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Home My WebLink AboutED Blue House RFPCITY 0f4% Agenda Item No: 5.b n000 " 1� "L_-.4 , Meeting Date: June 20, 2016 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Economic Development Prepared by: Tom Adams, ED Coordinator City Manager Approval: SUBJECT: Request for Proposals (RFP) for 1313 Fifth Avenue Purchase and Relocation RECOMMENDATION: Information Item Only — Accept Report from Staff BACKGROUND: The City of San Rafael has begun the design and planning for a new `Public Safety Center' building across from City Hall on city owned property on Fifth Avenue between C and D Streets (APN 011-205-01, 04, 17). The new `Public Safety Center' building will house the Police and Fire Department headquarters, the Emergency Operations Center, and a rebuilt Fire Station 51. This project is part of a larger citywide `Essential Facilities' program to update public safety facilities to current building safety standards to ensure adequate first responder services following a major earthquake or other disaster. As part of the `Public Safety Center' project, all three structures currently on the site (existing Fire Station 51, Economic Development offices, and Parking Services trailer) will need to be removed to allow for the construction of the new building. A consultant has researched the history of both Fire Station 51 and the building at 1313 Fifth Avenue and neither structure meets the criteria to be considered a historic resource as set forth in section 15064.5 of the California Environmental Quality Act (CEQA) guidelines. After analysis of the three buildings on the site, it has been determined that only the 1313 Fifth Avenue building offers potential for a relocation from the current site - the size and construction type of Fire Station 51 precludes relocation and the Parking Services trailer also has issues with safe and cost effective relocation. ANALYSIS: The city -owned building located at 1313 Fifth Avenue (APN 011-205-01), is a two story structure approximately 1,950 square feet in size. It was built around 1905 and shortly after it was built, it was moved from its initial location near Saint Raphael's Church to its current location fronting Fifth Avenue between C and D streets. A small addition to the rear of the house was constructed at a later unknown date. While it has been determined that it does not meet the criteria to be considered a historically significant building structure as determined by CEQA guidelines, it nonetheless has some historic elements of the turn of the century period. Given the community sentiment for buildings of this period, city staff has developed a Request for Proposals (RFP) process to seek an interested team to relocate and preserve the building at an appropriate site. FOR CITY CLERK ONLY File No.: 2-19 x R-424 Council Meeting: 06/20/2016 Disposition: Accepted report SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paae: 2 The intent of the RFP is to offer the 1313 Fifth Avenue building for $1 in an `as -is' condition to a responsible and experienced team that can demonstrate a feasible plan to preserve its historic elements at a new location. At a minimum to be considered qualified, the proposal team must have site control for a relocation site within 5 miles of current site (west of Highway 101) and the financial ability to complete the project. While City staff will work with responsible and qualified proposers, the City of San Rafael will not contribute any funding to the project, will assume no liability for relocation of the building, and will not coordinate any aspects of the project. Time is of the essence for this project - to prepare for the construction of the new Police/Fire Public Safety Building, the City anticipates beginning demolition of all structures on the current site in early spring 2017. In order for the construction project to proceed according to schedule, 1313 Fifth Avenue must be moved off the site by no later than February 1, 2017. Should the RFP process fail to identify a qualified proposal team with a feasible plan to relocate the building or the selected proposal team fails to perform by February 1, 2017, the structure will be demolished along with the existing Station 51 structure and the Parking Services trailer. FISCAL IMPACT: There is no direct fiscal impact — all costs related to the relocation, re- siting, and renovation of the 1313 Fifth Avenue building will be the responsibility of the proposer. To the extent that this project requires some staff time to manage, there is a small administrative cost for the project. OPTIONS: 1) Accept the Request for Proposals (RFP) as Written. 2) Direct Staff to Modify the RFP. 3) Decline to Authorize the Release of the RFP and Provide Direction to Staff. ACTION REQUIRED: Accept the Report from Staff. ATTACHMENTS: Request for Proposals with Attachments r CITY OF MAYOR GARY O. PHILLIPS VICE MAYOR KATE COLIN COUNCILMEMBER MARIBETH BUSHEY "earMCOUNCILMEMBER JOHN GAM BLIN blowCIL BER ANDREW CUYUGAN MCCULLOUGH of wtu.io - i ECONOMIC DEVELOPMENT PHONE: 415-485-3383 FAX: 415-485-3175 REQUEST FOR PROPOSALS for 1313 FIFTH AVENUE PURCHASE & RELOCATION Date Issued: June 21, 2016 Proposals Due: Friday, September 2, 2016 @ 5 pm Proposals shall be clearly marked on the outside with the words: "1313 FIFTH AVENUE RELOCATION" 1400 FIFTH AvENUE • PO Box 151560 • SAN RAFAEL, CA 94915-1560 W W W.CITYOFSANRAFAEL.ORG REQUEST FOR PROPOSAL 1313 FIFTH AVENUE RELOCATION The City of San Rafael seeks proposals for the purchase, relocation, renovation, and reuse of the roughly 1,950 square foot two story building from its current location at 1313 Fifth Avenue, San Rafael to a relocation site within five miles of its current location. A successful proposal must demonstrate: 1. Site control for the proposed relocation site 2. A relocation site within 5 miles of current site with proper zoning for the relocated building 3. Financial ability to complete the project 4. A qualified team with the proper experience to oversee and complete the relocation and re -use project. The 1313 Fifth Avenue building is being offered for $1 in an 'as -is' condition. The Citv of San Rafael will not contribute anv funding to the proiect and the Citv will assume no liability for relocation of the building. The final non-negotiable deadline to complete the relocation of the building is February 1, 2017. The proposal team will be responsible for all costs related to relocation and all risks associated with the move of the structure. The proposal team will be responsible for all due diligence to ensure the feasibility of moving the structure, ensure the relocation site meets all applicable land use laws and regulations, and obtain any necessary permits for moving, siting, and renovating the building. The proposal team will be responsible for safely disconnecting all utilities, paying for any structural upgrades to prepare the building for relocation, and leaving the site in a safe condition after the building is relocated. The proposal team will be responsible for coordination and compensation for moving overhead utilities and/or other obstructions in the path of travel. Submittal Requirements See below for the required content to submit with the proposal. Please submit four (4) copies of your proposal (marked '1313 Fifth Avenue Relocation' on the outside) and one electronic version (via email or CD/flash drive included with proposal) to the following mailing and email address to be received no later than 5 PM on Friday, September 2, 2016 at 5 PM (late proposals will not be considered): Department of Economic Development City of San Rafael - Attn: Tom Adams 1313 Fifth Avenue P.O. Box 151560 San Rafael, CA 94915-1560 tom.adams@cityofsanrafael.org An optional pre -proposal conference/open house for interested proposers will take place on Saturday, July 9, 2015 from 9 AM to 1 PM at the building —1313 Fifth Avenue, San Rafael. Contact Information Any questions regarding this RFP must be submitted in writing via