HomeMy WebLinkAboutJPFA Resolution 2016-01 (SRJPFA Grand Jury Response on Web Transparency)RESOLUTION NO. JPFA 2016-01
A RESOLUTION OF THE SAN RAFAEL JOINT POWERS FINANCING
AUTHORITY APPROVING AND AUTHORIZING THE CHAIR TO EXECUTE THE
BOARD'S RESPONSE TO THE MARCH 17, 2016 MARIN COUNTY GRAND
JURY REPORT ENTITLED "2015-16 WEB TRANSPARENCY REPORT CARD:
BRINGING MARIN COUNTY'S LOCAL GOVERNMENTS TO LIGHT"
WHEREAS, pursuant to Penal Code section 933, a public agency which receives a Grand
Jury Report addressing aspects of the public agency's operations must, within ninety (90) days,
provide a written response to the Presiding Judge of the Superior Court with a copy to the
Foreperson of the Grand Jury, responding to the Report's findings and recommendations; and
WHEREAS, Penal Code section 933 specifically requires that the "governing body" of the
public agency provide said response and, in order to lawfully comply, the governing body must
consider and adopt the response at a noticed public meeting pursuant to the Brown Act; and
WHEREAS, the San Rafael Joint Powers Financing Authority has received and reviewed
the Marin County Grand Jury Report, dated March 17, 2016, entitled "2015-16 Web Transparency
Report Card: Bringing Marin County's Local Governments to Light," and has agendized it at this
meeting for a response.
NOW, THEREFORE, BE IT RESOLVED, that the Board of the San Rafael Joint Powers
Financing Authority (Authority) hereby:
1. Approves and authorizes the Board Chair to execute the Authority's response to
the Marin County Grand Jury's March 17, 2016 report, entitled "2015-16 Web Transparency
Report Card: Bringing Marin County's Local Governments to Light," a copy of which response is
attached hereto and incorporated herein by reference.
2. Directs the Secretary to forward the Board's response forthwith to the Presiding
Judge of the Marin County Superior Court and to the Foreperson of the Marin County Grand Jury.
I, Esther Beirne, Secretary of the Authority, hereby certify that the foregoing Resolution
was duly and regularly introduced and adopted at a regular meeting of the Authority held on the
6th day of June 2016, by the following vote to wit:
AYES: Boardmembers: Bushey, Colin, Gamblin, McCullough & Chairman Phillips
NOES: Boardmembers: None
ABSENT: Boardmembers: None
fLstl'a� . ,?e., -...c ,
ESTHER C. BEIRNE, Secretary
ATTACHMENT B
FORM FOR RESPONDING TO GRAND JURY REPORT
Report Title:
Report Date:
Public Release Date:
Response by:
2015-16 Web Transparency Report Card: Bringing Marin County's Local
Governments to Light"
March 10, 2016
March 17, 2016
San Rafael Joint Powers Financing Authority
FINDINGS
■ 1 (we) agree with the findings numbered: R1, R2
■ 1 (we) disagree wholly or partially with the findings numbered: R3
RECOMMENDATIONS
■ Recommendations numbered R1, R2 have been implemented.
■ Recommendations numbered n/a have not yet been implemented, but will be implemented in
the future.
■ Recommendations numbered n/a require further analysis.
■ Recommendations numbered R3 will not be implemented because they are not warranted or
are not reasonable. See Exhibit 1.
Date: Signed:
Number of pages attached: 3
EXHIBIT 1
RESPONSE OF THE
SAN RAFAEL JOINT POWERS FINANCING AUTHORITY
TO THE GRAND JURY REPORT
"2015-16 WEB TRANSPARENCY REPORT CARD:
BRINGING MARIN COUNTY'S LOCAL GOVERNMENTS TO LIGHT"
EXPLANATION REGARDING RECOMMENDATION
Recommendations that have been implemented
R1. The agency should improve its web transparency score to `B-" (or better), by updating its
website and submitting the appropriate self -audit form. The form may be obtained by emailing:
arandiury-audit cDmarincounty. ora
Staff has updated the City of San Rafael's website to include a web page for the San Rafael Joint
Powers Financing Authority to comply with this recommendation, and completed and submitted the
self -audit form on Friday, May 20, 2016 for further Grand Jury review.
R2. The agency should file and keep updated its Statement of Facts with the California Secretary of
State and the Marin County Clerk as required by California Code §53051.
An updated Statement of Facts was submitted for filing with the California Secretary of State and
the Marin County Clerk on May 17, 2016. The last preceding Statement of Facts was filed on June
18, 2014. (Exhibit 2)
Recommendations that will not be implemented because thev are not warranted or are not
reasonable.
R3. The agency should update its website to include information of the annual compensation of its
elected officials, officers and employees, and this information should also be submitted to the
Controller, as required by Sections 12463 and 53909 of the California Government Code.
The San Rafael Joint Powers Financing Authority does not compensate any of the elected officials
who serve on the Authority's board. However, those elected officials are also members of the San
Rafael City Council, and the City of San Rafael's website includes information about annual
compensation paid to these elected officials for their service on the City Council.
The San Rafael Joint Powers Financing Authority does not have any employees, but rather is
staffed by City of San Rafael employees as City expense. The City's website includes information
about annual compensation of its employees.
2
a•
Cil If OA"�
STATEMENT OF FACTS
ROSTER OF PUBLIC AGENCIES FILING
(Government Code section 53051)
Instructions:
State of California
Secretary of State
1. Complete and mail to: Secretary of State,
P.O. Box 942870, Sacramento, CA 94277-2870 (916) 653-3984
2. A street address must be given as the official mailing address or as
the address of the presiding officer.
(Office Use Only)
3. Complete addresses as required.
4. If you need additional space, attach information on an 8'/2" X 11" page, one sided and legible.
New Filing 17 Update M
Legal name of Public Agency: San Rafael Joint Powers Financinq Authority
Nature of Update: Member Chanqe
County: Marin
Official Mailing Address: 1400 Fifth Avenue, San Rafael, CA 94901
Name and Address of each member of the governing board:
Chairman, President or other Presiding Officer (Indicate Title): Gary Phillips, Chairman
Name: Gary Phillips
Address: 1400 Fifth Avenue, San Rafael, CA 94901
Secretary or Clerk (Indicate Title): Esther Beirne, Clerk
Name: Esther Beirne Address: 1400 Fifth Avenue, San Rafael, CA 94901
Members:
Name:
Maribeth Bushey
Name:
Kate Colin
Name:
John Gamblin
Name:
Andrew McCullough
Name:
RETURN ACKNOWLEDGMENT TO: (Type or Print)
NAME Esther Beirne
ADDRESS 1400 Fifth Avenue, Room 209
CITY/STATE/ZIP L
San Rafael, CA 94901
SEC/STATE NPSF 405 Rev 0412015
Address:
1400 Fifth Avenue, San Rafael, CA 94901
Address:
1400 Fifth Avenue, San Rafael, CA 94901
Address:
1400 Fifth Avenue, San Rafael, CA 94901
Address:
1400 Fifth Avenue, San Rafael, CA 94901
Address:
May 17, 2016
Date
Signature
Esther Beirne, City Clerk
Typed Name and Title
P'
V
y
Cl1GOP"'
STATEMENT OF FACTS
ROSTER OF PUBLIC AGENCIES FILING
(Government Code section 53051)
Instructions:
State of California
Secretary of State
1. Complete and mail to: Secretary of State,
P.O. Box 942877, Sacramento, CA 94277-0001 (916) 653-3984
2. A street address must be given as the official mailing address or as
the address of the presiding officer.
3. Complete addresses as required.
FILED
Secretary of State
State of Cali6or 13
JUN 18 1014
(Office Use Only)
4. If you need additional space, attach information on an 8'/Z' X 11" page, one sided and legible.
New Filing 0 Update l
Legal name of Public Agency: San Rafael Joint Powers Financinq Authority
Nature of Update: Member Chanqes
County: Marin
Official Mailing Address: 1400 Fifth Avenue, San Rafael, CA 94901
Name and Address of each member of the governing board:
Chairman, President or other Presiding Officer (Indicate Title): Gary Phillips, Chairman
Name: Gary Phillips
Secretary or Clerk (Indicate Title):
Name: Esther Beirne
Members:
Name:
Maribeth Bushey
Name:
Kate Colin
Name:
Damon Connolly
Name:
Andrew McCullough
Name:
Address: 1400 Fifth Avenue, San Rafael,'CA 94901
Esther Beirne, Clerk
RETURN ACKNOWLEDGMENT TO: (Type or Print)
NAME I Esther Beirne
ADDRESS 1400 F'fth Avenue, Room 209
San Rafae CA 94901
CITY/STATEIZP L
SECISTATE NPISF 405 REV 05109)
4 1
Address: 1400 Fifth Avenue, San Rafael, CA 94901
Address:
1400 Fifth Avenue, San Rafael, CA 94901
Address:
1400 Fifth Avenue, San Rafael, CA 94901
Address:
1400 Fifth Avenue, San Rafael, CA 94901
Address:
1400 Fifth Avenue, San Rafael, CA 94901
Address:
June 16, 2014
Date
Signature
Esther Beirne, City Clerk
Typed Name and Title
crrr oF�� Agenda Item No: 1, a,
Meeting Date: June 6, 2016
SAN RAFAEL JOINT POWERS FINANCING AUTHORITY
AGENDA REPORT
Department: Finance
Prepared by: Mark Moses, Finance Director City Manager Approval:
Rebecca Woodbury,
Senior Management Analyst
TOPIC: RESPONSE TO GRAND JURY REPORT ON WEB TRANSPARENCY
SUBJECT: CONSIDERATION OF A RESOLUTION APPROVING AND AUTHORIZING THE
CHAIR TO EXECUTE THE SAN RAFAEL JOINT POWERS FINANCING AUTHORITY
RESPONSE TO THE MARCH 10, 2016 MARIN COUNTY GRAND JURY REPORT
ENTITLED "2015-16 WEB TRANSPARENCY REPORT CARD: BRINGING MARIN
COUNTY'S LOCAL GOVERNMENTS TO LIGHT"
EXECUTIVE SUMMARY:
San Rafael Joint
This staff report provides information about the Grand Jury Report entitled
Powers Financing
"2015-16 Web Transparency Report Card: Bringing Marin County's Local
Authority
Governments to Light" and staff's proposed response. The Report requests a
response from the San Rafael Joint Powers Financing Authority, of which the City
GRADE: F
of San Rafael is the principal member. The City of San Rafael values open,
inclusive and transparent government and engages in a variety of measures to
Overview 7t
enhance transparency through its website as well as other means.
Budget
Meetings 3t
BACKGROUND:
Elected Officials 39
The 2015-2016 Marin Count Grand Ju has issued its report, dated
Y Jury P
Administrative
Officials
March 10, 2016 and made public on March 17, 2016, entitled "2015-16 Web
Audits
Transparency Report Card: Bringing Marin County's Local Governments to Light."
In this report, the Grand Jury audits local government agencies' websites in Marin
contracts !I`
County to evaluate the quality of online information. The Grand Jury's report
Public Records
includes a web transparency checklist of criteria used in the audit and provides
Revenue 39
each jurisdiction with a score. The San Rafael Joint Powers Authority ("SRJPFA"
sources
or "Authority") received an "F" grade, primarily due to the lack of a dedicated
JPA Agreement 39
webpage. See the full Grand Jury report in Attachment A.
Grand Ary Report
Card
FOR CITY CLERK ONLY
I9IIa0-N
Council Meeting:
Disposition:
SAN RAFAEL JOINT POWERS FINANCING AUTHORITY AGENDA REPORT / Pacie: 2
The City of San Rafael's website is a vital form of communication and is the face of the City online.
Staff uses the website to convey the City's messages and provide the public with relevant, current, and
accurate information and services. However, until this year, the City's website did not contain a page
providing information about the SRJPFA, and it is this absence that generated the Grand Jury's grade
of F.
ANALYSIS:
In early 2016, in response to a Grand Jury request made in anticipation of issuance of the subject
formal report, Staff created a webpage on the City of San Rafael's website to include information about
the Authority: httD://www.citvofsanrafael.ora/finance-SRJPFA. Unfortunately, the Grand Jury did not
receive confirmation of the creation of this webpage until after the official report was finalized; therefore
the Grand Jury's report did not reflect the existence of the new webpage, and marked the SRJPFA as
missing information in all criteria due to its lack of a web presence.
Staff believes that the SRJPFA webpage on the City website complies with the criteria called out by the
Grand Jury. The following table shows the details included in each Grand Jury criterion and a staff
response about what is and is not on either the SRJPFA webpage or the City website.
Criterion / Feature Staff response
Mission Statement Since early 2016, the City has maintained a
Description of services/functions webpage that provides an overview of the
Boundary of service area SRJPFA.
Bind et
Budget (including three-year history) SRJPFA does not have distinct operating or
Financial reserves policy financial activities. Therefore, it does not prepare a
budget.
Meetings
Board meeting schedule The SRJPFA meets very infrequently. Since early
Archive of Board meeting agenda 2016, the City has maintained a webpage that
and minutes for at least the last 6 months. provides links to SRJPFA meetings.
Elected
'APA
Board members The City Council serves as the SRJPFA Board.
Election procedure and deadlines They receive no additional compensation or
Reimbursement & compensation reimbursements pursuant to their role on the
SRJPFA Board. This information is available on
the City's website and linked to on the SRJPFA
webpage.
Administrative Offciats
■ Management & Key staff The City's Finance Department provides nominal
staffing for the SRJPFA, which itself employs no
SAN RAFAEL JOINT POWERS FINANCING AUTHORITY AGENDA REPORT / Paae: 3
staff. The SRJPFA webpage includes key staff
and contact information for the City's Finance
Department.
