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Home My WebLink AboutCC Resolution 14131 (Budget FY2016-17)RESOLUTION NO. 14131 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING THE CITY-WIDE BUDGET FOR THE FISCAL YEAR 2016-2017 AND PROVIDING FOR THE APPROPRIATIONS AND EXPENDITURE OF ALL SUMS SET FORTH IN SAID BUDGET IN THE AMOUNT OF $106,673,115 WHEREAS, the City Manager has submitted to the San Rafael City Council a Preliminary Budget for the fiscal year July 1, 2016 - June 30, 2017; and WHEREAS, the City Council held public meetings on operational priorities, and preliminary budgets for fiscal year 2016-2017, on April 18, 2016 and May 2, 2016, where all interested persons were heard; and WHEREAS, after examination, deliberation and due consideration of the Preliminary Budget and staff recommendations, the San Rafael City Council provided direction to the City Manager, and the City Manager has submitted a Proposed Budget; and WHEREAS, it is the intention of this Council to adopt said Proposed Budget submitted by the City Manager as the approved budget for the fiscal year 2016-2017; and WHEREAS, it is the intention of this Council to carry forward unspent capital projects resources funded in fiscal year 2015-2016 to complete the balance of these projects in the 2016-2017 fiscal year; and WHEREAS, it is the intention of this Council to carry forward unspent operational funds from fiscal year 2015-2016 encumbered through approved, active purchase orders to complete the balance of these purchases in the 2016-2017 fiscal year. NOW, THEREFORE, BE IT RESOLVED by the San Rafael City Council that: The City Manager's Proposed one-year budget for the City of San Rafael for the fiscal year July 1, 2016 through June 30, 2017, is hereby adopted, with net appropriations of $106,673,115. General Fund operational uses total $71,668,091 as presented in Exhibit I attached hereto and incorporated herein. A total of $27,176,916 is appropriated for special revenue and grant activities, $4,805,418 for the parking enterprise, $4,040,000 for capital projects, and $14,502,168 for internal service funds and asset replacement as presented in Exhibit II attached hereto and incorporated herein. 2. The sums of money therein set forth are hereby appropriated from the revenues of the City to the departments, functions, programs and funds therein set forth for expenditure during the fiscal year 2016-2017. 3. The budget provides funding for 401.41 of 403.41 full-time equivalent, authorized positions as presented in Exhibit III attached hereto and incorporated herein. 4. The following personnel actions will be implemented, effective July 1, 2016: A. Eliminate 1.0 Deputy Fire Marshall Position from budgeted headcount and add 1.0 FTE with the new position/classification of Fire Prevention Specialist, with a salary range of $4,991 to $6,066, to be adjusted in a manner consistent with the SEN Local 1021 July 1, 2016 Memorandum of Understanding; and B. Eliminate 1.0 Deputy Fire Marshal position from the authorized positions and add 1.0 FTE Battalion Chief; and C. Add 1.0 fixed -term Police Evidence and Property Technician for one-year; and D. Convert 1.0 fixed term Police Officer to 1.0 regular (ongoing term) Police Officer. 5. The City of San Rafael will carry forward unspent operational funds from fiscal year 2015-2016 encumbered through approved, active purchase orders, and reappropriate these funds in fiscal year 2016-2017 to be used solely to pay for the remaining portion of City Council authorized expenditures in the originating funds. 6. The City of San Rafael will carry forward unspent capital project funds from fiscal year 2015-2016 and reappropriate these funds in fiscal year 2016-2017 to be used solely to pay for the remaining portion of City Council authorized expenditures for street, facility, storm drain, traffic mitigation, park and other long-term capital projects started in the 2015-2016 or prior fiscal years. 7. Transfers are authorized from the General Fund to the San Rafael Essential Facilities capital project from current Measure E revenues and Measure E Public Safety Facility accumulated funds, for the purpose of funding the San Rafael Essential Facilities project as necessitated by actual authorized capital expenditures. 8. The sum of $700,000 will be set aside in the Emergency Medical Services Fund balance for the purpose of funding future capital expenditures necessary to support the facilities used to deliver emergency medical transportation and related paramedic services. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on Monday, the 6th day of June 2016, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER C. BEMNE, City Clerk GENERALFUND PROPOSED BUDGET FY 2016-2017 REVENUES & OTHER OPERATIONAL SOURCES Taxes Property Tax and related Sales Tax Sales Tax -Measure E Franchise Tax Business Tax Transient Occupancy Tax Other Aaencies CSA #19 Fire Service VLF Backfill Other Agencies (Prop 172, Owner Prop Tax, State Mandate, Other agencies) Other Revenues $ 17,528,000 21,883,000 12,121,000 3,456,000 2,887,000 2,825,000 1,702,000 4,990,000 1,402,000 Permits & Licenses (buildina. electrical. encroachment, use. alarm) 2,361,000 Fine & Forfeitures (traffic. vehicle. etc.) 483,000 Interest & Rents (investment earninas. rents. etc.) 285,000 Charaes for Services (includes dev't fees and Dlan review) 2,124,000 , ---Qiher_Beyenualslamaste_[eimizurs�noanIs. _misC'_ inaQml----------------------------------------------- 466_000 ----------------------------------SLLb o_tal:ReY_enues---------------------------------------------$-------7.4.513 QOQ_ TRANSFERS IN from Gas Tax 400,000 from Parking Services Fund - Admin. cost 436,000 frontEtzl4y�a13�ti[ementFund=_P_QB siel�tRaXmsnl---------------------------------------------------- 376,520 ----------------------------------Sub-ictal: Transfers n ------------------------------------------- $--------- 1.2.11.52Q_ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ZGTA_ LzOP_ERATJNS_SOUROES-----------------------------------------------------------------$-------7.5.725 - - - - - - - - - - - - - - - 52Q_ EXPENDITURES AND OTHER OPERATIONAL USES Expenditures by Department Finance 2,411,787 Non -Departmental 2,081,073 City Manager/City Council 2,921,283 City Clerk 516,439 Mgt Serv: Adm,IT,HR,Pkg 1,155,912 City Attorney 926,710 Community Development 3,845,311 Police 23,621,427 Fire 17,989,258 Public Works 11,186,757 3,076,043 ----------------------------------Sub-fatal - xamenditurea-----------------------------------------$-------Q9.732.Q0Q_. OPERATIONAL TRANSFERS OUT to Childcare Fund - Operating support - to Recreation Fund - Operating support 1,700,000 236,091 14 �p��iaJ_Be_v_en�a�F�ansL=_H9mels�s_Lniti�tiv�Prszle�f---------------------------------------------------------------- ----------------------------------Sub-total: Transfers -Out ----------------------------------------$---------1.9 Iz Q9t_. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - IOTA_ L-S?P_ERATING_llSES-----------------------------------------------------------------------$-------7.1.M9.Q9t_. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - .Nan--Onmiinra_Twnsfnrs_fMnasur-e_El_SanRafaeL.F.IsnntiaLEar.iiitiesl________________$________ A.0-40,0-0.11- EXHIBIT I EXHIBIT II CITY OF SAN RAFAEL CONSOLIDATED FUNDS 001 General Fund $16,000,229 IL $74,513,000 $1,212,520 $75,725,520 $69,732,000 $5,976,091 $75,708,091 $16,017,658 SPECIAL REVENUE & GRANT FUNDS: 205 Storm Water Fund 999,494 782,800 782,800 734,711 734,711 1 1,047,583 206 Gas Tax 3,671,899 2,969,985 2,969,985 3,462,220 400,000 3,862,220 2,779,664 207 Development Services 503,689 1,500 1,500 - - 505,189 208 Child Care 864,561 3,876,537 3,876,537 3,770,333 100,000 3,870,333 870,765 210 Paramedic/EMS 1,479,837 7,389,243 7,389,243 7,138,379 7,138,379 1,730,701 217 State Lands Fund 490,606 31,500 31,500 457,000 457,000 65,106 218 General Plan Special Revenue Fund 1,269,402 429,000 429,000 168,651 168,651 1,529,751 222 Recreation Revolving 48,272 3,001,389 1,700,000 4,701,389 4,389,658 4,389,658 360,003 223 Household Haz. Waste Fund 185,429 157,065 157,065 168,361 168,361 174,133 227 Sewer Maintenance - 2,638,207 2,638,207 2,638,207 2,638,207 - 228 Hazardous Materials Fund 55,951 - 1,000 1,000 54,951 234 Pt. San Pedro Maintenance Portion 162,900 80,500 80,500 86,000 86,000 157,400 235 Baypoint Lagoons L & L District 226,948 26,200 26,200 5,386 5,386 247,762 236 Loch Lomond Assessment District 647,592 17,610 17,610 10,054 10,054 655,148 240 Parkland Dedication 458,663 4,000 4,000 37,301 37,301 425,362 241 Measure A Open Space 399,891 430,900 430,900 814,123 814,123 16,668 495 Low and moderate Income Housing Fund 535,537 78,300 78,300 210,000 210,000 403,837 LIBRARY AND FALKIRK: 214 Library Revolving 47,083 7,600 7,600 25,000 25,000 29,683 215 Library Special Assessment Fund 721,108 876,800 876,800 935,822 935,822 662,086 Library Fund 768,191 884,400 - 884,400 960,822 960,822 691,769 PUBLIC SAFETY: ' 200 Abandoned Vehicle 7,226 70,000 100,000 170,000 173,801 173,801 3,425 202 Asset Seizure 38,026 100 100 - - 38,126 204 Crime Prevention 9,033 - - - - 9,033 230 Youth Services - Police 80,672 76,640 76,640 93,841 93,841 63,471 Public Safety Fund 134,957 146,740 100,000 246,740 267,642 267,642 114,055 TRAFFIC AND HOUSING: 243 Housing in lieu -City San Rafael 1,195,781 603,500 603,500 80,000 80,000 1,719,281 245 Housing in lieu 343,672 900 900 - - 344,572 246 East S.R. Traffic Mitigation 10,473,270 32,000 32,000 - - 10,505,270 Traffic & Housing Mitigation Funds 12,012,723 636,400 636,400 80,000 80,000 12,569,123 GRANT: - 201 A.D.A.. Access Projects 22,463 - - - - 22,463 211 Falkirk Revolving Fund 25,798 - - - - 25,798 260 Pickleweed Childcare Grant 11,937 186,540 100,000 286,540 283,500 283,500 14,977 276 Falkirk Other Grants 11,011 - - - - 11,011 281 Public Safety Grants 314,060 250,800 250,800 188,091 188,091 376,769 283 Grant -Other 325,800 283,300 236,091 519,391 805,477 805,477 39,714 Grant Funds 711,069 720,640 336,091 1,056,731 1,277,068 - 1,277,068 490,732 SPECIAL REVENUE & GRANT FUND TOTAL 25,627,610 24,302,916 2,136,091 26,439,007 26,676,916 500,000 27,176,916 24,889,701 EXHIBIT II CITY OF SAN RAFAEL CONSOLIDATED FUNDS ASSESSMENT DISTRICTS: 302 Financing Authority 1997 Bonds 146,575 430 430 147,005 304 Peacock Gap Assessment District 2,875 - - 2,875 306 Mariposa Assessment District 16,573 16,573 Var. Assessment District Projects 300,338 - - 300,338 ASSESSMENT DISTRICT TOTAL 466,361 430 430 466,791 CAPITAL PROJECT FUNDS: 401 Capital Improvement 669,577 2,700 2,700 672,277 405 Open Space Acquisition 118,373 370 370 118,743 406 Bedroom Tax 50,452 - - 50,452 407 Parks Capital Projects 27,644 - - - 27,644 420 Measure E - Pulbic Safety Facility - - 4,040,000 4,040,000 4,040,000 4,040,000 - CAPITAL PROJECT FUND TOTAL 866,046 3,070 4,040,000 4,043,070 4,040,000 4,040,000 869,116 ENTERPRISE FUND: 501 Parking Services 1,663,489 5,051,500 5,051,500 4,269,418 536,000 4,805,418 1,909,571 ENTERPRISE FUND TOTAL 1,663,489 5,051,500 5,051,500 4,269,418 536,000 4,805,418 1,909,571 INTERNAL SERVICE FUNDS: 600 Vehicle Replacement 753,523 1,222,283 1,222,283 1,141,000 1,141,000 834,806 601 P.C. Replacement 941,680 1,526,910 1,526,910 2,254,077 2,254,077 214,513 602 Fire Equipment Replacement 854,454 308,900 308,900 770,000 770,000 393,354 603 Building Improvement 235,600 503,500 503,500 250,000 250,000 489,100 604 Employee Benefits 615,648 706,200 706,200 744,789 744,789 577,059 605 Liability Insurance 55,000 1,659,380 1,659,380 1,360,111 1,360,111 354,269 606 Workers Compensation Insurance 504,342 2,053,697 2,053,697 2,329,016 2,329,016 229,023 607 Dental Insurance 191,467 502,521 502,521 501,600 501,600 192,388 608 Radio Replacement 382,123 689,811 689,811 673,499 673,499 398,435 609 Telephone 224,021 571,924 571,924 549,516 549,516 246,429 611 Employee Retirement 2,182,722 6,300 6,300 4,000 376,520 380,520 1,808,502 612 Retiree Health Benefit OPEB 418,662 3,500,124 3,500,124 3,468,040 3,468,040 450,746 613 Police Equipment Replacement Fund 171,983 80,000 80,000 80,000 80,000 171,983 INTERNAL SERVICE FUND TOTAL 7,531,225 13,331,550 13,331,550 14,125,648 376,520 14,502,168 6,360,607 TRUST AND AGENCY FUNDS: 710 Business Improvement District - - - 711 Recreation Fiduciary Fund 23,850 23,850 712 Library Fiduciary 463,584 463,584 TRUST & AGENCY FUND TOTAL 487,434 - - - 487,434 COMBINED FUNDS TOTAL 52,642,394 117,202,466 7,388,611 124,591,077 118,843,982 7,388,611 126,232,593 51,000,878 LESS: INTERFUND TRANSFER (7,388,611) (7,388,611) (7,388,611) (7,388,611) LESS: INTERNAL SERVICE CHARGES (12,170,867) (12,170,867) (12,170,867) (12,170,867) NET TOTALS FY2016-2017 52,642,394 105,031,599 =11RKIN111ga 106,673,115 1 . • 51,000,878 CITY OF SAN RAFAEL Authorized Positions Proposed Revised Revised Final Revised Final Final Final Final Final Proposed Changes Departments 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2016-2017 Regular Community Development 29.50 27.50 21.75 20.75 18.25 18.25 17.80 17.80 19.80 19.80 Community Services 64.20 64.20 60.73 61.16 59.15 58.35 58.78 59.31 59.33 59.33 City Attorney 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 City Clerk 3.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 City Manager/Council 8.70 8.70 7.70 7.70 11.50 11.50 12.56 12.56 12.56 12.56 Economic Development (former RDA) 5.00 5.00 5.00 5.00 - - - - - - Finance 11.00 11.00 10.00 10.00 10.00 10.00 10.00 11.00 11.72 11.72 Fire 81.00 77.00 75.00 76.00 75.00 76.00 79.00 79.00 79.00 79.00 Library 20.22 21.97 20.61 26.68 21.74 21.74 23.41 23.41 23.41 23.41 Management Services 33.68 33.68 31.68 31.15 28.23 26.23 26.33 27.33 27.83 27.83 - Police 105.00 104.00 90.00 90.00 87.00 87.00 87.00 88.00 89.00 90.00 1.00 Public Works 78.80 75.80 60.80 62.80 62.00 60.00 61.00 62.00 62.00 62.00 - Sub - Total Regular Positions 443.60 434.35 388.77 396.74 378.37 374.57 381.38 385.91 390.15 391.15 1.00 Change from previous year (9.25) (45.58) 7.97 (18.37) (3.80) 5.71 4.53 4.24 1.00 Fixed Term City Manager/Council - 2.00 2.00 - Community Services 0.67 0.67 0.67 0.67 1.47 1.51 1.51 1.51 Economic Development (former RDA) 1.00 1.00 1.00 Finance 0.72 0.72 0.72 1.00 1.00 Fire 2.75 2.75 2.75 Library 1.48 2.23 1.48 1.31 Police 2.00 2.00 3.00 3.00 Sub - Total Fixed -Term Positions 1.48 3.23 3.15 2.98 0.67 1.39 4.19 6.98 10.26 10.26 - Total Budgeted Positions 445.08 437.58 391.92 399.72 379.04 375.96 385.57 392.89 400.41 401.41 1.00 Authorized, unbudgeted - extended absence/no cost 1.00 2.00 2.00 Total Authorized Positions 445.08 437.58 391.92 399.72 379.04 375.96 385.57 393.89 402.41 403.41 1.00 General Notes: The above -authorized positions are presented as full-time equivalent employees (FTE's) based on various workweek hours as negotiated in employee agreements. The totals by department reflect a combination of full-time or permanent part-time, or fixed term positions that are entitled to all or pro- rated benefits in accordance with the negotiated agreements for employees or individuals who are under contract. The totals reflected above, or in the detail department program sections, do not include temporary or seasonal employees that are utilized for short-term or specific reasons during the year. 2016-2017 Proposed changes (from above 1 -Eliminate one existing vacancy Deputy Fire Marshall; add one Battalion Chief/EMS Traning Officer. Eliminate one Fire Prevention Inspector II; replace with one Fire Prevention Specialist 2 -Convert one fixed -term police officer to regular employee 3 -Add one fixed -term Police and Evidence Technican (1 -year) W:\Accounting and Budgeting\Budget\16-17\Personnel Authorizations FY16-17\1budgeted positions 6-30-2016 EXHIBIT III lil NO 2/3