email to: Tom Adams Economic Development Coordinator tom.adams@cityofsanrafael.org RFP Background As part of a long anticipated project to ensure essential facilities buildings are seismically sound, the City of San Rafael has begun planning and design for new fire stations at three locations in San Rafael. As part of this project, the City intends to build a new Public Safety Building with a combined Police headquarters and Fire station on a city -owned parcel across from City Hall. The development site for the new Public Safety Building is located on Fifth Avenue between C and D Streets. The 1313 Fifth Avenue building is one of several structures currently located at the Public Safety Building development site that will need to be demolished or relocated to make way for the construction project. This RFP seeks to relocate a structure with turn of the century architecture somewhere within the San Rafael community rather than demolish it. Background on 1313 Fifth Avenue The city -owned building at 1313 Fifth Avenue (APN 011-205-01) is a two story structure approximately 1,950 square feet in size. The structure at 1313 Fifth Avenue was built around 1905. Shortly after it was built, the building at 1313 Fifth Avenue was moved from its initial location near Saint Raphael's Church to its current location fronting Fifth Avenue between C and D streets. A small addition to the rear of the house was constructed at a later unknown date. A building site plan is attached as Exhibit B. The City recently commissioned a historic resources study of the building at 1313 Fifth Avenue and it was determined that the building does not qualify as a historic resource under the state historic preservation guidelines as set forth in section 15064.5 of the California Environmental Quality Act (CEQA). While the building does not qualify as a historic resource, the City recognizes that the building possesses architectural elements distinctive to its turn of the century architectural period. The 1313 Fifth Avenue building is considered a vernacular building with modest Italianate and Queen Anne style embellishments. Given community sentiment for buildings of this period, the City seeks to relocate and preserve the building at another site. Relevant Planning and Zoning Documents It is essential that the proposed relocation site comply with all City regulations related to planning, zoning, building code, etc. The San Rafael General Plan, Zoning Code, and other planning documentation are available on the City's website in the Planning Library section: http://www.citvofsanrafael.org/commdev-planning-handouts/?SSScrollPosition=570 Project Schedule Time is of the essence for this project. To prepare for the construction of the new Public Safety Building, the City anticipates beginning demolition of all structures on the current site of the 1313 Fifth Avenue building in early spring 2017. In order for the construction project to proceed according to schedule, the building at 1313 Fifth Avenue must be moved off the site by no later than February 1, 2017. No extensions to this hard deadline will be considered. All proposals shall consider all applicable project variables such as move logistics, permitting, consultant schedules, weather, and other factors to ensure the move occurs prior to the deadline. Required Contents of the Proposal At a minimum, the proposal must demonstrate the following (proposals which do not demonstrate these minimum requirements will be deemed unresponsive and disqualified): • Relocation site must be within 5 miles of its current location - the relocation site should be west of the 101 Freeway and it must account for overhead utilities, street trees, and other impediments which may make the move infeasible or cost prohibitive • Proposer must have site control of proposed relocation site • Proposer must provide documentation of financial ability to complete project and the ability to provide proper insurance • Proposer acknowledges that this is an 'as -is' sale and all costs and risks associated with the relocation of the building will be the responsibility of the proposer 1. Proposer Information Provide the name, title, phone, and email for the primary contact person responsible for RFP. Include a statement that the proposer has read and will comply with all terms and conditions of the RFP. Provide the qualifications of the primary proposer and summarize the qualifications for contractors, architects, or engineers associated with the project. Include name, company, telephone number, and email addresses for all key team members. 2. Suitable Relocation Site Provide the address and APN # for the parcel where the 1313 Fifth Avenue structure will be relocated. Proposer must demonstrate site control (ownership, option, or otherwise) for the relocation site. Proposer must demonstrate that the relocation site can meet all applicable City of San Rafael and State of California land use and building code regulations. 3. Financial Capabilitv and Insurance The proposal team must include a statement of financial capacity of the proposer to implement the proposal and the financial ability to act expeditiously to move and relocate the house within a tight timeframe. The proposer should submit bank statements showing cash on hand, a lender pre -qualification letter, or other information suitable to evaluate financial capability. All financial information will remain confidential. 4. Outline of Project Budget Provide a detailed budget showing all project costs including all hard and soft costs. Provide the anticipated sources of funding for the different phases of the project. 5. Re -use Concept Provide a description of the anticipated use for the 1313 Fifth Avenue building at the relocation site. Provide evidence that the proposed use complies with the current zoning at the relocation site. Provide a description of the neighborhood and adjacent land uses and how this relocation site will be an appropriate context for this building. Provide site plans with dimensions for the relocation site and where the foundation and structure will be located. 6. Schedule to Move House Provide a project schedule with significant milestone events/deadlines. Scheduling milestones should be concrete and achievable; however, they may be revised on approval of both parties. 7. Request for Special Considerations The proposal team shall make clear within the proposal any special considerations it wishes to request of the City in order to make the project work. While the City will not make any financial contributions to the project, the City acknowledges that that the timeframe for performance on the RFP is quite narrow and thus, the City is willing to consider special requests related to planning approvals. At its sole discretion, the City may consider expediting permits and/or assisting with processing certain permits. As an example, the City may be willing to waive Design Review requirements and certain other discretionary approvals required for a typical project. The City reserves the right to approve or deny any request for special considerations. RFP Schedule The following schedule will apply to the RFP and project. The City of San Rafael reserves the right to change these dates and will notify consultants if this occurs. Please note the following critical dates when preparing your response to this RFP: Release of RFP: June 30, 2016 Open House —Attendance is Optional: July 9, 2016 Proposal Submittal Deadline: September 2, 2016 City Council Review and Selection: October 3, 2016 (anticipated, but may change) Deadline to Move House: February 1, 2017 Note: All dates except RFP release date and proposal submittal deadline are tentatively scheduled and are subject to change. Method/Criteria for Selection The City of San Rafael will evaluate all responsive proposals submitted. Since the City is selling the building for $1, price is part not of the evaluation criteria and the City reserves the right to choose the best, most responsive proposal. The committee's evaluation will