HomeMy WebLinkAboutPW CIP FY2016-17 to FY2018-19CITY OF Agenda Item No: S.d
Meeting Date: June 20, 2016
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: '�`� � City Manager Approval:
Interim Director of Public Works
File No.: 01.15.
TOPIC: 3 -YEAR CAPITAL IMPROVEMENT PROGRAM
SUBJECT: RESOLUTION OF THE CITY OF SAN RAFAEL APPROVING SAN RAFAEL'S
3 -YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2016/17
THROUGH 2018/19.
RECOMMENDATION: Adopt the Resolution
BACKGROUND
On June 6, 2016 the Public Works Department made a presentation to the City Council seeking Council's
feedback regarding specific projects to be included in the final Capital Improvement Program document.
The City Council's comments have been incorporated into this staff report, including the referenced
tables, which constitutes the City of San Rafael's Capital Improvement Program for fiscal year 2016/17
through 2018/19.
CAPITAL IMPROVEMENT PROGRAM
The Capital Improvement Program (CIP) is a planning document developed by the Department of Public
Works to manage new construction projects and improvements to the City's infrastructure. The general
categories within the CIP have been modified this fiscal year to reflect the following:
• City -Owned Properties (COP)
• Parks (P)
• Drainage (D)
• Right -of -Way (R/W)
Parks projects occupy their own category to improve coordination with the Community Services
Department and the City's Parks and Recreation Commission. In addition, Traffic projects are now
included into the Right -of -Way section of this report.
FOR CITY CLERK ONLY
File No.: 9-3-40.2
Council Meeting: 06/20/2016
Disposition: Resolution 14144
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa2e: 2
CIP FUNDING SOURCES
CIP projects are funded from several different sources, as summarized by the following table:
_Category Fundins Source(s)
City -Owned Parking Services
Properties Building Fund #603 Fund #501 Grants &Contributions
Parkland Building Fund Grants &
Parks Measure A Fund #241 Dedication Fund
# 240 #603 Contributions
Drainage Storm Drain Fund #205 Additional allocations may be needed
Right -of -Way Gas Tax Fund #206 * Grants I Traffic Mitigation Fees —Fund 246 * *
In addition to traditional Gas Tax revenues, several other sources contribute to the Gas
Tax Fund: Construction Vehicle Impact Fees, Refuse Vehicle Registration Fees, and
federal Community Development Block Grants. All are assigned to the Gas Tax Fund
because their use is restricted to right-of-way projects.
** Traffic Mitigation Fees may only be used for projects identified in Exhibit 21 of Policy
6A of General Plan 2020.
Federal and state grant opportunities have decreased over the past 5 years while grant management
requirements have increased significantly. This complexity equates to detailed documentation and
paperwork that is highly staff intensive. In some cases, small grants available to local jurisdictions are so
staff intensive that they are no longer cost effective. Nevertheless, the Department of Public Works
continues to seek federal and state grants to support our infrastructure and to meet the City's goals and
objectives.
CIP PROJECTS COMPLETED IN FY2015/16
Over the last fiscal year, Department of Public Works has faced many challenges which have impacted
our ability to complete projects originally listed in last year's CIP. Staffing shortfalls and large scale
projects such as the Sonoma -Marin Area Rail Transit (SMART) have required significantly more staff
time than originally anticipated. Filling vacant Engineering Division positions has also been challenging.
Nevertheless, DPW completed 30 projects last year as shown in Table 1 attached to this report. Of
particular interest are the following:
1. H Street Roadway Improvement Project
2. Street Resurfacing and Curb Ramps
3. 400 Canal Pump Station
The following important smaller scale projects were also finalized:
1. Rapid Flashing Rectangular Beacons at Second Street and East Street
2. B Street Community Center Siding Replacement
3. Boyd Park Restroom Demolition
4. David Court and Convent Court Drainage Improvements
5. Bret Hart Catch Basin Repairs
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
ACTIVE CIP PROJECTS
Currently, staff is managing 35 capital projects with a wide range of complexity. They are prioritized
according to safety issues, grant deadlines and the extended time frames (i.e., several years) needed to
complete some of the projects. Table 2 lists active CIP projects.
Over the last year, the City has initiated a large number of highly complex projects which require a
significant amount of time to manage. Most relate to SMART initiating rail service to San Rafael and
establishing future service from San Rafael. The following active projects anticipate SMART service
starting at the end of 2016:
1. Regional Transportation System Enhancement Program
2. San Rafael Quiet Zones
3. Tamalpais Queue Cutters
4. MERA Tower Retrofit
5. Andersen Drive At Grade Crossing
6. Francisco Blvd. West Realignment
7. Second to Rice Multi -Use Pathway
In addition, the Department of Public Works continues to manage the following important projects:
1. Grand Avenue Pedestrian Bridge
2. Terra Linda Recreation Center Pool House
3. Victor Jones Park Path of Travel Improvements
4. Rossi Pump Station
5. Second and Grand Intersection Improvements
FY 2016/17 CIP DEVELOPMENT
Project List Development
The FY2016/17 list of potential projects was developed by identifying projects from last year that
were not addressed and discussing potential projects with other City departments. These are then
listed and rated in Table 3. This year the projects were independently rated by the Department of
Public Works. Public Works then contacted each department to confirm prioritization rankings.
Project Estimating and Budget Analysis
The Department of Public Work reviews and estimated the cost of all high priority projects.
Since these projects have not been designed, the estimates developed at this phase are
approximations. Many experience dramatic cost variations as designs are developed.
Undergrounding projects, building projects are good examples of these types of projects in that
all details are not known at this early planning stage. Refer to Table 4, includes a list of proposed
projects and their approximate cost, project description are listed per category to be considered
within the three-year planning window of the CIP.
Project Staffing Allocation
The Department of Public Works analyzed the projects listed in Table 4 to determine if current
staffing levels can accommodate the additional work. Over the last year, 2.4 Full Time
Equivalents (FTE) were assigned to the CIP. Consultant staff, the equivalent of 1.1 FTE,
augmented in-house staff for strategic projects. DPW anticipates backfilling its vacant
engineering positions by July 2016, bringing the total staff allocation to 3.55 FTE. Table 5 was
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa2e: 4
developed to analyze whether this staffing allocation can accommodate the projects
recommended in Table 4. The analysis of staff allocation tends to change drastically throughout
the year. Some projects encounter challenges that are not initially anticipated such that more staff
allocation is necessary. It is important to note that Table 5 is simply an estimate based on our
current knowledge of the proposed projects.
Based on the analysis of the proposed projects, we estimate a staff allocation of 3.2 FTE will be
needed. An additional .8 FTE will be needed for consultant support. Essentially, we are able to
accommodate the work load noted in Table 4 with these resources.
In the past the Engineering Division designed and performed construction inspection for projects.
An engineer could design and manage no more than 3 projects at one time. In recent years, the
volume and complexity of projects has changed this dynamic. Our engineers now spend
significantly more time managing projects and less time designing. Typically, an engineer cannot
manage more than 6 projects at one time. This includes small projects that may not have a high
cost but requires equivalent time to manage. The Department of Public Works also analyzed the
work load based on the number of projects managed by each engineer.
Table 1 lists completed FY2015/16 projects. Of the 30 projects noted, 16 were not identified in
the original CIP document. Identifying new projects throughout the year is not uncommon;
however, based on the staffing allocation analysis, adding additional projects necessarily impacts
those originally identified. If an emergency project is added, a project listed in the CIP must be
postponed or reprioritized. DPW has not had adequate staffing over the last five years to manage
the CII' plus unanticipated projects. Staff will work with the new Public Works Director to
analyze staffing levels and make recommendations, such as additional assistance in engineering,
to improve project delivery.
DISCUSSION
There are several factors that influence the Capital Improvement Program which require discussion this
year. The following topics impact decisions as to which projects are selected and how the Public Works
Department addresses the City's infrastructure needs.
Infrastructure Life Expectancy and Planning
Project Funding
Staff Allocation
Project Selection
Infrastructure Life Expectancy and Planning
The City of San Rafael maintains over 30 facilities. Many were built in the 1950's and 1960's.
They are heavily utilized by the general public and show significant wear and tear. Our
community centers are utilized almost continuously. Playing fields and Parks see similar use.
Unfortunately, our buildings, parks, drainage systems and roadways are all showing significant
wear and tear. In addition, codes and standards have changed since our facilities were
constructed. Modifications to current facilities may be required based on access requirements,
technology needs, and safety modifications. Buildings and infrastructure do have a life
expectancy. Systems wear out and need to be replaced. A prime example is Fire Station #1, a
circa 1916 -era building now scheduled for replacement.
The recession in 2008 reduced the work force required to identify infrastructure needs and the
funding to undertake repairs. Since that time, our capital improvement program and the
identification of projects to be addressed has been forced to be more reactive rather than
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa2e: 5
proactive. For example, we have seen a significant number of roof repairs, siding repairs,
playground repairs and related needs on previous CIP's. Since we know that buildings and their
systems degrade and need consistent upkeep, it is important to formulate a plan that anticipates
when replacement is needed instead of reacting to failures.
To that end, staff recommends a comprehensive analysis of all City facilities to identify the
current status of building systems such as HVAC, roof life expectancy, interior and exterior
painting, electrical needs as well as the ultimate life expectancy of the entire facility. The data
will be used as a planning tool to anticipate repairs and to identify funding, or reduce costs, for
larger more expensive modifications. This study will give the City the ability to know when
systems need replacement and will allow public officials to make informed decisions about the
cost of the repair rather than reacting to a significantly more costly crisis and being surprised
when a system failure impacts City programs and services. Ideally our buildings and
infrastructure needs should be reassessed every 3 to 5 years with the report findings brought to
the City Council for consideration.
This model also needs to be utilized in examining other City systems as well. The City has 19
miles of Corrugated Metal Pipe (CMP) systems which convey storm water to pump stations and
ultimately the bay. In May 2016 a CMP system failed at the corner of Canal and Larkspur streets.
This 60 -inch culvert was installed in 1958 and had deteriorated significantly. A similar proactive
initiative has been added to the CIP Right -of -Way section to study existing CMP's throughout the
City and formulate a strategic plan for their repair. With limited staff and funding, Public Works
has only been able to react to CMP failures instead of being proactive and having a plan to
replace these systems before they fail.