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,i�/`1Ud�Ls.'=1:'i�:�.d-c'.:a 3i`'�{f t. 'AE'{'.Nr.`�.,r_�xrra_';�'=s}`�"''`r.-,"-._�'-ff:Ftx��:ii^t�x.i':. � �"-4�;' :SI�iG•: �.�r ry ,`,,�+� `+.'�q�,..r'��,;y'� ;c �'E���'-�'�s�,
.......,.�....�._ru..._....y._..rikr_z �`t,.i....<_.:.��....7,.:.:..�_�._..F:_.s�(.._•....:1.hL...3 �6S:.3 .�.�i��.a:n.:.�3: ...c�.=�'� <.d�:;�*r��.s�...�_i�ff'. �..a �,�.. :-'.S•'<...�..�:J
■ Current financial audit
■ Financial audits for the past three years
SRJPFA is a component unit of the City of San
Rafael. Separate financial statements are not
issued for the Authority.
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■ Current requests for proposals and SRJPFA is highly unlikely to engage in such
bidding opportunities (more than $25,000 proposals.
in value)
■ Instructions on how to submit a bid or SRJPFA is highly unlikely to engage in such
proposal proposals.
■ Approved vendor contracts (more than SRJPFA is highly unlikely to engage in such
$25,000 in value) contracts.
;;<- y,r.o ..:y : -ri�i5•::�.-ate �y%in:'''.: w. r`Kct '� �.-,.+,.-•:S't: • .,x�-•.C`�.%a:?Ti.-'.`�;:-•., ynrT s�.� .. .. �.i.�';<�.w'g`-:`3�Nr.;'eg.;a-- .reg "'K"k:a'nC.:..c.�'•� - - �K.i�. ' rr�..-'Yxx;{•::<n:.-•:vegy,c yews- :,.;
�Puhl�c':�eCOrd3�a �`-y,�:E? �' t � x '��''_�� �.,• � =tF xis �1� =.r+�a ,�> �,�;,�,s•�;�s �.:r.�c`�?=`+` ,�'� ;�.�q�- :a-;�r �.
1. ,.o_...,_,-_......,..,.�....,...�.�,.r-,.a3?`7i�,.�%�r.?..1:�'>a,Ea��_.><s._, �:�:��`.�:�_._�..ii�vr�,`�',;.s^ N� z•�,�t�3LL.�x.>•� i �.-5,�,�n`S•__...�_t;,��.s ,�� r••� '�
■ Online Public Records Act Form Since early 2016, a form has been available on
the SRJPFA webpage.
■ Summary of fees received and summary SRJPFA has no unpledged sources of revenue.
of revenue sources
_ 1
SPA Agreement
r yis Fs! avx 51 k)i.w iF�}.i k x�, t�t�{ �"s r uSrsl
L _
■ A copy of the Joint Powers Agreement
Since early 2016, the SRJPFA originating
documents have been available on the SRJPFA
webpage.
Staff refers the Council to Attachment B, which contains the proposed response to the Grand Jury
report. The Grand Jury Report specifically requested the SRJPFA to respond to the following
recommendations:
R1. The agency should improve its web transparency score to `B-" (or better), by updating its website
and submitting the appropriate self -audit form. The proposed response indicates that this
recommendation has been implemented.
R2. The agency should file and keep updated its Statement of Facts with the California Secretary of
State and the Marin County Clerk as required by California Code §53051. The proposed response
indicates that this recommendation has been implemented.
SAN RAFAEL JOINT POWERS FINANCING AUTHORITY AGENDA REPORT / Paae: 4
R3. The agency should update its website to include information of the annual compensation of its
elected officials, officers and employees, and this information should also be submitted to the
Controller, as required by Sections 12463 and 53909 of the California Government Code. The
proposed response indicates that this recommendation will not be implemented because the Authority
has no employees, and pays no compensation to elected officials.
FISCAL IMPACT:
There is no direct fiscal impact to the recommended action of this report.
ACTION REQUIRED:
The SRJPFA is required to respond to the Grand Jury Report. Penal Code section 933(c) states in
part:
"No later than 90 days after the Grand Jury submits a final report ... the governing body of the
public agency shall comment to the presiding Judge of the Superior Court on the findings and
recommendations... [contained in the report]."
To comply with this statute, the SRJPFA's response to the Grand Jury report is required to be approved
by Resolution of the SRJPFA Board and submitted to the Presiding Judge of the Marin County Superior
Court and the Foreperson of the Grand Jury on or before June 17, 2016. A proposed Resolution is
included that would approve staff's recommendation for the Board's response (Attachment D).
OPTIONS:
The SRFPFA is required to respond, however, the Board has the following options to consider on this
matter:
1. Adopt Resolution approving the proposed response;
2. Adopt Resolution with modifications to the proposed response;
3. Direct staff to return with more information.
RECOMMENDATION:
Staff recommends that the Board of the San Rafael Joint Powers Financing Authority adopt the
attached Resolution approving the proposed response to the Grand Jury report and authorizing the
Board Chair to execute the response.
ATTACHMENTS:
A. Grand Jury Report "2015-16 Web Transparency Report Card: Bringing Marin County's Local
Governments to Light" dated March 10, 2016.
B. Proposed Response
C. Resolution
ATTACHMENT A
2015/2016 MARIA COUNTY CIVIL GRA/YD JURY
2015-16 Web Transparency Report Card
bringing Marin County's Local Governments to Light
Report Date: March 10, 2016
Public Release Date: March 17, 2016
COUNTY OF MARIN ':
ATTACHMENT A
Marin County Civil Grand Jury
2015-16 Web Transparency Report Card
Bringing Marin County's Local Governments to Light
SUMMARY
How important are government websites? In April 2015, the Pew Research Center reported' that "65%
of Americans in the prior 12 months have used the internet to find data or information pertaining to
government". Between October 2015 and January 2016, the Marin County Civil Grand Jury audited
local government agencies' websites to evaluate the quality of online information such as budgets,
audits and board member information. We found serious deficiencies. The Grand Jury provided each
agency with our preliminary audits and described our approach. All agencies were offered the
opportunity to improve their websites for a final audit. Many websites significantly improved, while
others remained deficient. This audit report provides transparency improvement recommendations for
Marin local agency websites.
126 local agencies were audited: 12 municipalities, 19 school districts, 64 special districts,
30 joint powers authorities (JPAs), and 1 rail district.
59 local agencies improved their websites, and 34 received a grade of B- or better.
27 local agencies have no website: 19 special districts and 8 joint powers authorities (JPAs).
Web Transparency Grade Distributions (F to A)
Municipalities (12)
10 Initial Audit = Final Audit
8
6
4
2
0
F D C B A
Special Districts (64)
50 Initial Audit a Final Audit
School Districts (19)
20 Initial Audit = Final Audit
15
10
5
0 —J
F D C B A
Joint Powers Authorities (30)
30 Initial Audit Final Audit
1 httD://Dewintemet.ora/files/2014/10/PI ODenData 072815.ndf
F D C B A
25
40
20
30
15
20
10
10
5
0
0
F
D
C
B
A
1 httD://Dewintemet.ora/files/2014/10/PI ODenData 072815.ndf
F D C B A
ATTACHMENT A
BACKGROUND
2015-16 Marin Web Transparency Report Card
"A lack of transparency results in distrust and a deep sense of insecurity."
Dalai Lama
Marin residents are likely unaware of all the various agencies that serve them. Their property tax bills
list the charges assessed by these local agencies3: county, city, school, joint powers authorities, rail
districts, special districts, and assessment districts. Appendix A illustrates a sample Marin property tax
bill.
Increasing transparency for a local agency makes it easier to understand where tax dollars go. Residents
should be able to easily find the description of services provided, the names and contact information of
board members and management, the budget, agendas and minutes of meetings, and other information.
Today, the most common source of information is the Internet. Compared with other information
sources (i.e., phone calls or emails), online searching is often faster, more detailed, always accessible
and anonymous.
An effective website presence can also benefit an agency. In the study, Smarter eGovernment: The
Economics of Online Services in Utah (sponsored by the National Information Consortium4), the Center
for Public Policy and Administration at the University of Utah found that Utah was able to save a total
of $46 million in the period of 2007-2011 by making traditionally "offline" (in -office) services available
online.
State law requires transparency: The Ralph M. Brown Act (public meetings), The California Public
Records Act (record keeping), California Fair Political Practices Reporting Requirements (economic
interests), and financial reporting. While there is currently no requirement for an agency to have a
website, there has been a growing movement to make governmental information available online (the
"Open Data" movement). In 2013, President Obama signed an executive order "...that made open and
machine-readable data the new default for government information"5, which launched Project Open
Data. In 2014, Governor Brown signed Assembly Bill (AB) 20406 requiring all local agencies that
maintain websites to conspicuously post the annual compensation of its elected officials, officers, and
employees. And in 2015, Governor Brown signed Assembly Bill (AB) 1697 and Senate Bill (SB) 2728
2 The paper tax bill lists a subset of, while an online viewable bill on the County of Marin's Assessor's webpage
(httn://www.marincountv.orE!/dentslarldivisions/assessor/search-assessor-records) details all the legal charges.
3 See glossary for definitions of agency types.
4
eEov.com
5 httns://www.whitehouse.Qov/oven
6 httD:Hleginfo.legislature.ca.eov/faces/billTextClient.xhtml?bill id=201320140AB2040
7 httns://le2info.leEislature.ca.eov/faces/billTextClient.xhtml?bill id=201520160AB169
8 httn://leQinfo.legislature.ca.2ov/faces/billTextClient.xhtml?bill id=201520160SB272
March 10, 2016 Marin County Civil Grand Jury Page 2 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
requiring all local agencies that maintain websites (except for school districts) to make more of their
information publicly available and searchable online.
Around the United States, several well-respected organizations have developed web transparency
checklists for public agencies10. When the Grand Jury examined these checklists, we found items that
either did not apply to California agencies or only applied to a specific type of agency. We decided to
combine the best of each of these lists to create a single list of nine criteria that could apply to all Marin
agencies, and added a tenth agency -specific criterion:
Web Transparency Checklist Criteria
1. Overview
o Mission Statement: What is the agency's reason for existing?
o Description of services/functions: What actions does the agency undertake and what
services does the agency provide?
o Boundary of service area: What specific area does the agency serve?
2. Budget
o Budget for current fiscal year
o Budget for the three years prior to the current year
o Financial reserves policy: What is the agency's policy for designated reserves and
reserve funds? (The policy should be in the agency policy manual but also may be
restated and found in the budget or audit reports)
3. Meetings
o Board meeting schedule: When specifically does the agency meet?
o Archive of Board meeting agendas & minutes for at least the last 6 months: Both
approved minutes and past agendas
4. Elected & Appointed Officials
o Board members (names, contact info, terms of office, compensation, and biography):
Who specifically represents the public on the Board? How can the public contact
them? When were they elected (or appointed)? How much do they earn in this role (as
required by Assembly Bill 2040 — in effect since January 1, 2015)? What background
about the members illustrates their expertise for serving on the Board?
o Election procedure and deadlines: If the public wishes to apply to be on the Board, how
and when can they do so?
o Reimbursement and compensation policy: Which (if any) expenses incurred by the
Board are reimbursed?
9 While these bills excluded school districts, the Grand Jury recognizes schools spend a large amount of tax dollars fulfilling
their mission, and parents research their enrollment options using public information.
10 Sunshine Review (now Ballotpedia)(httD://ballotnedia.ore/Transvarencv_checklist), Illinois Policy
(httns://www.illinoisnolicv.orp-/10-noint-transDarencv-checklist/), Institute for Local Government (httD://www.ca-
ilt.or:/host/local-a-2encv-website-transnarencv-o_n_nortunities), and the Special District Leadership Foundation
(httr)://www.sdlf.org/#!transi)arencv/clOu)
March 10, 2016 Marin County Civil Grand Jury Page 3 of 43
ATTACHMENT A
5. Administrative Officials
2015-16 Marin Web Transparency Report Card
o General manager and key staff (names, contact info, compensation, and benefits): Who
specifically runs the agency on a day-to-day basis? How can the public contact them?
How much do they earn in this role (as required by Assembly Bill 2040 in effect since
January 1, 2015)? What specific benefits are they eligible for (healthcare, retirement
plan, educational benefits, etc.)?
6. Audits
o Current financial audit
o Financial audits for the three years prior to the current year
7. Contracts
o Current requests for proposals and bidding opportunities (over $25,000 in value)
o Instructions on how to submit a bid or proposal
o Approved in force vendor contracts (over $25,000 in value)
8. Public Records
o Online/downloadable Public Records Act (or FOIA) request form: What is the best way
for the public to request public records?
9. Revenue Sources
o Summary of fees received: fees -for -services (if any)?
o Summary of revenue sources: bonds, taxes, and/or grants?
10. Other (Agency Specific Criterion)
o Municipalities: Total number of lobbyists employed and total spent on lobbying,
downloadable permit applications, and zoning ordinances
o School Districts:
i. For K-12: School Accountability Report Card (SARC), California Assessment
of Student Performance and Progress (CAASPP), and the California Healthy
Kids Survey (CHKS)
ii. For College: California Community Colleges Student Success Scorecard
o Special Districts: Authorizing statute/enabling act (Principal Act or Special Act) and
board member ethics training certificates
o Rail Districts: A copy of the Governing Documentation: As enacted by Congress
o JPAs: A copy of the Joint Powers Agreement: As filed and adopted
March 10, 2016 Marin County Civil Grand Jury Page 4 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
METHODOLOGY
Each agency's website was visited and each checklist item was validated for ease of access.