be based upon, but not limited to, the following criteria: 1) overall strength and viability of the proposal - preference will be given to proposals which maximize the preservation of the historic elements of the building 2) demonstration of site control 3) suitability of a zoning ready relocation site and neighborhood context for this structure 4) experience/qualifications of the proposal team 5) demonstration of financial ability to complete the project 6) ability to meet required deadlines 7) ability to enter into a contract with the City and provide required insurance. The City may request additional information and/or conduct interviews with qualified proposers. All decisions made by the City in response to this RFP are final. After evaluating the proposals and contacting the finalists, the City of San Rafael reserves the right to negotiate the terms of the purchase agreement with the selected team. At its sole discretion, the City may require a performance/surety bond and/or other mechanisms to ensure that the proposal team adequately completes the project and complies with required permits and regulations. Special Conditions 1. Conflicts of Interest The City has established a policy concerning potential conflicts of interest in program management, design and construction. This policy applies to all proposers and their proposed consultants/subconsultants. 2. Confidentialitv All financial information provided in response to this RFP will be designated confidential to the extent permitted by the California Public Records Act. After the completion of the sale agreement (or if a sale agreement is not reached, after rejection of all responses) all non- financial responses will be regarded as public records and will be subject to review by the public. Any language purporting to render all or portions of the responses confidential will be disregarded. 3. Additional Information The City reserves the right to request additional information and/or clarification from any respondents to this RFP. Each entity submitting materials in response to this RFP agrees that the preparation of all material for submittal to the City and all presentations are at the respondent's sole cost and expense, and the City shall not, under any circumstances, be responsible for any costs or expenses incurred by any respondent. 4. RFP as a Public Record All statements submitted in response to this RFP become the property of the City and thus become public records and, as such, may be subject to public review. 5. Right to Cancel The City reserves the right to cancel or change, for any or no reason, in part or in its entirety, this RFP, including but not limited to: selection schedule, submittal date and submittal requirements. 6. Reservations This RFP does not commit the City to select a proposal, to defray any proposer costs incurred in the preparation of this RFP, or to find a qualified buyer for the building. 7. Purchase and Sale Agreement The selected proposal team will be required to sign a Purchase and Sale Agreement, and all other required certifications and documentation within fifteen (15) working days of the City Council approving the sale of the building. 8. Insurance Requirements The City requires entities doing business with it to obtain insurance. The required insurance certificates must comply with all requirements of the standards set by the City and they must be provided with the executed Purchase and Sale Agreement. The proposal team must indemnify the City and hold it harmless for all activities associated with this project. The proposal team must acknowledge that the project may involve hazardous materials such as, but not limited to, those identified in Exhibit C. Additional Information All facts and opinions stated herein are based upon available information and no representations or warranties are made with respect to their accuracy or completeness. It is the responsibility of the RFP recipient to ensure that the information contained herein is accurate and complete. The RFP and the selection process shall in no way be deemed to create a binding contract, agreement or offer of any kind between the City and any entity. In an attempt to reach an agreed upon contract by both parties, the City reserves the right to negotiate with the proposer selected by the City. If the parties cannot negotiate an agreement, the City reserves the right to negotiate with other proposers or make no award of this RFP. If the City selects a respondent pursuant to the RFP, any legal rights and obligations between the successful team, if any, and the City will come into existence if and only when an Agreement is approved by the City Council and fully executed by the parties. The legal rights and obligations of each party shall at the time be only those rights and obligations which are set forth in the Agreement and any other documents specifically referred to in that Agreement. The City reserves the right to request additional information of any respondent as deemed necessary and appropriate by the City. Each entity submitting materials in response to this RFP agrees that the preparation of all material for submittal to the City and all presentations are at the respondent's sole cost and expense, and the City shall not, under any circumstances, be responsible for any costs or expenses incurred by any candidate respondent. In addition, each proposing entity agrees that all documentation and materials submitted in response to this RFP shall remain the property of the City. Subject to California law relating to access to public records, the City may be required to publicly disclose all submitted information and materials to third parties requesting such information. The City reserves the right, without notice, to accept or reject any or all responses to this RFP, to alter the selection process in any way, to postpone the selection process for its own convenience at any time, to waive any defects in any proposal, to issue a new RFP at any time, or to select any entity it deems appropriate in its sole and absolute discretion within or outside a RFP evaluation process. ATTACHMENTS: Exhibit A - Map of Current 1313 Fifth Avenue Site and building location Exhibit B — Floor plans for 1313 Fifth Avenue Exhibit C —1313 Fifth Avenue Hazardous Materials report Exhibit A — Map of 1313 Fifth Avenue Site and Building Location As shown within the black box in the map below, the current building location is at 1313 Fifth Avenue between C and D streets. This is across the street from San Rafael City Hall. r �, ��901� �.•. � �7V E F J� +- 1313 Fifth Avenue _ .t j Exhibit B — Floor Plans for 1313 Fifth Avenue Reception 31 -10 ire Entry Conference Hall Office #1 Office #2 � r , Rest Room File Room Break Roam 1 Kitcl7en i 1313 5th rib' Fiat Floor Plan �p� 5 Fall =6 Office #4 � Rest Office 45 Roam 00 31'-10 112' 1313 5th Ave Second Floor Plan ronmental Community Development 6 for Renovation Survey 1313 Fifth St. San Rafael, CA May 18, 2016 Interior Construction Materials: Foundation: Concrete used for perimeter foundation / footings. Flooring Materials: Vinyl tile found at file room and rest room location at first floor. Carpet used in most offices. See sampling plan for details. Vinyl Sheet Floor: Found in kitchen and 2nd floor rest room. Walls and Ceilings: Drywall and joint compounds for walls and lower ceil- ing areas. 2 x 4 acoustic ceiling tile in most offices. Original walls and ceiling are older plaster and lath. Additional point count testing recommended. Structural System : The walls are wood balloon framing. Floor joints and rafters are dimensional lumber. Exterior Construction Materials: The exterior materials consist of horizontal wood siding and wood trim. The various windows are set in wood frames with glazing compounds. The main roof is composition shingles over plywood sheathing. The front entry stairs use stucco for the sidewalls. If additional exterior materials not listed in the sample logs are to be replaced or disturbed, arrange for additional inspec- tions and sampling of materials. The actual asbestos content of the stucco and window glazing is unclear as to precise level. Additional point count testing recommended. Monte Deignan & Associates CAC 93-0879 P.O. Box 546 Larkspur, CA 94977 (415) 927-9038 Fax (415)927-9078 Space Data: Total Area of Existing Building : 2073 Sq. Ft. Vinyl Tile ACM: 111 sf. Positive ACM at Site: Asbestos was found in the drywall and texture lay- ers at the gypsum board walls. The 12 x 12 vinyl tiles contain asbestos in the tile. The window glazing putty contains asbestos. The stucco at the stairs contains ACM. No asbestos was found in the interior plaster, acoustic ceilings, roofing, and vinyl sheet flooring. If additional mate- rials are found that do not match the descriptions of the samples analyzed, call for additional testing. Abatement Specs: The vinyl floor tile, window putty, stucco, and drywall at the wall areas will require Cal /OSHA Class 2 abate- ment methods if disturbed. If the scope of work chang- es to include other materi- als, arrange for further testing. See full report. General Information: A survey and report are lim- ited in nature, due to limited access or the limitations on destructive testing. Call for additional site inspec- tions for additional materials that may be uncovered in the construction process. Asbestos Survey Report May 25, 2016 Deputy Chief Robert Sinnott City of San Rafael Fire Dept. 1039 C Street San Rafael, CA 94901 MDA This report may be copied only in its entirety. Asbestos Survey for 1313 Fifth Street San Rafael, California I. INTRODUCTION This report presents our inspection and bulk sampling for asbestos containing materials ("ACM") at the existing Community Development Offices in San Rafael, CA. The inspection was performed on May 18-20, 2016. The facility consists of a 2073 sq. ft. structure located at 1313 Fifth Street. The primary purpose of this inspection is to identify materials, which contain asbestos, which must be removed prior to demolition of the structure. Our scope of work included an asbestos inspection consisting of visual inspection, bulk sampling, laboratory analysis, and the generation of the report findings. The inspection was performed by Mr. Monte Deignan, a Cal/OSHA certified asbestos consultant and AHERA accredited building inspector. Mr. Deignan is also a CA DPH certified lead assessor and inspector. II. REGULATORY OVERVIEW The following oversight agencies and regulations may affect the implementation of this project as described below: Federal Agencies Environmental Protection Agency ("EPA"), National Emission Standards for Hazardous Air Pollutants ("NESHAP") Notification 40 CFR 61 Part M • Requires notification when removal or renovation involves greater than 160 square feet or 260 linear feet of friable asbestos containing materials State Agencies/ Regulations Bay Area Air Quality Management District ("BAAQMD") or Cal Air Resources Board • Responsible for enforcement of the federal NESHAP regulations • Requires notification for removal of all friable ACM if exceeding 100 square ft. or 100 linear ft. Monte Deignan & Associates Certified Asbestos Consultant P.O. Box 546 • Larkspur, CA 94977 • (415) 927-9038 Page 2 of 6 This report may be copied only in its entirety. • Requires notification prior to demolition regardless of ACM amounts or presence California Occupational Safety and Health Administration ("Cal/OSHA") • Responsible for enforcement of Federal OSHA standards • Requires friable and non -friable ACM exceeding 100 square feet to be removed by a registered Cal/OSHA asbestos abatement contractor • Requires that contractors be licensed by the California Contractors State License Board ("CSLB") AB 3713 Asbestos Notification Law (Connelley Act) • Requires notification of tenants, employees, and co-owners about the presence and locations of ACM, and the potential health effects Asbestos Real Estate Disclosure Law • California state law requires the disclosure of ACM presence during real estate transactions. III. ASBESTOS ANALYSIS PROCEDURES Sampling Strategy The objective of bulk sampling was to determine through laboratory analysis whether suspected materials at this site contain asbestos, and if so, what type and concentrations measured in percentages. Prior to the collection of any samples, all building materials were separated into distinct areas of homogeneity. A homogeneous area represents an area delineated by functional and visual similarity. The area may be further defined by its location within the building, or the age of the material. After homogeneous areas were identified, a sufficient number of samples were collected for submittal to the laboratory for polarized light microscopy ("PLM") analysis. Because asbestos containing materials have compositional variability, it is possible to obtain different results from samples taken from the same materials in the same building. Therefore, a homogeneous sampling area with at least one positive result will result in the entire area being designated as having asbestos containing material ("ACM"). The collection of bulk samples was based on the guidelines established by the EPA for school buildings (Asbestos Hazard Emergency Response Act ("AHERA"), 40 CFR Part 763, EPA, 1987). In addition, the ASHARA establishes guidelines for the inspection of commercial facilities. AHERA and ASHARA guidelines were used to insure the most reliable procedures for sample collection and reporting. Monte Deignan & Associates Certified Asbestos Consultant P.O. Box 546 • Larkspur, CA 94977 • (415) 927-9038 Page 3 of 6 This report may be copied only in its entirety. Standard sampling tools and procedures were used to obtain samples from the suspected materials. The samples were bagged and submitted to the laboratory under standard chain of custody protocols. Representative sample locations were noted on the floor plans of the building and are referenced on the chain of custody form from the laboratory, Microanalytical Laboratories of Emeryville, California. Laboratory Analysis Laboratory analysis was based on polarized light microscopy supplemented by dispersion staining to observe asbestos mineral content. For the purposes of this survey, ACM is defined as any material containing more than 1 % asbestos by weight, volume, or point count. For Cal/OSHA purposes, Asbestos Containing Construction Materials (ACCM) is defined as any material with greater than 0.1 % asbestos. IV. VISUAL SURVEY FINDINGS On the morning of May 18th, 2016 the inspection of the facility was performed, after a brief meeting with the on site staff. The inspection process was described and a brief walk-through was performed. The age of the building and the use of asbestos containing materials are usually related. Most buildings from the early 1900's used asbestos in few applications. Materials added over the years typically will be where asbestos may be found. Walls and Structural Components The building consists of wood framed exterior walls with wood -framed interior walls, using a concrete foundation. The floor framing is wood joists with wood tongue and groove plank flooring. The roof is plywood sheathing over wood rafters for the main roof. The exterior siding is horizontal wood siding. The exterior walls use older wood window frames. The windows use glazing compounds to secure the glass. The interior walls of the building are sheathed with gypsum board and joint compounds. The interior ceilings use a 2 x 4 acoustic ceiling tile system. Older plaster and lath walls and ceiling are found in all areas behind the newer or added finish materials. Roofing Components The roofs use composition roof shingles. Roof cements are found at most of the roof jacks, vent exhaust, and flashing locations. Flooring Components The building uses a combination of composition tile, vinyl sheet flooring, and carpet. Vinyl sheet floor is found in the kitchen and second level rest room. 12 x 12 vinyl floor tiles are used in the file room and first floor rest room. It is assumed that additional layers of older flooring may be found below the current floors in the office areas. The older flooring should be exposed prior to the abatement and demolition of the building. The floor in the lower level basement space is exposed earth or concrete. Some materials or components were not accessed during the course of this inspection. The inspection did not cover below grade water proofing on the foundation walls, for example. If Monte Deignan & Associates Certified Asbestos Consultant P.O. Box 546 • Larkspur, CA 94977 • (415) 927-9038 Page 4 of 6 This report may be copied only in its entirety. materials are noted that appear different from the other materials listed in the sample descriptions, arrange for follow up inspections. Mechanical Systems, Utilities, etc. The mechanical and HVAC systems are located in the basement shop space. The HVAC has been upgraded in recent years to a heat pump system that uses the existing HVAC duct and distribution system. The existing ducts use a fiberglass insulation. The flue pipe for the HVAC and water heater is sheet metal pipe. Sampling of Building Materials Samples were collected from the twenty-one different building materials during this survey. Since no other suspect materials could be found, the sampling was considered complete. All of the samples were catalogued as to location, condition, and submitted for PLM analysis. The samples were hand -delivered to the laboratory using our standard chain of custody protocols on the morning of May 21, 2016. A previous survey at the site tested numerous materials and drew similar conclusions. The yellow flooring in the file room and rest room was identified as vinyl sheet flooring but appears to be vinyl tile. The vinyl floor tile and window glazing were not tested again and are assumed to contain more than 1 % asbestos. The drywall joint compounds and wall texture tests were repeated and found to contain less than 1 % asbestos. Supplemental point count testing is recommended for all materials with less than 1 % asbestos. At less than 1 % asbestos many of the EPA / BAAQMD regulations will not apply. BAAQMD requires point count testing to confirm levels of below 1 %. Cal / OSHA regulates asbestos to 0.1 % and still has minor requirements for any detectable asbestos. Many of the insulation products in this building are fiberglass, which may require special handling methods to maintain exposure levels below OSHA permissible exposure limits (PEL). Construction workers are advised to minimize damaging and disturbing fiberglass insulation. All construction personnel are advised to refer to the OSHA guidelines for safe working procedures and personnel monitoring requirements when disturbing fiberglass insulation materials. Monte Deignan & Associates Certified Asbestos Consultant P.O. Box 546 • Larkspur, CA 94977 • (415) 927-9038 Page 5 of 6 V. CONCLUSIONS This report may be copied only in its entirety. Based on the visual inspection, sampling and laboratory analysis, the following results are noted: • The 12 x 12 vinyl floor tile are assumed positive for asbestos, based on earlier reports. • The drywall joint compounds are asbestos containing at all interior locations. • The exterior stucco is positive for asbestos at the front entry stair location. • The roof cement and composition shingle roofing materials are non detect for asbestos. • The vinyl sheet floor and vinyl cove base are non detect for asbestos. • The plaster and acoustic ceiling tile materials were non detect for asbestos. • The lights in the building are mostly fitted with fluorescent tubes or bulbs and will require recycling if the light fixtures are removed or replaced. The ballasts in the lighting fixtures shall be checked for possible PCB content, if the fixtures are removed. All HVAC refrigerants must be removed prior to removal or demolition of cooling equipment. VI. RECOMMENDATIONS Based on the visual inspection, sampling and laboratory analysis conducted, the following recommendations apply to the materials found on this site: The vinyl tiles that were positive must be removed using friable abatement practices for asbestos, in the areas scheduled for renovation. All tile and mastic are considered as non - friable asbestos containing material ("ACM"). Any removal shall be performed using negative pressure containment, wet methods, following all applicable regulatory guidelines. 2. The drywall and joint compounds at ceilings and walls at interior locations should be abated prior to any disturbance / demolition. NEHSAPS notification is not required for drywall. The drywall may be left in place for demolition, but will require that the demolition of the structure must be performed by a contractor registered for asbestos related work by Cal / OSHA. 3. The window glazing at all windows and the exterior plaster should be tested using point count PLM testing to determine if the materials may be left in place or abated prior to demolition. 4. The acoustic tiles, vinyl sheet floor, and roofing and plasters in the building do not require any asbestos abatement work / removal. 5. Notification to the BAAQMD is required for the regulated asbestos containing materials (RACM) found in the building. An additional notification is required for the demolition of the building. 6. Notify the asbestos consultant to arrange for additional sampling if different types of flooring or roofing products are discovered during the course of the demolition. Any chemicals to be used Monte Deignan & Associates Certified Asbestos Consultant P.O. Box 546 • Larkspur, CA 94977 • (415) 927-9038 Page 6 of 6 This report may be copied only in its entirety. on the project must be accompanied by a Safety Data Sheet ("SDS") and appropriate hazard communication training for all employees at the site. VII. LIMITATIONS OF LIABILITY The work and resulting recommendations for this survey are in accordance with generally accepted building survey practices and the AHERA protocols for asbestos inspections. The report generators provide no other guarantees, either expressed or implied. Conclusions and recommendations presented in issued reports are qualitative judgments based on the prevailing regulations affecting the scope of this work at the time of the inspection of the particular building(s). The scope of work was limited to the visible and accessible parts of the building, limited sampling analysis, and data review. The client recognizes that site conditions or access may vary from those encountered at the time of the inspection, and that changing conditions may cause us to alter our recommendations. We have attempted to view as much of the building as possible, without opening hidden areas, removing all of the ceiling panels, or damaging existing property. If conditions or situations occur that expose these non -inspected areas, we will be glad to continue our inspection at that time for those locations. This report is for the express use of the client for whom it was prepared, and is not intended for use by third parties. The authors of this report will not be responsible for interpretation or sue by third parties of any of the information contained in this report. The building survey for asbestos is intended to provide an initial assessment of asbestos containing material at specific locations, and may not be valid at other locations or for other unique materials. Additional site evaluations could result in information that would lead us to revise our conclusions and recommendations. If any doubts exist, call for additional inspections or testing. Respectfully submitted, Monte Deignan CAC 93-0879 Monte Deignan & Associates Certified Asbestos Consultant P.O. Box 546 • Larkspur, CA 94977 • (415) 927-9038 Interior Components / Materials Community Development Offices City of San Rafael 1313 Fifth Street San Rafael, CA May 18-20, 2016 Wednesday Survey and Sampling for Renovation / Demolition 1171 Fj .- offices are drywall with joint pet over wood plank flooring. acoustic ceiling panels in a T -bar compound over original The vinyl floor tiles at the grid. Interior plaster is found interior plaster. file and rest rooms contain above the suspended ceiling. Asbestos was found in the asbestos in the tile layer. No asbestos was found in the drywall joint compounds and plaster or acoustic ceiling panels. texture layers at <1 %. Interior Components / Materials Community Development Offices City of San Rafael 1313 Fifth Street San Rafael, CA May 18-20, 2016 Wednesday Survey and Sampling for Renovation / Demolition F1 T .- The finish materials in the interior building spaces are all consistent. The interior walls at all areas are sheathed with drywall finished with joint compounds. The interior drywall compounds and texture layers were positive for asbestos. The floors are carpet over original plank floors. The flooring at the kitchen is vinyl sheet floor. The vinyl sheet floor at the kitchen and second level bathrooms were non detect for asbestos. It is assumed that older flooring may be found be- low the existing carpeted areas. A supplemental inspection should be performed after the building is vacated, but prior to the abatement and demolition work at the site. The duct system and HVAC system are located below the floor level at the basement. Photo 2 shows the newer HVAC and water heater in the base- ment part of the building. The HVAC insulation is fiberglass. The attic above the offices is not insulated. Residual roof shingle debris and in- terior plaster is found in the attic. Photo 3 shows the attic above the second level offices. The chimney appears to have been shortened and no longer extends above roof line. The roof sheathing consist of original skip sheathing, with recent plywood for the current composition roof shingles. No asbestos was detected in the plaster or roof shingle debris. See the complete report for more information. Exterior Components / Materials Community Development Offices City of San Rafael 1313 Fifth Street San Rafael, CA May 18-20, 2016 Wednesday Survey and Sampling for Renovation / Demolition F1 T .- The exterior of the building is mostly original, with a single story addition at the South side of the building. The siding on the exterior is 1 x 8 horizontal wood siding. The trim at doors and windows is wood as well. Most of the original windows are wood framed. The windows use glazing putty to secure the glass. Previous testing found that the glazing putty in the kitchen window contains 2% asbestos. The kitchen window appears similar to most of the other windows, thus all windows should be assumed to contain asbestos in the glazing putty. Abatement of the windows would be required prior to demolition. If the windows are recycled or sold, the new users should be advised of the asbestos content. Due to the age of the windows, they should also be assumed to be painted with lead based paints. The roof is a newer composition roof shingle system, with roof cements used at roof jacks and flashings. The roof shingles are non detect for asbestos. The roof cements are negative for asbestos as well. Photo 5 is a view from the West side of the building, showing the addition to the right of the photo. The lighting system in most parts of the building are fluorescent lamped. The ex- isting tubes / lamps should be collected for recycling at the time of removal / re- placement. The fluorescent ballasts should also be checked for PCB content as the time of removal / demolition. The HVAC refrigerants must also be collected for recycling prior to demolition. See the complete report for more information. f Porch Reception CDO-07 31'-101/2" Stucco Entry Down Conference t Closet U— Hall Office #1 Office #2 CDO-01 Drywall 1313 Fifth Street San Rafael, CA First Floor Asbestos Survey 05-18-16 Break Room / Kitchen LI � El CDO-05 Texture Legend of Materials Vinyl Floor, ACM 0 Sample Site Positive Site ■ 10111 aiwbaa \ CDO-01 Drywall CDO-04 Texture LO co Monte Deignan & Associates Certified Asbestos Consultants Larkspur, CA CDO-10 R. Cement CDO-06 • Texture Office #3 CDO-13 Plaster CDO-11 Shingle • Closet Flue CDO-12 Plaster • CDO-03 Drywall Office #4 OF CDO-08 CDO-09 Glazing Shingle • Hall Office #6 Not Currently T Closet Accessible Closet N Down 0 Rest Office #5 Room no 31'-10 1/2" 1313 Fifth Street Legend of Materials . San Rafael, CA Second Floor vinyl Floor, ACM 0 Monte Deignan & Associates Asbestos Survey Sample Site 0 Certified Asbestos Consultants 05-18-16 Positive Site • Larkspur, CA CDO-14 Plaster Building Inspection Materials Listing Community Development Office 1313 Fifth Street San Rafael, CA Date : May 18-20, 2016 Inspector: Monte Deignan CAC 93-0879 Sample # Material Description CDO-01 Drywall and Joint Compound CDO-02 Drywall and Joint Compound CDO-03 Drywall and Joint Compound CDO-04 Drywall Texture Layer CDO-05 Drywall Texture Layer CDO-06 Drywall Texture Layer CDO-07 Exterior Stucco CDO-08 Window Putty CDO-09 Composition Roof Shingle CDO-10 Roof Cement, Black Locations Area % Asbestos Conf. Room Note 1 <1 % Chrysotile File Room Note 1 <1 % Chrysotile Rest Rm @ 2 Note 1 <1 % Chrysotile Conf. Room Note 1 None Detected File Room Note 1 <1 % Chrysotile File Room Note 1 <1 % Chrysotile Entry Stairs Note 2 <1 % Chrysotile Unit @2nd Flr Note 2 None Detected Porch Roof NA None Detected Porch Roof NA None Detected Page 1 of 2 Recommendations Follow OSHA Class II regulations if disturbed Follow OSHA Class II regulations if disturbed Follow OSHA Class II regulations if disturbed Follow OSHA Class II regulations if disturbed Follow OSHA Class II regulations if disturbed Follow OSHA Class II regulations if disturbed Follow OSHA Class II regulations if disturbed Follow OSHA Class II regulations if disturbed No asbestos removal work required No asbestos removal work required Comments / Notes : Note 1: The drywall joint compounds are less than 1 % by standard PLM. Additional point count analysis will be needed to confirm actual content value. EPA / NESHAPS notification is not required for abatement or demolition of <1% asbestos. Cal / OSHA regulates asbestos down to the 0.1 % asbestos level, thus CAI / OSHA regulations will still apply. See the full report for complete details. Note 2: The window glazing and stucco coating should be tested in additional locations to confirm content level. See the full report for complete details. Building Inspection Materials Listing Community Development Office 1313 Fifth Street San Rafael, CA Date : May 18-20, 2016 Inspector: Monte Deignan CAC 93-0879 Sample # Material Description T - CDO-11 Roof Shingle Debris, Gray Locations Area % Asbestos Attic Area I NA I None Detected CDO-12 Interior Plaster Debris, Gray CDO-13 Interior Plaster Debris, Gray CDO-14 Interior Plaster, Tan / Gray Attic Area NA None Detected None Detected Attic Area NA Office @ 2nd NA File / R Room 111 sf None Detected 4%, Note 3 No Sam 12 x 12 Vinyl Floor Tile, Yellow No Sam Window Glazing Compounds Kitchen All 2%, Note 3 Recommendations No asbestos removal work required No asbestos removal work required MDA W Page 2 of 2 No asbestos removal work required No asbestos removal work required Abate using Class II work methods, if disturbed. Abate using Class II work methods, if disturbed. Comments / Notes Note 3: The vinyl floor tiles were tested in previous reports and found to contain 4% asbestos. The earlier report identified the flooring as vinyl sheet flooring, but closer inspection finds the material to be 12 x 12 vinyl tile. The window glazing compounds contain 2% asbestos from previous testing. Any removal or abatement must follow Cal / OSHA Class 11 non -friable abatement procedures. MICRO ANALYTICAL LABORATORIES, INC. BULK ASBESTOS ANALYSIS - POLARIZED LIGHT MICROSCOPY (PLM) 1084 PROJECT: Micro Log In Monte Deignan COMMUNITY DEVELOPMENT OFFICE Total Samples Monte Deignan & Associates P.O. Box 546 Date Sampled Larkspur, CA 94977 Date Received ASBESTOS INFORMATION SAMPLE IDENTIFICATION QUANTITY (AREA %) / TYPES / LAYERS / DISTINCT SAMPLES Client # I CDO-01 COMPOSITE DW & JC: <1% CHRYSOTILE ASBESTOS Micro # 219344-01 Analyst: KM GR DRYWALL: NONE DETECTED DRYWALL & JOINT COMPOUND JOINT COMPOUND: < 1% CHRYSOTILE ASBESTOS CONFERENCE ROOM TAPE/ PAINT: NONE DETECTED Client #: CDO-02 Micro # 219344-02 Analyst: KM GR DRYWALL & JOINT COMPOUND FILE ROOM Client # CDO-03 Micro #. 219344-03 Analyst: KM DRYWALL & JOINT COMPOUND RESTROOM AT 2ND Client #: CDO-04 Micro #: 219344-04 DRYWALL TEXTURE CONFERENCE ROOM Client #. CDO-05 Micro # 219344-05 DRYWALL TEXTURE FILE ROOM COMPOSITE DW & JC: <1% CHRYSOTILE ASBESTOS DRYWALL: NONE DETECTED JOINT COMPOUND: < 1% CHRYSOTILE ASBESTOS TAPE/ PAINT: NONE DETECTED COMPOSITE DW & JC: <1% CHRYSOTILE ASBESTOS DRYWALL: NONE DETECTED JOINT COMPOUND: < 1% CHRYSOTILE ASBESTOS TAPE/ PAINT: NONE DETECTED Analyst: KM GR TEXTURE: NONE DETECTED PAINT: NONE DETECTED Analyst: KM GR TEXTURE: < 1% CHRYSOTILE ASBESTOS PAINT: NONE DETECTED f Technical Supervisor 5/23/2016 amini ganatunga, Ph.D. Date Reported Date Analyzed 41PR, .l 14 05/18/2016 05/21/2016 05/21/2016 DOMINANT OTHER MATERIALS 5 % CELLULOSE NFM. "GYPSUM (CALCIUM SULFATE) SYNTHETIC MATERIAL 5 % CELLULOSE NFM "GYPSUM'(CALCIUM SULFATE) SYNTHETIC MATERIAL 5 % CELLULOSE NFM "GYPSUM' (CALCIUM SULFATE) SYNTHETIC MATERIAL NFM SYNTHETIC MATERIAL, CARBONATE i NFM CARBONATE, MSC PARTICLES .ab Code 101872-0. CA ELAP Certification #1037 Analyses use Polar6d Light Microscopy (PLM), Micro Analytical SOP PLM -101 Basic techniques follow the EPA Interim for Bulk Insulation Samples (1982), and EPA -600/R93-116 (1993). The 1993 method covers all tyyppes of bulk materials and is based on the 1982 Method, with improved I techniques for layered samples as required for NESHAP compliance. Asbestos is quantified by calibrated visual estimation. Detection limit is material dependent. Detection tos traces (much less than 1%) may not be reliable or reproducible by PLM. Weight % cannot be determined by PLM. Asbestos with diameter below —1 µm may not be by PLM. Absence of asbestos in dust, debris, and some compact materials, including floor tiles, cannot be conclusively established by PLM, and should be confirmed by lon Electron Microscopy (TEM). Interferences may prevent detection of small asbestos fibers, and hinder determination of some optical properties. Tremolite -asbestos or - asbestos may be indistinguishable by PLM from some similar, non-regulated amphiboles (e.p. the "Libby Amphiboles" richterite and winchite�, and should be confirmed by e lower quantitation limit (reporting limit) of PLM estimation is 1% . The Cal -OSHA definition of asbestos -containing construction material is 0.1 / asbestos; however reliable anon of asbestos percent at this leve( cannot be done by PLM estimation; PLM Point Counting or TEM weight percent analysis are recommended Only dominant ,stos materials (fibrous and non-fibrous) are listed. This analysis shall not be construed as conclusive for the presence of any reported materials other than asbestos, or for nce of any non -asbestos material Common interferences include, but are not limited to: cellulose, fibrous glass, other man-made vitreous fibers, synthetic fibers, elongate s of calcium sulfate, talc, wollastonite, animal hair, and other miscellaneous elongate particles. Sample heterogeneity is indicated by listing more than one distinct layer or on the report, If more than one distinct sample Is received in the same container, samples shall be marked with letters and analyzed separately. Layers within a sample are separate)y when feasible, if asbestos Is detected, percentages are reported for individual layers. Interlayer contamination is possible among any layers In a sample. The ND '.`"NNE DETECTED") indicates a result of "NO ASBESTOS DETECTED" in a homogeneous sample, or in all layers of a heterogeneous sample. Composite asbestos ges from multiple layers are applicable only to wallboard / Ioint compound systems; compositing is based on customers' desc ptions of material as "Joint compound". s are solely responsible for identification and descnption of bulk mate als listed on field forms. Laboratory desc ptions may differ from those given by customers. Quality OC): all results have been determined to be within acceptance limits prior to reporting. Reanalyzed samples are denoted by two sets of analyst initials. Unless othe wise 'rein, ail samples were received In acceptable condition .ran This report must not be used to claim product endorsement by NIST or anY U S Government agency. �rt shall not be reproduced except in full, without the approval of Micro Analytical Laboratories, Inc., and pertains only to the samples analyzed NFM =Non-fibrous matenals. 5900 HOLLIS STREET, SUITE M - EMERYVILLE, CA 94608 - (510) 653-0824 MICRO ANALYTICAL LABORATORIES, INC. BULK ASBESTOS ANALYSIS - POLARIZED LIGHT MICROSCOPY (PLM) 1084 PROJECT: Micro Log In Monte Deignan COMMUNITY DEVELOPMENT OFFICE Total Samples Monte Deignan & Associates P.O. Box 546 Date Sampled Larkspur, CA 94977 Date Received Date Analyzed ASBESTOS INFORMATION SAMPLE IDENTIFICATION QUANTITY (AREA %) / TYPES / LAYERS / DISTINCT SAMPLES Client # CDO-06 Micro # 219344-06 Analyst: AZ GR TEXTURE: < 1% CHRYSOTILE ASBESTOS DRYWALL TEXTURE PAINT: NONE DETECTED OFFICE AT 2ND FLOOR NORTHWEST Client #: i CDO-07 Micro # 219344-07 Analyst: AZ GR STUCCO: NONE DETECTED EXTERIOR STUCCO COATING / PAINT: < 1 % CHRYSOTILE ASBESTOS ENTRY STAIRS AT NORTH Client #: CDO-08 Micro #. 219344-08 Analyst. AZ WINDOW GLAZING PUTTY WINDOW AT 2ND FLOOR HALLWAY Client #: I CDO-09 Micro # 219344-09 Analyst KM COMPOSITION ROOF SHINGLE - BLACK ROOF AT ENTRY PORCH Client #: ICDO-10 Micro #: 219344-10 Analyst. KM ROOF CEMENT - BLACK ROOF FLASHING AT PORCH NONE DETECTED TAR WITH GRAVEL: NONE DETECTED FIBERGLASS FELT: NONE DETECTED GLOSSY TAR: NONE DETECTED NONE DETECTED ,— Technical Supervisor,=- 5/23/2016 t., ,n (.34minl R4natunga, Ph.D. Date Reported ((t t NVLAP Lab Code 101872-0. CA ELAP Certification #1037. Analyses use PolarizBd Light Microscopy (PLM), Micro Analytical SOP PLM -101. Basic techniques follow the EPA Interim Method for Bulk Insulation Samples (1982), and EPA -600/R93-116 (1993). The 1993 method covers all types of bulk materials and is based on the 1982 Method, with improved analytical techniques for layered samples as required for NESHAP compliance. Asbestos is quantified by calibrated visual estimation. Detection limit is material dependent. Detection of asbestos traces (much less than 1%) may not be reliable or reproducible by PLM. Weight % cannot be determined by PLM. Asbestos with diameter below –1 pm may not be detected by PLM. Absence of asbestos In dust, debris, and some compact materials, including floor tiles, cannot be conclusively established by PLM, and should be confirmed by Transmission Electron Microscopy (TEM). Interferences may prevent detection of small asbestos fibers, and hinder determination of some optical properties.Tremolite-asbestos or actinolite- asbestos may be indistinguishable by PLM from some similar, non-regulated amphiboles (e. . the "Libby Amphiboles" richterite and winchite�, and should be confirmed by TEM. The lower quantitation limit (reporting limit) of PLM estimation Is 1%. The Cal -OSHA definition of asbestos -containing construction material is 0.1 Y. asbestos; however, reliable determination of asbestos percent at this level cannot be done by PLM estimation, PLM Point Counting or TEM weight percent analysis are recommended. Only dominant non -asbestos materials (fibrous and non-fibrous) are listed This analysis shall not be construed as conclusive for the presence of any reported materials other than asbestos, or for the absence of any non -asbestos material Common interferences include, but are not limited to: cellulose, fibrous glass, other man-made vitreous fibers, synthetic fibers, elongate fragments of calcium sulfate, talc, wollastonite, animal hair, and other miscellaneous elongate particles Sample heterogeneity is Indicated by listing more than one distinct layeror material on the report. If more than one distinct sample is received in the same container, samples shall be marked with letters and analyzed separately Layers within a sample are analyzed separate8 when feasible; if asbestos is detected, percentages are reported for individual layers. Interlayer contamination is possible among any layers in a sample. The notation ND (or "NONE DETECTED") indicates a result of "NO ASBESTOS DETECTED" in a homogeneous sample, or in all layers of a heterogeneous sample. Composite asbestos peentages from multiple layers are applicable only to wallboard / joint compound systems; compositing is based on customers' descriptions of material as 'joint compound'. Custrcomers are solely responsible for identification and description of bulk materials listed on field forms. Laboratory descriptions may differ from those given by customers. Quality Control (QC) all results have been determined to be within acceptance limits prior to reporting. Reanalyzed samples are denoted by two sets of analyst initials. Unless otherwise stated herein, all samples were received In acceptable condition for analysis. This report must not be used to claim product endorsement by NIST or any U.S. Government agency. This report shall not be reproduced except In full, without the approval of Micro Analytical Laboratories, Inc., and pertains only to the samples analyzed. NFM = Non-fibrous materials. Page 2 of 3 0 13 Q ,o 219344 14 05/18/2016 05/21/2016 05/23/2016 DOMINANT OTHER MATERIALS NFMSYNTHETIC MATERIAL NFM ROCK FRAGMENTS, CARBONATE, BINDER NFM' SYNTHETIC MATERIAL, CARBONATE 10% FIBROUS GLASS NFM' TAR/ASPHALT, BINDER NFM SYNTHETIC MATERIAL 5900 HOLLIS STREET, SUITE M - EMERYVILLE, CA 94608 - (510) 653-0824 MICRO ANALYTICAL LABORATORIES, INC. BULK ASBESTOS ANALYSIS - POLARIZED LIGHT MICROSCOPY (PLM) 1084 PROJECT: Micro Log In Monte Deignan COMMUNITY DEVELOPMENT OFFICE Total Samples Monte Deignan & Associates P.O. Box 546 Date Sampled Larkspur, CA 94977 Date Received SAMPLE IDENTIFICATION Client #. CDO-11 Micro #. 219344-11 Analyst: KM ROOF SHINGLE DEBRIS - GRAY ATTIC Client #' CDO-12 Micro # 219344-12 Analyst: KM PLASTER DEBRIS - GRAY ATTIC Client #: 1 CDO-13 Micro #. 219344-13 Analyst: KM PLASTER DEBRIS - GRAY ATTIC Client #: CDO-14 Micro #: 219344-14 Analyst: KM PLASTER WALL - TAN/GRAY OFFICE AT 2ND FLOOR SOUTHEAST Date Analyzed Page 3 of 3 219344 14 05/18/2016 05/21/2016 05/21/2016 ASBESTOS INFORMATION DOMINANT QUANTITY (AREA %) / TYPES / LAYERS / DISTINCT SAMPLES OTHER MATERIALS TAR WITH GRAVEL: NONE DETECTED 10 / FIBROUS GLASS FIBERGLASS FELT: NONE DETECTED GLOSSY TAR: NONE DETECTED NFM TAR/ASPHALT, BINDER NONE DETECTED NFM ROCK FRAGMENTS, CARBONATE, BINDER NONE DETECTED NFM. ROCK FRAGMENTS, CARBONATE, BINDER PLASTER: NONE DETECTED SKIM COAT: NONE DETECTED Technical Supervisor:-'---,, NVLAP Lab Code 101872-0, CA ELAP Certification #1037. Analyses use P Method for Bulk Insulation Samples (1982), and EPA -600/R93-116 (199; analytical techniques for layered samples as required for NESHAP complia of asbestos traces (much less than 1%) may not be reliable or reproducit detected by PLM. Absence of asbestos in dust, debris, and some comps Transmission Electron Microscopy (TEM). Interferences may prevent deter I b d' t shable b PLM from some similar n NFM ROCK FRAGMENTS, CARBONATE, BINDER 5/23/2016 mini anatunga, Ph.D. Date Reported t 4i olarized Light Mi roscopy (PLM), Micro Analytical SOP PLM -101. Basic techniques follow the EPA Interim I). The 1993 method covers all types of but materials and is based on the 1982 Method, with improved ice. Asbestos is quantified by calibrated visual estimation Detection limit is material dependent. Detection ,le by PLM. Weight % cannot be determined by PLM. Asbestos with diameter below —1 pm may not be -t materials, including floor tiles, cannot be conclusively established by PLM, and should be confirmed by tion of small asbestos fibers, and hinder determination of some optical pro perties.Tremolite-asbestos or actino ite- as es os may a in is ingui y un -regulated amphiboles (e. . the "Libby Amphiboles" richtente and winchite), and should be confirmed by TEM. The lower quantitation limit (reporting limit) of PLM estimation is 1 %. The Cal -OSHA definition of asbestos -containing construction material is 0 1 Y. asbestos, however, reliable determination of asbestos percent at this level cannot be done by PLM estimation; PLM Point Counting or TEM weight percent analysis are recommended. Only dominant non _asbestos materials (fibrous and non-fibrous) are listed. This analysis shall not be construed as conclusive for the presence of any reported materials other than asbestos, or for the absence of any non -asbestos material. Common interferences include, but are not limited to: cellulose, fibrous glass, other man-made vitreous fibers, synthetic fibers, elongate fragments of calcium sulfate, talc, wollastonite, animal hair, and other miscellaneous elongate particles Sample heterogeneity is indicated by listing more than one distinct layer or material on the report. If more than one distinct sample is received in the same container, samples shall be marked with letters and analyzed separately. Layers within a sample are analyzed separate) when feasible, if asbestos is detected, percentages are reported for individual layers. Interlayer contamination is possible among any layers in a sample. The notation ND (or "NONE DETECTED") indicates a result of "NO ASBESTOS DETECTED" in a homogeneous sample, or in all layers of a heterogeneous sample. Composite asbestos percentages from multiple layers are applicable only to wallboard / 1 int compound systems; compositing is based on customers' descriptions of material as "joint compound". Customers are solely responsible for identification and description of bulk materials listed on field forms. Laboratory descriptions may differ from those given by customers. Quality Control (QC)all results have been determined to be within acceptancelimits prior to reporting. Reanalyzed samples are denoted by two sets of analyst initials. Unless otherwise stated herein, all samples were received in acceptable condition for analysis. This report must not be used to claim product endorsement by NIST or any U.S. Government agency. This report shall not be reproduced except in full, without the approval of Micro Analytical Laboratories, Inc., and pertains only to the samples analyzed. NFM = Non-fibrous materials. 5900 HOLLIS STREET, SUITE M - EMERYVILLE, CA 94608 - (510) 653-0824 Bulk Sample Log & Laboratory Request Form Client City of San Rafael onteeignaw! I I I I Fire Stations P.O. Box 546 Larkspur, CA 94977 Tei (415) 927-9038 Fax (415) 927-9078 Project : Community Development Office Collected By: MD Report To: montedeignan@mac.com Date: May 18, 2016 Lab Client # 1084 Log In # 11 Analysis Requested PLM Rush TEM 24 Hr. Pb 3-5 Dy. Misc. Std. Bulk Sample a orator Request Form Lab Client # : 1084 Log In # .iVFYI VV Y�110I VIII ii III III OI'III I Client : City of San Rafael Analysis Requested i Fire Stations PLM ® Rush 0 ® TEM Q 24 Hr. Pb 3-5 Dy. P.O. Box 546 Project : Community Development Office Misc. Q Std. Larkspur, CA 94977 Tel (415) 927-9038 Collected By : MD Report To: montedeignan@mac.com Fax (415) 927-9078 Date: May 18, 2016 Sample Sample Description Sample Location Notes Lab # COO I Nom_ coyer - CD o — s--�.-�_ -- - [' CDO f CDO CDO f CDO Released By :�'�/Oi�. Transfered To: rlC Received By Page -�-7 Of �_ /� ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) --> CITY COUNCIL AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT - AGENDA TOPIC] Agenda Item # Date of Meeting: 6/20/2016 From: Tom Adams Department: Economic Development Date: 6/10/2016 Topic: Request for Proposals for Relocation of Blue House Subject: Request for Proposals (RFP) for Blue House Purchase and Relocation Type: ❑ Resolution ❑ Ordinance ❑ Professional Services Agreement ❑ Other: Staff Report APPROVALS ® Finance Director Remarks: Approved - minor suggested edit. ® City Attorney Remarks: LG -Approved 6/13/16. ® Author, review and accept City Attorney / Finance changes Remarks: ® City Manager Remarks: