE: CITY OF SAN
RAFAEL AC%,r r i iAG PROPOSAL FROM C112M HILL FOR
PRELIMINARY ENGINEERING AND FINAL DESIGN FOR THE
FREITAS INTERCHANGE IMPROVEMENTS IN THE AMOUNT
OF $188,800 AND APPROVING PROJECT AS BEING CONSIS-
TENT WITH THE GENERAL PLAN
WHEREAS, on March 1, 1993, the Council accepted a proposal from CH2M
Hill for the initial analysis and preliminary design of a single point interchange at Freitas
Parkway Interchange; and
and
WHEREAS, the initial analysis and preliminary design have been completed:
WHEREAS, Caltrans have reviewed the analysis and project and given
conceptual approval to the traffic study report and intersection geometrics; and
WHEREAS, on June 13, 1993, the Planning Commission approved the design
concept and recommended approval of Project Consistency with the General Plan; and
WHEREAS, CH2M Hill have submitted a Proposal for the Preliminary
Engineering and Final Design for the project in the amount of $188,800; and
WHEREAS, staff have reviewed the proposal and find it acceptable and within
industry standards.
NOW, THEREFORE, BE IT RESOLVED that the City Council approve the
Freitas Parkway Interchange project as being Consistent with the General Plan.
IT IS FURTHERMORE RESOLVED that the Council accept the proposal from
CH2M Hill for Preliminary Engineering and Final Design in the amount of $188,800, and
authorize the Director of Public Works to revise and execute the existing agreement with
CH2M Hill.
IT IS FURTHER RESOLVED that the Council direct staff to prepare a
cooperative agreement with the County of Marin Right of Way Services for property
acquisition.
I, JEANNE. M. LEONCINI, Clerk of the City of San Rafael, hereby certify that
the foregoing resolution was duly and regularly introduced and adopted at a regular
meeting of the Council of said City on Monday, the 19th day of July, 1993, by the following
vote, to wit:
AYES: COUNCILMEMBERS: Breiner, Cohen, Shippey, Thayer & Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None y�
h•
JEAMt M. LEONCIN City Clerk
COPY
,k9b,
Attachment "An
Freitas Parkway/U.S. 101 Interchange Improvements
City of Rafael
Scope of Services for
Preliminary Engineering, and Final Design
Introduction
This Scope of Services and corresponding fees replace the Scope of Services and fee
estimate for Phases II and III, Exhibit "N' of the original agreement.
Phase II—Preliminary Engineering
The purpose of Phase II is to collect sufficient data and complete engineering studies
and design for 30 percent plans of the improvements.
Task IIJ —Data Collection
CH2M HILL will obtain and review existing project data including available utility
information, right-of-way data, initial cost estimates, and as -built plans of existing
improvements in the project area.
Utility potholing is excluded from this Scope of Services. If potholing is needed for
final design, it is expect to be provided by the City.
Task II.2 —Progress Meetings
CH2M HILL will organize and hold monthly progress meetings with the City and Cal-
trans to review project status and budget, obtain required City and Caltrans input,
make decisions, and discuss issues that have the potential to adversely affect project
budget, schedule, or deliverables. CH2M HILL will prepare agendas prior to the meet-
ings, arrange for appropriate participants to attend, and distribute meeting notes.
Task H.3—Monthly Progress Reports
CH2M HILL will prepare and submit monthly progress reports. The reports will
address progress of work; project schedule; information/decisions required to maintain
schedule and complete deliverables; problems encountered that may affect schedule,
budget, or work products; and anticipated work for the following month.
SAC/P2A/003.51 1
Task 11.4— Coordination With Others
In addition to regular progress meetings, discussions and meetings may be needed with
the City, utility agencies, or Caltrans. All meetings will be authorized by the City.
CH2M HILL will assist the City by preparing agendas prior to the meetings, arranging
for appropriate participants to attend, distributing meeting notes, and performing
related activities as directed by the City.
Task II.5—Site Field Review
CH2M HILL will attend a site field review of the project with the project team prior to
beginning the preliminary design task.
Task II.6—Surveys and Right -of -Way
All surveys and right-of-way work will be performed in accordance with the current
Caltrans Survey Manual and applicable standards. Work not covered by the manual
will be performed in accordance with accepted professional surveying standards.
CH2M HILL will perform property and topographic surveys and make computations
required for final design and right-of-way maps. This work will include the following
subtasks.
Task 11.6.1—Control Surveys. CH2M HILL will establish horizontal and vertical con-
trol for design, right-of-way engineering, and construction. Survey crews will determine
field -surveyed horizontal coordinate values based on the North American Datum of
1983 (NAD 83) state plane coordinate system. Elevations will be based on the
National Geodetic Vertical Datum of 1929 (NGVD 29). Mapping control layout will
be consistent with Caltrans photogrammetric mapping standards.
Data to be field located include:
• Structures, manholes, and catch basins.
• Water lines, gas lines, power and telephone ducts, sewers, and storm
drains, including appurtenances such as valves and meters, where exposed
on the surface underground utilities. Where possible, depth of pipes and
ducts and elevation at grade of covers will be shown.
• One -inch contours for 1"-20' mapping.
Task 11.6.2—Property Surveys. The City will obtain preliminary title reports; CH2M
HILL will locate property monuments within the project area, and identify and map
existing property lines, right-of-way, and easement lines.
SAC/PZV003.51 2
Task 11.6.3—Right-of-Way Appraisal Map. CH2M HILL will provide right-of-way
appraisal maps and property descriptions. CH2M HILL will research county and state
records, perform property surveys, compute property line bearing and distance data,
provide right-of-way appraisal maps, and provide property descriptions for the acquisi-
tion of right-of-way and construction easements. The right-of-way appraisal maps are
expected to follow the pattern of the layout drawings and be at scale of 1"=50', but
will be produced at the scale and pattern needed to show the entire area of a parcel on
one sheet and clearly show the property line data.
Preparation of the appraisal map will include submittal, review, and response to Cal-
trans comments.
Task 11.6.4—Property Descriptions. CH2M HILL will provide legal property descrip-
tions for two new parcels. Surplus parcel descriptions are not included.
Task 11.6.5—Right-of-Way Hard Copy Map. Using the information obtained from the
property survey, CH2M HILL will prepare a hard copy map showing the field survey
traverse, property monuments found, property lines, and right-of-way lines in the proj-
ect area.
Task 11.6.6—Construction Control Monuments. CH2M HILL will establish and show
horizontal and vertical survey control monuments on plans for use during construction.
Monuments will be located outside the proposed construction area.
Task 11.6.7—Record-of-Survey Maps. C112M HILL will prepare record -of -survey maps
for right-of-way acquisition required for the project and will file them with the County.
Task II 7—Materials Report
C112M HELL will prepare a Materials Report in general accordance with Caltrans Test
Method 130. This report will provide geotechnical and soil test information, particu-
larly in the areas of earthwork, subgrade conditions for pavements, imported/local bor-
row, and corrosivity of soils. The report will contain recommendations on earthwork
and pavement sections. It is assumed that the existing pavement sections are adequate,
and the materials report pavement section will confirm the use of the existing section.
Therefore, samples and testing will be limited to areas where new pavement will be
constructed. Preparation of the Materials Report will consist of the following subtasks.
Task 11.7.1—Subsurface Exploration. CH2M HILL will perform a subsurface explora-
tion program consisting of subsurface test borings for each retaining wall foundation.
The engineer or geologist will record observed conditions that may affect design and
construction of the project. Upon completion of the field exploration program, the site
will be restored, as much as practicable, to its original condition.
Task 11.7.2—Field and Laboratory Testing Program. CH2M HILL will perform a field
and laboratory testing program on selected soil samples. Laboratory testing may
include sieve analyses, Atterberg Iimits, penetrometer, torvane, sand equivalent,
pH/conductivity, and R -value tests.
SAC/P2A/003.51 3
Task 11.7.3—Materials Report. CH2M HILL will produce a report that documents the
findings of the subsurface exploration and field and laboratory testing program.
Task II.8 —Drainage Report
This report will document the hydrology and hydraulic calculations to size and position
the onsite drainage facilities. The following subtasks are required for preparation of
this report.
Task 11.8.1—Data Collection. CH2M HILL will review existing hydrologic and hydrau-
lic information available from the City, County, and Caltrans relating to the project.
Task 11.8.2—Site Reconnaissance. CH2M HILL will conduct a site inspection to verify
drainage patterns and record data and to describe the condition of existing drainage
facilities.
Task 11.83—Drainage Study. The Drainage Study will include locating and sizing facili-
ties for roadway and site drainage. The Caltrans Highway Design Manual, together
with design precipitation data from Marin County, will be used for the drainage calcula-
tions. Flows for existing and projected use of the site will be estimated. A report will
be prepared to summarize methodology and results used in this study, including a drai-
nage shed map, drainage calculations to justify facility sizes, plans to show the existing
and future drainage systems, quantities, and cost estimate.
Task IIS —Utility Relocation
CH2M HILL will identify the location of existing utilities, identify conflicts with the
project, and estimate project cost for relocation. The utility relocation work will
include the following subtasks.
Task 11.9.1—Digitize Utilities on Base Map. CH2M HILL will contact known utility
companies within the project area to obtain the locations of existing utilities. The loca-
tions of the utilities will be digitized on the base plans from maps provided by utility
companies.
Task 11.9.2—Initial Utility Letter. The City will send to applicable utility companies
the Initial Utility Plans (base plans) and the Utility Information Form, together with a
letter requesting verification of the location, size, and depth (if applicable) of each
utility company's facilities within the work area, or those that might be affected by the
proposed work. Also, information regarding planned utility construction that might
affect the project will be requested. The Initial Utility Plans will be prepared by
CH2M HILL and delivered to the City as soon as the base map is completed.
SAGP2A/003.51 4
Task II.9.3—Utility Conflict Analysis. CH2M HILL will analyze the relocation require-
ments for the project and identify responsibilities for relocation. A maximum of two
field reviews will be included in this work.
Task 11.9.4-30 percent Utility Letter. The City will send the 30 percent Utility Plans
and Utility Information Form, together with a letter notifying the utility companies of
conflicts between existing utility facilities and the proposed work, to applicable utility
companies. The letter will ask the utility companies to verify the conflict and will notify
them of the need to relocate their facilities.
Task 11.9.5—Incorporate Utility Relocations. After receipt of the relocation designs
from the utility companies, CH2M HILL will add the relocations to the drawings prior
to the 60 percent design submittal.
Task 11.9.6—Final Utility Letter. The City will send a copy of the Final Utility Plans,
together with a letter, to the utility companies at the time the project is advertised for
bids. The letter will include the project schedule and deadlines for completion of utility
company relocation work.
Task II.10—Preliminary Geometrics
CH2M HILL will update and revise the existing preliminary geometrics and prepare
layout drawings at a scale of 1"=20', drawn on a screened layer of the base maps.
Profile drawings will be developed at a scale of 1"=20' horizontal and 1"=4' vertical.
Task II.11—Typical Cross Sections
CH2M HILL will develop typical cross sections for the segments of roadway that con-
trol design of the layout. Drawings will be at a scale of 1"=10' and submitted on 22 -
inch by 34 -inch sheets.
Task II.12 —Retaining Wall Advanced Planning Study
If necessary, CH2M HILL will prepare a Retaining Wall Advanced Planning Study for
the two locations identified during Phase I. The study will describe the type of retain-
ing wall to be constructed and will include a general plan and profile drawing and a
cost estimate for each retaining wall type studied.
Task II.13 —Project Report, Project Approval Report, and Design Exceptions
CH2M HILL will prepare a Project Report and Project Approval Report. These
reports will conform to Caltrans requirements if required. CH2M HILL will prepare a
Caltrans Advisory and Mandatory Design Standards Checklist and provide this checklist
to the project team to ensure that all standards have been considered.
SAC/P2A/003.51 5
CH2M HILL will prepare and submit a design exception report for Caltrans approval
that will follow the format of the Caltrans Fact Sheet for Mandatory Design Excep-
tions, and an advisory design standards exception summary if design exceptions are
proposed for the project. A maximum of three iterations are included in this scope.
Task 11.14—Landscaping Recommendations
In coordination with the environmental studies, CH2M HILL will prepare landscaping
recommendations to show landscaping to mitigate the loss of trees and campsites and
other vegetation. Landscaping cost estimates will be prepared. Landscaping recom-
mendations are normally provided in the final design phase, but will be provided in this
phase to coordinate with environmental studies and establish agreement on final design
criteria.
Task II.15—Geometric Approval Drawings
CH2M HILL will prepare and submit geometric approval drawings to show the layout,
profiles, and superelevations of the project for review and approval by the City and
Caltrans. The geometric approval drawings will show layout at 1"=20', profile and
superelevations at 1"=20' horizontal, and 1"=4' vertical scale. A maximum of three
iterations are included in this scope.
Task II-16—Retaining Wall Report
CH2M HILL will prepare a Retaining Wall Report for the required retaining walls.
Soil borings and laboratory testing will be collected and evaluated. The wall type, loca-
tion, and profile will be summarized. An artistic drawing will be included that will show
the wall on 11" x 17" photo enlargements.
Task II.17-30 percent Plans
CH2M HILL will prepare 30 percent plans for review and approval by the City and
Caltrans. The 30 percent plans will show final design of the roadway including layout,
profile, superelevations, typical cross sections, grading limits, and right-of-way lines.
The 30 percent plans are intended to demonstrate that the proposed right-of-way take
and construction easements are sufficient to construct the planned improvements.
Phase III—Final Engineering Design
Task III.I — 60 percent Plans
CH2M HILL will prepare 60 percent plans for review and approval by the City,
County, and Caltrans. The 60 percent plans will include all drawings required for con-
struction.
SAGP2AM3.51 6
Task 111.2-90 percent ME
CH2M HILL will prepare 90 percent plans for review and approval by the City and
Caltrans. The 90 percent plans will include 60 percent plans updated in response to
comments from the City and Caltrans, technical specifications, and CH2M HILL's con-
struction cost estimate. The PS&E will be prepared in conformance with current edi-
tions of the Caltrans Guide for the Submittal of Plans, Specifications, and Estimates,
Standard Plans, and Standard Specifications. CH2M HILL will provide special provi-
sions for work included in the plans that are not described in the Caltrans guidelines.
Task 111.3 --Final ME
CH2M HILL will prepare final PS&E. The 90 percent PS&E will be updated in
response to project team comments and submitted for a final check and approval prior
to the printing of sets for bidding. Final comments will be incorporated into the design
during this task. Design plans, special provisions, structure design calculations, cost
estimate, and quantity calculations will be finalized and submitted to the City.
A final set of plans will be submitted in AutoCAD 12 format.
A full set of bidding documents will be prepared. The City will supply a hard copy of
legal, general, and standard technical requirements. CH2M HILL will process these
requirements and add technical specifications. The bidding documents will be delivered
in hard copy and MacIntosh Word format.
Task III.4—Bidding Assistance
While the PS&E construction package is being advertised for bids, questions concerning
the intent of the plans and specifications will be answered and forwarded to the City.
Assistance will be provided to the City for preparation of addenda to the PS&E during
the advertising period. CH2M HILL will also provide consultation and interpretation
of the construction contract documents.
Other
Construction management and inspection services are not included in these services but
may be added at the completion of Phase III tasks.
SAC/P2AM3.51 7
Fee for Concept Refinement,
Preliminary Design Engineering, and Final Design
Phase II—Preliminary Engineering
The total fee for Phase II shall be salary cost multiplied by a factor of 2.2 plus direct
expenses not to exceed $122,414. A fee breakdown by task is attached. This
breakdown is for information and is not a limit or requirement for payment by task.
Phase III --Final Engineering Design
The total fee for Phase III shall be salary cost multiplied by a factor of 2.2 plus direct
expenses not to exceed $66,394. A fee breakdown by task is attached. This breakdown
is for information and is not a limit or requirement for payment by task.
Accepted:
CITY OF SAN RAFAEL
A&erl" oro, ayor'
Dated: - /? ,
Attest:
JCYiTne M. Leonci i, City Clerk
SAC/P2A/003.51 8
Freitas Parkway/US-101 Interchange
Northbound Off -Ramp Intersection Improvements
Fee Breakdown for Phase 11
Task DescriptionJ Labor I Expenses
Cost
Phase U - Preliminary Engineering
11.1
Collect Data
11.2
Progress Meetings
11.3
Monthly Progress Reports
11.4
Coordination With Others
11.6
Surveys and Right -of -Way
11.6.1
Control Surveys
11.6.2
Property Surveys
11.6.3
Right -of -Way Appraisal Map
11.6.4
Property Descriptions
11.6.5
Right -of -Way Map
11.6.6
Establish Constr. Control Monuments
11.6.7
Record -of -Survey Map
11.7
Materials Report
11.7.1
Subsurface Exploration
11.7.2
Field and Laboratory Testing Program
11.7.3
Production of Materials Report
11.8
Drainage
11.8.1
Data Collection
11.8.2
Site Reconnaissance
11.8.3
Drainage Study
11.9
Utility Relocation
11.9.1
Digitize Utilities on Base Map
11.9.2
"A" Letter
11.9.3
Utility Conflict Analysis
11.9.4
"B" Letter
11.9.5
Incorporate Utility Relocations
11.9.6
"C' Letter
11.10
Preliminary Geometrics
11.11
Typical Cross Sections
11.12
Retaining Wall Adv. Planning Study
11.13
Design Exceptions
11.14
Landscaping Recommendations
11.15
Site Field Review
11.16
Geometric Approval Drawings
11.17
Retaining Wall Report
11.18
30 Percent Plans
Totals for Phase 11
bdp/sfo35474/costcli.xls 2
$1,124
$4,000
$1,352
$6,592
$0
$6,064
$4,728
$5,432
$3,120
$5,432
$3,448
$5,172
$0
$2,944
$0
$5,984
$0
$3,736
$1,122
$8,296
$0
$1,733
$0
$1,298
$0
$1,821
$0
$1,002
$1,512
$1,848
$2,340
$0
$2,792
$1,820
$1,104
$6,028
$91,844
$180
$180
$2,190
$2,800
$670
$320
$670
$850
$860
$10,600
$560
$180
$100
$840
$450
$0
$180
$0
$680
$0
$400
$280
$120
$520
$4,200
$100
$860
$130
$1,650
$30,570
Task
Totals
$1,124
$4,180
$1,352
$6,772
$0
$8,254
$7,528
$6,102
$3,440
$6,102
$4,298
$6,032
$0
$2,944
$10,600
$6,544
$0
$3,916
$1,222
$9,136
$0
$2,183
$0
$1,478
$0
$2,501
$0
$1,402
$1,792
$1,968
$2,860
$4,200
$2,892
$2,680
$1,234
$7,678
$122,414
Freitas Parkway/US-101 Interchange
Northbound Off -Ramp Intersection Improvements
Fee Breakdown for Phase III
Task Description
I Labor l
Expenses
Task
Cost I
I
Totals
Phase Ill - Final Engineering Design
111.1 60 Percent Plans
$21,096
$1,880
$22,976
111.2 90 Percent PS&E
$21,028
$1,900
$22,928
111.3 Final PS&E
$15,440
$1,300
$16,740
111.4 Bidding Assistance
$3,480
$270
$3,750
Totals for Phase III
61,044
$5,350
$66,394
bdp/sfo35474/costcli.xls 3
City of San Rafael * Department of Public Works
AMENDMENT TO
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
WITH CH2M HILL CALIFORNIA, INC.
FOR FREITAS PARKWAY INTERCHANGE IMPROVEMENTS
Date of Agreement
This AMENDMENT is made and entered into this 23rd day of July 1993 by and between the City of
San Rafael, a municipality in the County of Marin, State of California (hereinafter called CITY) and
CH2M Hill California, Inc., a corporation in the State of California (hereinafter called
CONSULTANT).
Names and Addresses of Agreeing Parties
City of San Rafael
Dept. of Public Works
P. O. Box 151560
San Rafael, Ca. 94915-1560'
CH2M Hill California, Inc.
3841 Rosin Court
Suite 110
Sacramento, CA 95834
This AMENDMENT shall amend the previous AGREEMENT dated June 18, 1993 per this
letter and Attachment "N', Scope of Services for Preliminary Engineering and Final Design
as submitted by the CONSULTANT and approved by the CITY by Resolution No. 8988.
CI OF SAN RAFAEL:
&rw�
17A�1D M. B ARD
Director of Public Works
CONSULTANT:
-21�
X�44'C'Aa'
THOMAS-K.4MA'a RAG
Civil Engineering Divis on Manager
A ttachment "A"
Freitas Parkway/U.S. 101 Interchange Improvements
City of Rafael
Scope of Services for
Preliminary Engineering, and Final Design
Introduction
This Scope of Services and corresponding fees replace the Scope of Services and fee
estimate for Phases H and IU, Exhibit "N' of the original agreement.
Phase II—Preliminary Engineering
The purpose of Phase II is to collect sufficient data and complete engineering studies
and design for 30 percent plans of the improvements.
Task H.1—Data Collection
CH2M HILL will obtain and review existing project data including available utility
information, right-of-way data, initial cost estimates, and as -built plans of existing
improvements in the project area.
Utility potholing is excluded from this Scope of Services. If potholing is needed for
final design, it is expect to be provided by the City.
Task H.2 —Progress Meetings
CH2M HILL will organize and hold monthly progress meetings with the City and Cal-
trans to review project status and budget, obtain required City and Caltrans input,
make decisions, and discuss issues that have the potential to adversely affect project
budget, schedule, or deliverables. CH2M HILL will prepare agendas prior to the meet-
ings, arrange for appropriate participants to attend, and distribute meeting notes.
Task H.3 —Monthly Progress Reports
CH2M HILL will prepare and submit monthly progress reports. The reports will
address progress of work; project schedule; information/decisions required to maintain
schedule and complete deliverables; problems encountered that may affect schedule,
budget, or work products; and anticipated work for the following month.
SAC/P2A/003.51 1
Task 11.4— Coordination With Others
In addition to regular progress meetings, discussions and meetings may be needed with
the City, utility agencies, or Caltrans. All meetings will be authorized by the City.
CH2M HILL will assist the City by preparing agendas prior to the meetings, arranging
for appropriate participants to attend, distributing meeting notes, and performing
related activities as directed by the City.
Task II.S—Site Field Review
CH2M HILL will attend a site field review of the project with the project team prior to
beginning the preliminary design task.
Task II.6—Surveys and Right -of -Way
All surveys and right-of-way work will be performed in accordance with the current
Caltrans Survey Manual and applicable standards. Work not covered by the manual
will be performed in accordance with accepted professional surveying standards.
CH2M HILL will perform property and topographic surveys and make computations
required for final design and right-of-way maps. This work will include the following
subtasks.
Task U.6.1—Control Surveys. CH2M HILL will establish horizontal and vertical con-
trol for design, right-of-way engineering, and construction. Survey crews will determine
field -surveyed horizontal coordinate values based on the North American Datum of
1983 (NAD 83) state plane coordinate system. Elevations will be based on the
National Geodetic Vertical Datum of 1929 (NGVD 29). Mapping control layout will
be consistent with Caltrans photogrammetric mapping standards.
Data to be field located include:
• Structures, manholes, and catch basins.
• Water lines, gas lines, power and telephone ducts, sewers, and storm
drains, including appurtenances such as valves and meters, where exposed
on the surface underground utilities. Where possible, depth of pipes and
ducts and elevation at grade of covers will be shown.
• One -inch contours for 1"-20' mapping.
Task H.6.2—Property Surveys. The City will obtain preliminary title reports; CH2M
HILL will locate property monuments within the project area, and identify and map
existing property lines, right-of-way, and easement lines.
SAC/P2A/003.51 2
Task H.6.3—Right-of-Way Appraisal Map. CH2M HILL will provide right-of-way
appraisal maps and property descriptions. CH2M HILL will research county and state
records, perform property surveys, compute property line bearing and distance data,
provide right-of-way appraisal maps, and provide property descriptions for the acquisi-
tion of right-of-way and construction easements. The right-of-way appraisal maps are
expected to follow the pattern of the layout drawings and be at scale of 1"=50', but
will be produced at the scale and pattern needed to show the entire area of a parcel on
one sheet and clearly show the property line data.
Preparation of the appraisal map will include submittal, review, and response to Cal-
trans comments.
Task H.6.4—Property Descriptions. C142M HILL will provide legal property descrip-
tions for two new parcels. Surplus parcel descriptions are not included.
Task H.6.5—Right-of-Way Hard Copy Map. Using the information obtained from the
property survey, CH2M HILL will prepare a hard copy map showing the field survey
traverse, property monuments found, property lines, and right-of-way lines in the proj-
ect area.
Task IL.6.6—Construction Control Monuments. C142M HILL will establish and show
horizontal and vertical survey control monuments on plans for use during construction.
Monuments will be located outside the proposed construction area.
Task U.6.7—Record-of-Survey Maps. CH2M HILL will prepare record -of -survey maps
for right-of-way acquisition required for the project and will file them with the County.
Task H.7—Materials Report
CH2M HILL will prepare a Materials Report in general accordance with Caltrans Test
Method 130. This report will provide geotechnical and soil test information, particu-
larly in the areas of earthwork, subgrade conditions for pavements, imported/local bor-
row, and corrosivity of soils. The report will contain recommendations on earthwork
and pavement sections. It is assumed that the existing pavement sections are adequate,
and the materials report pavement section will confirm the use of the existing section.
Therefore, samples and testing will be limited to areas where new pavement will be
constructed. Preparation of the Materials Report will consist of the following subtasks.
Task H.7.1—Subsurface Exploration. CH2M HILL will perform a subsurface explora-
tion program consisting of subsurface test borings for each retaining wall foundation.
The engineer or geologist will record observed conditions that may affect design and
construction of the project. Upon completion of the field exploration program, the site
will be restored, as much as practicable, to its original condition.
Task H.7.2—Field and Laboratory Testing Program. CH2M HILL will perform a field
and laboratory testing program on selected soil samples. Laboratory testing may
include sieve analyses, Atterberg limits, penetrometer, torvane, sand equivalent,
pH/conductivity, and R -value tests.
SAC/1?2A/003.51 3
Task 11.73—Materials Report. CH2M HILL will produce a report that documents the
findings of the subsurface exploration and field and laboratory testing program.
Task H.8—Drainage Report
This report will document the hydrology and hydraulic calculations to size and position
the onsite drainage facilities. The following subtasks are required for preparation of
this report.
Task 11.8.1—Data Collection. CH2M HALL will review existing hydrologic and hydrau-
lic information available from the City, County, and Caltrans relating to the project.
Task 11.8.2—Site Reconnaissance. CH2M HILL will conduct a site inspection to verify
drainage patterns and record data and to describe the condition of existing drainage
facilities.
Task 11.83—Drainage Study. The Drainage Study will include locating and sizing facili-
ties for roadway and site drainage. The Caltrans Highway Design Manual, together
with design precipitation data from Marin County, will be used for the drainage calcula-
tions. Flows for existing and projected use of the site will be estimated. A report will
be prepared to summarize methodology and results used in this study, including a drai-
nage shed map, drainage calculations to justify facility sizes, plans to show the existing
and future drainage systems, quantities, and cost estimate.
Task IIS —Utility Relocation
CH2M HILL will identify the location of existing utilities, identify conflicts with the
project, and estimate project cost for relocation. The utility relocation work will
include the following subtasks.
Task 11.9.1—Digitize Utilities on Base Map. CH2M HILL will contact known utility
companies within the project area to obtain the locations of existing utilities. The loca-
tions of the utilities will be digitized on the base plans from maps provided by utility
companies.
Task 11.9.2—Initial Utility Letter. The City will send to applicable utility companies
the Initial Utility Plans (base plans) and the Utility Information Form, together with a
letter requesting verification of the location, size, and depth (if applicable) of each
utility company's facilities within the work area, or those that might be affected by the
proposed work. Also, information regarding planned utility construction that might
affect the project will be requested. The Initial Utility Plans will be prepared by
CH2M HILL and delivered to the City as soon as the base map is completed.
SAC/PW003.51 4
Task 11.9.3—Utility Conflict Analysis. CH2M HILL will analyze the relocation require-
ments for the project and identify responsibilities for relocation. A maximum of two
field reviews will be included in this work.
Task 11.9.4-30 percent Utility Letter. The City will send the 30 percent Utility Plans
and Utility Information Form, together with a letter notifying the utility companies of
conflicts between existing utility facilities and the proposed work, to applicable utility
companies. The letter will ask the utility companies to verify the conflict and will notify
them of the need to relocate their facilities.
Task 11.9.5—Incorporate Utility Relocations. After receipt of the relocation designs
from the utility companies, CH2M HILL will add the relocations to the drawings prior
to the 60 percent design submittal.
Task 11.9.6—Final Utility Letter. The City will send a copy of the Final Utility Plans,
together with a letter, to the utility companies at the time the project is advertised for
bids. The letter will in the project schedule and deadlines for completion of utility
company relocation work.
Task H.10—Preliminary Geometrics
CH2M HALL will update and revise the existing preliminary geometrics and prepare
layout drawings at a scale of 1"=20', drawn on a screened layer of the base maps.
Profile drawings will be developed at a scale of 1"=20' horizontal and 1"=4' vertical.
Task ILII —Typical Cross Sections
CH2M HILL will develop typical cross sections for the segments of roadway that con-
trol design of the layout. Drawings will be at a scale of 1"=10' and submitted on 22 -
inch by 34 -inch sheets.
Task ll.12 —Retaining Wall Advanced Planning Study
If necessary, CH2M HILL will prepare a Retaining Wall Advanced Planning Study for
the two locations identified during Phase I. The study will describe the type of retain-
ing wall to be constructed and will include a general plan and profile drawing and a
cost estimate for each retaining wall type studied.
Task H.13 —Project Report, Project Approval Report, and Design Exceptions
CH2M HILL will prepare a Project Report and Project Approval Report. These
reports will conform to Caltrans requirements if required. CH2M HILL will prepare a
Caltrans Advisory and Mandatory Design Standards Checklist and provide this checklist
to the project team to ensure that all standards have been considered.
SAC/P2A/003.51 5
CH2M HILL will prepare and submit a design exception report for Caltrans approval
that will follow the format of the Caltrans Fact Sheet for Mandatory Design Excep-
tions, and an advisory design standards exception summary if design exceptions are
proposed for the project. A maximum of three iterations are included in this scope.
Task 11.14—Landscaping Recommendations
In coordination with the environmental studies, CH2M HALL will prepare landscaping
recommendations to show landscaping to mitigate the loss of trees and campsites and
other vegetation. Landscaping cost estimates will be prepared. Landscaping recom-
mendations are normally provided in the final design phase, but will be provided in this
phase to coordinate with environmental studies and establish agreement on final design
criteria.
Task 11.15— Geometric Approval Drawings
CH2M HILL will prepare and submit geometric approval drawings to show the layout,
profiles, and superelevations of the project for review and approval by the City and
Caltrans. The geometric approval drawings will show layout at 1"=20', profile and
superelevations at 1"=20' horizontal, and 1"=4' vertical scale. A maximum of three
iterations are included in this scope.
Task II.16—Retaining Wall Report
CH2M HILL will prepare a Retaining Wall Report for the required retaining walls.
Soil borings and laboratory testing will be collected and evaluated. The wall type, loca-
tion, and profile will be summarized. An artistic drawing will be included that will show
the wall on 11" x 17" photo enlargements.
Task 11.17-30 percent Plans
CH2M HILL will prepare 30 percent plans for review and approval by the City and
Caltrans. The 30 percent plans will show final design of the roadway including layout,
profile, superelevations, typical cross sections, grading limits, and right-of-way lines.
The 30 percent plans are intended to demonstrate that the proposed right-of-way take
and construction easements are sufficient to construct the planned improvements.
Phase III—Final Engineering Design
Task III. 1— 60 percent Plans
CH2M HILL will prepare 60 percent plans for review and approval by the City,
County, and Caltrans. The 60 percent plans will include all drawings required for con-
struction.
SAC/1?2A/003.51 6
Task III.2 —90 percent ME
CH2M HILL will prepare 90 percent plans for review and approval by the City and
Caltrans. The 90 percent plans will include 60 percent plans updated in response to
comments from the City and Caltrans, technical specifications, and CH2M HILL's con-
struction cost estimate. The PS&E will be prepared in conformance with current edi-
tions of the Caltrans Guide for the Submittal of Plans, Specifications, and Estimates,
Standard Plans, and Standard Specifications. CH2M HILL will provide special provi-
sions for work included in the plans that are not described in the Caltrans guidelines.
Task 111.3 —Final ME
CH2M HILL will prepare final PS&E. The 90 percent PS&E will be updated in
response to project team comments and submitted for a final check and approval prior
to the printing of sets for bidding. Final comments will be incorporated into the design
during this task. Design plans, special provisions, structure design calculations, cost
estimate, and quantity, calculations will be finalized and submitted to the City.
A final set of plans will be submitted in AutoCAD 12 format.
A full set of bidding documents will be prepared. The City will supply a hard copy of
legal, general, and standard technical requirements. CH2M HILL will process these
requirements and add technical specifications. The bidding documents will be delivered
in hard copy and MacIntosh Word format.
Task III.4—Bidding Assistance
While the PS&E construction package is being advertised for bids, questions concerning
the intent of the plans and specifications will be answered and forwarded to the City.
Assistance will be provided to the City for preparation of addenda to the PS&E during
the advertising period. CH2M HILL will also provide consultation and interpretation
of the construction contract documents.
Other
Construction management and inspection services are not included in these services but
may be added at the completion of Phase III tasks.
SAC/P2A/003.51 7
Fee for Concept Refinement,
Preliminary Design Engineering, and Final Design
Phase II—Preliminary Engineering
The total fee for Phase II shall be salary cost multiplied by a factor of 2.2 plus direct
expenses not to exceed $122,414. A fee breakdown by task is attached. This
breakdown is for information and is not a limit or requirement for payment by task.
Phase III—Final Engineering Design
The total fee for Phase III shall be salary cost multiplied by a factor of 2.2 plus direct
expenses not to exceed $66,394. A fee breakdown by task is attached. This breakdown
is for information and is not a limit or requirement for payment by task.
r
SAC/P2A/003.51 8
Freitas Parkway/US-101 Interchange
Northbound Off -Ramp Intersection Improvements
Fee Breakdown for Phase 11
Task Description
Labor
Expenses
Task
Cost
Totals
Phase H - Preliminary Engineering
11.1
Collect Data
$1,124
$1,124
11.2
Progress Meetings
$4,000
$180
$4,180
11.3
Monthly Progress Reports
$1,352
$1,352
11.4
Coordination With Others
$6,592
$180
$6,772
11.6
Surveys and Right -of -Way
$0
$0
11.6.1
Control Surveys
$6,064
$2,190
$8,254
11.6.2
Property Surveys
$4,728
$2,800
$7,528
11.6.3
Right -of -Way Appraisal Map
$5,432
$670
$6,102
11.6.4
Property Descriptions
$3,120
$320
$3,440
11.6.5
Right -of -Way Map
$5,432
$670
$6,102
11.6.6
Establish Constr. Control Monuments
$3,448
$850
$4,298
11.6.7
Record -of -Survey Map
$5,172
$860
$6,032
11.7
Materials Report
$0
$0
11.7.1
Subsurface Exploration
$2,944
$2,944
11.7.2
Field and Laboratory Testing Program
$0
$10,600
$10,600
11.7.3
Production of Materials Report
$5,984
$560
$6,544
11.8
Drainage
$0
$0
11.8.1
Data Collection
$3,736
$180
$3,916
11.8.2
Site Reconnaissance
$1,122
$100
$1,222
11.8.3
Drainage Study
$8,296
$840
$9,136
11.9
Utility Relocation
$0
$0
11.9.1
Digitize Utilities on Base Map
$1,733
$450
$2,183
11.9.2
"A" Letter
$0
$0
$0
11.9.3
Utility Conflict Analysis
$1,298
$180
$1,478
11.9.4
"B" Letter
$0
$0
$0
11.9.5
Incorporate Utility Relocations
$1,821
$680
$2,501
11.9.6
"C" Letter
$0
$0
$0
11.10
PreliminaryGeometrics
$1,002
$400
$1,402
11.11
Typical Cross Sections
$1,512
$280
$1,792
11.12
Retaining Wall Adv. Planning Study
$1,848
$120
$1,968
11.13
Design Exceptions
$2,340
$520
$2,860
11.14
Landscaping Recommendations
$0
$4,200
$4,200
11.15
Site Field Review
$2,792
$100
$2,892
11.16
Geometric Approval Drawings
$1,820
$860
$2,680
11.17
Retaining Wall Report
$1,104
$130
$1,234
11.18
30 Percent Plans
$6,028
$1,650
$7,678
Totals for Phase II
$91,844
$30,570
$122,414
bdp/sfo35474/costcli.xis 2
Freitas Parkway/US-101 Interchange
Northbound Off -Ramp Intersection Improvements
Fee Breakdown for Phase III
Task Description
Labor
Expenses
Task
I Cost I
I
Totals
Phase N - Final Engineering Design
111.1 60 Percent Plans
$21,096
$1,880
$22,976
111.2 90 Percent PS&E
$21,028
$1,900
$22,928
111.3 Final PS&E
$15,440
$1,300
$16,740
111.4 Bidding Assistance
$3,480
$270
$3,750
Totals for Phase III
61,044
$5,350
$66,394
bdp/sfo35474/costcli.xls 3
ROUTING SLIP FOR APPROVAL OF CONTRACT/AGREEI.IENTS/ORDINANCES/RESOLUTIONS
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF ORIGINAL CONTRACT/
AGREEMENT/ORDINANCE/RESOLUTION BEFORE APPROVAL BY
COUNCIL/AGENCY
FROM:
Date: July 14, 1993
Originatinu Department: DPW
TITLE OF DOCUMENT:
=RA/SRCC AGENDA TTE11 NO. ____ __
( July 19, 1993 _)
DATE OF p1EETING
RESOLUTION ACCEPTING PROPOSAL FROM CH2M HILL FOR FREITAS PARKWAY INTERCHANGE
IMPROVEMENTS
Department Head (Signature)
7.
(LOWER HALF OF FORM FOR APPROVALS ONLY)
REVIEWED BY CITY MANAGER/EXECUTIVE TO:
DIRECTOR APPROVED AS TO FOR21�:
APr'ROV - D AS COUNCIL/AGENCY AGENDA ITEM
CityAttorney (Signature J
NOT APPROVED
REMARKS:
j c'r• Pin'fnce
Director: Attached is one ropy of documout.
Please• review For financial
impact.
While- - - -
• - -City Clerk's Office with original
Document
�I Green- - - -
- - -City Maniger's Office
.n, C.nary - - -
- - -Originating Deparl.ment
pink - - - -
- - -Finance nirF rtor
nj Goldenrod- -
- --Preliminaty file 7opy-3riatnatinu
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CITY OF SAN RAFAEL
SAN RAFAEL, CALIFORNIA
INTER -DEPARTMENTAL MEMORANDUM
DATE: July 14, 1993
TO: Mayor and City Council
FROM: Planning Department
SUBJECT: Freitas Parkway Interchange Signalization Improvements
Attached is the Planning Commission report on the Freitas Parkway Interchange
Signalization Improvements. The Planning Commission reviewed the design concept on
July 13. They unanimously approved the design concept and recommended Council
approval of this public project as being consistent with the General Plan. They stated a
preference for a final design which includes large, fast growing street trees along Redwood
Highway if at all possible, and supported inclusion of measures to discourage graffiti on
the proposed retaining wall, such as vines.
Area neighborhood organizations, nearby businesses and property owners were notified
of the Commission's review. Sue Beittel, Shirley Fischer and Carole Dillon spoke in
favor of the proposal. They stated there is strong community support to signalize and
improve this interchange and thanked the City for pursuing this project. Fischer stated
the North San Rafael Coalition believes the proposed design is a good one. She noted the
Coalition still has some concern about the possibility of offramp traffic backing up on 101,
but recognize that Caltrans has found the proposed multi -lane storage to be acceptable.
CITY OF
SAN RAFAEL
Planning Department
P.O. BOX 151560, SAN RAFAEL, CALIFORNIA 94915-1560
PHONE: (415) 485185-3085/FAX: (415) 459-2242
AGENDA ITEM NO.: 3
MEETING DATE: July 13, 1993
IREI'OO RT TOO hLANNING COO MINS
SUBJECT: Freitas Parkway Interchange Signalization Impro
�m%ents
SUBMITTED BY: Tean Hasser/Kevin Masuda APPROVED BY:
Principal Planner/Assistant Civil Engineer -"Planning DVctor
DATE: June 24,1993
RECOMMENDATIONS:
Approve Design Concept
Recommend Council Approval of Public Project Consistency with
General Plan
SUMMARY:
The City's General Plan identifies a list of circulation improvements needed to
meet future traffic conditions. These include a new Merrydale freeway overcrossing
from Northgate Drive to Civic Center Drive, a new northbound freeway onramp
from Redwood Drive north of Freitas, and related Freitas intersection signalization
improvements.
The Merrydale Overcrossing and northbound .ramp project is fully approved. This
project provides additional capacity for all planned area development. It is expected
to go out to bid for construction later this year. This report discusses the related
signalization and redesign of the Freitas/101/Civic Center Drive intersection. The
intersection will be redesigned to operate as one standard intersection and will
eliminate the difficult left turn to the existing northbound ramp. The redesign will
improve operation of the intersection. The project is consistent with the General
Plan; it is an Plan implementing measure. It will meet City level of service
standards now and in the future.
This concept design review provides early information to nearby and interested
residents and businesses about the project. Traffic impacts of the related
Merrydale/northbound ramps proposal are covered in the prior General Plan EIR.
This signalization project is Categorically Exempt per Section 15301 (c) of CEQA
Guidelines.
itlrl"Vl�1 1V rL. NLN L1V" l.lJ1V11V11J011J1V11"aYC L i'l...-. 1V V.. 17✓Z
BACKGROUND-,
Existing Intersection
The existing unsignalized Freitas/101/Civic Center intersection has an unusual "H"
design and is confusing to use. See Figure 1. During review of the approved
Merrydaie Overcrossing project, residents urged signalization and improved design
of the Freitas/101/Civic Center intersection. The City Council agreed and directed
staff to include the signalization/redesign as a second phase to the overcrossing
project. The City then sought and received ISTEA funds to accomplish the
redesign.
Proposed Design
The Department of Public Works (DPW) selected CH2M Hill as its consultant on the
Freitas project. DPW staff and the consultant have concluded that the intersection
would function more smoothly and safely if it is altered into a more standard single
point intersection. See Figure 2. The proposed intersection lines up Civic Center
Drive and Freitas as one axis and the 101 northbound offramp and Redwood
Parkway as the other axis. (The one way drive to the Northgate East office buildings
would remain.) To accommodate signalization and keep traffic from backing onto
the freeway, the northbound offramp will be widened to 3 lanes. The existing
movement from Civic Center/Redwood to the existing northbound 101 onramp
will be eliminated with the construction of the approved new northbound onramp-
- to be constructed approximately 400 feet north of this intersection.
To line up the intersection and provide adequate turning radii, Redwood Highway
must be widened from the intersection of Civic Center and Freitas Parkway to
approximately 300' north. The widening would cut into the hillside approximately
20-25 feet, and require a retaining wall. Several retaining wall alternatives were
considered. An alternative without street trees would range from 5 to 15 feet, and
average 7-8 feet in height. This alternative is shown in the photo montages
included as Attachment A. Street trees planted in front of the wall would push the
wall back 4-5 feet and consequently increase the height of the wall about 5 feet. to
from 5 to 20 feet high. Visual impacts of this alternative are shown in Attachment
B. A third stepped wall alternative was preliminarily developed and discussed at
the Design Review Board meeting. A medium brown, rough textured wall finish
would be used to blend with the hillside. Minor additional right of way will be
needed at the wall location, but exact amounts will not be known until final design;
the affected hillside is part of a fully developed parcel.
Design Review
The intersection design concept was reviewed by the City's Design Review Board on
May 19, 1993. The Board focused on landscaping and the retaining wall alternatives.
They agreed that a wall texture similar to either the 101 soundwall or the Point San
Pedro would be acceptable. They recommended there be no smooth concrete "cap"
along the top of the wall (as shown in the Attachment A photos). They suggested a
slightly undulating or jagged top edge to better blend with the hill. They preferred
the alternative with street trees and a higher height, noting that the intersection is a
2
FILE NO.: P93-4
REPORT TO ^LANNING COMMISSION/Pace 3,
major entrance to the City, and trees would help soften it. Landscaping at street
level was preferred to vines from the top of the wall due to concerns about drainage
behind the wall. While they considered a stepped retaining wall alternative, they
agreed this would be more intrusive, introducing more unnatural elements higher
on the hillside.
The lower wall alternative, and the wall with trees in front will be carried through
to the final design stage; if costs for either are not prohibitive, either alternative
could be selected at that time. Staff suggests that if the higher wall alternative is cost
prohibitive, a wall with a narrow (1-2' wide) planter strip adjacent to it be considered
with vines or bushes. This alternative could combine the benefits of the lower wall
height with some vegetation to help soften the wall. The Board recommended that
the wall treatment and landscape plans be brought back to them at the final design
stage. In addition, they urged CH2M Hill to work with Caltrans and increase
landscaping elsewhere in the intersection as part of the project.
Overall Process and Timing
Currently, the project is in the preliminary design stage and is awaiting approval
from Caltrans (the permitting agency) to proceed to the final design stage. Caltrans
has reviewed and tentatively approved the proposed design; formal approval is
anticipated within two weeks. The City has a tight schedule to design and award
the contract by October, 1994, according to ISTEA guidelines. The Federal monies are
capped at a maximum with any overrun to be paid for by the City. The project is
scheduled to be under construction in early 1995.
Once actual construction timing and phasing are known, staff will provide
information to nearby businesses and residents. The Merrydale Overcrossing and
ramp project is expected to precede this project. Given its lengthy planning history,
if, for some unforeseen reason, the overcrossing and ramp project was not
underway by the time this signalization project begins, the northbound ramp
portion would need to be constructed in conjunction with this project.
Traffic Analysis
The 1985 Highway Capacity Manual procedures for operations were used to
determine level of service (LOS) - These methods are used (instead of planning
level analysis) at the design stage to better reflect specific intersection design
requirements such as left turn storage.
The traffic operational analysis of existing and future traffic conditions was based on
actual and forecasted turning movements. Actual conditions were counted in May,
1993. Forecasts are based on build -out projects from the General Plan, as updated in
the 1991 Northgate Assign Model Update. The Freitas intersection signalization and
redesign project was originally conceived to retain the "H" configuration.
Consultant review strongly recommended the single intersection design. Because
the intersection configuration is different from the Northgate report, the consultant
had to modify turning movements. However, the total approach volumes are the
same as the overall transportation system and land use assumptions in the General
Plan and Northgate report.
4
i(�rVn i i V i'LA1V 1V llVl� I.VMMI�JIVIV / Page 4
MUM IVU.. r7o-4
Results of this analysis conclude that the intersection will operate better than the
City's mid LOS D standard (Volume/Capacity: V/C 0.85) now and in the future.
Future buildout V/C ratios are projected to be 0.77 during the PM peak, and 0.78
during the AM peak. The operational analysis includes both volume capacity ratios
and delay. Using this methodology, the level of service corresponds to a .80-.82 V/C,
or above mid D. The intersection will operate even better in the near term. See
Attachment C for Buildout Forecast traffic volumes and supporting traffic data.
This information will be appended to the 1991 Northgate Update report.
EXHIBITS
Figure 1: Existing intersection
Figure 2: Proposed signalized intersection design
Attachment A: Lower retailing wall exhibit
Attachment B: Exhibit of higher retaining wall with street trees
Attachment C: Supporting traffic data
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ATTACHMENT C
ADDENDUM TO 1991 NORTHGATE ASSIGN MODEL UPDATE
Based on the 1993 Manuel T. Freitas Parkway/U.S. 101 Interchange Traffic Study
Report, the November 1991 San Rafael Northgate Assign Model update is modified
to reflect intersection signalization refinements. The following updates are
localized to the Freitas/northbound off-ramp/Civic Center/Redwood intersection.
They are consistent with the City's General Plan land use assumptions, maintain
upstream and downstream traffic flow continuity, and do not require further
analysis of the system network.
Charts 6A and 7A, pages 17 and 19 are replaced with the following charts to reflect
the redesign to a single Freitas Parkway/101/Civic Center/Redwood intersection.
The descriptions of #10 and #11, pages 26 and 27 are also amended as follows:
"10 and 11. Manuel T. Freitas Parkway/U.S. 101 northbound ramp and Redwood
Parkway/Civic Center Drive intersections. As a result of the Merrydale
Overcrossing and Highway 101 Northbound on-ramp project, the existing two
intersections would be signalized. These intersections will be realigned into one
intersection, and movements from Redwood Parkway and Civic Center Drive will
be relocated just north of the existing U.S. 101 northbound access. This project
includes signalization, the addition of a left -turn lane to the Manuel T. Freitas
Parkway approach, right -turn lane to Civic Center Drive, and left -turn lane to
Redwood Highway. Without the proposed improvements, the two intersections
would operate at LOS D (V/C 0.88) and experience delays due to close spacing under
build -out conditions during the p.m. peak hour. With the proposed improvements,
the intersection will operate at a V/C = 0.77, above the City's mid -LOS D standard.
Proposed improvements are estimated to cost $1.4 million."
In addition, the first paragraph, p. 24 is replaced with the following:
"The intersection of Manuel T. Freitas Parkway/Highway 101 northbound ramp and
Redwood Highway/Civic Center Drive intersections are Phase II to the Merrydale
Overcrossing project. This signalization project was recommended as part of the
Merrydale project approval. The original project has been redesigned to include
consolidation of the U.S. 101 ramp intersection and Redwood Highway/Civic Center
intersection into one intersection. Because the project includes restriction of access
to northbound U.S. 101 from Redwood Highway and Civic Center Drive,
northbound U.S. 101 access from Redwood Highway north of this intersection must
be completed prior to construction of this project."
257 (205) -- *
319 (160) —0
1248 (804) ---X
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Legend
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Z xxx am peak hour
(xxx ) pm peak hour
TRAFFIC VOLUMES FORECAST
(YEAR 2015)
C�.�r!'HILL
SF035474 Al 02
1985 HCM: SIGNALIZED
INTERSECTIONS
SUMMARY REPORT
INTERSECTION..Freitas
Parkway/US-101 NB Off-ramp
AREA TYPE .....
OTHER
ANALYST .......
T RAGLAND
DATE ..........
5-16-93
TIME..........
AM PEAK
HOUR
COMMENT.......
EXISTING VOLUMES
--------------------------------------------------------------------------
VOLUMES
GEOMETRY
EB WB
NB
SB :
EB WB
NB
SB
LT 117 0
777
140 :
L 12.0 T 12.0
L 12.0
L
12.0
TH 334 73
241
0 :
T 12.0 TR 12.0
LT 12.0
L
12.0
RT 363 83
197
276 :
R 12.0 R 12.0
TR 12.0
R
12.0
RR 363 0
0
276 :
12.0 12.0
12.0
12.0
12.0 12.0
12.0
12.0
12.0 12.0
12.0
12.0
--------------------------------------------------------------------------
ADJUSTMENT FACTORS
GRADE
HV ADJ PKG
BUSES PHF PEDS
PED. BUT.
ARR.
TYPE
(o)
(o) Y/N Nm
Nb
Y/N min T
EB -2.00
1.00
N 0
0 0.95 0
Y 20.5
3
WB -4.00
1.00
N 0
0 0.95 0
Y 20.5
3
NB 4.00
1.00
N 0
0 0.95 0
Y 20.5
3
SB 4.00
1.00
N 0
0 0.95 0
Y 20.5
3
--------------------------------------------------------------------------
SIGNAL
SETTINGS
CYCLE LENGTH =
95.0
PH-1
PH-2
PH-3
PH-4 PH-1 PH-2 PH-3
PH-4
EB LT X
NB LT
X
TH X
X
TH
X
RT X
X
RT
X
PD
PD
WB LT
SB LT
X
TH
X
TH
RT
X
RT _
X
PD
PD
GREEN 16.0
30.0
0.0
0.0 GREEN 40.0 17.0
0.0
0.0
YELLOW 3.0
3.0
0.0
0.0 YELLOW 3.0 3.0
0.0
0.0
--------------------------------------------------------------------------
LEVEL OF SERVICE
LANE GRP.
V/C
G/C
DELAY LOS
APP. DELAY
APP.
LOS
EB L
0.426
0.168
27.5 D
21.8
C
T
0.637
0.305
19.8 C
R
0.000
0.305
14.8 B
WB TR
0.210
0.105
25.2 D
26.8
D
R
0.535
0.105
28.3 D
NB L
0.632
0.421
17.2 C
16.7
C
TR
0.669
0.421
15.8 C
SB L
0.268
0.179
25.6 D
25.6
D
R
0.000
0.179
170.2 F
--------------------------------------------------------------------------
INTERSECTION:
Delay = 19.3
(sec/veh) V/C =
0.579 - LOS
= C
1985 HCM: SIGNALIZED INTERSECTIONS
SUMMARY REPORT
**************************************************************************
INTERSECTION..Freitas Parkway/US-101 NB Off-ramp
AREA TYPE ..... OTHER
ANALYST ....... T RAGLAND
DATE .......... 5-16-93
TIME.......... PM Peak Hour
COMMENT....... EXISTING VOLUMES
--------------------------------------------------------------------------
VOLUMES GEOMETRY
EB WB NB SB EB WB NB SB
LT 127 0 882 94 L 12.0 T 12.0 L 12.0 L 12.0
TH 122 190 197 0 T 12.0 TR 12.0 LT 12.0 L 12.0
RT 963 193 27 399 R 12.0 R 12.0 TR 12.0 R 12.0
RR 963 0 0 399 12.0 12.0 12.0 12.0
12.0 12.0 12.0 12.0
12.0 12.0 12.0 12.0
-------------------------------------------------------------------7------
ADJUSTMENT FACTORS
GRADE HV ADJ PKG BUSES PHF PEDS PED. BUT. ARR. TYPE
M) (%) YIN Nm Nb YIN min T
EB -2.00 1.00 N 0 0 0.95 0 Y 20.5 3
WB -2.00 1.00 N 0 0 0.95 0 Y 20.5 3
NB 4.00 1.00 N 0 0 0.95 0 Y 20.5 3
SB 4.00 1.00 N 0 0 0.95 0 Y 20.5 3
--------------------------------------------------------------------------
SIGNAL SETTINGS CYCLE LENGTH = 100.0
PH-1 PH-2 PH-3 PH-4 PH-1 PH-2 PH-3 PH-4
EB LT X NB LT X
TH X X TH X
RT X X RT X
PD PD
WB LT SB LT X
TH X TH
RT X RT X
PD PD
GREEN 13.0 17.0 0.0 0.0 GREEN 35.0 0.0 23.0 0.0
YELLOW 3.0 3.0 0.0 0.0 YELLOW 3.0 0.0 3.0 0.0
--------------------------------------------------------------------------
LEVEL OF SERVICE
LANE GRP. V/C G/C DELAY LOS APP. DELAY APP. LOS
EB L 0.556 0.140 32.6 D 24.1 C
T 0.209 0.340 15.2 C
R 0.000 0.340 14.8 B
WB TR 0.447 0.180 23.9 C 24.2 C
R 0.492 0.180 24.8 C
NB L 0.838 0.360 26.2 D 24.1 C
TR 0.380 0.360 15.5 C
SB L 0.134 0.240 22.7 C 22.7 C
R 0.000 0.240 170.2 F
--------------------------------------------------------------------------
INTERSECTION: Delay = 24.1 (sec/veh) V/C = 0.535 LOS = C
1985 HCM: SIGNALIZED
INTERSECTIONS
SUMMARY REPORT
INTERSECTION..
Freitas
Parkway/US-101 NB Off-ramp
AREA TYPE .....
OTHER
ANALYST .......
T RAGLAND
DATE ..........
5-16-93
TIME..........
AM PEAK
HOUR
COMMENT.......
--------------------------------------------------------------------------
General
Plan Buildout Volumes
VOLUMES
GEOMETRY
EB WB NB
SB :
EB WB
NB
SB
LT 255 0
490
515 :
L 12.0 T 12.0
L 12.0 L
12.0
TH 320 55
350
0 :
T 12.0 TR 12.0
LT 12.0 L
12.0
RT 1250 290
285
295 :
R 12.0 R 12.0
TR 12.0 R
12.0
RR 1250 0
0
295 :
12.0 12.0
12.0
12.0
12.0 12.0
12.0
12.0
--------------------------------------------------------------------------
12.0 12.0
12.0
12.0
ADJUSTMENT FACTORS
GRADE
HV ADJ PKG
BUSES PHF PEDS
PED. BUT. ARR.
TYPE
(a )
( o ) YIN Nm
Nb
YIN min T
EB -2.00
1.00
N 0
0 0.95 0
Y 20.5
3
WB -4.00
1.00
N 0
0 0.95 0
Y 20.5
3
NB 4.00
1.00
N 0
0 0.95 0
Y 20.5
3
SB 4.00
1.00
N 0
0 0.95 0
Y 20.5
3
--------------------------------------------------------------------------
SIGNAL SETTINGS
CYCLE LENGTH =
102.0
PH-1
PH-2
PH-3
PH-4 PH-1 PH-2 PH-3
PH-4
EB LT X
NB LT
X
TH X
X
TH
X
RT X
X
RT
X
PD
PD
WB LT
SB LT
X
TH
X
TH
RT
X
RT
X
PD
PD
GREEN 17.0
11.0
0.0
0.0 GREEN 33.0 29.0 0.0
0.0
YELLOW 3.0
--------------------------------------------------------------------------
3.0
0.0
0.0 YELLOW 3.0 3.0 0.0
0.0
LEVEL OF SERVICE
LANE GRP.
V/C
G/C
DELAY LOS
APP. DELAY APP.
LOS
EB L
0.937
0.167
58.4 E
37.5
D
T
0.613
0.304
20.9 C
R
0.000
0.304
10.5 B
WB TR
0.631
0.108
30.3 D
40.6
E
R
0.909
0.108
55..5 E
NB L
0.535
0.324
22.3 C
25.5
D
LTR
0.883
0.324
26.5 D
SB L
0.620
0.284
25.0 D
25.0
D
R
0.000
0.284
170.2 F
--------------------------------------------------------------------------
INTERSECTION:
Delay
= 30.1
(sec/veh) V/C =
0.778 LOS = D
1985 HCM: SIGNALIZED INTERSECTIONS
SUMMARY REPORT
INTERSECTION..Freitas Parkway/US-101 NB Off -ramp
AREA TYPE .....
OTHER
ANALYST .......
T RAGLAND
DATE ..........
5-16-93
TIME..........
PM Peak
Hour
COMMENT.......
General
Plan Buildout Volumes
--------------------------------------------------------------------------
VOLUMES
GEOMETRY
EB WE
NB
SB :
EB WB
NB
SB
LT 205 0
890
255 : L
12.0 T 12.0
L 12.0
L
12.0
TH 160 265
280
0 : T
12.0 TR 12.0
LT 12.0
L
12.0
RT 805 640
50
625 : R
12.0 R 12.0
TR 12.0
R
12.0
RR 805 0
0
625 :
12.0 12.0
12.0
12.0
12.0 12.0
12.0
12.0
12.0 12.0
12.0
12.0
--------------------------------------------------------------------------
ADJUSTMENT FACTORS
GRADE
HV ADJ PKG BUSES PHF PEDS
PED. BUT.
ARR.
TYPE
(o)
(%) Y/N Nm
Nb
Y/N min T
EB -2.00
1.00
N 0
0 0.95 0
Y 20.5
3
WB -2.00
1.00
N 0
0 0.95 0
Y 20.5
3
NB 4.00
1.00
N 0
0 0.95 0
Y 20.5
3
SB 4.00
1.00
N 0
0 0.95 0
Y 20.5
3
--------------------------------------------------------------------------
SIGNAL SETTINGS
CYCLE LENGTH =
115.0
PH -1
PH -2
PH -3
PH -4 PH -1 PH -2 PH
-3
PH -4
EB LT X
NB LT
X
TH X
X
TH
X
RT X
X
RT
X
PD
PD
WB LT
SB LT
X
TH
X
TH
RT
X
RT
X
PD
PD
GREEN 23.0
27.0
0.0
0.0 GREEN 38.0 15.0
0.0
0.0
YELLOW 3.0
3.0
0.0
0.0 YELLOW
3.0 3.0
0.0
0.0
--------------------------------------------------------------------------
LEVEL OF SERVICE
LANE GRP.
V/C
G/C
DELAY LOS
APP. DELAY
APP.
LOS
EB L
0.602
0.209
33.3 D
23.8
C
T
0.198
0.470
11.5 B
R
0.001
0.470
10.5 B
WB TR
0.800
0.243
29.8 D
33.8
D
R
0.899
0.243
41-5 E
NB L
0.898
0.3-39
34.6 D
31.2
D
TR
0.597
0.339
21.4 C
SB L
0.627
0.139
37.4 D
37.4
D
R
0.000
0.139
170.2 F
--------------------------------------------------------------------------
INTERSECTION:
Delay = 31.7 (sec/veh) V/C =
0.765 LOS
= D
r csa 1. a�od��,o �� L_6�wfelsl
��
cmman, rq AnI oL tto n 1 r,�kac �Ie*W.S knk -fK f 6rmctLoq
/ P o. 6oy, 4,4 2 SJ akin
July 14, 1993
San Rafael City Council
1400 Fifth Street, P.O. Box 151560
San Rafael, CA 94915-1560
Dear Mayor Boro and Council Members:
The Steering Committee of the North San Rafael Coalition would like to give
support to the Freitas Interchange Signalization Improvements which were
approved in concept by the Planning Commission on July 13th. We urge you to
approve final design of this project so that it can proceed in a timely manner.
We would like to express our appreciation for the City's responsiveness to
community concerns regarding hazardous conditions at the Freitas northbound
interchange and frontage roads. Reconfiguration of the intersection from an "H"
to a single -point "X" intersection will, we believe, eliminate much of the confusion
and crossing traffic flows which currently make this such a dangerous intersection.
This configuration will also permit more accurate future traffic analysis of this
compldx interchange as a single intersection.
We reconunend that CH2M Hill's methodology of using both delay analysis
(1985 Highway Capacity Manual) and volume/capacity ratios (Circular 212) to
determine traffic level of service be continued, since LOS calculation based solely
on volume/capacity ratios may not accurately reflect traffic conditions at this
complex intersection. We also request that holding lanes on off -ramp (and on
Freitas Parkway) be maximized, since there is continuing concern in the
community that there is not sufficient space to accomodate waiting traffic without
backup onto Highway 101 (and Freitas Parkway). Finally, we would like to express
appreciation to City staff who have welcomed community input in the design of
�+ �+TTy this project.
1. Lt . f i+i ,,this
MEMBER ORGANIZATIONS
Sincerely,
—5- "�
Shirley.1
Y Fischer
STEERING COMMITTEE
CASA MARIN HOMEOWNERS ASSN. CONTEMPO MARIN HOMEOWNERS ASSN. SUE BEITTEL MARY FELLER JOHN ROJAS
LUCAS VALLEY HOMEOWNERS ASSN. MARINWOOD HOMEOWNERS ASSN. GREG BROCKBANK SHIRLEY FISCHER JOHN SHELLENBERGER
MONT MARIN HOMEOWNERS ASSN. NORTHBRIDGE MARINITES BONNIE BROWN RALPH MEROLA DOROTHY SKUFCA
OLEANDER PARK FRIENDS QUAIL HILL HOMEOWNERS ASSN. JOY DAHLGREN FRANCES NUNEZ FRANK SOLOMON
SAN RAFAEL MEADOWS HOMEOWNERS ASSN. TERRA LINDA HOMEOWNERS ASSN. CAROL DILLON STAN OTT ERWIN WILLIAMS
SANTA VENETIA IMPROVEMENT ASSN. VILLA MARIN HOMEOWNERS ASSN.