However, the first problem the Grand Jury encountered was that there was no single comprehensive list
of agencies in Marin County. The Grand Jury found the following lists:
■ Special Districts In Marin 2015 (Marin County Department of Finance)"
■ Index of Boards and Commissions (Marin County Board of Supervisors)12
■ Marin School District Websites (Marin County of Education)13
■ Directory of Local Marin County Governments (Marin LAFCO)14
■ What Are Special Districts and Why Do They Matter? (Marin County Civil Grand Jury)15
■ Roster of Public Agencies (Marin County Clerk)16
These lists were inconsistent, incomplete and/or out-of-date. The Grand Jury worked with the Marin
County Department of Finance to create an up-to-date comprehensive list of agencies17 and their contact
information (see Appendix B). Specifically not included in the list of Marin -based agencies are a
number of regional agencies that are funded in part by Marin taxpayers, including:
■ Association of Bay Area Governments
■ Bay Area Air Quality Management District
■ Golden Gate Bridge, Highway & Transportation District
■ Local Agency Formation Commission
■ Metropolitan Transportation Commission
■ National Association of Counties
■ North Bay Watershed Association
■ North Coast Railroad Authority
For transparency and ease of use, detailed information about each agency should be found with a few
"clicks." Information that is buried in an agency's board minutes or on other websites not available in -a -
click from the agency's website is not in the spirit of transparency. Long and complex PDF (Portable
Document Format) documents, such as a budget or an audit report, must be text -searchable, and not
simply a picture of a page of text, to easily find specific details.
11 httn:// marincountv.or2/dents/df/special-districts
12 http://anus.marincounty.org/bosboardsandcomm/default.asnx
13 http:// marinschools.org/MCOE/District-Sltes/Paffes/default.aSllx
14 httD:Hlafco.marin.or2/index.DhD/directory-list
15 httD:H.marincountv.or2/—/media/files/departments/2i/reports-responses/2013/spd master list_renort.ndf
16 California Government Code §53051 requires public agencies to file a Statement of Facts within 70 days after the
commencement of its legal existence. See Appendix C for the current State of California Statement of Facts.
17 It is quite likely that our search for Marin public agencies will still not uncover all of the agencies, due to inconsistent self -
reporting to the California State Controller.
March 10, 2016 Marin County Civil Grand Jury Page 5 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
Using the agency -specific checklist, the Grand Jury assigned a minimum of two auditors to
independently review each website to ensure audit correctness:
■ Appendix D: Web Transparency Checklist for Marin Cities, Towns, and County
■ Appendix E: Web Transparency Checklist for Marin School Districts
■ Appendix F: Web Transparency Checklist for Marin Special Districts
■ Appendix G: Web Transparency Checklist for Rail Districts
■ Appendix H: Web Transparency Checklist for Marin Joint Powers Authorities (JPAs)
After completing the preliminary audit, the Grand Jury then shared with each Example Agency
agency a description of the audit process and the agency's audit results. Agencies
that chose to improve their website could complete an online self -audit formlg, GRADE:
which the Grand Jury utilized in our final follow-up audit. Based on these Overview
findings, we then assigned a grade to each agency according to the Sunshine
Review's rubric 19 to produce a report card (see example at right).
Budget
Meetings
The scoring rubric grade was determined based on the number of points on the
Elected Officials
checklist for which the criteria was completely met. If an agency partially met
Administrative
the criteria, no points were awarded (but partially meeting the checklist was
Officials
denoted with an "incomplete"). A point scale determined the letter grade
Audits
awarded:
Contracts
Points 0-2 3 4 5 6 7 8 9 10
Public Records
Grade F D- D C- C B- B A- A+
Revenue
Sources
Agency Specific �
In 2013, Sunshine Review 20 calculated average web transparency grades for
California counties (B), California cities (B+) and California schools (B). The
PRESENT
Grand Jury believes that Marin should be as good as the California averages, and
MISSING
therefore selected B- as the minimum acceptable web transparency grade.
4j INCOMPLETE
The final scorecards21 are listed in appendices:
■ Appendix I: Marin Cities, Towns, and County Web Transparency Scorecards
■ Appendix J: Marin School District Web Transparency Scorecards
■ Appendix K: Marin Special District Web Transparency Scorecards
■ Appendix L: Marin Rail District Web Transparency Scorecard
■ Appendix M: Marin Joint Powers Authority Web Transparency Scorecards
18 We provided a minimum of one month's time as well as technical support for the self -audit process.
19 http://ballotpedia.ore/Transparencv report card %282013%29
20 ibid.
21 Scorecards were tabulated after the October 2015 - January 2016 audits were concluded.
March 10, 2016 Marin County Civil Grand Jury Page 6 of 43
ATTACHMENT A
DISCUSSION
Website Creation
2015-16 Marin Web Transparency Report Card
Although most Marin agencies have web sites, there is still a perception that not every agency has the
resources to easily create and maintain a website. But, modern website creation software has made it
possible for a non -tech -savvy person to manage website content easily (see Appendix N). For small
agencies, it is not necessary to make a large investment to create a website. A simple website
highlighting what the agency does, key agency contacts, board agendas, and audited budgets can
encourage citizen participation and improve staff efficiency (answering frequently asked questions
online). For larger agencies, it is an opportunity to showcase achievements and build trust with local
citizenry.
Self -Auditing Feedback
After sharing the results of the preliminary web transparency audit with Marin County agencies, the
Grand Jury received feedback, much of it agreeing with our preliminary audit's goals and results:
■ "The best practices transparency checklist you provided was very helpful and I believe we have
indeed improved the quality of our website, making key information more easily accessible.
Based on this experience we plan to make additional changes to our website in a continuous
effort to be as transparent as possible"
■ "We have made substantive changes to our web site. Additional items will be added in the same
spirit and intent as they become available. Thank you for your evaluation and the opportunity for
response."
■ "We believe that your recommendations regarding providing online/downloadable Public
Records Act (or FOIA) request forms is an important topic for our Board to review and consider
as a potential exhibit item..."
■ "... We are always trying to improve our website and online resources. I find this report card very
helpful and have already started to make some improvements... We are starting the process to
procure a new website and I think this will help us greatly as we put together the design and
specifications ..."
■ "We are in the midst of a website redevelopment project, and have noted the need to make these
important items easier to find. We are taking this opportunity to create a "Transparency"
webpage where any user can find all items on your list in one easy to find location."
■ "Thank you for the opportunity to demonstrate our agency's commitment to transparency on its
website. The web transparency checklist was very helpful in two ways. First, to make sure our
website contains all of the information on the checklist, but also going through the review
process showed that we can (and will) reorganize some of the information to make it even easier
to find. We also plan to supplement the information in a few areas."
■ "We have spent the last month working with our web developer and the best practices
transparency list you sent. We developed a page that follows the identical format listed in this
best practice guide, with links to the information required. We are very excited about this
addition to our site and look forward to augmenting beyond what the Grand Jury has listed."
March 10, 2016 Marin County Civil Grand Jury Page 7 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
Some of the feedback the Grand Jury received expressed a difference of opinion with the web
transparency audit criteria:
■ "One of the items of transparency listed is a biography of each elected board member. We have
intentionally not posted this."
■ "Our agency's staff relies on the public to tell us specifically what items are missing from our
website that the public would like posted. We make every effort to then post the material in a
timely manner."
■ "The agency does not have a website. Public information is made available in accordance with
the Public Records Act."
■ "[Budget/ available upon request ... and was advised not to post by legal counsel."
The Grand Jury granted an extension to any agency that needed more time to update their website and to
complete their self -audit. Some agencies stated they had insufficient resources to complete work within
the given timeframe.
The Countv of Marin
The County of Marin is responsible for at least 28 special districts22 and 4 JPAs 23. The Grand Jury
questions why 20 of these agencies do not have websites. After sharing the results of our preliminary
audits of these 32 agencies with the County, we received correspondence 24 from the County indicating
that while some of the transparency criteria will be implemented in the future (contracts and municipal -
specific), the notion of "...providing and maintaining duplicative information regarding each distinct
special district, community (sic) service area, flood control zone, permanent road division, joint powers
agreement/agency (JPA's), etc. does not appear to be the best way to provide straightforward
information to our residents. Most of these are better described as financing mechanisms rather than
municipal agencies. We believe that a single source of information is easier for residents to review and
understand." and "...we should also note that the Marin Local Agency Formation Commission (LAFCO)
includes descriptive information regarding special districts and JPAs on its website, as well as
information regarding other entities independent of the County of Marin."
While the Grand Jury supports the desire of the County to provide straightforward information, we
disagree with the County's approach. Marin LAFCO's digital directory is provided as a service to the
community, but there is no requirement that the directory be accurate or up-to-date. Since not all of the
County Service Areas (CSAs) have websites, a citizen cannot easily understand a CSAs' purpose,
decision-making, and budgetary actions. It is unreasonable to ask citizens to become experts in sleuthing
to find information. As a service to the citizens, the County could create a single web page (for each of
22 Dependent Special Districts: Bolinas Highlands Permanent Road Division, CSA #1 through CSA #33, Inverness
Subdivision No. 2 Permanent Road Division, Marin County Fire Department, Marin County Flood Control and Water
Conservation District, Marin County Lighting District, Marin County Open Space District, Monte Cristo Permanent Road
Division, Mt View Ave-Lagunitas Permanent Road Division, Murray Park Sewer Maintenance District, Paradise Estate
Permanent Road Division, Rush Creek Lighting and Landscape, and San Quentin Village Sewer Maintenance District.
23 JPAs: Gateway Improvement Authority, Gateway Refinancing Authority, Marin County Capital Improvements Financing
Authority, and Marin County Open Space Financing Authority.
24 Dated December 8, 2015
March 10, 2016 Marin County Civil Grand Jury Page 8 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
the dependent special districts and JPAs), that describes the role of the local agency with links to all the
transparency criteria that can be found elsewhere on the County's website, and create its own digital
directory of these local agencies.
Common Web Transparencv Deficiencies
In reviewing all the Marin County agency websites and self -audits, we found a number of transparency
criteria that were commonly missed:
1. Overview: Agencies often mistakenly considered a departmental list the same as a description
of the public benefits of their services/functions. A boundary of service area can be easily
understood with a map.
2. Budget: Finding key information in these long and complex documents often requires a text
search, which is impossible if the budgets are in a non -text -searchable document format.
3. Meetings: Keep the meeting schedule and archive up-to-date.
4. Elected & Appointed Officials: While most agencies listed the names of the Board members,
complete information about the Board members (contact info, terms of office, compensation,
and biography) was often missing. Agencies were sometimes confused about where election
procedures and deadlines can be found, often suggesting this information can be found at Marin
County's Elections/Registrar of Voters. While this website has a wealth of general information,
specific information about the procedures and deadlines should be clearly described on the
agency's website.
5. Administrative Officials: Instead of showing actual salaries and benefits (as required by
Assembly Bill (AB) 2040), we often found salary schedules instead. This was most commonly
seen with school districts. We recommend putting a link to the agency's Government
Compensation in California page (http://publicpay.ca.aov/)
6. Audits: Finding key financial information in these long and complex documents often requires
a text search, which is impossible if the audits are in a non -text -searchable document format.
7. Contracts: Agencies often did not show their approved vendor contracts.
8. Public Records: If an agency does not have an online/downloadable Public Records Act (or
FOIA) request form, specify how the public can contact the agency for more information (an
email address or phone number, for example).
9. Revenue Sources: Agencies generally understood this criterion.
10. Other (Agency Specific): Agencies also generally understood this criterion.
It is the hope of the Grand Jury that all local government agencies' websites will continue to improve the
accessibility, accuracy, completeness and usefulness of available online information for the public's
benefit. Having seen web transparency grades improve from F to A+ during the audit process, we know
it is possible.
"A democracy requires accountability and accountability requires transparency."
— President Barack Obama
March 10, 2016 Marin County Civil Grand Jury Page 9 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
FINDINGS
F 1. As of January 4, 2016, 27 Marin local agencies lacked public websites (and of the 99 agencies
that have web sites, 65 did not satisfy the Grand Jury's web transparency criteria as of that date).
F2. Inspecting the Marin County Clerk's Roster of Public Agencies, the Grand Jury discovered a
majority of local agencies out of compliance per California Government Code §53051 (no filings
or outdated filings).
F3. Effective January 1, 2015, Assembly Bill (AB) 2040 requires that if a public agency "maintains
an Internet Web site, it shall post, in a conspicuous location on its Internet Web site, information
on the annual compensation of its elected officials, officers, and employees that is submitted to
the Controller under §53891." The Grand Jury discovered a majority of the agencies were out of
compliance (and potentially at -risk for fines and/or audit), per California Government Code
sections 53895, 53895.7, and 53896).
F4. The County of Marin does not currently publish a definitive list of all its dependent special
districts and JPAs.
F5. Marin County's Roster of Public Agencies is available for viewing only as hard copy at the office
of the Marin County Clerk.
RECOMMENDATIONS
R1. The agency should improve its web transparency score to `B-" (or better), by updating its
website and submitting the appropriate self -audit form. The form may be obtained by emailing:
2randiurv-audit(amarincounty. ore
R2. The agency should file and keep updated its Statement of Facts with the California Secretary of
State and the Marin County Clerk as required by California Code §53051.
R3. The agency should update its website to include information of the annual compensation of its
elected officials, officers and employees; and this information should also be submitted to the
Controller, as required by Sections 12463 and 53909 of the California Government Code.
R4. The Marin County Board of Supervisors should create a comprehensive online "digital
directory" with links to all County of Marin's dependent special districts and JPAs.
R5. To further improve web transparency, the County Clerk of Marin County should allow public
remote Internet access to its Roster of Public Agencies.
March 10, 2016 Marin County Civil Grand Jury Page 10 of 43
ATTACHMENT A
REQUEST FOR RESPONSES
2015-16 Marin Web Transparency Report Card
Pursuant to Penal Code section 933.05, the Grand Jury requests responses as follows:
From the following governing bodies:
■ Almonte Sanitary District (R1, R2, R3)
■ Alto Sanitary District (R1, R2, R3)
■ Bel Marin Keys CSD (R1, R2, R3)
■ Belvedere -Tiburon Joint Recreation Committee District (R1, R2)
■ Belvedere -Tiburon Library Agency (R2, R3)
■ Bolinas Community Public Utility District (R2)
■ Bolinas Fire Protection District (R1, R2, R3)
■ Bolinas Highlands Permanent Road Division (R1, R2, R3)
■ Bolinas-Stinson Union District (R1, R3)
■ Central Marin Police Authority (R1, R3)
■ Central Marin Sanitation Agency (R2)
■ City Of Belvedere (R2)
■ City Of Larkspur (R2)
■ City Of Mill Valley (R2)
■ City Of Novato (R2, R3)
■ City Of San Rafael (R2)
■ City Of Sausalito (R2)
■ Corte Madera Sanitary District No 2 (R1, R2, R3)
■ County Of Marin (R1, R4, R5)
■ CSA #1 (Loma Verde) (R1, R2, R3)
■ CSA #6 (Gallinas Creek) (R1, R2, R3)
■ CSA #9 (Northbridge) (R1, R2, R3)
■ CSA #13 (Lucas Valley) (R1, R2, R3)
■ CSA #14 (Homestead Valley) (R1, R2, R3)
■ CSA #16 (Greenbrae) (R1, R2, R3)
■ CSA #17 (Kentfield) (RI, R2, R3)
■ CSA #18 (Las Gallinas) (R1, R2, R3)
■ CSA #19 (San Rafael) (R1, R2, R3)
■ CSA #20 (Indian Valley, Dominga Canyon) (R1, R2, R3)
■ CSA #23 (Terra Linda) (R1, R2, R3)
■ CSA #25 (Unincorporated Novato) (R1, R2, R3)
■ CSA #27 (Ross Valley Paramedic) (R1, R2, R3)
■ CSA #28 (West Marin Paramedic) (R1, R2, R3)
■ CSA #29 (Paradise Cay) (R1, R2, R3)
■ CSA #31 (County Fire) (R1, R2, R3)
■ CSA #33 (Stinson Beach) (R1, R2, R3)
March 10, 2016 Marin County Civil Grand Jury Page 11 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
■ Dixie School District (R1, R3)
■ Fairfax Financing Authority (R1, R2, R3)
■ Firehouse Community Park Agency (R1, R2, R3)
■ Gateway Improvement Authority (R2, R3)
■ Gateway Refinancing Authority (R2, R3)
■ Homestead Valley Sanitary District (R1, R2, R3)
■ Inverness Public Utility District (R1, R2, R3)
■ Inverness Subdivision No. 2 Permanent Road Division (R1, R2, R3)
■ Kentfield Fire Protection District (R1)
■ Kentfield School District (R1, R3)
■ Laguna Joint School District (R1, R3)
■ Lagunitas School District (R1, R3)
■ Larkspur Marina Financing Authority (R1, R2, R3)
■ Larkspur -Corte Madera School District (R3)
■ Las Gallinas Valley Sanitary District (R2)
■ Lincoln School District (R1, R3)
■ Marin City CSD (R1, R2, R3)
■ Marin Clean Energy (R1, R2, R3)
■ Marin Community College District (R1, R3)
■ Marin County Capital Improvements Financing Authority (R1, R2, R3)
■ Marin County Fire Department (R1, R2, R3)
■ Marin County Flood Control And Water Conservation District (R1, R2, R3)
■ Marin County Hazardous And Solid Waste Joint Powers Authority (R2, R3)
■ Marin County Lighting District (R1, R2, R3)
■ Marin County Major Crimes Task Force (R1, R2, R3)
■ Marin County Open Space District (R1, R3)
■ Marin County Open Space Financing Authority (R1, R2, R3)
■ Marin County Transit District (R3)
■ Marin General Services Authority (R1, R2, R3)
■ Marin Healthcare District (R1, R2, R3)
■ Marin Municipal Water District (R3)
■ Marin Municipal Water District Financing Corporation (R1, R3)
■ Marin Pupil Transportation Agency (R1, R2, R3)
■ Marin Resource Conservation District (R2)
■ Marin Schools Insurance Authority (R1, R2)
■ Marin Telecommunications Agency (R2, R3)
■ Marin/Sonoma Mosquito & Vector Control District (R2)
■ Marinet Consortium Joint Powers Authority (R1, R2, R3)
■ Marinwood Community Service District (R1, R2, R3)
■ Mill Valley Financing Authority (R1, R2, R3)
■ Mill Valley School District (R1, R3)
March 10, 2016 Marin County Civil Grand Jury Page 12 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
■ Monte Cristo Permanent Road Division (R1, R2, R3)
■ Mt View Ave-Lagunitas Permanent Road Division (R1, R2, R3)
■ Muir Beach Community Services District (R1, R2, R3)
■ Murray Park Sewer Maintenance District (R1, R2, R3)
■ Nicasio School District (R1, R3)
■ North Marin Water District (R2)
■ Northern CA Community Colleges Self Insurance Authority (R1, R2, R3)
■ Novato - Kendon Lane Improvement (R1, R2, R3)
■ Novato Fire Protection District (R2)
■ Novato Public Finance Authority (R1, R2, R3)
■ Paradise Estate Permanent Road Division (R1, R2, R3)
■ Reed Union School District (R1, R3)
■ Richardson Bay Regional Agency (R1, R2, R3)
■ Richardson Bay Sanitary District (R1, R2, R3)
■ Ross School District (R1, R3)
■ Ross Valley Fire Department (R1, R2)
■ Ross Valley Paramedic Authority (R2)
■ Ross Valley Sanitary District (R1, R2, R3)
■ Ross Valley School District (R3)
■ Rush Creek Lighting And Landscape (R1, R2, R3)
■ San Quentin Village Sewer Maintenance District (R1, R2, R3)
■ San Rafael City Schools (R1, R3)
■ San Rafael Joint Powers Financing Authority (R1, R2, R3)
■ San Rafael Sanitation District (R1, R3)
■ Sausalito - Marin City Sanitary District (R2)
■ Sausalito Marin City School District (R1, R3)
■ Sewerage Agency Of Southern Marin (R1, R3)
■ Shoreline Unified School District (R1, R3)
■ Sleepy Hollow Fire Protection District (R1, R2, R3)
■ Sonoma -Marin Area Rail Transit (R1, R2, R3)
■ Southern Marin Emergency Medical -Paramedic System (R2)
■ Southern Marin Fire Protection District (R2, R3)
■ Stinson Beach County Water District (R1, R2, R3)
■ Stinson Beach Fire Protection District (R1, R2, R3)
■ Strawberry Recreation District (R1, R2)
■ Tamalpais Community Services District (R2)
■ Tamalpais Union High School District (R1, R3)
■ Tiburon Fire Protection District (R1, R2, R3)
■ Tiburon Sanitary District #5 (RI, R2, R3)
■ Tomales Village Community Services District (R1, R2, R3)
■ Town Of Corte Madera (R2)
March 10, 2016 Marin County Civil Grand Jury Page 13 of 43
ATTACHMENT A
■ Town Of Fairfax (R2)
■ Town Of Ross (R1, R2, R3)
■ Town Of San Anselmo (R2)
■ Town Of Tiburon (R2)
■ Union Joint School District (R1, R3)
2015-16 Marin Web Transparency Report Card
The governing bodies indicated above should be aware that the comment or response of the governing
body must be conducted in accordance with Penal Code section 933 (c) and subject to the notice, agenda
and open meeting requirements of the Brown Act.
INVITED TO RESPOND
Since the following agencies have satisfied all applicable recommendations, the governing bodies are
invited to respond to this report but are not required to do so:
■ Marin Emergency Radio Authority
■ Novato Sanitary District
■ Novato Unified School District
Note: At the time this report was prepared, website transparency information was available at the sites listed.
Reports issued by the Civil Grand Jury do not identify individuals interviewed. Penal Code Section 929 requires that reports of
the Grand Jury not contain the name of any person or facts leading to the identity of any person who provides information to
the Civil Grand Jury. The California State Legislature has stated that it intends the provisions of Penal Code Section 929
prohibiting disclosure of witness identities to encourage full candor in testimony in Grand Jury investigations by protecting the
privacy and confidentiality of those who participate in any Civil Grand Jury investigation.
March 10, 2016 Marin County Civil Grand Jury Page 14 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX A: Sample Marin Assessor Bill for Tax Year 2015
Property Tax Breakdown By Fund
Fund Id
Tax Rate
Fund Title
Contact information
Amount
1.0000
BASIC TAX
7729.18
LESLIE GALIANI
101160
COUNTY FREE LIBRARY MEAS A
49.00
(415)473-4370
DAVE NICHOLSON
102587
FCZ #1 - NOVATO
9.00
(415)473-6535
MARIA GARCIA-ADARVE
105110
MS MOSQUITO #1
12.00
(800) 273-5167
DAN HOM
105250
NOVATO FIRE PROTECTION DISTRICT
442.84
(415) 878-2690
ROBIN MERRILL XT 109
105427
SANITARY #6 - NOVATO
533.00
(415)892-1694
RENEE BRACKEN
107651
NOVATO UNIFIED SCHOOL
251.00
(415)493-4262
DEPT OF FINANCE TAX DIVISION
108934
0.0027
MARIN COM COLLEGE2004-1 C-11/04
20.86
(415)473-6168
DEPT OF FINANCE TAX DIVISION
108937
0.0161
NOVATO SCHOOL BNDS-05 A-11/2001
124.42
(415)473-6168
DEPT OF FINANCE TAX DIVISION
108940
0.0289
NOVATO SCHOOL BNDS'06 A-11/2001
223.36
..............................................................................................................................................................................................................................................................................................................................................
(415)473-6168
DEPT OF FINANCE TAX DIVISION
108945
0.0067
MARIN COM COLLEGE2004-2 C-11/04
51.78
(415)473-6168
DEPT OF FINANCE TAX DIVISION
108949
0.0038
MARIN COM COLLEGE2004-3 C-11/04
29.36
(415)473-6168
DEPT OF FINANCE TAX DIVISION
108957
0.0167
NOVATO SCHOOLS -2011 REFUNDING
129.06
(415)473-6168
PROPERTY TAX DIVISION
108967
0.0048
MARIN COM COLLEGE 2004-4 C-11/04
37.10
(415)473-6168
LESLIE GALIANI
109130
LIBRARY ZONE #2 COUN MARIN
36.00
(415)473-4370
HARRIS & ASSOCIATES
109159
CITY OF NOVATO-RUNOFF CHARGE
15.00
............ . ........ ..........._
..... ....... ...................................
................................. ......................... ................... .................................
(866)427-4304
................. ......................... ................................... ......................................
.......... ....._...._.
DEPT OF FINANCE TAX DIVISION
109254
0.0037
NOVATO CITY BONDS -SERIES 2007
28.58
... ............ _......................................................................
.............................................. ........................... ....................................................................
(415)473-6168
I'll ....I'll ........................ ..............................................
...................... .
DEPT OF FINANCE TAX DIVISION
109278 0.0146 CITY OF NOVATO REFUNDING 112.84
(415)473-6168
Total Bill Charges: 9834.38
The above information has been extracted from the Assessor's Equalized Tax Roll and reflects the most
recent tax bill.
March 10, 2016 Marin County Civil Grand Jury Page 15 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX B: Marin County Agency List
Agency Name
Type
.1
' Agency Web Address (URL)
Almonte Sanitary District
SPD
almontesd.ore
Alto Sanitary District
SPD
alto sanitarvdistrict.orR
Bel Marin Keys CSD
SPD
bmkcsd.us
Belvedere, City Of
MUNI
citvofbelvedere.ore
Belvedere -Tiburon Joint Recreation
JPA
citvofbelvedere.ore/index.as0x?NID=211
Committee District
archives/csa-16
CSA #17 (Kentfield)
Belvedere -Tiburon Library Agency
JPA
beltiblibrarv.or2
Bolinas Community Public Utility District
SPD
bcnud.ora
Bolinas Fire Protection District
SPD
bolinasfire.or2
Bolinas Highlands Permanent Road Division
SPD
-
Bolinas-Stinson Union District
SCH
bolinas-stinson.oriz
Central Marin Police Authority
JPA
centralmarinnolice.or2
Central Marin Sanitation Agency
JPA
crosa.us
Corte Madera, Town Of
MUNI
townofcortemadera.ora
Corte Madera Sanitary District No 2
SPD
townofcortemadera.org/391/Sanitary-District-No-2
CSA #1 (Loma Verde)
SPD
-
CSA #6 (Gallinas Creek)
SPD
anus.marincounty.ora/bosboardsandcomm/board0aize.as0x?BrdID=
2 7 &return=de fault. asnx
CSA #9 (Northbridge)
SPD
-
CSA #13 (Lucas Valley)
SPD
-
CSA #14 (Homestead Valley)
SPD
-
CSA #16 (Greenbrae)
SPD
marincountvparks.org/den_ is/Dk/about-us/main/board-meetin2-
archives/csa-16
CSA #17 (Kentfield)
SPD
-
CSA #18 (Las Gallinas)
SPD
anus.marincounty.ore/bosboardsandcomm/boardnaee.asnx?BrdID=
20&return=default. asnx
CSA #19 (San Rafael)
SPD
-
CSA #20 (Indian Valley, Dominga Canyon)
SPD
aDDs.marincounty.ora/bosboardsandcomm/board_Da2e.as_nx?BrdID=
100&return=default. asnx
CSA #23 (Terra Linda) SPD -
CSA #25 (Unincorporated Novato) SPD -
------------------------------------------------------------------
gency Type: JPA = Joint Powers Authority / MUNI = Municipality / RAIL = Rail / SCH = School / SPD = Special District p
------------------------------------------------------------------------------------------------------------------------
March 10, 2016 Marin County Civil Grand Jury Page 16 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX B: Marin County Agency List (cont'd)
Agency Name Type Agency Web Address (URL)
CSA #27 (Ross Valley Paramedic) SPD -
CSA #28 (West Marin Paramedic) SPD -
CSA #29 (Paradise Cay)
CSA #31 (County Fire)
CSA #33 (Stinson Beach)
Dixie School District
Fairfax, Town Of
Fairfax Financing Authority
Firehouse Community Park Agency
SPD aDus.marincounty.ore/bosboardsandcomm/board_naee.as_nx?BrdID=2
6&return=default. asnx
SPD -
SPD anus.marincounty.org/bosboardsandcomm/boardDa2e.asDx?BrdID=9
2 &return=de fault. a snx
SCH dixieschooldistrict.ore
MUNI town-of-fairfax.ore
JPA town-of-falrfax.ore/html/council.html
JPA -
Gateway Improvement Authority JPA
Gateway Refinancing Authority JPA
Homestead Valley Sanitary District
SPD
Inverness Public Utility District
SPD
Inverness Subdivision No. 2 Permanent Road
laamitas.ore
Larkspur, City Of
SPD
Division
Kentfield Fire Protection District
SPD
Kentfield School District
SCH
marincounty.ore/de_nts/cd/divisions/_DlanninL/satewav_-im_nrovement-
authority
marincounty.ore/de_Dts/cd/divisions/_DlanninL/satewav_-refinancin2-
authority
homesteadvallevsd. ore
invemessnud.om
kentfieldfire.ore
kentfieldschools. ore
Laguna Joint School District
SCH
lammaschool.ore
Lagunitas School District
SCH
laamitas.ore
Larkspur, City Of
MUNI
larksnurcitvhall.ore
Larkspur Marina Financing Authority JPA
Larkspur -Corte Madera School District SCH
Las Gallinas Valley Sanitary District SPD
Lincoln School District SCH
Marin City CSD SPD
Marin Clean Energy JPA
Marin Community College District SCH
lcroschools.ore
levsd.ore
districts.marinschools. ore/sites/lincoln/SitePaees/Home. asnx
marincitveov.ore
mcecleanenerimom
marin.edu
F-----------------------------------------------------------------------------------------------------------------------
i
Agency Type: JPA = Joint Powers Authority / MUNI = Municipality / RAIL = Rail / SCH = School / SPD = Special District ;
------------------------------------------------------------------------------------------------------------------------
March 10, 2016 Marin County Civil Grand Jury Page 17 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX B: Marin County Agency List (cont'd)
Agency Name Type IAgency Web Address (URL)
Marin County MUNI marincountv.ora
Marin County Capital Improvements
JPA -
Financing Authority
Marin County Fire Department SPD marincountvfire.ore
Marin County Flood Control And Water
SPD marinwatersheds.or/flood control zones.html
Conservation District
Marin County Hazardous And Solid Waste
Joint Powers Authority
Marin County Law Library25
Marin County Lighting District
Marin County Major Crimes Task Force
Marin County Open Space District
Marin County Open Space Financing
Authority
Marin County Transit District
Marin Emergency Radio Authority
Marin General Services Authority
Marin Healthcare District
Marin Municipal Water District
Marin Municipal Water District Financing
Corporation
Marin Pupil Transportation Agency
Marin Resource Conservation District
Marin Schools Insurance Authority
Marin Telecommunications Agency
Marin/Sonoma Mosquito & Vector Control
District
Marinet Consortium Joint Powers Authority
Marinwood Community Service District
Mill Valley, City Of
JPA zerowastemarin.ore
SPD marincountvlawlibrarv.ore
SPD -
JPA marinsherif£om/about.asux?2i id=95
SPD marincountvparks.org/dents/nk/divisions/oven-space
JPA -
SPD marintransit.or2
JPA meraonline.ore/index.cfm
JPA marin2sa.ora
SPD marinhealthcare.or2
SPD marinwater.ora
JPA -
JPA -
SPD
marinrcd.ore
JPA
msiaina.ore
JPA
mtamarin.ore
SPD msmosauito.com
JPA marinet.lib.ca.us/screens/heln_marinet.html
SPD marinwood.ore
MUNI citvofmillvallev.ore
-------------------------------------------------------------------
;Agency Type: JPA = Joint Powers Authority / MUNI = Municipality / RAIL = Rail / SCH = School / SPD = Special District p
25 Found too late for inclusion in web transparency audit
March 10, 2016 Marin County Civil Grand Jury Page 18 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX B: Marin County Agency List (cont'd)
Agency Name Type Agency Web Address (URL)
Mill Valley Financing Authority JPA citvofmillvallev.org/Index.asDx?nage=1694
Mill Valley School District SCH mvschools.or2
Monte Cristo Permanent Road Division SPD -
Mt View Ave-Lagunitas Permanent Road SPD -
Division
Muir Beach Community Services District
Murray Park Sewer Maintenance District
Nicasio School District
North Marin Water District
Northern CA Community Colleges Self
Insurance Authority
Novato, City Of
Novato - Kendon Lane Improvement
Novato Fire Protection District
Novato Public Finance Authority
Novato Sanitary District
Novato Unified School District
Paradise Estate Permanent Road Division
Reed Union School District
Richardson Bay Regional Agency
Richardson Bay Sanitary District
Ross, Town Of
Ross School District
Ross Valley Fire Department
Ross Valley Paramedic Authority
Ross Valley Sanitary District
Ross Valley School District
Rush Creek Lighting And Landscape
San Anselmo, Town Of
SPD muirbeachcsd.com
SPD marincountv.orL,/dentsPow/divisions/capital-Droiects/sewer-districts
SCH nicasioschool.or2
SPD nmwd.com
JPA -
MUNI novato.ors
SPD -
SPD novatofire.ore
JPA novato.orp/2ovemment/boards-commissions-committees/novato-
Dublic-finance-authoritv
SPD
novatosan.com
SCH
nusd.orR
SPD
-
SCH
reedschools.ore
JPA
rbra.ca.eov
SPD
richardsonbaysd.ore
MUNI
townofross.ors
SCH
rossbears.org
JPA
rossvallevfire.ore
JPA
rossvallevna.oriz
SPD
rvsd.org
SCH
rossvallevschools.or2
SPD
-
MUNI
townofsananselmo.org
r----------------------------------------------------------------------------------------------------------------------- I
;Agency Type: JPA = Joint Powers Authority / MUNI = Municipality / RAIL = Rail / SCH = School / SPD = Special District ;
------------------------------------------------------------------------------------------------------------------------
March 10, 2016 Marin County Civil Grand Jury Page 19 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX B: Marin County Agency List (cont'd)
Agency Name Type Agency Web Address (URL)
San Quentin Village Sewer Maintenance
District SPD marincountv.orp-,/depts/pw/divisions/capital-proiects/sewer-districts
San Rafael, City Of
San Rafael City Schools
San Rafael Joint Powers Financing Authority
San Rafael Sanitation District
Sausalito, City Of
Sausalito - Marin City Sanitary District
Sausalito Financing Authority26
Sausalito Marin City School District
Sewerage Agency Of Southern Marin
Shoreline Unified School District
Sleepy Hollow Fire Protection District
Sonoma -Marin Area Rail Transit
MUNI citvofsanrafael.or2
SCH sres.oriz
JPA -
SPD citvofsanrafael.ore/pubworks-home
MUNI ci.sausalito.ca.us
SPD sausalitomarincitvsanitarvdistrict.com
JPA -
SCH smcsd.ors
JPA citvofinillvallev.org/Index.aspx?pa2e=49
SCH shorelineunified.or2
SPD shfpd.ore
RAIL sonomamarintrain.or2
Southern Marin Emergency Medical -
Paramedic System JPA
Southern Marin Fire Protection District
Stinson Beach County Water District
Stinson Beach Fire Protection District
Strawberry Recreation District
Tamalpais Community Services District
Tamalpais Union High School District
Tiburon, Town Of
Tiburon Fire Protection District
Tiburon Sanitary District #5
Tomales Village Community Services
District
Transportation Authority of Marin 27
Union Joint School District
SPD
SPD
SPD
SPD
SPD
SCH
smemvs.ora
southemmarinfire. ora
stinson-beach-cwd. dst. ca.us
stinsonbeachfire.com
strawb erre. marin. ore
tcsd.us
tamdistrict.ore
MUNI
townoftiburon.or2
SPD
tiburonfire.or2
SPD
sani5.ore
SPD
tomalescsd.ca.eov
JPA
tam.ca.eov
SCH districts.marinschools.orQ/sites/tJnion/SitePaees/Home.aspx
-------------------------------------------------------------------
:Agency Type: JPA = Joint Powers Authority / MUNI = Municipality / RAIL = Rail / SCH = School / SPD = Special District
------------------------------------------------------------------------------------------------------------------------
26 Found too late for inclusion in web transparency audit
27 Found too late for inclusion in web transparency audit
March 10, 2016 Marin County Civil Grand Jury Page 20 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX C: State of California Statement of Facts
State of California
.ter.
Secretary of State
STATEMENT OF FACTS
ROSTER OF PUBLIC AGENCIES FILING
(Government Code section 53051)
Instructions:
1. Complete and mail to: Secretary of Stale,
P.O. Box 942870, Sacramento, CA 94277-2870 (916) 653-3984
2. A street address must be given as the official mailing address or as
the address of the presiding officer.
(Office Use Oniy)
3. Complete addresses as required.
4. If you need additional space, attach information on an 8%:° X 11" page, one sided and legible.
New Filing ❑ Update ❑
Legal name of Public Agency:
Nature of Update:
County:
Official Mailing Address:
Name and Address of each member of the governing board:
Chairman, President or other Presiding Officer (Indicate Title):
Name: Address:
Secretary or Clerk (Indicate Title):
Name: Address:
Members:
Name:
Address:
Name:
Address:
Name:
Address:
Name:
Address:
Name:
Address:
RETURN ACKNOWLEDGMENT TO: (Type or Print)
Date
F NAME I 1
ADDRESS Signature
CITY/STATE/ZIP L
Typed Name and Title
SECISTATE NPSF 405 Rev 0412015
From: htti)://www.sos.ca.gov/business-i)rograms/special-filings/forms
March 10, 2016 Marin County Civil Grand Jury Page 21 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX D: Web Transparency Checklist for Marin Cities, Towns, and County
Criteria
Features
Overview • Mission Statement ("What we do")
• Description of services/functions
• Boundary of service area
Budget • Budget for current fiscal year,
• Budget for the past three years
• Financial reserves policy
Meetings • Board meeting schedule
• Archive of Board meeting agendas & minutes for at least the last 6 months
Elected & • Board members (names, contact info, terms of office, compensation, and
Appointed Officials biography)
• Election procedure and deadlines,
• Reimbursement and compensation policy
Administrative • General manager and key staff (names, contact info, compensation, and
Officials benefits)
Audits • Current financial audit
• Financial audits for the past three years
Contracts • Current requests for proposals and bidding opportunities (more than
$25,000 in value)
• Instructions on how to submit a bid or proposal
• Approved vendor contracts (more than $25,000 in value)
Public Records • Online/downloadable Public Records Act (or FOIA) request form
Revenue Sources • Summary of fees received and summary of revenue sources
Municipal Specific • Total number of lobbyists employed and total spent on lobbying
• Downloadable permit applications
• Zoning ordinances
March 10, 2016 Marin County Civil Grand Jury Page 22 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX E: Web Transparency Checklist for Marin School Districts
Criteria Features
Overview • Mission Statement ("What we do")
• Description of services/functions
• Boundary of service area
Budget • Budget for current fiscal year,
• Budget for the past three years
• Financial reserves policy
Meetings • Board meeting schedule
• Archive of Board meeting agendas & minutes for at least the last 6 months
Elected Officials • Board members (names, contact info, terms of office, compensation, and
biography)
• Election procedure and deadlines,
• Reimbursement and compensation policy
Administrative • General manager and key staff (names, contact info, compensation, and
Officials benefits)
Audits • Current financial audit
• Financial audits for the previous three years
Contracts • Current requests for proposals and bidding opportunities (more than
$25,000 in value)
• Instructions on how to submit a bid or proposal
• Approved vendor contracts (more than $25,000 in value)
Public Records • Online/downloadable Public Records Act (or FOIA) request form
Revenue Sources • Summary of fees received and summary of revenue sources
Reports For K-12:
• School Accountability Report Card (SARC)
• California Assessment of Student Performance and Progress (CAASPP)
• The California Healthy Kids Survey (CHKS).
For College:
• California Community Colleges Student Success Scorecard
March 10, 2016 Marin County Civil Grand Jury Page 23 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX F: Web Transparency Checklist for Marin Special Districts
Criteria
Features
Overview • Mission Statement ("What we do")
• Description of services/functions
• Boundary of service area
Budget • Budget for current fiscal year,
• Budget for the past three years
• Financial reserves policy
Meetings • Board meeting schedule
• Archive of Board meeting agendas & minutes for at least the last 6 months
Elected Officials • Board members (names, contact info, terms of office, compensation, and
biography)
• Election procedure and deadlines,
• Reimbursement and compensation policy
Administrative • General manager and key staff (names, contact info, compensation, and
Officials benefits)
Audits • Current financial audit
• Financial audits for the past three years
Contracts • Current requests for proposals and bidding opportunities (more than
$25,000 in value)
• Instructions on how to submit a bid or proposal
• Approved vendor contracts (more than $25,000 in value)
Public Records • Online/downloadable Public Records Act (or FOIA) request form
Revenue Sources • Summary of fees received and summary of revenue sources
District Specific • Authorizing statute/enabling act (Principal Act or Special Act)
• Board member ethics training certificates
March 10, 2016 Marin County Civil Grand Jury Page 24 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX G: Web Transparency Checklist for Rail Districts
Features
Overview • Mission Statement ("What we do")
• Description of services/functions
• Boundary of service area
Budget • Budget for current fiscal year,
• Budget for the past three years
• Financial reserves policy
Meetings • Board meeting schedule
• Archive of Board meeting agendas & minutes for at least the last 6 months
Elected & • Board members (names, contact info, terms of office, compensation, and
Appointed Officials biography)
• Election procedure and deadlines,
• Reimbursement and compensation policy
Administrative • General manager and key staff (names, contact info, compensation, and
Officials benefits)
Audits • Current financial audit
• Financial audits for the past three years
Contracts • Current requests for proposals and bidding opportunities (more than
$25,000 in value)
• Instructions on how to submit a bid or proposal
• Approved vendor contracts (more than $25,000 in value)
Public Records • Online/downloadable Public Records Act (or FOIA) request form
Revenue Sources • Summary of fees received and summary of revenue sources
Governing • As established by California State Assembly
Document
March 10, 2016 Marin County Civil Grand Jury Page 25 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX H: Web Transparency Checklist for Marin Joint Powers Authority (JPAs)
TL mow,
woo I
Criteria
Features
Overview • Mission Statement ("What we do")
• Description of services/functions
• Boundary of service area
Budget • Budget for current fiscal year,
• Budget for the past three years
• Financial reserves policy
Meetings • Board meeting schedule
• Archive of Board meeting agendas & minutes for at least the last 6 months
Elected & • Board members (names, contact info, terms of office, compensation, and
Appointed Officials biography)
• Election procedure and deadlines,
• Reimbursement and compensation policy
Administrative • General manager and key staff (names, contact info, compensation, and
Officials benefits)
Audits • Current financial audit
• Financial audits for the past three years
Contracts • Current requests for proposals and bidding opportunities (more than
$25,000 in value)
• Instructions on how to submit a bid or proposal
• Approved vendor contracts (more than $25,000 in value)
Public Records
Revenue Sources
JPA Agreement
• Online/downloadable Public Records Act (or FOIA) request form
• Summary of fees received and summary of revenue sources
• A copy of the Joint Powers Agreement (as filed and adopted by member
agencies)
March 10, 2016 Marin County Civil Grand Jury Page 26 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX I: Marin Cities, Towns, and County Web Transparency Scorecards
(see Appendix D for details of the Marin Cities, Towns, and County Web Transparency Checklist)
City of
Belvedere
GRADE: B -
Overview C.
Budget
Meetings
Elected Officials t
Administrative
Officials
Audits �r
Contracts►
Public Records �r
Revenue
Sources
Municipal
Specific
City of
Novato
GRADE: B -
Overview
�r
Budget
�r
Meetings
�r
Elected Officials
'1P
Administrative
140,
Officials
Audits
�r
Contracts
1
Public Records
�r
Revenue
Sources
Municipal
VP
Specific
Town of
Corte Madera
GRADE: A+
Overview
�r
Budget
�r
Meetings
�r
Elected Officials
'1P
Administrative
140,
Officials
Audits
�r
Contracts
1
Public Records
V
Revenue
Sources
Municipal
VP
Specific
Town of
Ross
GRADE: C
Overview
�r
Budget
�r
Meetings
V
Elected Officials
v
Administrative
Officials
Audits
�r
Contracts4
1
Public Records
'
Revenue
Sources
Municipal
VP
Specific
Town of
Fairfax
GRADE: B -
Overview
�r
Budget
�r
Meetings
V
Elected Officials
%P
Administrative
Officials
Audits
�r
Contracts
1
Public Records4
�r
Revenue
Sources
Municipal
Specific
Town of
San Anselmo
GRADE: B -
Overview
Budget �r
Meetings �r
Elected Officials I
Administrative
Officials
Audits �r
Contracts
Public Records �r
Revenue
Sources
Municipal
Specific
City of
Larkspur
GRADE: A -
Overview
�r
Budget
�r
Meetings
V
Elected Officials
%P
Administrative
Officials
Audits
Contracts
1
Public Records
�r
Revenue
Sources
Municipal
Specific
City of
San Rafael
GRADE: B
Overview
�r
Budget
�r
Meetings
�r
Elected Officials
I
Administrative
Officials
Auditsr
Contracts
1
Public Records
�r
Revenue
Sources
Municipal
Specific
City of
Mill Valley
GRADE: A -
Overview
�r
Budget
v
Meetings
.r
Elected Officials
.•
Administrative
Officials
Audits►
Contracts
1
Public Records
V
Revenue
Sources
Municipal
Specific
City of
Sausalito
GRADE: A+
Overview
�r
Budget
�r
Meetings
�r
Elected Officials
gr
Administrative
Officials
Audits
Contracts
1
Public Records
Revenue
Sources
Municipal
Specific
March 10, 2016 Marin County Civil Grand Jury Page 27 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX I: Marin Cities, Towns, and County Web Transparency Scorecards (cont'd)
Town of
County of
Tiburon
Marin
GRADE:
A-
GRADE: C -
Overview
c
Overview
�r
Budget
iI
Budget►
Meetings
Meetings
�r
Elected Officials
Elected Officials
�j
Administrative
Administrative:
Officials
Officials
Audits
+
Audits
%01
Contracts
+
Contracts
C.
Public Records
Public Records
Revenue
Revenue
Sources
Sources
Municipal
Municipal
Specific
Specific
March 10, 2016 Marin County Civil Grand Jury Page 28 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX J: Marin School District Web Transparency Scorecards
(see Appendix E for details of the Marin School District Web Transparency Checklist)
Bolinas-Stinson
Union District
GRADE: F
Overview
W
Budget
�11[
Meetings
�r
Elected Officials
Administrative
C.
Officials
Audits4
�r
Contracts►
)16
Public Records4
qr
Revenue
Sources
Reports4
�r
Larkspur -Corte
Madera School
District
GRADE: B -
Overview
�r
Budget
�r
Meetings
�r
Elected Officials
Administrative
C.
Officials
Audits
�r
Contracts
)16
Public Records
qr
Revenue
Sources
Reports
�r
Dixie School
District
GRADE: C
Overview
C.
Budget
lip
Meetings
39
Elected Officials
Administrative
C.
Officials
Audits
�r
Contracts4
)16
Public Records4
Revenue
Sources
Reports
�r
Lincoln School
District
GRADE: F
Overview
C.
Budget
lip
Meetings
39
Elected Officials
Administrative
,
Officials
Audits
�r
Contracts
)16
Public Records4
Revenue
Sources
Reports
�r
Kentfield School
District
GRADE: C -
Overview
1P
Budget
�r
Meetings
�r
Elected Officials
Administrative
,
Officials
Audits
�r
Contracts►
�r
Public Records4
Revenue
Sources
Reports
�r
Mill Valley School
District
GRADE: C
Overview
�r
Budget
�r
Meetings
�r
Elected Officials
Administrative
,
Officials
Audits
�r
Contracts
�r
Public Records►
Revenue
Sources
Reports
�r
Laguna Joint
School District
GRADE: F
Overview
C.
Budget
Meetings
�r
Elected Officials
Administrative
,
Officials
Audits4
Contracts4
Public Records4
Revenue
Sources
Reports4
�r
Nicasio School
District
GRADE: F
Overview
i
Budget4
Meetings
�r
Elected Officials
Administrative
,
Officials
Audits
Contracts
Public Records
Revenue
Sources
Reports
�r
Lagunitas School
District
GRADE: F
Overview
i
Budget4
Meetings
.r
Elected Officials
Administrative
Officials
Audits►
Contracts4
Public Records4
Revenue
Sources
Reports
�r
Novato Unified
School District
GRADE: A -
Overview
i
Budget
Meetings
`
Elected Officials
Administrative
Officials
Audits
Contracts
Public Records
Revenue
Sources
Reports
�r
March 10, 2016 Marin County Civil Grand Jury Page 29 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX J: Marin School District Web Transparency Scorecards (cont'd)
Reed Union
School District
GRADE: F
Overview
�r
Budget
�11.
Meetings
�r
Elected Officials
4
Administrative
IL
Officials
Audits
i
Contracts
Public Records
39
Revenue
,
Sources
Reports
t
Shoreline Unified
School District
GRADE: F
Overview
�r
Budget
Meetings►
�r
Elected Officials
4
Administrative
IL
Officials
Audits
i
Contracts
Public Records
39
Revenue
,
Sources
Reports
�r
Ross School
District
GRADE: D -
Overview
�r
Budget4
Meetings
�r
Elected Officials
4
Administrative
IL
Officials
Audits
i
Contracts
Public Records
39
Revenue
,
Sources
Reports
�r
Tamalpais Union
High School
District
GRADE: D -
Overview
�r
Budget
Meetings►
VP
Elected Officials
4
Administrative
C
Officials'
Audits
iP
Contracts
Public Records
39
Revenue
,
Sources
Reports
�r
Ross Valley
School District
GRADE: B -
Overview
�r
BudgetP
Meetings
VP
Elected Officials
q
Administrative
C
Officials
Audits
iP
Contracts
Public Records
Revenue
,
Sources
Reports
�r
Union Joint
School District
GRADE: F
Overview
�r
Budget4
Meetings►
Mr
Elected Officials4
q
Administrative
C
Officials
Audits
qr
Contracts
Public Records
Revenue
Sources
Reports
San Rafael
City Schools
GRADE: F
Overview
�r
Budget
Meetings
Mr
Elected Officials
q
Administrative
C
Officials
Audits
qr
Contracts
Public Records
Revenue
Sources
Reports
Sausalito Marin
City School
District
GRADE: F
Overview
�r
Budget
Meetings
�r
Elected Officials
�k
Administrative
C
Officials
Audits;
qr
Contracts
Public Records
Revenue
Sources
Reports
Marin Community
College District
GRADE: C -
Overview
�r
Budget
Meetings
�r
Elected Officials
�k
Administrative
C
Officials
Audits
qr
Contracts
Public Records
Revenue
Sources
Reports4
March 10, 2016 Marin County Civil Grand Jury Page 30 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX K: Marin Special District Web Transparency Scorecards
(see Appendix F for details of the Marin Special District Web Transparency Checklist)
Almonte Alto
Sanitary District Sanitary District
GRADE: F
Overview
i
Budget
39
Meetings
I
Elected Officials
11
Administrative
C
Officials
Audits
39
Contracts
39
Public Records
39
Revenue
39
Sources
District Specific
+
Bolinas Highlands
Permanent Road
Division
GRADE: F
Overview
i
Budget
39
Meetings
'
Elected Officials
39
Administrative
C
Officials
Audits
39
Contracts
39
Public Records
39
Revenue
39
Sources
District Specific
+
GRADE: F
Overview
i
Budget4
i
Meetings
'
Elected Officials►
39
Administrative
C
Officials
Audits
39
Contracts
39
Public Records
Revenue
39
Sources
District Specific
+
Corte Madera
Sanitary District
No. 2
GRADE: D
Overview
i
Budget
i
Meetings
'
Elected Officials
39
Administrative
C
Officials'
Audits;
39
Contracts
39
Public Records
Revenue
Sources
District Specific
+
Bel Marin Keys
CSD
GRADE: F
Overview
�r
Budget
i
Meetings
'
Elected Officials;
39
Administrative
C
Officials
Audits
39
Contracts
i
Public Records
Revenue
Sources
District Specific4
+
CSA #1
(Loma Verde)
GRADE: F
Overview
�r
Budget
39
Meetings
'
Elected Officials
39
Administrative
C
Officials
Audits
39
Contracts
i
Public Records
Revenue
Sources
District Specific
+
Bolinas
Community Public
Utility District
GRADE: A+
Overview
�r
Budget
�r
Meetings
�r
Elected Officials
�r
Administrative
C
Officials
Audits
39
Contracts
i
Public Records
Revenue
Sources
District Specific
+
CSA #6
(Gallinas Creek)
GRADE: F
Overview
C.
Budget
39
Meetings
Elected Officials
C.
Administrative
C
Officials
Audits
39
Contracts
39
Public Records
Revenue
Sources
District Specific
i
Bolinas
Fire Protection
District
GRADE: F
Overview
V'
Budget
Meetings
Elected Officials
Administrative
C
Officials
Audits►
39
Contracts
39
Public Records4
Revenue
Sources
District Specific4
i
CSA #9
(Northbridge)
GRADE: F
Overview
Budget
Meetings
Elected Officials
Administrative
Officials
Audits
39
Contracts
39
Public Records
Revenue
Sources
District Specific
i
March 10, 2016 Marin County Civil Grand Jury Page 31 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX K: Marin Special District Web Transparency Scorecards (cont'd)
CSA #13
39
CSA #14
39
CSA #16
{;
CSA #17
CSA #18
(Lucas Valley)
(Homestead Valley)
(Greenbrae)
(Kentfield)
Public Records
(Las Gallinas)
GRADE:
F
GRADE:
F
GRADE:
F
GRADE:
F
GRADE:
F
Overview
Ik
Overview
Overview
O
Overview
U
Overview
i..
Budget
X
Budget
Budget
lU
Budget
X
Budget
;
Meetings
3k
Meetings
39
Meetings
N
Meetings
N
Meetings
Elected Officials X
Elected Officials X
Elected Officials 1k
Elected Officials X
Elected Officials t;
Administrative
3c
Administrative
Administrative
Administrative
Administrative
Officials
Officials
Officials
Officials
Officials
Audits
Audits
r
Audits
Audits
4
Audits4
Contracts
Contracts
Contracts
Contracts
4
Contracts4
Public Records
39
Public Records
39
Public Records
N
Public Records
Public Records
Revenue
Revenue
39
Revenue
Revenue
Revenue
Sources
Sources
Sources
Sources
Sources
District Specific
4
District Specific
District Specific
4
District Specific
N.
District Specific4
CSA #19
(San Rafael)
GRADE: F
Overview
Budget
39
Meetings
39
Elected Officials
{;
Administrative
Officials
Audits
39
Contracts
39
Public Records
39
Revenue
Sources
District Specific4
CSA #20
(Indian Valley,
Dominga Canyon)
GRADE: F
Overview
Budget
39
Meetings
Elected Officials
{;
Administrative
Officials'
Audits
39
Contracts
39
Public Records
39
Revenue
Sources
District Specific4
CSA #23
(Terra Linda)
GRADE: F
Overview
Budget
39
Meetings
Elected Officials4
Administrative
Officials
Audits
Contracts
39
Public Records
Revenue
Sources
District Specific4
CSA #25
(Unincorporated
Novato)
GRADE: F
Overview
Budget
39
Meetings
Elected Officials
Administrative
Officials
Audits
Contracts
Public Records
Revenue
Sources
District Specific4
CSA #27
(Ross Valley
Paramedic)
GRADE: F
Overview
Budget
Meetings
Elected OfficialsK
Administrative
Officials
Audits
Contracts
Public Records
Revenue
Sources
District Specific4
March 10, 2016 Marin County Civil Grand Jury Page 32 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX K: Marin Special District Web Transparency Scorecards (cont'd)
CSA #28
r
CSA #29
�r
CSA #31
iF*
CSA #33
�r
Homestead Valley
(West Marin
Officials
(Paradise Cay)
(County Fire)
(Stinson Beach)
Contracts
Sanitary District
Paramedic)
39
Revenue
Sources
District Specific
GRADE:
F
GRADE:
F
GRADE:
F
GRADE:
F
GRADE: D -
Overview
Overview
4L..
Overview
39
Overview
Overview
Budget
Budget
X
Budget
N
Budget
Budget
Meetings
39
Meetings
K
Meetings
N
Meetings
N
Meetings �r
Elected Officials
Elected Officials
Elected Officials
Elected Officials
Elected Officials
Administrative
3,
Administrative
Administrative
Administrative
Administrative
Officials
Officials
Officials
Officials
Officials
Audits
Audits
Audits
Audits
Audits4
Contracts
Contracts
Contracts
4
Contracts
4
Contracts
Public Records
Public Records
Public Records
4
Public Records
4
Public Records
Revenue
Revenue
Revenue
Revenue
Revenue
Sources
Sources
Sources
Sources
Sources
District Specific
N
District Specific
4
District Specific
4
District Specific
4
District Specific
Inverness
Public Utility
District
GRADE: F
Overview
r
Budget
�r
Meetings
iF*
Elected Officials
�r
Administrative
Officials
Audits
39
Contracts
39
Public Records
39
Revenue
Sources
District Specific
Inverness
Subdivision No. 2
Permanent Road
Division
GRADE: F
Overview
�r
Budget
�r
Meetings
iF*
Elected Officials
�r
Administrative
Officials
Audits
�r
Contracts
�r
Public Records
Revenue
Sources
District Specific
Kentfield Fire
Protection District
GRADE: C -
Overview
�r
Budget
�r
Meetings
iF*
Elected Officials
�r
Administrative
Officials`
Audits
�r
Contracts
�r
Public Records4
Revenue
Sources
District Specific4
Las Gallinas
Valley
Sanitary District
GRADE: A -
Overview
�r
Budget
�r
Meetings
�r
Elected Officials
�r
Administrative
Officials
Audits
Contracts
iI
Public Records
Revenue
Sources
District Specific
Marin City CSD
GRADE: F
Overview
C.
Budget
Meetings
1
Elected Officials
Administrative
Officials
Audits
Contracts
39
Public Records
Revenue
Sources
District Specific
March 10, 2016 Marin County Civil Grand Jury Page 33 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX K: Marin Special District Web Transparency Scorecards (cont'd)
Marin County Marin County Marin County Marin County Marin County
Fire Department Flood Control and Lighting District Open Space Transit District
Water District
Conservation
District
GRADE: F
Overview
+
Budget
�r
Meetings
�r
Elected Officials
34
Administrative
tp
Officials
Audits
�r
Contracts
39
Public Records
39
Revenue
,
Sources
District Specific►
�t
Marin Healthcare
District
GRADE: D -
Overview►
+
Budget4
�r
Meetings
�r
Elected Officials;
.r
Administrative
tp
Officials
Audits
�r
Contracts
39
Public Records
�r
Revenue
,
Sources
District Specific4
�t
GRADE: F
Overview
+
Budget
�r
Meetings
�r
Elected Officials
.r
Administrative
tp
Officials
Audits
�r
Contracts
39
Public Records
�r
Revenue
,
Sources
District Specific4
�t
Marin Municipal
Water District
GRADE: B -
Overview
+
Budget
�r
Meetings
�r
Elected Officials
.r
Administrative
tp
Officials
Audits
�r
Contracts
39
Public Records
�r
Revenue
,
Sources
District SpecificP
�t
GRADE: F
Overview
+
Budget
�r
Meetings
�r
Elected Officials
.r
Administrative
tp
Officials
Audits
Contracts
39
Public Records
i
Revenue
Sources
District Specific4
�t
Marin Resource
Conservation
District
GRADE: A -
Overview►
+
Budget
�r
Meetings
�r
Elected Officials
.r
Administrative
tp
Officials
AuditsP
Contracts
39
Public Records
i
Revenue
Sources
District Specific
�t
GRADE: F
Overview
+
Budget4
�r
Meetings
�r
Elected Officials4
�r
Administrative
tp
Officials
Audits
Contracts
39
Public Records
46*1
Revenue
Sources
District Specific4
iI
Marin/Sonoma
Mosquito & Vector
Control District
GRADE: A+
Overview
�r
Budget
�r
Meetings►
C.
Elected Officials
�r
Administrative
tp
Officials
Audits
Contracts
39
Public Records
46*1
Revenue
Sources
District Specific
iI
GRADE: B
Overview
Budget
Meetings
C.
Elected Officials
Administrative
t
Officials
Audits
Contracts
39
Public Records
46*1
Revenue
Sources
District Specific
V
Marinwood
Community
Service District
GRADE: D-
Overview1'
Budget
Meetings
C.
Elected Officials
Administrative
t
Officials
Audits
Contracts
39
Public Records
Revenue
Sources
District Specific
�j
March 10, 2016 Marin County Civil Grand Jury Page 34 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX K: Marin Special District Web Transparency Scorecards (cont'd)
Monte Cristo
Permanent Road
Division
GRADE: F
Overview
39
Budget
39
Meetings
39
Elected Officials
�r
Administrative
Officials
Officials
Audits
Audits
39
Contracts
39
Public Records
39
Revenue
Sources
District Specific
�r
Novato -
Kendon Lane
Improvement
GRADE: F
Overview
39
Budget
39
Meetings
39
Elected Officials
�r
Administrative
Officials
Officials
Audits
Audits
39
Contracts
39
Public Records
39
Revenue
Sources
District Specific
�r
Mt. View Ave-
Lagunitas
Permanent Road
Division
GRADE: F
Overview
39
Budget
39
Meetings
�r
Elected Officials
�r
Administrative
Officials
Officials
Audits
Audits
39
Contracts
39
Public Records
�r
Revenue
Sources
District Specific
�r
Novato Fire
Protection District
GRADE: A+
Overview
Vil
Budget
34
Meetings
�r
Elected Officials
�r
Administrative
Officials
Officials
Audits
Audits
�r
Contracts
�r
Public Records
�r
Revenue
Sources
District Specific
�r
Muir Beach Murray Park North Marin
Community Sewer Water District
Service District Maintenance
Division
GRADE: F GRADE: F GRADE: B
Overview
�r
Budget
34
Meetings
�r
Elected Officials
�r
Administrative
Officials
Officials
Audits
Audits
�r
Contracts
�r
Public Records
�r
Revenue
Sources
District Specific
�r
Novato
Sanitary District
GRADE: A+
Overview
�r
Budget
�r
Meetings
�r
Elected Officials
�r
Administrative
Officials
Officials
Audits
Audits
�r
Contracts
�r
Public Records
�r
Revenue
Sources
District Specific
�r
Overview
�r
Budget
�111.
Meetings
�r
Elected Officials
Administrative
Administrative
Officials
Officials
Audits
Audits
Contracts
39
Public Records
Revenue
Sources
District Specific4
39
Paradise Estate
Permanent Road
Division
GRADE: F
Overview
�r
Budget
�111.
Meetings
�r
Elected Officials
Administrative
Administrative
Officials
Officials
Audits
Audits
Contracts
39
Public Records
Revenue
Sources
District Specific
39
Overview
�r
Budget
�111.
Meetings
�r
Elected Officials �r
Administrative
Administrative
Officials
Officials
Audits
�r
Contracts �r
Public Records4
Revenue
Sources
District Specific �r
Richardson Bay
Sanitary District
GRADE: F
Overview
Budget
Meetings
C.
Elected Officials
C.
Administrative
Officials
Audits
Contracts
Public Records
Revenue
Sources
District Specific
March 10, 2016 Marin County Civil Grand Jury Page 35 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX K: Marin Special District Web Transparency Scorecards (cont'd)
Ross Valley Rush Creek San Quentin San Rafael Sausalito -
Sanitary District Lighting and Village Sewer Sanitation District Marin City
Landscaping Maintenance Sanitary District
Division
GRADE: C -
Overview
�r
Budget
IL
Meetings
1
Elected Officials
lk
Administrative
C.
Officials
Audits
Audits
�r
Contracts
39
Public Records
�r
Revenue
Sources
District Specific
�r
Sleepy Hollow
Fire Protection
District
GRADE: D
Overview
W
Budget
39
Meetings
VP
Elected Officials
lk
Administrative
C.
Officials
Audits
Audits
39
Contracts
39
Public Records
39
Revenue
Sources
District Specific
�r
GRADE: F
Overview
39
Budget
39
Meetings
i
Elected Officials
lk
Administrative
C.
Officials
Audits
Audits
39
Contracts
39
Public Records
39
Revenue
Sources
District Specific
�r
Southern Marin
Fire Protection
District
GRADE: B
Overview
VP
Budget
IIS.
Meetings
i
Elected Officials
lk
Administrative
C.
Officials
Audits
Audits
�r
Contracts
�r
Public Records
39
Revenue
Sources
District Specific
�r
GRADE: F
Overview
�r
Budget
IIS.
Meetings
i%
Elected Officials
lk
Administrative
C.
Officials
Audits
Audits
39
Contracts
39
Public Records
39
Revenue
Sources
District Specific
N.
Stinson Beach
County Water
District
GRADE: F
Overview
�r
Budget
IIS.
Meetings
i%
Elected Officials
lk
Administrative
Officials
Officials
Audits
Audits
39
Contracts
39
Public Records
39
Revenue
Sources
District Specific4
39
GRADE: D
Overview
�r
Budget
IIS.
Meetings
i%
Elected Officials
Administrative
District Specific
Officials
Officials
Audits
�r
Contracts
t
Public Records4
Revenue
1iP
Sources
Administrative
District Specific
Officials
Stinson Beach
Fire Protection
District
GRADE: F
Overview
t
Budget
Meetings
1iP
Elected Officials
Administrative
Administrative
Officials
Officials
Audits
Audits
39
Contracts
39
Public Records
39
Revenue
Sources
District Specific
39
GRADE: A -
Overview
C.
Budget
Meetings
1iP
Elected Officials
Administrative
Administrative
Officials
Officials
Audits
�r
Contracts �r
Public Records �r
Revenue
Sources
District Specific �r
Strawberry
Recreation District
GRADE: D -
Overview
C.
Budget
Meetings
�r
Elected Officials.
Administrative
C.
Officials
Audits
Contracts
Public Records
%P
Revenue
Sources
District Specific
March 10, 2016 Marin County Civil Grand Jury Page 36 of 43
ATTACHMENT A
March 10, 2016 Marin County Civil Grand Jury Page 37 of 43
2015-16 Marin Web Transparency Report Card
APPENDIX K:
Marin Special District Web Transparency Scorecards (cont'd)
Tamalpais
Tiburon
Tiburon
Tomales Village
Community
Fire Protection
Sanitary District
Community
Services District
District
#5
Services District
GRADE: A-
GRADE:
D-
GRADE:
D
GRADE: D
Overview
Overview
V
Overview
%F
Overview 1I
Budget
Budget
IV
Budget
It;
Budget
Meetings
Meetings
C
Meetings
V
Meetings iI
Elected Officials
Elected Officials
Elected Officials �k
Elected Officials C
Administrative
Administrative
Administrative
Administrative
Officials
Officials
Officials
Officials'
Audits
Audits
Audits
Audits 9iP
Contracts VP
Contracts
4
Contracts
4
Contracts
Public Records V
Public Records
Public Records
Public Records
Revenue
Revenue
Revenue
Revenue
Sources
Sources
Sources
Sources
District Specific
District Specific
4
District Specific
N
District Specific N
March 10, 2016 Marin County Civil Grand Jury Page 37 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX L: Marin Rail District Web Transparency Scorecard
(see Appendix G for details of the Marin Rail District Web Transparency Checklist)
Sonoma -Marin
Area Rail Transit
GRADE: C -
Overview
Budget
Meetings =�
Elected Officials f4
Administrative
Officials
Audits
Contracts I
Public Records X
Revenue
Sources
Governing Docs
March 10, 2016 Marin County Civil Grand Jury Page 38 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX M: Marin Joint Powers Authority Web Transparency Scorecards
(see Appendix H for details of the Joint Powers Authority Web Transparency Checklist)
Belvedere -Tiburon
Joint Recreation
Committee District
GRADE: F
Overview
�r
Budget
i
Meetings
39
Elected Officials
�r
Administrative
C.
Officials
Audits
39
Contracts
V
Public Records
a�P
Revenue
Sources
JPA Agreement
#
Firehouse
Community Park
Agency
GRADE: F
Overview
�r
Budget
�r
Meetings
39
Elected Officials
�r
Administrative
C.
Officials
Audits
39
Contracts
V
Public Records
a�P
Revenue
Sources
JPA Agreement
#
Belvedere -Tiburon Central Marin Central Marin Fairfax Financing
Library Agency Police Authority Sanitation Agency Authority
GRADE: B -
Overview
�r
Budget
�r
Meetings
�r
Elected Officials
�r
Administrative
C.
Officials
Audits
%P
Contracts
V
Public Records
a�P
Revenue
Sources
JPA Agreement
#
Gateway
Improvement
Authority
GRADE: B -
Overview
�r
Budget
�r
Meetings
�r
Elected Officials
�r
Administrative
Officials
Audits
V,
Contracts
V
Public Records
Revenue
Sources
JPA Agreement
-r
GRADE: C -
Overview
�r
Budget.
39
Meetings
iP
Elected Officials
I
Administrative
Officials
Audits;
Contracts
i
Public Records
Revenue
Sources
JPA Agreement
-r
Gateway
Refinancing
Authority
GRADE: B -
Overview
i
Budget
39
Meetings
iP
Elected Officials
I
Administrative
Officials
Audits
Contracts%
i
Public Records
Revenue
Sources
JPA Agreement
-r
GRADE: B
Overview
i
Budget
39
Meetings
i
Elected Officials
I
Administrative
Officials
Audits
Contracts
i
Public Records
Revenue
Sources
JPA Agreement
-r
Larkspur Marina
Financing
Authority
GRADE: F
Overview
Budget
39
Meetings
Elected Officials
I
Administrative
Officials
Audits
Contracts4
C.
Public Records4
Revenue
Sources
JPA Agreement4
�r
GRADE: F
Overview
Budget4
Meetings4
Elected Officials
I
Administrative
Officials
Audits►
Contracts
C.
Public Records4
Revenue
Sources
JPA Agreement4
�r
Marin Clean
Energy
GRADE: C -
Overview
Budget
Meetings
Elected Officials
Administrative
Officials
Audits
Contracts
C.
Public Records
Revenue
Sources
JPA Agreement
�r
March 10, 2016 Marin County Civil Grand Jury Page 39 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX M: Marin Joint Powers Authority Web Transparency Scorecards (cont'd)
Marin County
Marin County Marin County
Marin County Marin Emergency
Capital
Hazardous and Major Crimes Task
Open Space Radio Authority
Improvements
Solid Waste Joint Force
Financing
Financing
Powers Authority
Authority
Authority
%P
Contracts
GRADE: F
Overview
V
Budget
39
Meetings
iP
Elected Officials
34
Administrative
C
Officials
Audits
%P
Contracts
39
Public Records
39
Revenue
Sources
JPA Agreement4
�r
Marin General
Services Authority
GRADE: D
Overview
V
BudgetP
Meetings
iP
Elected Officials
34
Administrative
C
Officials
Audits
%P
Contracts
39
Public Records
%F
Revenue
Sources
JPA Agreement
�r
GRADE: B -
Overview
V
Budget
Meetings
%P
Elected Officials
34
Administrative
C
Officials
Audits
39
Contracts
39
Public Records
%F
Revenue
Sources
JPA Agreement
%P
Marin Municipal
Water District
Financing
Corporation
GRADE: F
Overview
�r
Budget
Meetings
39
Elected Officials
34
Administrative
C
Officials
Audits
39
Contracts
39
Public Records
�r
Revenue
Sources
JPA Agreement4
�r
GRADE: F
Overview
�r
Budget
Meetings
�r
Elected Officials
Administrative
C
Officials
Audits
39
Contracts
Public Records
�r
Revenue
Sources
JPA Agreement4
�r
Marin Pupil
Transportation
Agency
GRADE: F
Overview
�r
Budget
Meetings
�r
Elected Officials
Administrative
C
Officials
Audits
39
Contracts
Public Records
�r
Revenue
Sources
JPA Agreement4
�r
GRADE: F
Overview
�r
Budget
Meetings
�r
Elected Officials
Administrative
C
Officials
Audits
%P
Contracts
Public Records
�r
Revenue
Sources
JPA Agreement4
�r
Marin Schools
Insurance
Authority
GRADE: C -
Overview
�r
Budget4
Meetings
�r
Elected Officials
Administrative
C
Officials
Audits
%P
Contracts
Public Records
�r
Revenue
Sources
JPA Agreement
�r
GRADE: B
Overview
Budget
Meetings
iP
Elected Officials
Administrative
C
Officials
Audits
�r
Contracts4
Public Records
�r
Revenue
Sources
JPA Agreement
�r
Marin
Telecommunications
Agency
GRADE: B -
Overview
Budget
Meetings
iP
Elected Officials
Administrative
C
Officials
Audits
Contracts
Public Records
Revenue,
Sources
JPA Agreement
V
March 10, 2016 Marin County Civil Grand Jury Page 40 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX M: Marin Joint Powers Authority Web Transparency Scorecards (cont'd)
Marinet Mill Valley
Consortium Joint Financing
Powers Authority Authority
GRADE: F
Overview
.r
Budget
s
Meetings*
�r
Elected Officials
lu
Administrative
tp
Officials
Audits
VP
Contracts
39
Public Records
%Q
Revenue
,
Sources
JPA Agreement
�r
Ross Valley Fire
Department
GRADE: C -
Overview►
.r
Budget
W1
Meetings
�r
Elected Officials
lu
Administrative
tp
Officials
Audits
VP
Contracts
39
Public Records
%Q
Revenue
,
Sources
JPA Agreement4
�r
GRADE: D
Overview
.r
Budget
W1
Meetings
qr
Elected Officials;
lu
Administrative
tp
Officials
Audits
VP
Contracts
39
Public Records
%Q
Revenue
,
Sources
JPA Agreement
�r
Ross Valley
Paramedic
Authority
GRADE: B
Overview
.r
Budget
W1
MeetingsP
qr
Elected Officials
lu
Administrative
tp
Officials
Audits
39
ContractsP
39
Public Records
iP
Revenue
,
Sources
JPA Agreement
V
Northern CA
Comm. Colleges
Self Insurance
Authority
GRADE: F
Overview
.r
Budget
�r
Meetings
qr
Elected Officials
lu
Administrative
C.
Officials
Audits
39
Contracts
39
Public Records
i'
Revenue
V,
Sources
JPA Agreement4
iI
San Rafael Joint
Powers Financing
Authority
GRADE: F
Overview
.r
Budget
�r
Meetings
qr
Elected Officials
lu
Administrative
C.
Officials
Audits
39
Contracts
39
Public Records
i'
Revenue
V,
Sources
JPA Agreement4
iI
Novato Public Richardson Bay
Finance Authority Regional Agency
GRADE: F
Overview
.r
Budget
�r
Meetings
qr
Elected Officials
lu
Administrative
C.
Officials
Audits
39
Contracts
39
Public Records
i'
Revenue
V,
Sources
JPA Agreement4
iI
Sewerage Agency
of Southern Marin
GRADE: C
Overview
�r
Budget
�r
Meetings
qr
Elected Officials
lu
Administrative
C.
Officials
Audits
39
Contracts
IL
Public Records
vP
Revenue
V,
Sources
JPA Agreement
iI
GRADE: F
Overview
�r
Budget
ill
Meetings
�r
Elected Officials
c
Administrative
Officials
Audits
Contracts
Public Records
Revenue
V,
Sources
JPA Agreement4
Southern Marin
Emergency
Medical -
Paramedic System
GRADE: B
Overview
Budget
ill
Meetings
Elected Officials
c
Administrative
Officials
Audits
Contracts
Public Records
Revenue
V,
Sources
JPA Agreement
March 10, 2016 Marin County Civil Grand Jury Page 41 of 43
ATTACHMENT A
2015-16 Marin Web Transparency Report Card
APPENDIX N: Website Creation Software Tools
While the Grand Jury did not conduct a comprehensive evaluation of website creation software tools
(and do not endorse any particular tool) we wanted to highlight the range of tools currently available to
local agencies.
At the low-end of the cost spectrum there are a number of free tools to create a website (e.g.,
Weeblv.com or Wordmess.com). These tools can create a basic functional website with little effort.
However, using these tools to create "professional looking" results requires additional graphical and
technical skills.
Digital Deployment's Streamline (GetStreamline.com) website creation software is designed specifically
for California's special districts. Special District Leadership Foundation's web transparency checklist is
integrated into the software, making it easy for the user to ensure their agency follows best practices. A
district can create a (or migrate an existing) website in a matter of hours. The resulting website's
appearance is Americans with Disabilities Act (ADA) compliant28 and it is a responsive design adapting
to the website visitor's device (e.g., a smartphone, a tablet, a laptop, etc.). Current annual pricing for
Streamline ranges from $600-$6,000 including unlimited technical support, based on the agency's
annual budget and California Special District Association (CSDA) membership status. While the
transparency dashboard is designed for special districts, Streamline could be used by other types of local
agencies.
CivicPlus (CivicPlus.com) offers website creation software for municipalities. Currently used by over
2000 agencies throughout the United States, the software promotes ease of use by making an agency's
information accessible within two clicks. CivicPlus has over 25 modules that efficiently support an
agency's functions, including, Community Connection, Bid Postings, and Citizen Request TrackerTM
CivicPlus' strength is working with agency departments to create a consistent, attractive, and efficient
visitor experience. Like Streamline's software, the resulting website is both ADA -compliant and has a
responsive design. Pricing for CivicPlus varies based on the number of modules needed, agency size,
and scope of work needed, with a one-time upfront payment, and recurring annual pricing ranging from
$1,000-$100,000.
At the upper -end of the cost spectrum are customized solutions. Creating a modern website that meets
government regulations is a specialized skill that requires either hiring a consultant or using an in-house
IT department. Since IT departments are often busy with a myriad of technical challenges, and
consultant fees can be high, it is not unusual for an agency's website content to be out-of-date.
28 While federal government organizations must follow web accessibility guidelines under Section 508 of the Workforce
Rehabilitation Act of 1973, there is not yet an ADA -compliant requirement for local agency websites.
March 10, 2016 Marin County Civil Grand Jury Page 42 of 43
ATTACHMENT A
GLOSSARY
2015-16 Marin Web Transparency Report Card
■ Assessment District: A method for financing public improvements.
■ County Service Area: As defined by California Government Code §25210, allows for residents
and property owners in unincorporated areas to finance and provide needed public facilities and
services.
■ Dependent Special District: A special district governed by an existing legislative body (e.g., a
city council or board of supervisors).
■ Independent Special District: A special district governed by an independent board of directors
(either elected or appointed by another legislative body).
■ Joint Powers Agreement: As defined by California Government Code §6503, a legal
description of the purpose of the Joint Powers Authority, the power to be exercised, and the
method and manner by which it will be accomplished.
■ Joint Powers Authority: As defined by California Government Code §6500-6537, two or more
public authorities that create a new legal entity to jointly work on a common problem (e.g.,
financing or regional wastewater treatment).
■ JPA: see Joint Powers Authority. Alternately known as a Joint Powers Agency.
■ Local Agency: California Government Code §6252 defines a local agency as including "...a
county; city, whether general law or chartered; city and county; school district; municipal
corporation; district; political subdivision; or any board, commission or agency thereof..."
■ Municipality: A city or town government.
■ Principal Act: A generic state law that applies statewide to all special districts of specific type.
■ Rail District: A special district that provides rail service.
■ School District: As defined by the United State Census Bureau, "a geographic entity within
which state, county, local officials, the Bureau of Indian Affairs, or the U.S. Department of
Defense provide public educational services for the area's residents"
■ Special Act: A law specific to the unique needs of an area.
■ Special District: As defined by California Government Code §56036, a separate local
government with its own governing body that delivers public services to a particular area (e.g.,
fire protection or sewer maintenance). Special districts can either be independent or dependent.
■ Transparency: As defined by OvenGovData.or2, data that is: complete, primary, timely,
accessible, machine processable, non-discriminatory, non-proprietary, and license -free.
■ Web Transparency: The presentation of transparency information on an agency's website.
March 10, 2016 Marin County Civil Grand Jury Page 43 of 43