Project Funding
Building Fund: This year the Building Fund allocation is:
Cateeory Fund 603 Allocation
City Owned Property (COP) $560,000
Parks (P) $606,500
Total $1,166,500
Storm Drain Fund: As in past years, the Storm Drain Fund (#205) receives annual revenues of
approximately $785,000. This funding is utilized exclusively for the operation and maintenance
of our 12 stormwater pump stations. These pump stations vary in age but all need constant
maintenance due to frequent damage from continuous use during the rainy season. In order to
fully assess the adequacy of each pump, they are pulled from the station and dismantled to
dislodge debris, examine impellers and other vulnerable components. The majority of storm
drain funding is allocated to this purpose. In FY 15/16, approximately 95% ($683,000) of the
Storm Drain Maintenance division's $720,000 budget was dedicated to pump repair and
maintenance.
Since the majority of the storm drain fund is utilized for the operations and maintenance, there is
little capital funding for repairing failed systems. This year we are aware of 5 drainage repair
projects listed in Table 1. We are recommending the identification of an alternative funding
source for existing and future stormwater capital projects. In addition, since failures in storm
drain Corrugated Metal Pipe (CMP) system will continue to occur we recommend identifying a
future funding source for this important infrastructure need as well. Completing a study of the
entire CMP system will help Public Works identify problem areas for repair and to possibly
combine roadway work with the required storm drain work. Public Works will request an
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa2e: 6
analysis of the Gas Tax fund by the City attorney's office to determine the feasibility of that
strategy.
This year we are recommending that the projects in the drainage category be supported by an
additional allocation of $345,000. We recommend the same strategy for future projects in this
category.
Gas Tax: Roadway projects are primarily supported by the Gas Tax Fund and state and federal
grants. Gas tax is a percentage tax on each gallon of gas purchased in San Rafael. Fuel efficient
vehicles are utilizing less gas but continue to drive on our roads, leading to wear and tear. Our
planning should incorporate the downward trend in Gas Tax revenue and the uncertainty of state
and federal efforts to identify supplemental roadway funds.
In addition, several new projects have been added to the Right -of -Way category of the CIP,
among them the Sidewalk Repair Program. Currently, the City has not finalized its policy
regarding sidewalk replacement. A line item has been added in anticipation of some action by the
City such as utilizing saw cutting or removal of trees to allow for sidewalk work to occur.
Showing this in the CIP does not commit the City to action although the information underscores
the importance of this issue and the need to plan for a future capital outlay.
Staff Allocation
As noted, our Engineering Division has had several vacancies over the past year, which has
affected the City's ability to deliver projects. If these positions are filled, we should be able to
address the projects listed in Table 5. It is important to note that the emergency projects that
come to our attention throughout the year will impact our ability to complete these projects.
Project Selection
While important, some projects listed on last year's CIP are not recommended for inclusion in
this year's CIP, for a variety of reasons. These and other projects are listed below, with
additional information:
Citv Owned Property
Proiect Name
Comment
Several other projects at this center are recommended in this year's
CIP. This project rated lower on priority list (Table 3); however,
Terra Linda Community Center
staff can pursue a bid for this work at the same time as the
Hardscape Repair
replacement of the Pool Deck project to achieve an economy of
scale. (Based on June 6, 2016 City Council Meeting this project
has been added to the 2016/17 Capital Improvement Program)
Fifth and Garden Resurfacing
This project was superseded by higher priority projects.
Menzies Parking Lot
This parking area may be used for a temporary fire station while the
Improvements and Resurfacing
Public Safety Building is being constructed. Resurfacing should
occur after the Public Safety Building is completed.
Fire Station 2 Resurfacing
This fire station is being replaced. Resurfacing at this time is
therefore not cost effective.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 7
Parks Proiects
Proiect Name Comment
We are recommending inclusion of the Bret Hart Restroom Project
in this year's CIP because it is funded through Measure A. The
Boyd Park Restroom is a similar project. It is currently not included
in this year's CIP although this may be a good time to couple the
Boyd Park Restroom work with Bret Hart to receive a better price. The Boyd Park
Restroom has several sanitary facility challenges. The City Council
may choose to add this project with funding from the Building Fund
# 603.(Based on June 6, 2016 City Council Meeting this project
has been added to the 2016/17 Capital Improvement Program)
Drainage Proiects
Proiect Name
Comment
This project includes the replacement of a failing Corrugated Metal
Fairhills Drive Slide Repair
Pipe (CMP) in the back of a private residence. This project has poor
access and can affect the property owner's patio. Based on recent
#7 Beechwood Culvert
collapsed culverts on Canal and Larkspur Streets, we recommend
Replacement
that the priority should be to repair systems under main roadways
that can impact entire neighborhoods. We recommend addressing
this project after an examination of the entire system on Canal
Bungalow Avenue
Street. If no additional work is needed on the Canal Street project
Reconstruction
staff will pursue the replacement of the culvert at #7 Beechwood.
This project was not included in last year's CIP, although it is
Spinnaker Point Salt Marsh
important to Spinnaker Point and Baypoint homeowners.
Remediation
Restoration of the east marsh is estimated to cost more than
$4,000,000. No City funds are currently allocated for this project.
In accordance with new State requirements, the City will need to
install storm drain filtration systems to prevent debris and garbage
MCSTOPPP — Storm Drain
from entering the Bay. We have several thousand catch basins and
Filtration Systems
providing filtration for all these will be costly. This is an unfunded
mandate from the State. This project was added to the CIP in
anticipation of implementation in FY 17/18.
Sea Level Rise Vulnerability
The City is working closely with the County of Marin regarding the
Study
BayWave project. Further detailed engineering surveys are
recommended in FY 17/18
Right of Wav Proiects
Proiect Name
Comment
This project is being studied. Slope inclinometers have been
Fairhills Drive Slide Repair
installed and will be examined in a year to determine the amount of
movement on this road. Following completion of the full study, a
repair will be pursued if needed.
Bungalow Avenue is an older roadway in San Rafael. It utilizes
non-standard curbs and gutters, which pose significant problems.
Vehicles passing each other tend to drive in the gutter areas which
Bungalow Avenue
are so low that some vehicles bottom out. Replacing the curb and
Reconstruction
gutter was originally investigated and found to be possible but
would require lowering the roadway. With older roadways we have
found that the utilities tend to be fairly shallow, meaning that a full
reconstruction of the roadway, curb and gutter and sidewalk will
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 8
Belvedere & Tiburon Streets
Intersection Improvements
City of San Rafael Sidewalk
Replacement Program
Transit Center Relocation
OPTIONS
require lowering utilities as well. Repairing this short section of
Bungalow will be costly and will require a significant amount of
time. This project has been reprioritized over the last few years just
based on complexity and cost, which is estimated to be more than
$800,000. Staff recommends postponing this project due to higher
right-of-way priorities. A portion of the total funding will be placed
in the project budget annually until sufficient funds are available to
construct the project which is estimated to occur in FY20/21.
Additional annual funding is to be added in order to have sufficient
funds in FY20/21
This project includes adding sidewalk, curb and gutter, bulb outs
and signage. Staff recommends postponing this project due to other
higher priority needs.
This project involves replacing sidewalks throughout the San
Rafael. Currently, the City is working with community groups to
develop a policy to determine the extent of property owner and City
involvement. The CIP document contains a placeholder of potential
City fiscal commitment which will be revised based on the final
policy adoption.
This project was added to Table 4 based on comments from the June
6, 2016 Council meeting. This project involves the relocation of the
Bettini Transit Center. It is anticipated that Golden Gate Transit
will led in acquiring funding and constructing the project. City Staff
are involved with the project; however, the City does not anticipate
allocating funds for this project.
1. The Council may approve the Resolution as presented, accepting the recommendation to initiate
the projects listed within in this report specifically noted on Table 4 Proposed Capital
Improvement Program for Fiscal Year 2016/17 to 2018/19.
2. The Council may direct staff to modify the projects listed in Table 4 and direct staff to resubmit
the Report at a later Council meeting.
RECOMMENDED ACTION
Adopt the resolution approving San Rafael's 3 -Year Capital Improvement Program for Fiscal Years
2016/17 Through 2018/19
ATTACHMENTS
Resolution
Table 1 — FY 15/16 Completed Project
Table 2 — Active Projects
Table 3 —Project Listing & Priority Rating
Table 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to Fiscal Year 2018/19
Table 5 — FYI 6/17 Public Works Work Allocation
Exhibit A — CIP Process Schematic
RESOLUTION NO. 14144
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING SAN RAFAEL'S 3 -YEAR CAPITAL IMPROVEMENT PROGRAM FOR
FISCAL YEARS 2016/17 THROUGH 2018/19.
WHEREAS, the Interim Public Works Director has submitted to the
San Rafael City Council a staff report which includes Table 4 — "Proposed Capital
Improvement Program Fiscal Year 2016/17 to 2018/19"; and
WHEREAS, the document describes a wide range of capital projects
consistent with current Council priorities, which include but are not limited to City
Owned Property, Parks, Drainage and Right -of -Way projects; and
WHEREAS, Table 4 further describes the estimated project costs that
may be utilized for said projects, recognizing that such estimates are based on
currently available information that is subject to change over the next three years; and
WHEREAS, the Capital Improvement Program may be modified and
amended by the Council as priorities and funding sources and amounts change over
the three-year life of the document; and
WHEREAS, it is the intention of this Council to adopt said "City of
San Rafael 3 -year Capital Improvement Program" based on Table 4 included in the
staff report as submitted by the Interim Public Works Director; and
WHEREAS, the Capital Improvement budget will be adopted with the
fiscal year 2016/17 budget; and
WHEREAS, fiscal modifications that may be made to the Capital
Improvement budget prior to the acceptance of the fiscal year 2016/17 budget will be
brought to the attention of the City Council during the budget approval process.
NOW, THEREFORE, BE IT RESOLVED by the San Rafael City
Council that the City Council approves the City of San Rafael 3 -Year Capital
Improvement Program for Fiscal Year 2016/17 to 2018/19 based on Table 4 included
in the staff report, which is on file with the City Clerk.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that
the foregoing resolution was duly and regularly introduced and adopted at a regular meeting
of the Council of said City on the 20th day of June, 2016, by the following vote, to wit:
AYES: COUNCILMEMBERS: Gamblin, McCullough & Vice -Mayor Colin
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Bushey and Mayor Phillips
abbi.R 't-_ . g
ESTHER C. BEIRNE, City Clerk
File No.: 01.15
TABLE 1
2015/16 Completed Proiects
City -Owned Properties Projects
Project
Department
CIP
TL Community Garden ADA Upgrades
CS
Not in CIP
City Plaza Bench Replacement
ED
14/15 CIP
Third and A Ramp Repair
DPW
Not in CIP
Boyd Park Bathroom Demo
CS
Not in CIP
Library Space Planning
Library
Not in CIP
Albert Park Field Light Repair
CS
15/16 CIP
Multiuse Pathway Repairs
DPW
Not in CIP
B St Community Center Siding Replacement
CS
13/14 CIP
Fire Station Apparatus Floor Heathers (5
F
14/15 CIP
Stations)
DPW
14/15 CIP
Fire Station Drill Tower Repair
F
14/15 CIP
Fire Station Speaker System Upgrade
F
15/16 CIP
Drainage Projects
Department
CIP
Project
Department
CIP
400 Canal Pump Station
DPW
14/15 CIP
Jessup at East Street
DPW
Not in CIP
David Court and Convent Court
DPW
Not in CIP
Main Drive Drainage Repairs
DPW
Not in CIP
Bret Harte Catch Basin Repairs
DPW
Not in CIP
Canal and Larkspur Emergency Storm Drain
DPW
Not in CIP
Repairs
Right -of -Way Projects
Department
CIP
Project
Department
CIP
Bellam/Windward ADA Parking Installation
DPW
Not in CIP
San Rafael Avenue Curb Ramps
DPW
Not in CIP
ADA -DOJ Curb Ramps 2014/15
DPW
14/15 CIP
Francisco Boulevard East and West Bump
DPW
14/15 CIP
Repairs
Street Resurfacing Curb Ramps 2014/15
DPW
14/15 CIP
Fairhills Street Light Retaining Walls
DPW
15/16 CIP
H Street Roadway Improvement Project
DPW
15/16 CIP
Street Resurfacing 2014/15
DPW
14/15 CIP
RRFB Installation (Two locations - 2nd &
DPW
Not in CIP
Mission)
Traffic
Project
Department
CIP
Fifth & Cottage RRFB Installation
DPW
Not in CIP
Baypoint HOA Lighting Replacement
DPW
Not in CIP
Radar Feedback Signs — Point San Pedro Road
DPW
15/16 CIP
Traffic Signal LED Group Relamping
DPW
14/15 CIP
Civic Center/McInnis Traffic Signal Upgrades
DPW
Not in CrP
TABLE 2
2016/17 Capital Improvement Program
Active Proiects
City -Owned Property
Project Name
Department
CIP Status
Citywide Security System
CM
Not on CIP Construction Phase: updating the panic
button systems for counters at City
facilities.
City Building Solar Upgrades
CM
15/16 CIP Design Phase: Installation of Solar
(Study)
panels on five City Facilities. Three
facilities to proceed prior to City Hall.
Shoreline Park Bathroom Demo
CS
Not on CIP Design Phase: Bay Conservation and
Development Commission (BCDC) is
asking to reopen the existing restroom.
Relocation of this facility may be
necessary. Currently it is closed and is
an area for illicit activities.
Albert J. Boro Community Center
CS
15/16 CIP Design Phase: Sealing the roof is
Re -Roof
anticipated prior to solar panel
installation.
Terra Linda Recreation Center Pool
CS
15/16 CIP Construction Phase: Reconstruction of
House
the Pool House restroom facility and
addition of a classroom. Completion
anticipated in June 2016.
Victor Jones Path of Travel
CS
15/16 CIP Design Phase: Upgrade to the existing
Improvements
play structure and accessibility
components within the park. City Staff
working closely with residents and
design team to develop alternatives that
match the available budget.
Fifth & C Parking Garage Structural
Parking
15/16 CIP Design Phase: Design of seismic
Modifications
improvements for this structure.
Construction to follow in future fiscal
years.
Replace Windows and Sliding doors
F
15/16 CIP Design Phase: Replacement of
at Fire Stations 4 and 5
Windows at Station 54.
Security Locks, Lighting and Video
F
15/16 CIP Design Phase: Improvements to existing
System for Fire Stations
security systems at Station 54.
Drainage
Project Name
I Department
I CIP I Status
Rossi PumpStation
DPW
13/14 CIP Construction:
Right -of -Way
Project Name Department
CIP Status
PTAP (Pavement Management DPW
Not on CIP Design: MTC supported analysis rating
Technical Assistance Program)
of all City roads.
Baypoint HOA Street Light DPW
Not on CIP Construction: Addition of two specialty
Replacements
street lights at the entrance to the
Baypoint neighborhood. Modification
of the MOU is needed.
Brookdale Avenue Retaining Wall DPW
13/14 CIP Design: Repair of the existing road
with the installation of a retaining wall.
Grand Avenue Bridge DPW
15/16 CIP Design: Installation of a separated
pedestrian bridge adjacent to Grand
Avenue over the San Rafael Canal.
Finalizing environmental. Grant
funding becomes available next FY.
Southern Heights Bridge DPW
15/16 CIP Design: Replacement of a deteriorated
Replacement
wooden bridge. Received Design
funding from the state. Recently
selected design firm and will start the
design process in FYI 6/17.
Civic Center Drive Improvements DPW
Not on CIP Design: Assist with the County of
Marin's project to reconstruct Civic
Center Drive from the rail station to
Peter Behr Drive. County anticipates
starting construction in July 2016.
ADA -DOJ Curb Ramps 2015/16 DPW
15/16 CIP Construction: Installation of curb
ramps within the City. Contractor work
for this year is almost complete.
Del Presidio Blvd - Pt San Pedro DPW
15/16 CIP Construction: Resurfacing of Del
Resurfacing
Presidio occurred in the fall of 2015.
Resurfacing Point San Pedro Road from
Riviera to Biscayne to occur later this
summer. Bonded wearing surface to be
used on Point San Pedro Road.
Fairhills Drive Slide Investigation DPW
15/16 CIP Design: Investigate several area of
settlement on the roadway.
Geotechnical investigation continuing
with survey analysis and slope meters
over the next 6 months.
First Street at Mahon Creek Wall DPW
15/16 CIP Design: Geotechnical investigation
Repair
occurring in May 2016. A minor repair
may be pursued for this small wall
failure next to the creek.
Hetherton Street Resurfacing DPW
Not in CIP Design: Resurfacing of Hetherton Street
due to significant wear and tear
observed over the last year. DPW
examining the cost to determine if it can
be included in the current resurfacing.
Merrydale Pathway North Connector DPW
15/16 CIP Design: Installation of a pathway
connection between Las Gallinas
Avenue and the Civic Center SMART
station. Obtaining a consultant to assist
with the design of the interim, striping,
solution and long term design.
Street Resurfacing 2015/16
DPW 15/16 CIP
Design: Finalizing planset for the work.
Tamalpais Avenue Queue Cutter
DPW 15/16 CIP
Construction: Installation of additional
Improvements
signals at Mission, Fifth and Fourth
Streets crossings with the rail. Project
recommended by the CPUC to improve
safety. Ghilotti Brothers moving
forward the construction. Anticipate
completion at the end of the summer
2016.
Second and Grand Intersection
DPW 15/16 CIP
Design: Removal of islands and
Improvements
improvements to the intersection
pedestrian movements as well as
vehicle alignment improvements are
included with this project. Right of
Way acquisition is necessary. This
project is anticipated to start prior to the
Grand Avenue Bridge project.
171 Southern Heights Road Repair
DPW Not on CIP
Design: Installation of a small retaining
wall to support the road. Anticipate
construction in the summer of 2016.
North San Pedro and Los Ranchitos
DPW Not on CIP
Construction: Installation of a ne
Signal upgrades
cabinet near to coordinate rail and
signal operation.
Traffic
Project Name
Department CIP
Status
Regional Transportation System
DPW 13/14 CIP
Construction: Installation of 19 new
Enhancements
signals controller systems near the rail
crossings to coordinate and
communicate with SMART rail
systems. Construction 50% completed.
Downtown Station Area Parking
DPW 14/15 CIP
Active: Wayfinding study to be
Utilization and Wayfinding Study
completed in May 2016.
Freitas/Las Gallinas Intersection
DPW 14/15 CIP
Design: Widening and improvements at
Improvements
the Las Gallinas and Freitas
intersection. Project was bid in April
2016. Conflicts with Las Gallinas
Valley Sanitary District require this
construction to be rescheduled to the
summer of 2017.
Andersen Drive At -Grade Crossing
DPW 14/15 CIP
Design: Installation of an at -grade
Improvements
crossing at the rail crossing of Andersen
Drive. Consultant preparing the designs
for the project. The City's staff is
working with SMART and CPUC.
Transit Center Relocation Study
DPW 14/15 CIP
Design: This project includes
examining the relocation of the Bettini
Transit Center when rail construction
starts for the Larkspur extension.
Coordination with Golden Gate Transit,
Marin Transit, and SMART are
occurring. City Staff is working on
several model runs to examine the
impact of modifying current operations
and relocating the current transit center.
Uncontrolled Crosswalk DPW Not on CIP Design: Installation of Rectangular
Improvements Rapid Flashing Beacons at high priority
mid -block crossings. Examination of
intersections to determine the next
crossing to address.
MERA Tower Retrofit DPW 15/16 CIP Design: Installation of relay equipment
on the Dollar Hill tower to allow signals
in Downtown to controlled remotely.
Reinforcement of the current tower is
needed. Construction to occur in the
late summer of 2016.
TABLE 3
Project Listing & Priority Rating
Project Name
Category
Dept
Total
Terra Linda Pool Deck Replacement/Repair
COP
CS
31
Station 55 Parking Lot Reconstruction
COP
FR
30
City Hall Generator
COP
DPW
29
Terra Linda Recreation Center Re -Roof
COP
CS
29
City Hall Accessibility Improvements
COP
DPW
27
Repaint City Library - Interior
COP
LIB
26
Fifth and C Parking Garage Structural Modifications
COP
PS
25
Library Restroom Addition
COP
LIB
24
Space Consolidation for 519 4th Street
COP
PD
24
TLCC Hardscape Repair Replacement
COP
CS
23
5th & Garden Resurfacing
COP
PS
22
City Hall 3rd Floor and Hallway Recarpeting
COP
CD
22
Menzies Resurfacing
COP
PS
21
Parkside Interior Painting
COP
CS
21
B Street Community Center Parking Lot Resurfacing
COP
CS
21
Fire Station Generator
COP
FR
21
B Street Community Center Re -Roof (City Solar Project)
COP
CS
20
Re -carpeting City Hall, Public Works, Community Centers
COP
DPW
20
City Hall & Library Lighting and Landscaping Improvements
COP
LIB
20
3rd and Lootens Parking Structure Repairs
COP
PS
18
3rd and A Street Parking Structure Repairs
COP
PS
18
3rd and C Street Parking Structure Repairs
COP
PS
18
Resurface City Hall Parking Lots, Lower and Upper
COP
PD
17
Corporation Yard 2nd Floor Carpeting
COP
DPW
15
Albert J Boro Electrical Upgrades
COP
LIB
15
Re -roof Downtown Library
COP
LIB
14
B Street Concrete Entrance Reconstruction
COP
CS
13
Library Book Shelving Replacement
COP
LIB
12
Enclose Library Children's Patio
COP
LIB
10
Canal Street CMP Replacement
D
DPW
29
Spinnaker Point Salt Marsh Remediation
D
DPW
28
7 Beechwood Culvert Repair
D
DPW
27
San Rafael Shoreline Sea Level Vulnerability Study
D
DPW
24
MCSTOPPP - Catch Basin Trash Capture
D
DPW
18
Happy Lane Storm Drain Abandonment
D
DPW
9
Schoen Park Improvements
P
Park
31
Victor Jones Park Path of Travel Improvements
P
Park
31
Albert Park Playground Structure
P
Park
31
Gerstle Park Playground Improvements
P
Park
31
Peacock Gap Playground Improvements
P
Park
31
Sun Valley Park Playground Improvements
P
Park
31
Bret Hart Restroom
P
Park
25
Boyd Park Restroom
P
Park
25
Santa Margarita Park Court Reconstruction
P
Park
23
Starkweather Park Improvements
P
Park
21
Gerstle Park Playground Improvements
P
Park
18
TLCC Play Area and Access Improvements
P
Park
18
Bernard Hoffman Drainage and Irrigation Improvements
P
Park
15
TABLE 3
Project Listing & Priority Rating
Project Name
Category
Dept
Total
Andersen drive At -Grade Crossing Improvements
RW
DPW
32
Southern Heights Bridge Replacement
RW
DPW
31
Restriping Andersen Bike Lanes
RW
DPW
30
Grand Avenue Pedestrian Bridge
RW
DPW
29
2nd & 3rd Street Queue Cutters
RW
DPW
29
City Sidewalk Replacement Program
RW
DPW
29
Safe Routes to School — Davidson Phase 2
RW
DPW
28
201 D Street Driveway and Sidewalk Improvements
RW
DPW
26
NTPP-Francisco Blvd. East Sidewalk Widening
RW
DPW
25
2nd and Grand Intersection Improvements
RW
DPW
24
Fairhills Drive Slide Repair
RW
DPW
24
Merrydale North Pathway Development
RW
DPW
22
West End/Marquad Bulb Out and Bicycle Improvements
RW
DPW
22
G Street Improvements
RW
DPW
21
Traffic Cabinet Controller Upgrades
RW
DPW
20
Belvedere/Alto/Tiburon Intersection Improvements
RW
DPW
20
Third Street Improvements - Grand to Miracle Mile
RW
DPW
20
2nd to Andersen Multi -Use Pathway
RW
DPW
19
Third & Grand Traffic Signal Modification
RW
DPW
17
City Hall Parking Lot Resurfacing
RW
DPW
17
2°a Street to Andersen Multi Use Path
RW
DPW
17
2°a & G Street Intersection Improvements
RW
DPW
17
Grand Avenue Sidewalk
RW
DPW
16
Mission Avenue Sidewalk
RW
DPW
16
Elm and Grand Avenue Sidewalk
RW
DPW
16
Bellam Blvd. Sidewalk Widening
RW
DPW
16
Bungalow Avenue Reconstruction
RW
DPW
14
Aerial Undergrounding
RW
DPW
13
TABLE 4 - Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19
Capital Improvement Program -Funding Summary
CIP Funding Summary
Available From Previous
Fund Source
Fiscal Years
FYI 6/17
Total Available
Building Fund 603
$450,000
$1,166,500
$1,616,500
Parking Services Fund 501
$40,625
$40,625
Parks Measure A Fund 241
$387,000
$128,000
$515,000
Parkland Dedication Fund 240
$200,000
$200,000
Drainage Fund 205
$792,000
$792,000
General Fund 001
Available From Previous
$345,000
$345,000
Gas Tax Fund 206
$450,000
$3,000,000
$3,450,000
Traffic Mitigation Fund 246
$387,000
$120,000
$120,000
Other - Grants/Donations
$4,440,617
$4,440,617
Total $11,519,741
City Owned Property
Available From Previous
Fund Source
Fiscal Years
FYI 6/17
Total Available
Building Fund 603
$450,000
$560,000
$1,010,000
Parking Services Fund 501
$40,625
$40,625
Other - Grants/Donations
$200,000
$200,000
Total
$1,250,625
Parks
Available From Previous
Fund Source
Fiscal Years
FYI 6/17
Total Available
Parks Measure A Fund 241
$387,000
$128,000
$515,000
Building Fund 603
$606,500
$606,500
Parkland Dedication Fund 240
$200,000
$200,000
Other Funds
$10,000
$10,000
Total
$1,331,500
Drainage
Available From Previous
Fund Source
Fiscal Years
FYI 6/17
Total Available
Drainage Fund - Fund 205
0
$792,000
$792,000
General Fund 001
$345,000
$345,000
Total
$1,137,000
Right of Way
E
Available From Previous
Fund Source
Fiscal Years
FY16/17
Total Available
Gas Tax Fund 206
$450,000
$3,000,000
$3,450,000
Traffic Mitigation Fund 246
$120,000
$120,000
Other - Grants/Donations
$4,230,617
$4,230,617
Total
$7,800,617
TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19
Citv-Owned Prouerty
Fiscal Year 2016/17
Projects listed in the City -Owned Property category are necessary to maintain and improve the City's
Buildings, Parking lots and infrastructure. The City of San Rafael has 24 Buildings. Project in this
category are intended to maintain and improve current infrastructure that facilitates the best level of
service possible for our Public facilities.
Revenue
Fund Source Available Previous FYI 6/17 Total Available
Fiscal Years
Building Fund — Fund 603 $450,000 $560,000 $1,010,000
Parking Services Fund — Fund $40,625 $40,625
501
Other — Grants/Donations $200,000 $200,000
Total $1,250,625
Anticipated Expenditures
Project Name
Fund FYI 6/17 FY17/18
FY18/19 Description
Source
Source
Emergency
Fund 603 $250,000 $250,000
$250,000 This line item is for
Facility Repair &
Fund 501
emergency work that
Misc. Repairs
Other
is needed on City
Total
Total $250,000 $250,000
$250,000 facilities throughout
the year.
Project Name Fund FY16/17 FY17/18 FY 18/19 Description
Source
Station 55 Parking Fund 603 $60,000 The driveway at
Lot Reconstruction Fund 501 Station 55, Glenwood
Other is in need of
Total $60,000 replacement.
Project Name Fund
FY 16/17
FY17/18 FY 18/19 Description
Source
City Hall Fund 603
The Generator at the
150,000
Generator & Fund 501
City Hall is the
F
Switch Gear Other
original antiquated
$200,000
Total
system. This system
$350,000
should be replaced in
conjunction with the
switch gear which is
supported by a PG&E
Loan
Table 4 -Page 2 of 19
TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19
Project Name Fund FY 16117 FY17/18
Source
Library Painting Fund 603 $60,000
Fund 501
Other
Total $60,000
Project Name Fund FYI 6/17 FY17/18
Source
Fifth & C Parking Fund 603
Garage Structural Fund 501 $40,625 $251,875
Modifications Other
Total $40,625 $251,875
Project Name
Fund FYI 6/17 FY17/18
Source
Source
City Hall
Fund 603 $50,000
Accessibility
Fund 501
Improvements
Other
Total 1 $50,000
Project Name Fund
FY 16/ 17 FY 17/ 18
Source
Terra Linda Pool Fund 603
$200,000
Deck Replacement Fund 501
/Repair Other
Total $200,000
Project Name Fund FY16/17 FY17/18
Source
Terra Linda Fund 603 $70,000
Recreation Center Fund 501
Roof Repair Other
Total $70,000
FY18/19 Description
This project includes
repainting portions of
the interior of the
Library.
FY18/19 Description
This project includes
seismic upgrades to
the parking structure.
FYI 8/19 Description
This project includes
lights, handrails and
other access
improvements.
FY18/19 Description
The concrete around
the pool is cracked
and deteriorated and
causing problems for
patrons. This project
replaces the pool
deck.
FYI 8/19 Description
This project includes
the re -roofing and
repair of the Terra
Linda Community
Center.
Table 4 -Page 3 of 19
TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19
Project Name
Parkside Interior
Painting
Fund
Source
Fund 603
Fund 501
Other
Total
Project Name Fund
Source
Facility Fund 603
Assessment Study Fund 501
Other
Total
Project Name
Fund
Source
Fifth and Garden
Fund 603
Parking Lot
Fund 501
Resurfacing
Other
Other
Total
Project Name
Fund
Source
B Street
Fund 603
Community Center Fund 501
Parking Lot
and 3rd Floor
Other
Resurfacing
Total
Project Name
Fund
Source
City Hall
Fund 603
Concierge Area
Fund 501
and 3rd Floor
Other
Recarpeting
Total
FYI 6/17
$50,000
$50,000
FYI 6/17
$60,000
$60,000
FYI 6/17
FYI 6/17
FYI 6/17
FY17/18 FY18/19 Description
This project includes
repainting the interior
heavily utilized area
of the Parkside
facility
FY 17/18 FY18/19 Description
This project involves
developing a working
document which
details when
replacement of
existing infrastructure
such as roofs, HVAC,
siding, hardscape,
floors are needed for
City Buildings.
FY17/18 FY18/19 Description
This parking services
$50,000 project includes
resurfacing a parking
$50 000 lot.
FY17/18 FYI 8/19 Description
$110,000 This project includes
grinding and
resurfacing the
existing parking area
$110,000 of the Community
Center
FY17/18 FYI 8/19
$60,000
$60,000
Description
This project includes
improvements to the
entrance area of City
Hall and re -carpeting
the 3rd floor of City
Hall including the
stair area.
Table 4 -Page 4 of 19
TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19
Project Name
Fund
FY16/17
FY17/18
FY 18/19 Description
Source
Library Restroom
Fund 603
$100,000 This project includes
Addition
Fund 501
improving the present
Other
restrooms in the
Total
$100,000 library to be more
accessible. This
project is dependent
on the library
redevelopment.
Project Name
Fund
FY 16117
FY17/18
FY18/19 Description
Source
Terra Linda
Fund 603
$60,000
This project includes
Recreation Center
Fund 501
the repair of the
Hardscape Repair
Other
concrete basketball
Total
$60,000
area behind the TL
Community Center
Project Name
Fund
FYI 6/17
FY17/18
FY18/19 Description
Source
Terra Linda Pool
Fund 603
$70,000
The current electrical
House Electrical
Fund 501
panel in the pool
Upgrades
Other
house built in the
Total
$70,000
early 1950's is
corroded and in need
of replacement.
Fund Source FYI 6/17 FY17/18 FYI 8/19
Sub -Total Fund 603 $1,010,000 $490,000 $350,000
Sub -Total Fund 501 $40,625 $301,875
Sub -Total Other $200,000
Total $1,250,625 $791,875 $350,000
Number of Project 1 10 1 5 1 1
Table 4 -Page 5 of 19
TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19
Parks
Fiscal Year 2016/17
Projects listed in the Parks category are necessary to maintain and improve the City's Parks. The City of
San Rafael has 25 Parks and Parkettes, which are smaller parks, maintained by the Department of Public
Works. Project in this category are intended to maintain and improve current infrastructure that facilitates
the best level of service possible for our Parks.
Revenue
Fund Source
Available Previous
Fiscal Years
FYI 6/17
Total Available
Parks Measure A $387,000 $128,000 $515,000
Building Fund — Fund 603
$606,500 $606,500
Parkland Dedication
- Fund
$200,000 $200,000
240
Other Funds
$10,000 $10,000
Total $1,331,500
Anticipated Expenditures
Project Name
Fund
FYI 6117
FY17/18
FY18/19 Description
Source
Miscellaneous
Measure A
This project includes
Parks Repairs
Fund 603
addressing
Fund 240
$100,000 $100,000
$100,000 emergency work
Other
necessary to keep our
Total
$100,000
$100,000
$100,000
park infrastructure
functioning
throughout the year.
Project Name
Fund
FYI 6/17
FY17/18
FYI 8/19 Description
Source
Victor Jones Park
Measure A
$100,000
This project includes
Path of Travel
Fund 603
F$_306,500
accessibility and
Improvements
Fund 240
1
I playground
Other
$10,000
I improvements to
Total
$416,500
Victor Jones Park in
Glenwood.
Project Name
Fund
FYI 6/17 FY17/18
FY18/19 Description
Source
Bret Hart
Measure A
$250,000
This project includes
Restroom
Fund 603
the installation of a
Fund 240
new restroom facility
Other
at Bret Park.
Total
$250,000
Table 4 -Page 6 of 19
TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19
Project Name
Fund
FYI 6117
FY17/18
FY 18/19
Description
Source
Albert J Boro
Measure A
$25,000 $25,000
$25,000
This project includes
Community Center Fund 603
setting aside funding
Synthetic Field
Fund 240
in order to develop
Other
I funding to support
Total
$25,000
$25,000
$25,000
the installation of a
synthetic field
estimated at over $2
million
Project Name
Fund
FY 16/17 FY17/18
FY18/19
Description
Source
Schoen Park
Measure A
$90,000
This project includes
Playground
Fund 603
r
the replacement of
Equipment
Fund 240
the playground
Other
I structure and access
Total
$90,000
improvements to this
park.
Project Name
Fund
FYI 6/17
FY17/18
FY18/19
Description
Source
Albert Park
Measure A
$50,000
This project includes
Improvements
Fund 603
r$50,000
the replacement and
Fund 240
r $100,000
expansion of the
Other
r
playground structure
Total
$200,000
and improvements to
the general area
around the play
structure at Albert
Park.
Project Name
Fund
FY 16117 FY17/18
FYI 8/19
Description
Source
Boyd Park
Measure A
This project includes
Restroom
Fund 603
$250,000
the installation of a
Fund 240
new restroom facility
Other
I at Boyd Park as well
Total
$250,000
as sanitary
connection
improvements.
Table 4 -Page 7 of 19
TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19
Project Name
Fund
FYI 6117
FY17/18
FY18/19
Description
Source
Sun Valley Park
Measure A $40,000
This project includes
Playground
Fund 603
the replacement and
Structure
Fund 240
expansion of the
Other
I playground structure
Total $40,000
I at Sun Valley Park.
Project Name
Fund
FYI 6/17
FY17/18
FY 18/19
Description
Source
Gerstle Park
Measure A $40,000
This project includes
Playground
Fund 603
the replacement and
Structure
Fund 240
I expansion of the
Other
I playground structure
Total $40,000
I at Gerstle Park.
Project Name
Fund
FYI 6/17
FY17/18
FY18/19
Description
Source
Startkweather Park
Measure A $50,000
This project includes
Improvements
Fund 603
improvements to this
Fund 240
shoreline path with
Other
signage and exercise
Total $50,000
areas.
Project Name
Fund FYI 6117 FY17/18
FY18/19
Description
Source
Peacock Gap
Measure A
This project includes
Playground
Fund 603
$40,000
the replacement and
Structure
Fund 240
expansion of the
Other
playground structure
Total
$40,000
at Peacock Gap Park.
Project Name
Fund
FY 16117
FY11/18
FY 18/19
Description
Source
Santa Margarita
Measure A
This project includes
Court Replacement
Fund 603
$60,000
the replacement of
Fund 240
I the current tennis
Other
I court and providing
Total
$60,000
an accessible path to
these facilities.
Table 4 -Page 8 of 19
TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19
Fund Source I FYI 6/17
Measure A $515,000
Sub -Total Fund 603 $606,500
Sub -Total Fund 240 $200,000
Sub -Total Other $10,000
Total $1,331,500
Number of Project
FY17/18 FY 18/19
$155,000 $25,000
....................................................
$ $100,000
$100,000 $100,000
....................................................
$255,000 $2250001
51 31 2
Table 4 -Page 9 of 19
TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19
Drainage
Fiscal Year 2016/17
Projects listed in the Drainage category are to provide safe and adequate drainage systems for the City of
San Rafael. The City of San Rafael has 12 Storm Drain Pump Stations and an extensive network of
drainage culverts and open channel facilities to control storm water. Project in this category are intended
to maintain and improve current infrastructure that facilitates the best level of service possible and
minimize flooding.
Revenue
Fund Source Available Previous FY16/17 Total Available
MJ � Fiscal Years
Drainage Fund — Fund 205 $0
General Fund Allocation (GF)
Anticipated Expenditures
Project Name Fund FY 16/ 17 FY 17/ 18
Source
Emergency Misc. Fund 205 $65,000 $65,000
Drainage, Slide GF F$35,000 $35,000
Repair Projects Other
Total $100,000 $100,000
$792,000 $792,000
$345,000 $345,000
Total $1,137,000
FY18/19 Description
$65,000
$35,000
$100,000
Project Name Fund
Source
Storm Water Fund 205
Operations & GF
Misc. Materials Other
and Equipment
Total
FYI 6/17
FY17/18 FYI 8/19
$727,000 $727,000
$727,000 $727,000
$727,000
$727,000
This project is for
emergency storm
water facility repairs
and slide repairs that
may arise during the
fiscal year.
Description
This project
includes
maintenance of our
12 pump stations.
This includes
replacement of
motors and
equipment drain
low areas in the
City.
Table 4 -Page 10 of 19
TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19
Project Name
Sea Level Rise
Vulnerability
Study
Fund
Source
Fund 205
GF
Other
Total
FY17/18 FY18/19 Description
This new project is
$60,000 an engineering
study of the City's
$60,000 infrastructure along
to shoreline to
determine where
future
improvements can
be made to protect
against sea level
rise.
Project Name Fund
FY16/17 FY17/18
Source
Canal Street CMP Fund 205
Replacement GF
$250,000
Other
Total
$250,000
Project Name Fund
Source
Corrugated Metal Fund 205
Pipe (CMP) GF
Assessment Study I Other
Total
FYI 8/19 Description
FY16/17 I FY17/18 FYI 8/19
$60,000
This project
includes the
replacement of the
CMP system that
feeds into the Canal
Pump Station
Description
This project
includes
performing a
detailed study of
the City's CMP
network in order to
develop a priority
list for repairs.
Priority shall be
given to larger pipe
systems which
require an
engineering plan
for replacement.
Table 4 -Page 11 of 19
TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19
Project Name
Fund
FYI 6117
FY17/18
FY18/19
Description
Source
#7 Beechwood
Fund 205
This project
Culvert Repair
GF
$350,000
includes the
Other
replacement of a
Total
$350,000
failed culvert
system.
Project Name
Fund
FYI 6117
FY17/18
FY18/19
Description
Source
Spinnaker Point
Fund 205
This project
Salt Marsh
GF
includes restoration
Remediation
Other
$250,000
$3,750,000
of the east marsh
Total
$250,000
$3,750,000
area to a more
natural/tidal
system. It is
anticipated that this
project will be
supported by an
assessment district
or grant funding if
available. No City
Funds are currently
allocated for this
project.
Project Name
Fund
FY16/17 FY17/18
FYI 8/19
Description
Source
MCSTOPPP —
Fund 205
This project
Storm Drain
GF
$250,000
$250,000
includes adding
Filtration Systems
Other
I filtration system on
Total
$250,000
$250,000
our storm drain
system to filter
litter from entering
the Bay.
Fund Source FY16/17 FY17/18 FY 18/19
Sub -Total Fund 205 I $792,000 $792,000 $792,000
Sub -Total GF $345,000 $695,000 $285,000
Sub -Total Other $250,000 $3,750,000
Total $1,137,000 $1,737,000 $4,827,000
# Projects 1 3 1 5 1 2 1
Table 4 -Page 12 of 19
TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19
Richt-of-W av
Fiscal Year 2016/17
Projects listed in the Right of Way category are necessary to maintain and improve the City's 175 miles
of roadways. The City of San Rafael also maintains 86 traffic signals as well as signage and
infrastructure to support the facilities within the road Right -of -Way.
Revenue
Fund Source Available Previous FY16/17 Total Available
Fiscal Years
Gas Tax — Fund 206 $450,000 $3,000,000 $3,450,000
Traffic Mitigation Funds — $120,000 $120,000
Fund 246
Other — Grants/Donations $4,230,617 $4,230,617
Total $7,800,617
Anticipated Expenditures
Project Name
Fund
FYI 6/17 FY17/18
FY18/19
Description
Source
Miscellaneous
Fund 206
$250,000 $250,000
$250,000
This project includes
Right -of -Way
Fund 246
miscellaneous project
Repair
Other
in the right of way
Total
$250,000 $250,000
$250,000
which are minor in
nature.
Project Name
Fund
FYI 6/17 FY17/18
FY18/19
Description
Source
Andersen Drive At
Fund 206
This project includes
Grade Crossing
Fund 246
installing all signal
Improvements
I Other
I $1,502,061
and infrastructure as
Total
$1,502,061
well as obtaining
CPUC approval to
utilize an at grade
crossing on Andersen
Drive prior to rail
service starting from
San Rafael to
Larkspur.
Table 4 -Page 13 of 19
TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19
Project Name
Fund
$1,500,000 $1,500,000
Source
Grand Avenue
Fund 206
Pedestrian Bridge
Fund 246
Improvements
Other
Total
Project Name Fund
Source
Street Resurfacing Fund 206
Fund 246
Other
Total
Project Name
ADA DOJ Curb
Ramps
Fund
Source
Fund 206
Fund 246
Other
Total
Project Name
Fund
$1,500,000 $1,500,000
Source
Second and Grand
Fund 205
Intersection
Fund 246
Improvements
Other
Total
FYI 6/17
$100,000
$1,282,000
$1,382,000
FYI 6/17
$1,500,000
$1,500,000
FYI 6/17
150,000
100,000
$250,000
FYI 6/17
$308,444
$485,556
$794,000
FY17/18 FY18/19 Description
This project includes
the installation of a
separated pedestrian
bridge next to the
existing Grand
Avenue over the San
Rafael Canal.
FY17/18 FY18/19
Description
$1,500,000 $1,500,000
This is the City's
annual resurfacing
$516,000
project. The City
$1,500,000 $2,160,000
applied for additional
OBAG2 for local
streets and roads for
FY18/19
FY17/18
FY18/19 Description
150,000
150,000 This project includes
the installation of
100,000
100,000 curb ramps in
$250,000
250,000 compliance with the
Department of Justice
settlement. This
work is partially
supported by a
Community
Development Block
grant.
FY17/18
FY18/19 Description
This project includes
improvements to the
intersection at 2"a and
Grand. Removal of
islands and signal
improvements are
includes with this
work.
Table 4 -Page 14 of 19
TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19
Project Name
Fund
FY17/18 FY 18/19
$700,000 $1,040,000
$700,000 $1,040,000
Source
Southern Heights
Fund 206
Bridge
Fund 246
Replacement
Other
I $500,000
Total
FY16/17 I FY17/18 FY18/19
$561,000 $1,372,000
$561,000 $1,372,000
Project Name Fund FY16/17 FY17/18
Source
Fairhills Drive Fund 206 $200,000
Slide Repair Fund 246
Other
Total $200,000
Description
This project is fully
supported by a bridge
replacement grant
and includes
replacing a timber
bridge on Southern
Heights. The
consultant and staff
will coordinate with
Residents prior to
initiating the design.
FYI 8/19 Description
Project Name Fund
Source
Merrydale Fund 206
Pathway North Fund 246
Connector Other
Total
FYI 6/17
FY17/18 FY 18/19
$700,000 $1,040,000
$700,000 $1,040,000
$60,000
1
1 $60,000
Project Name
Fund
FYI 6/ 17
FY 17/ 18
Source
G Street
Fund 206
I $500,000
Improvement
I Fund 246
Proj ect
Other
Total
$500,000
This project is
currently being
studied. Funding
noted is a place
holder if the study
determines that
construction is
necessary.
Description
This project the
extension of the
promenade from Las
Gallinas to the Civic
Center SMART
station. The City
allied for but not
received OBAG2
funding for this
project.
FY18/19 Description
This project includes
the examining and
reconstruction the
drainage systems on G
street and then
resurfacing the road.
Table 4 -Page 15 of 19
TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19
Project Name
Fund
FY 16117
Source
Third Street
Fund 206
Improvements —
Fund 246
Grand to Miracle
Other
Mile
Fund 206
FY16/17 I FY17/18 FY18/19 Description
$300,000
Total 1 $300,000
Project Name Fund FYI 6/17
Source
Bungalow Avenue Fund 206 $140,000
Reconstruction Fund 246
Other
Total $140,000
This project includes
examining Third
$1,500,000 $8,000,000 Street from Grand to
Miracle Mile to
$1,500,000 $8,000,000 determine what
improvement can be
accommodated in this
corridor such as
drainage, widening,
bicycle access and
resurfacing of the
roadway.
FY17/18 FY18/19 Description
$140,000 $140,000
$140,000 $140,000
This resurfacing
project requires the
removal of existing
antiquated curb and
gutter, lowering the
road section, lowering
utilities and then
resurfacing the
roadway.
Approximately
$300,000 is available
and $140,000 set aside
annually
Project Name
Fund
FY 16117
FY17/18
FYI 8/19 Description
Source
Third & Grand
Fund 206
$37,500
I $262,500
This project includes
Intersection
Fund 246
signal improvements
Improvements
Other
to the Third and
Total
$37,500
I $262,500
I Grand Intersection.
Project Name
Fund
FY 16117
FY17/18
FYI 8/19 Description
Source
Radar Feedback
Fund 206
$60,000
I $60,000
$60,000 This project includes
Signs & Mid-
Fund 246
installation of solar
Block Crosswalk
Other
radar feedback signs
Flashing Signs
and rapid flashing
Total
$60,000
$60,000
$60,000 beacons at mid -block
crossings to improve
pedestrian and traffic
safety.
Table 4 -Page 16 of 19
TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19
Project Name
Fund
FYI 6117
FY17/18
FY 18/19 Description
Source
Traffic Signal
Fund 206
$100,000 $100,000
$100,000 This project includes
Controller
Fund 246
updating the 86
Upgrades
Other
traffic signals within
Total
$100,000 I $100,000
$100,000 I San Rafael.
Project Name
Fund
FYI 6/17 FY17/18
FY18/19 Description
Source
Transit Center
Fund 206
This project involves
Relocation
Fund 246
the relocation of the
Other
Bettini Transit
Total
Center. The design
and the construction
are led by Golden
Gate Transit;
however, City Staff
are involved with this
project. No City
fiscal allocation is
expected for this
project. This
$30,000,000 will take
many years to design
and construct.
Project Name
Fund
FY16/17 FY17/18
FY18/19 Description
Source
Bellam/Andersen
Fund 206
$50,000
$350,000 This project includes
Intersection
Fund 246
sidewalk and signal
Improvements
Other
I improvements to the
Total $50,000 $350,000 intersection of
Andersen and Bellam.
Table 4 -Page 17 of 19
TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19
Project Name
Fund
FY16/17
FY17/18
FY18/19 Description
I $1,500,000 $516,000
Source
I $4,292,000 $9,305,000
Total $7,556,561 I $10,298,500 $13,711,000
2id to Andersen
Fund 206
This project is
Multi -Use
Fund 246
composed of the
Pathway
Other
I $1,320,000
$1,205,000 installing a multi -use
Total
$1,320,000
$1,205,000 path from 2nd Street to
Andersen Drive
parallel with the Rail
tracks. The City
applied for but has not
received an OBAG2
grant for the project.
A local match is
required for these
funds however no
City funds are
currently allocated for
this project.
Project Name
Fund
FYI 6117
FY17/18
FY18/19 Description
Source
Second and Third
Fund 206
This project includes
Street Queue
Fund 246
$120,000
I $1,500,000
the installation of
Cutters
Other
signals at Third and
Total
$120,000
$1,500,000
Second Street to
prevent motorist from
stopping on the rail
tracks. Evaluation of
whether these signals
are needed will be
performed prior to
committing design
and construction
funds.
Project Name
Fund
FY 16117 FY 17/18
FY 18/19 Description
Source
City of San Rafael
Fund 206
$300,000
$300,000 This project involves
Sidewalk
Fund 246
replacement of
Replacement
Other
sidewalks within the
Program
City of San Rafael.
Total I1 $300,000 $300,000
Fund Source FY16/17
FY17/18 FY18/19
Sub -Total Fund 603 $3,205,944
I $4,506,500 $3,890,000
Sub -Total Fund 246 I $120,000
I $1,500,000 $516,000
Sub -Total Other I $4,230,617
I $4,292,000 $9,305,000
Total $7,556,561 I $10,298,500 $13,711,000
Table 4 -Page 18 of 19
TABLE 4 — Proposed Capital Improvement Program Fiscal Year 2016/17 to 2018/19
# Projects 1 14 I 16 I 10
Table 4 -Page 19 of 19
2016/17 Work Loading
# Project
Status
Category
Staff
11 Regional Transportation System Enhancemen Construction
Traffic
HY
53 MERA Tower Retrofit
Bid
Traffic
HY
106 Tamalpais Avenue Queue Cutter Improvemer Construction
R/W
HY
110 Restriping Andersen Bike Lanes
Design
R/W
HY
AJB Turn Structure Demolition
Design
Drainage
HY
520 Fairhills Drive SD Improvements
Design
Drainage
HY
2nd and 3rd Queue Cutter Improvements
New
R/W
HY
Terra Linda Pool Deck Replacement
New
COP
HY
Canal Street CMP Replacement
New
Drainage
HY
27 Brookdale Avenue Retaining Wall
Design
R/W
JS
29 Grand Avenue Bridge
Design
R/W
JS
31 Southern Heights Bridge Replacement
Design
R/W
JS
34 Freitas/Las Gallinas Intersection Improvemen Design
Traffic
JS
118 2nd and Grand Intersection Improvements
Design
R/W
JS
119 171 Southern Heights Road Repair
Design
R/W
JS
111 Installation of Sharrow - Previously Paved Roz Design
R/W
JS
51 Uncontrolled Crosswalk Improvements
Design
Traffic
JS
Downtown Station Area Parking and Wayfind6Design
Traffic
JS
North San Pedro and Los Gallinas Signal Upgr. Design
Traffic
JS
Traffic Signal Controller Upgrades
New
R/W
JS
City Hall Accessibility Improvements
New
COP
JS
50 Transit Center Relocation Study
Design
Traffic
KM
100 SMART Multi -Use Path Study
I Design
COP
IKM
Tota =
Delta
#Projects
Total =
Delta
#Projects
Total =
Delta
#Projects
TABLE 5
Detail Estimated Work Loading
FY15/16 FY16/17
FY17/18
c = v u o v M v M n M c �° v u o v v Q 73
73
a LA o z o � a a Ln o z o L
0.5 0.5 0.5 0.5 0.251
0.1 0.1 0.05 0.05 0.151
0.25 0.15 0.3 0.30.35 0.51
0.1
0.11
0.15 0.35 0.3 0.3 0.3 0.3 0.3 0.5 0.5 0.5 0.5
0.2 0.2 0.2 0.4 0.4 0.4 0.4
0.15 0.35 0.35 0.35
0.3 0.3 0.15 0.15 0.15NO.8
0.85 0.85 0.85 0.85 0.85 0.85 0.85 0.8 0.85 0.85 0.85 0.65 0.85 0.85 0.85
0.1
0.35
0.11 0.11 0.11 0.11 0.11 0.31 0.31 0.31 0.3
0.1 0.1 0.1 0.1 0.1 0.3 0.3 0.3 0.3
0.45
0%
0%
0%
0%
0%
0%
0% 5% 0% 0% 0%
20%0% 0%0%
40%
75%
75%
75%
75%
75%
55%
55%
55%
55%3
0.05
4
3
3
4
3
3 3 3 3 3
3 2 2 2
2
1
1
1
1
1
1
1
1
1
0.05
0.05 0.05
0.15 0.15 0.15
0.05
0.05
0.05
0.05
0.05
0.05
0.05
0.1 0.1 0.1
0.1 0.1 0.1
0.05 0.05 0.05 0.15 0.15 0.15 0.15 0.15 0.15
0.05
0.1
0.05 0.05
0.05 0.1 0.05 0.05
0.05 0.05 0.05
0.05 0.05 0.05
0.1 0.1 0.05 0.05 0.05 0.05 0.05 0.05
0.05
0.05
0.05
0.05
0.05 0.05 0.05
0.1 0.2 0.15 0.2 0.2 0.2 0.2 0.2
0.1
0.15 0.15
0.1 0.15 0.1 0.1
0.1 0.1 0.1
0.1 0.15 0.15
0.15 0.051
0.051 0.051
0.4 0.4 0.45 0.4 0.4 0.4 0.4 0.4 0.2 0 0 0 0
0.05 0.15
.
0.1 0.1 0.05
0.05 0.1 0.1 0.1 0.1
0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45
0.051
0.05 0.1 0.051
0.1
0.45
0.45
0.45
0%
0%
0%
0%
0% 0% 0% 0% 0% 0%
0%
0%
0%
5%
5%
0%
5%
5%
5%
5%
5%
25%
45%
45%
45%
45%
7
5
5
5
41 1 5 5 5 5 6
6
5
6
4
4
5
3
3
3
3
3
4
0
0
0
0
0.05
0.05
0.05
0.05
0.05
0.05
0.05
0.05
0.05
0.05
0.05
0.05
0.05
0.05
0.05
0.05
0.05
0.05
0.05
0.05
0.05
0.05
0.05
0.05
0.05
0.05
0.10
0.10
0.10
0.10
0.10
0.10
0.10
0.10
0.10
0.10
0.10
0.10
0.10
0.10
0.10
0.10
0.10
0.10
0.10
0.10
0.10
0.10
0.05
0.05
0.05
0.05
0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15 0.15
0.15
0%
0.15
0%
0.15
0%
0.15
0%
0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%
10%
10%
10%
10%
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
1
1
1
1
FY15/16
FY16/17
FY17/18
LU
F-
w
F-
w
F-
fo
4°
4° `4�
fo
bn
1.00
0.50
1.25
0.10
0.20
0.10
0.25
0.02
0.40
0.20
1.45
0.12
-
-
0.10
0.01
0.10
0.05
-
-
-
-
-
-
1.80 0.15
3.00
0.25
1.00 0.08
2.20
0.18
- -
1.70
0.14
1.05 0.09
0.85
0.83
0.32
0.10 0.05 0.65 0.05 - -
0.05 0.03 0.65 0.05 1.00 0.08
0.15 0.08 0.70 0.06 0.40 0.03
0.05 0.03 0.25 0.02 1.35 0.11
0.25 0.13 1.45 0.12 0.20 0.02
0.20 0.10 0.25 0.02
- - 0.15 0.01 - -
- - 0.20 0.02 0.10 0.01
0.05 0.03 0.05 0.00 - -
0.05 0.03
- - 0.45 0.04
- - 0.55 0.05
0.45 0.45
L.0.25
0.10 0.05 0.60 0.05 0.60 0.05
0.20 0.10 1.20 0.10 0.80 0.07
0.15 0.15 0.12
# Project
2016/17 Work Loading
Status Category Staff
67 City Building Solar Upgrades (Study)
Design
COP
69 Rossi Pump Station
Construction
Drainage
82 Albert J. Boro Community Center Re -Roof
Bid
COP
90 Victor Jones Path of Travel Improvements
Design
COP
103 Netherton Street Resurfacing
Design
R/W
105 Street Resurfacing 2015/16
Design
R/W
71 Del Presidio Blvd - Pt San Pedro Resurfacing
Construction
R/W
Pavement Management Technical Assistant P Design
R/W
Street Resurfacing 2016/17
New
R/W
2016/17 ADA/DOJ Curb Ramps
New
R/W
Sealevel Rise Vulnerability Study
New
Drainage
Station 55 Parking Lot Reconstruction
New
COP
201 D Street Driveway and Sidewalk Improve)
Design
RW
G Street Improvement Project New R/W
Third and Grand Intersection Improvements New R/W
Bret Hart & Boyd Park Restroom New P
Library Painting New COP
Parkside Interior Painting New COP
Spinnaker Point Salt Marsh Remediation New D
3rd Street Improvements Grand to Miracle M New R/W
Second to Adersen MUP New R/W
SG
SG
SG
SG
SG
SG
SG
SG
SG
SG
SG
SG
SG
TABLE 5
Detail Estimated Work Loading
FY15/16 FY16/17 FY17/18
v u o v M v M n M c �° v u o v v C
a Ln O z o; Lf 2 a 2;; a Ln O z o;Lf
0.201 0.151 0.201 0.15 0.1s 0.1s 0.1s 0.1s 0.15
0.20 0.20 0.20 0.10 0.10 0.10 0.10 0.10 0.10
0.03 0.051 0.031 0.03 0.031 0.051 0.051 0.051 0.051 0.151 0.151 0.251 0.251 0.151 0.151 0.15
0.05 0.05 0.05 o.os o.lo
0.30 0.15 0.20 0.30 0.30 0.30 0.301
0.301 0.301 0.301 0.251 0.251 0.301 0.301 0.301 0.301 0.30
0.151 0.151 0.151 0.15 0.15 0.30 0.30 0.25
0.101 0.05
0.10
0.101 0.051 0.051 0.051 I 1
0.101 0.20
Total = 0.85 0.85 0.85 0.85 0.85 0.85 0.85 0.65 0.75 0.60 0.75 0.80 0.75 0.45 0.45 0.45 0.30 0.40 0.05 0.05 0.05 0.05 0.10 0.10 0.00 0.00
Delta 0% 0% 0% 0% 0% 0% 0% 20% 10% 25% 10% 5% 10% 40% 40% 40% 55% 45% 80% 80% 80% 80% 75% 75% 85% 85%
#Projects 6 8 8 9 9 6 6 6 5 3 3 3 3 2 2 2 1 1 0 0 0 0 0 0 0 0
V -Assist
/ '
0.1
0.1
0t1O
1 1 0.11
0.4
0.4
0.4 0.4 0.4 0.1 0.4 0.4 0.4 0.4 0.41
V -Assist
/f
0.05
0.05
0.0.050.050.050.2
0.10
0.02
0.10
0.05
0.10
0.02
0.10
0.02
0.10
0.021
//
0.15
0.301 0.301 0.301 0.251 0.251 0.301 0.301 0.301 0.301 0.30
0.151 0.151 0.151 0.15 0.15 0.30 0.30 0.25
0.101 0.05
0.10
0.101 0.051 0.051 0.051 I 1
0.101 0.20
Total = 0.85 0.85 0.85 0.85 0.85 0.85 0.85 0.65 0.75 0.60 0.75 0.80 0.75 0.45 0.45 0.45 0.30 0.40 0.05 0.05 0.05 0.05 0.10 0.10 0.00 0.00
Delta 0% 0% 0% 0% 0% 0% 0% 20% 10% 25% 10% 5% 10% 40% 40% 40% 55% 45% 80% 80% 80% 80% 75% 75% 85% 85%
#Projects 6 8 8 9 9 6 6 6 5 3 3 3 3 2 2 2 1 1 0 0 0 0 0 0 0 0
V -Assist
/ '
0.1
0.1
0t1O
1 1 0.11
0.4
0.4
0.4 0.4 0.4 0.1 0.4 0.4 0.4 0.4 0.41
V -Assist
/f
0.05
0.05
0.0.050.050.050.2
0.11
0.11
0.1
0.2 0.1 0.4 0.4 0.4 0.4
V -Assist
//
0.15
0.15
0.
0.2 0.2 0.15
0.4
0.35
0.35
V -ASSISI
0.15
0.15
0.4
0.4
0.110.110.110.2
0.2 0.2
V -Assist
i�
/
0.05
0.151
0.251
0.11 0.11 0.05
0.05
0.05
0.05
Total =
0.00 0.00
0.45
0.85
0.85
0.55
0.85
0.80
0.80 0.60 0.60 0.20 0.80 0.80 0.80 0.80 0.40 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Delta
85% 85%
40%
0%
0%
30%
0%
5%
5% 25% 25% 65% 5% 5% 5% 5% 45% 85% 85% 85% 85% 85% 85% 85% 85% 85%
#Projects
0 0
4
5
5
3
3
3
3 2 2 2 2 2 2 2 1 0 0 0 0 0 0 0 0 0
V -Associate '
0.1
0.11
0.11
0.11 1
1 1 0.11
0.11
0.11
0.11
0.11
0.11
0.11
0.11
0.11
0.11
0.11
0.1
V -Associate
0.15
0.15
0.15
0.15 0.2
0.2 0.2 0.15
0.15
0.15
0.15
0.15
0.15
0.15
0.15
0.15
0.110.110.110.2
0.2 0.2
V -Associate
0.05
0.05
0.05
0.05 0.11
0.11 0.11 0.05
0.05
0.05
0.05
0.05
0.05
0.05
0.05
0.05
0.11
0.11
0.11 0.1 0.110.1
Total = 0.00 0.00
0.30
0.30
0.30
0.30 0.30
0.30 0.30 0.30
0.30
0.30
0.30
0.30
0.30
0.30
0.30
0.30
0.30
0.30
0.30 0.30 0.30 0.30 0.00 0.00
Delta 30% 30%
0%
0%
0%
0% 0%
0% 0% 0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0% 0% 0% 0% 30% 30%
#Projects 0 0
3
3
3
3 2
2 2 3
3
3
3
3
3
3
3
3
3
3
3 2 2 2 0 0
FY15/16 FY16/17 FY17/18
LU w w
I- I- I-
4° 4 � bn
0.35 0.18 1.10 0.09
0.40 0.20 0.80 0.07
- - 0.10 0.01
0.08 0.04 1.24 0.10 0.30 0.03
0.05 0.03 0.25 0.02 - -
0.45 0.23 1.40 0.12
0.20 0.10 0.30 0.03
0.07 0.04 0.06 0.01
- - 1.70 0.14 1.20 0.10
1.60 0.13 - -
- - 0.50 0.04
0.10 0.05 0.15 0.01 - -
0.30 0.03 -
0.85 0.75 0.17
3.30 0.28 1.20 0.10
1.65 0.14 0.80 0.07
1.85 0.15 - -
0.95 0.08
0.40 0.03
0.68 0.17
0.90 0.08 0.70 0.06
1.95 0.16 1.50 0.13
0.75 0.06 0.80 0.07
0.30 0.25
TABLE 5
Detail Estimated Work Loading
2016/17 Work Loading
46 1 Andersen Drive Rail Crossing Improvements 1 Design 1 Traffic 1 NM
Total =
Delta
#Projects
0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.41 0.4 0.4 0.
0.00
0.00
FY15/16
0.00
0.00
0.00
0.00
0.00
FY16/17
0% 0% 0% o% o% 0% o% 0% o% 0% o% 0% o% 0% 0% 0% 0% 0%
40%
FY17/18
#
Project Status
Category
Staff
>
C
75a
01
Q
4J
p
>
z
U
o
°
0
a
3 _ a Q 4J > U
o z o ° a
0.01
0.01
0.01
0.01
0.01
0.01
0.01
0.01
Ln
0.15
0.15
0.15
0.15
0.155
0.15
0.15
0.15
-
0.15
0.15
Ln -
Consultants
0.11
9%
19%
19%
19%
19%
19%
19%
19%
19%
19%
91
5th & C Parking Garage Structural Modifcatio Design
COP
SP
0.05�05.055
5%
5%
0.055
0.055
0.055
0.055
0.055
0.055
0.051
1
1
86
Terra Linda Recreation Center Pool House Construction
COP
SP
0.301
1
1
1
1
1
1
1
11
1
1 1 1 1 1
36
City Hall Generator Replacement & switch Gey Not Started
COP
SP
0.20
0.20
0.20
0.20
0.20
.255
0.25
0.2-51
0.251 0.2551
92
Replace Windows and Sliding doors at Fire Stc Not Started
COP
SP
0.08
0.08
0.08
0.08
93
Security Locks, Lighting and Video System for Not Started
COP
SP
0.08
0.08
k.08
0.08
Schoen Park Playground Equipment New
P
SP
0.08
0.08
0.0810.1010.10
0.101
Albert Park Playground Equipment New
P
SP
0.0810.08
0.08
0.10
0.10
0.101
TL Pool Hardscape and TLCC Basketball Ct. New
COP
SP
0.05
0.10
0.10
0.10
0.10
0.10
Total = 0.50
0.550
0.550
0.550
0.50
0.50
0.50
0.50
0.50
0.50
0.25 0.25 0.00
0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Delta o%
o%
o%
o%
o%
o%
o%
o%
o%
o%l
255% 255% 550%
so% 550% so% 550% so% 550% so% 550% so% 550% 550% so% so%
#Projects a
s
s
s
s
s
s
a
a
a
1 1 0
0 0 0 0 0 0 0 0 0 0 0 0 0
46 1 Andersen Drive Rail Crossing Improvements 1 Design 1 Traffic 1 NM
Total =
Delta
#Projects
0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.41 0.4 0.4 0.
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40
0% 0% 0% o% o% 0% o% 0% o% 0% o% 0% o% 0% 0% 0% 0% 0%
40%
40%
40%
40%
40%
40%
40%
40%
1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 0 0 01
01
0
0
0
0
0
0
0
101 Fairhills Drive Slide Investigation Design R/W AH
102 First Street at Mahon Creek Wall Repair Design R/W AH
Grant Assistance Design R/W AH
104 Merrydale Pathway North Connector Design R/W AH
Total =
Delta
#Projects
0.05 0.01
0.01
0.01
0.01
10.01
10.01
10.01
10.01
10.01
10.01
10.01
1 0.01
1 0.01
0.05
o.os
0.00
V -Assistant
0.20
0.10
0.20
0.04 0.04
2.70
0.05 0.05 0.05
0.10
0.10
0.10
0.10
0.01
0.01
0.01
0.01
0.01
0.01
0.01
0.01
0.01
0.01
0.25
0.25
0.15
0.15
0.15
0.15
0.155
0.15
0.15
0.15
0.155
0.15
0.15
0.15
0.155 .35 0.35 0.35 0.35
0.15 0.35 0.35 0.35 0.35
0.20 0.20 0.20
0.11
9%
19%
19%
19%
19%
19%
19%
19%
19%
19%
19%
-5%
s%
5%
5%
5%
5%
s%
5% -15% -15%
4
4
4
2
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1 1 1 1 1
FY15/16 FY16/17 FY17/18
LU w w
F- F- F-
4° 4° 4° ao
0.10 0.05 0.40 0.03
0.55 0.28
- - 2.25 0.19
0.15 0.08 0.15 0.01
0.15 0.08 0.15 0.01
- - 0.53 0.04
- - 0.53 0.04
0.05 0.03 0.50 0.04
0.50 0.38
0.40
0.40
0.13
1 0.80 0.40 4.80 0.40 1.60 0.13
0.06
0.03
0.12
0.01
JS
0.45
0.04
0.02
0.04
0.00
0.75
0.17
0.10
0.05
o.os
0.00
V -Assistant
0.20
0.10
0.20
0.02
2.70
0.23
0.20 0.03 0.23
HY
0.85
0.83
0.32
JS
0.45
0.45
0.25
SG
0.85
0.75
0.17
KM
0.15
0.15
0.12
V -Assistant
0.68
0.17
V - Associate
0.30
0.25
Subtotal Staff
2.30
3.15
1.28
SP
0.50
0.38
-
N M
0.40
0.40
0.13
AH
0.20
0.03
0.23
Subtotal Consultants 1.10 0.81 0.355
Total 3.40 3.96 1 1.63
Develop the LIST of
potential projects for next
FY CIP
'r
Department Directors
meet with DPW to review
the CIP list and prioritize
all the CIP projects for
next Fiscal Year. DPW
develops a Prioritized List
of Proiects
Capital Improvement Program (CIP) Process
Past Years CIP
Projects Scheduled for
Next Year's CIP
Projects not completed
last Fiscal Year
City Department Directors
provide a list of NEW
projects.
Proiect Estimates
DPW examines the list of projects and
provides a rough estimate of the project
cost.
Budget
DPW, working with the Department of
Finance examines the available budget for
each category to determine if enough
funding is available for requested projects.
Staffing Allocation
DPW examines the existing work loading to
determine if proposed projects can be
accomplished with current staffing.
Projects rated by 5 categories —
Safety, Required by Law, Will
Cause a Safety Issue if not
addressed, Meets City Goals,
Aesthetics
DPW develops the Draft
CIP Document for review.
Draft is reviewed by
Department Directors and
the City Manager
The Recommended CIP
Document if brought to
the City Council for
Review to be included
into next Fiscal Years
Budget
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval
by the City Council. Save staff report (including this cover sheet) along
with all related attachments in the Team Drive (T:) --> CITY COUNCIL
AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT -
AGENDA TOPIC]
Agenda Item #
Date of Meeting: 6/20/2016
From: Kevin McGowan
Department: Public Works
Date: 6/9/2016
Topic: 3 -YEAR CAPITAL IMPROVEMENT PROGRAM
Subject: RESOLUTION OF THE CITY OF SAN RAFAEL APPROVING SAN RAFAEL'S 3 -
YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2016/17 THROUGH 2018/19.
Type: ® Resolution ❑ Ordinance
❑ Professional Services Agreement ❑ Other:
APPROVALS
® Finance Director
Remarks: Approved -Van Bach
® City Attorney
Remarks: LG -Approved 6/10/16.
® Author, review and accept City Attorney / Finance changes
Remarks: KM - Approved 6-13-16
® City Manager
Remarks: