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HomeMy WebLinkAboutCM Branding & Website Design ServicesAGREEMENT FOR PROFESSIONAL SERVICES FOR BRANDING AND WEBSITE DESIGN SERVICES This Agreement is made and entered into as of the lst day of February, 2016, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and Afstudio Design, a Sole Proprietorship (hereinafter "CONTRACTOR"). RECITALS WHEREAS, the City of San Rafael wishes to refresh the look and feel of it's branding in conjunction with an effort to replace the City website; and WHEREAS, this will entail branding and design guidelines for print and electronic mediums; and WHEREAS, CONTRACTOR has the skills and experience necessary to provide such services. AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: PROJECT COORDINATION. A. CITY'S Project Manager. The Senior Management Analyst is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR. Andrew Faulkner is hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONTRACTOR. CONTRACTOR shall perform the duties and/or provide services as described in CONTRACTOR's Proposal dated January 15, 2016, attached hereto as Exhibit "A" and incorporated herein. 3. DUTIES OF CITY. CITY shall pay the compensation as provided in Paragraph 4, and perform the duties as described in Exhibit "A." Rev. Date: 7/30115 l�.3 -110 4. COMPENSATION. For the full performance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR as described in Exhibit "A." Payment will be made upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR. One-third of total costs will be billed as an initial retainer and due within 14 days of commencing work. The balance due will be billed upon completion of each phase of the project. Total fee billings will be within the price range as indicated in Exhibit "A," and shall not exceed $10,000. TERM OF AGREEMENT. The term of this Agreement shall be for (5) months commencing on February 1, 2016 and ending on June 30, 2016. Upon mutual agreement of the parties, and subject to the approval of the City Manager the term of this Agreement may be extended for an additional period of up to (5) months. 6. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified parry's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. INSPECTION AND AUDIT. Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for Rev. date: 7130115 inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrenceltwo million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. 3. If it employs any person, CONTRACTOR shall maintain worker's compensation and employer's liability insurance, as required by the State Labor Code and other applicable laws and regulations, and as necessary to protect both CONTRACTOR and CITY against all liability for injuries to CONTRACTOR's officers and employees. CONTRACTOR'S worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in subparagraph A of this section above shall also meet the following requirements: 1. Except for professional liability insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally named insureds under the policies. 2. The additional insured coverage under CONTRACTOR'S insurance policies shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form CG20 0104 13. 3. Except for professional liability insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. Rev. date: 7 30 15 4. The insurance policies shall be specifically endorsed to provide that the insurance carrier shall not cancel, terminate or otherwise modify the terms and conditions of said insurance policies except upon ten (10) days written notice to the PROJECT MANAGER. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONTRACTOR Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. Rev. date: 7 30 15 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., regarding bodily injury or property damage only. CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR'S performance of or operations under this Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. Where the services to be provided by CONTRACTOR under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONTRACTOR in the performance of its duties and obligations under this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of CITY. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRUyENATION. CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Rev. date: 7 30 15 Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: TO CONTRACTOR's Project Director: 16. INDEPENDENT CONTRACTOR. Rebecca Woodbury City of San Rafael 1400 Fifth Avenue P.O. Box 151560 San Rafael, CA 94915-1560 Andrew Faulkner Afstudio Design 1010 B Street, Suite 215 San Rafael, CA 94901 For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. Rev. date: 7130115 B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 21. CITY BUSINESS LICENSE / OTHER TAXES. CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code. CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONTRACTOR has provided CITY with a Rev. date: 7 30 15 7 completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 22. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. li! WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL CONTRACTOR NA,� 'By:(/U 1 JIM"TZ, City g� ",-er Name: Andrew Faulkner Title: Owner, Afstudio Design ATTEST: ESTHER C. BEIRNE, City Clerk APPROVED AS TO FORM: ROBERT F. EPSTEIN, ty Att"y Rev. date: 7 30 15 9 PROPOSAL Project: City of San Rafael Rebrand Campaign (Phase 1) Presented to: Rebecca Woodbury Date: 1/15116 • � ;4• •:1010 1010 B STREET SUITE 215 SAN RAFAEL, CA 94901 7 415.459.4300 F 415 223.4919 AFSTUDIO.COM Exhibit A 1/15/16 Rebecca Woodbury Senior Management Analyst City of San Rafael P.O. Box 151560 1400 Fifth Avenue, Room 203 San Rafael, CA 94915-1560 Dear Rebecca, Thanks for the opportunity to refresh, reinvent and reinvigorate the brand for San Rafael, a city where I have worked and lived for many years! You asked me to give you costs to produce a specific list of deliverables for this exciting new project, but I think you deserve to know what goes into creating those items. And the thought that needs to take place before creative work begins. You already know a little bit about me through our preliminary meeting as I showed you samples of work for clients such as Adobe Systems Inc in the South Bay and The Public Policy Institute of California in San Francisco. I've also worked local organizations such as Golden Gate Transit and The Downtown Streets Team in San Rafael. The following pages will tell you the other things you need to know about how I work and why I think Afstudio Design would make a good partner for your new branding campaign. Sincerely, Andrew Faulkner 1010 B STREET SUITE 215 SAN RAFAEL CA 94901 T 415 459.4300 F 415 233.4919 AFSTUDIO.COM AFSTUDIO DESIGN // OUR STUDIO TWENTY YEARS OF CREATIVE SOLUTIONS We believe that a successful design must be constructed to be visually engaging and perform flawlessly. For 20 years, we've enabled some of the most innovative Bay Area companies to stand out from the crowd — while reducing the cost and effort of complex creative projects. Over the past ten years, Afstudio has won three ADA Awards for "Design Excellence" for web design and seven American Graphic Design Awards for print and web design from Graphic Design USA Magazine. Afstudio works within a broad network of professional designers, illustrators, and photographers, all of whom have collaborated together on many projects over many years. This allows us to quickly scale up or down to meet client demand; and to offer the quality design services typically associated with large agencies, yet at a more affordable cost for the client. Our studio is known for bringing forth collaborative efforts that merge a diverse blend or complementary skills to produce creative solutions. ANDREW FAULKNER Andrew Faulkner is the creative guru at Afstudio. He's a veteran of demanding design and production environments, and as senior designer for Macworld Magazine he gained his reputation for always displaying grace under pressure. Following his creative passions, Andrew launched Afstudio in 1993, and has built a solid reputation for making complicated projects look easy. When Andrew's not at the studio, he's probably hunting down rare vinyl at one of the Bay Area's vintage record stores (if you don't reach him at the studio, try Amoeba Records). Some of his clients include Adobe, Intuit, eBay, Oracle, and Deloitte. AFSTUDIQ DESIGN // CLIENT GOALS 1). Re branding for City of San Rafael Develop current, clean, modern brand identity for the City of San Rafael Create logo to work universal y for business cards, letterhead, signage, website, staff reports, resolution forms. New typography and mark will be applied. Solicit client input early, through key working group Create Brand Guidelines so all city's digital and paper documents have a uniform look 2). Website Consulting and Advisory Role rc v,-ndor ;elect on brocuremerit will beq n first week of u u ebruary, with a vendor se ected in July. • Create Designs that will work well with a variety of Web Design Solutions. Site Objective: Have a better online presence that provides a digita. space where everyone find ess applications and in `' asily Unify site architecture: Currently al the departments are very separated which has warranted ncongruent web design across the board. 3). Photography Procurement for Brand Library • Andrew has suggested he will create a "brary of 5 10 copyright free images that represent San Rafael . • Will get approval on general style the city and Afstud.o s after and will then seek out a photographer and/or stock images. E AFSTUDIO DESIGN // PROJECT OVERVIEW 1. Discovery. T, ie Discovery Phase uncovers all the necessary information to develop a brand propos t on t. -,at reflects the values of the city of San Rafael I recommend spending an hour with you and your team, asking questions, understanding your logo and identity goals. I'll present a report and collaborate with you to develop the brand proposition. 2. Creative Brief. Before we begin creative development on any project, I write a document that details the barriers to adoption, key target audience, communications objectives, main message and many more items. The purpose of a creative brief is twofold: To provide a road map for the people creating the communications, and to provide a litmus test for you to determine whether the creative lives up to the goals we have set together. 3. Logo Design. The Design Phase begins with exploration of conceptual directions and possibilities. We generally present 8-10 initial designs, followed by up to two revisions based on your comments- Upon approval, final artwork will begin. 4. Letterhead & Business Cards. When logo is in approval stage, Afstudio will develop a letterhead and business card system that works best with new logo and brand. Cost includes one design and production round. Multiples will be estimated separately. 5. Creation of Digital & Printed Materials: Letterhead, Business Cards, Corporate Identity and samp e printed documents. Developed as a package 'n three phases. Phase 1. Once logo and identity materials are approved, we will present design samples to show correct usage and implementation of the logo. Phase 2. When basic guidelines are agreed upon, we will provide a folder of brand graphics and photography that can be distributed with all formats for all uses. Phase 3. Although our estimate does not include print production for projects other than letterhead and business cards, we recommend you consider having us manage the other print and digital projects. With Afstudio overseeing every stage from gathering estimates to proof review/press checks and coordination of final delivery you are assured greater contin,jity and efficiency. Afstudio can also provide design direction for the mplementatior of our web designs with your vendor. We can discuss an estimate for Afstudio to oversee the implementation of our brand identity designs with your web vendor. 3 AFSTUD10 D- SIGN // ESTIMATED COSTS Afstudio will provide the fol.owing deliverables to redesign the logo and identity for the City of San Rafael for print, web and signage applications. Our process and estimated fees are summarized below. This is calculated as Flat "project phase Fees" which includes work on all aspects of the project. Project Management & Presentation $600 This is a crucial part of the budget because it insures an efficient workflow and economical use of everyone's time. This includes all meeting time for the entire project and creating and overseeing a schedule to follow that includes presentation (on boards as well as online), and review cycles. This phase is also concerned with gathering and establishing design criteria for the project. It includes all research done on client's brand landscape. Discovery Concept Development and Exploration $2800 When the designer and client have reached an agreement concerning the basic goals, visual solutions are pursued to reflect agreed upon objectives. First a short creative brief will be submitted for approval. The phase results in the presentation of only solutions that meet stated criteria. At least 8-10 solutions will be developed to stand alone and in context of a web site. This first meeting will be concerned with getting client Feedback which will most efficiently lead to the success of the design development phase where final directions are created. This Fee includes 3 rounds of revisions. Design Development for Digital & Print Materials $2500 Designers will also present examples of logo applications to web/print and e-mail newsletters. This phase will result in a final presentation to client with refined applications. Any ch_inges to budget and schedule are agreed upon at this point. This fee includes 2 rounds of revisions. Additional revisions will be billed at studio rate of $125/hour. All applications will be presented for final approval. Implementation & Production for and Letterhead and Identity $2500 This Fee covers refinement of accepted design, including general Format, typogr Jphy color, and photography or illustration elements if needed. Final decisions are made on art direction, typography, copyrighting, layouts and digital files at this point. Designer to provide a PDF of design samples and specifications for logo use. Print -ready files in InDesign For business cards and letterhead and samples of logo usage for print and signage applications will also be provided. Designer errors are not billable after this stage. The client may make changes in files or on press only through the designer. Designer can only make changes to the design with client's approval at this oint. This Fee includes full transfer of ownership of all final designs to client. Photo Research and Procurement $800 Designer will develop an approved library of photos that can be reasonably purchased by the city for ongoing use to support the brand_ We will establish criteria with client and procure 8 12 images (cost of buyout usage rights additional unless designer provides his own photography which would be included in research fee) TOTAL: Includes all Phases $9,200 n AFSTUDIQ DESIGN // PROJECTED TIMELINE Below are estimated milestones and date for completion. (Twelve weeks total) A more articulated project schedule will be generated if proposal is approved. • Client Kick-off Meeting. We will discuss client goals and priorities • Afstudio: Present creative brief. (One week) • City of SR: Feedback on Creative Brief due*. (One week) • Afstudio: Initial Design Presentation of 8-10 design directions with rough page count if possible. Each direction will show home and secondary page sample. (Two Weeks) • City of SR: Design comments* due to Afstudio. (One week) • Afstudio: Rev 1 Due including some Web samples (revisions to first presentation) (Three Weeks) • City of SR: Rev 1 Design and Content comments* due to Afstudio (One week) • Afstudio: Rev2 Design Presentation. (One Week) • City of SR: Rev2 Comments* due to Afstudio. • Afstudio: Present Rev3 (Two Weeks) • City of SR: Rev3 Final comments* on design and content due. • Afstudio Provide Final Brand guidelines/ letterhead/ business cards *NOTE: typically we allow a one week turn -around time for our clients to provide feedback and comments on our presentation. AFSTUDIO DESIGN // LOGO IDENTITY SAMPLES PARTNERS ARCHI`I,ECTURAL f"URNI'l URIi, uNDs,ars TEAS LITTLE MONSTERS EXCAVATION IAso HEALTHCARE Investors in Life Sciences 2 // WEB SAMPLES LOGIN VSI Qb LOGIN PI Use our products For Industry Standard Real-wur Id ser r ...... Cl- %e,up Testing forvirtuahted Insight son virtual Environments _ Desktops an., +<nlhsll Client: Login VSI URL: www.loainvsi.com a�EE t.•,.n rte,..,,. m.r Adobe Education solutions Client: Adobe Education Ic111 ,Enol. .rmxrc u.<NI: --1 x., Client: The Leap Group URL: www.leaoaroUD.com AFSTUDIO DESIGN Printer. L Ross s top I- ferny law I.T.. ki mvn Inr—!!ence And..:- o -!.x,,s the Errs ✓neys effZ'emerl 1.1 1010 IN an 95% of molt -1 End ha,e An Client: Winter and Ross (Law Firm) URL: www,winterandross.com r� d��~exp tlrrars, w�,..a�.R ' 1Ylrrt+�ss.w TIQJUY. �., wEreE•rr,rr rel•Yrs,.r . INN a i ` f i NEWSATTRILOGY INFORMATION THAT MARE5 A TESTIMONIALS I DIFFERENCE IrntlecnnAt„rml.cv cl Care T,'r tane.,m rum MTI. 9raM Re»uas. w. ., mlvn, rtar.J v+, dsr.'�m bA: Irlemnla waW gcdOy „� .-„LYw,,W i am,dxm la.l.rmebl,<aM me ,� y�1,y „n,m Ov me„mubm,4ex F. Su-nlon llmr.+reea -T,j }� m �.ru DauEl. brlydHxvab,m ba,mrnwtrvsari-a5on. 'r, IamsnbRW ,l merMnr,lmhmubn ♦ ry+ .A C Nry rTMre,E vd.r. b'moM,�M^Ent rmst h rn hnax.x, Nm F,.cinr J Client: Trilogy Integrated Resources URL: www.triloavir.com 'ss 711996 Syelr. a--- -w. FINDAJOBTODAY. • Over 773,996 Positions Available Get Your Resume Infront of 4,062 Companies 1s..u�tu t,n Client: SalesJobs URL: www.saleslobs.com 7 AFSTUDIO DESIGN Terms and Conditions 1. Professional fees quoted do not include out-of-pocket expenses for such things as legal searches, typography, computer resources, photostats, photography, photographic slides, or cir,y othe- Specific mater als and Supplies which may be required to demonstrate or execute our recommendations. Out-of-pocket costs will be billed at cost plus ten percent (10%) for administration. Any travel expenses will be billed at cost. 2. Billing procedures for Afstudio are as follows: One-third (1/3) of total costs per project will be billed as an initial retainer, and due within 14 days of commencing work. The balance due will be billed upon completion of each phase of the project. Total fee billings will be within the price ranges as ndicated in this proposal, un ess changes to the scope of work are mutually defined and agreed to in the form of Addenda to this Proposal. 3. The initial retainer is due within 14 days, and balances are due within 30 days of invoice. An interest charge of 1.5% per month is charge for invoices outstanding after 30 days. If it is necessary for the client to cancel any project during its course, the client will be billed for work completed up to the point of cancellation. 4. To the extent that the designs, names, marks, and materials created by Afstudio and used by City of San Rafael are copyright -able, it shall be the property of City of San Rafael. Any rights Afstudio may possess in any of the designs, names, marks, and materials created by Afstudio and used by City of San Rafael are herby assigned to City of San Rafael. 5. The designs, names, marks, and materials created by Afstudio are believed not to infringe upon the rights of others. However, Afstudio cannot warrant that its clients will be immune from the claims of others due to the complexity of the laws and regulations governing such rights and the virtual impossibility of searching names and designs worldwide. It is recommended that clients consult their own legal counsel as to both availability and register -ability of the proposed designs, names, marks and other materials as soon at those items are approved. Consented and agreed to by: Andrew Faulkner, Afstudio design - date Rebecca Woodbury, City of San Rafael - date PROFESSIONAL SERVICES AGREEMENT/CONTRACT COMPLETION CHECKLIST AND ROUTING SLIP Below is the process for getting your professional services agreements/contracts finalized and executed. Please attach this "Completion Checklist and Routing Slip" to the front of your contract as you circulate it for review and signatures. Please use this form for all professional services aereements/contracts (not just those requiring City Council approval). This process should occur in the order presented below. Step Responsible Description Completion Department Date 1 City Attorney Review, revise, and comment on draft agreement. Changes accepted 2/19/16. LG 2 Contracting Department Forward final agreement to contractor for their signature. Obtain at least two signed originals from contractor. 3 Contracting Department Agendize contractor -signed agreement for Council approval, if Council approval _ (� necessary (as defined by City Attorney/City N Ordinance*). 4 City Attorney Review and approve form of agreement; bonds, and insurance certificates and endorsements. 5 City Manager / Mayor / or Agreement executed by Council authorized Department Head official. 6 City Clerk City Clerk attests signatures, retains original agreement and forwards copies to the contracting department. To be completed by Contracting Department: Project Manager: Rebecca Woodbury Project Name: Branding and web design Agendized for City Council Meeting of (if necessary): n/a FPPC: ❑ , check if required If you have questions on this process, please contact the City Attorney's Office at 485-3080. * Council approval is required if contract is over $20,000 on a cumulative basis. A� W APG DATE(AINUDDAWYI•) CERTIFICATE OF LIABILITY INSURANCE R001 12/24/2016 THIS CERTIFICATEIS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT MCNAMARA INSURANCE SVCS INC/PHS 110567 P: (866) 467-8730 F: (888) PO BOX 33015 SAN ANTONIO TX 78265 INSURED ON LNA PPHHONE (A/C. No, Evtl ;866) 467-8730 443-6112 ADDRESS INSURER(S) AFFORDING COVERAGE INSURERA Sentinel Ins Co LTD I INSURER B: IINSURER C: Iia .No) (888) 443-6112 NAICS 11000 ANDREW FAULKNER ( INSURER D: 1010 B ST STE 333 I INSURERE SAN RAFAEL CA 94901 I INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER, DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 1 -MVI? IiPE OF IANVRa VCF ADDI..4U/IR N7IJ('1'NOJ111ER POLICI"EFF POLIC 'EYP I L4Nl7S' ITN INI'k 117'1) (A1,i1a)D/1'1'1'1) (MI/100,111,11 COMMERCIAL GENERAL LIABILITY CLAIMS-MADEPy I OCCUR — P X General Liab x GEN'L AGGREGATE LIMIT APPLIES PER POLICY FIJECT PRO-F–] LOC OTHER AUTOMOBILE LIABILITY ANY AUTO A ALL OWNED SCHEDULED AUTOS AUTOS X HIRED AUTOS x NON -OWNED AUTOS UMBRELLA LIAR OCCUR — EXCESS LIAB CLAIMS -MADE DED( IRETENTION $ il'URA'ERN ('03n'ENS-17 ION -IND £J IPI U VERS' 1.1 41111.177 ANY PROPRIETOMPARTNERIEXECUTIVE YIN OFFICEFUMEMBER EXCLUDED? (Mandatory in NH) ❑ NIA = If yes describe under DESCRIPTION OF OPERATIONS below 57 SBA BE3120 02/08/2016 02/08/2017 57 SBA BE3120 02/08/2016 EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) MED EXP (Any one person) PERSONAL 8 ADV INJURY GENERAL AGGREGATE PRODUCTS - COMP/OP AGG COMBINED SINGLE LIMIT (Ea accident) BODILY INJURY (Per person) 02/08/2017 I BODILY INJURY (Per accident) PROPERTY DAMAGE (Per accident) EACH OCCURRENCE AGGREGATE (STATUTE ER I IERH E L. EACH ACCIDENT E L DISEASE- EA EMPLOYEE E L DISEASE - POLICY LIMIT sl, 000, 000 $1, 000,000 $10, 000 ;1,000,000 s2,000,000 s2, 000, 000 S $1, 000, 000 a DESCRIPTION OF OPERATIONS I LOCATIONS( VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required) Those usual to the Insured's Operations. City of San Rafael is an additional insured per the Business Liability Coverage Form SS0008 attached to this policy. CERTIFICATE HOLDER CANCELLATION City of San Rafael SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED ATTN : REBECCA WOODBURY BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 1400 FIFTH AVE AUTHORIZED REPRESENTATIVE PO BOX 151560 SAN RAFAEL, CA 94915 0 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD DATE ® CERTIFICATE OF LIABILITY INSURANCE 001 12/2(4/2016) THIS CERTIFICATEIS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT INAME: MCNAMARA INSURANCE SVCS INC/PHS I�AICD,"N,Ezt) (866) 467-8730 J( C.No) (888) 443-6112 110567 P: (866) 467-8730 F: (888) 443-61121 ADDRESS PO BOX 33015 I INSURER(S) AFFORDING COVERAGE NAICR SAN ANTONIO TX 78265 I INSURERA. Sentinel Ins Co LTD 11000 INSURED INSURER13 INSURER C ANDREW FAULKNER I INSURER 1010 B ST STE 333 I INSURER JI SAN RAFAEL CA 94901 I INSURERF COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICYPERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. /%1SR ITPE OF/NSI/R-INCE ADDI. BI/RR POLICI'NUMBER 1Y1LICr EFF 17R INVR 11'17) (111AM)D Ti'I-D PIII.ICI'E.\P 1AMI/ IP11'Pil LLVITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $1, 000, 000 CLAIMS -MADE � OCCUR I DAMAGERENTED $ 1, 000, 0 0 0 PREMISESS ( (Ea occurrence) A X General Liab X 57 SBA BE3120 02/08/2015 02/08/2016 MED EXP IAny one person) $10, 000 PERSONAL B ADV INJURY sl, 000, 000 GEN'L AGGREGATE LIMIT APPLIES PER I GENERAL AGGREGATE s2, 000, 000 POLICYPRO l LOC F PRODUCTS - COMPIOP AGG 000, 000 JECT s2, OTHER5 I AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT _ 1 000, 0 0 0 _ (Ea accident) r ANY AUTO I BODILY INJURY (Per person) $ — A ALL OSCHEDULED 57 SBA BE31Z0 02/08/2015 02/08/2016 I BODILY INJURY AUUTOSS AUTOS (Per accident) $ X HIREDAUTOS X NON -OWNED PROPERTY DAMAGE I 1, — AUTOS (Per accident) l UMBRELLA LIAB OCCUR I EACH OCCURRENCE Is 1$ EXCESS LIAB CLAIMS -MADE I AGGREGATE Ig DED( (RETENTION 5 I I+ 11'l1RA'ER.S0Ud1PB\9411ON I ND EMP! O )ERS' / l 1!11111 P I ( SPER TATUTE I I ETH I ANY PROPRIETORIPARTNERIEXECUTIVE YIN I E L. EACH ACCIDENT I° OFFICERIMEMBER EXCLUDED? NIA — (Mandatory In NH) ❑ I E.L DISEASE- EA EMPLOYEE I' If yes describe under DESCRIPTION OF OPERATIONS below I E L DISEASE - POLICY LIMIT I$ DESCRIPTION OF OPERATIONS: LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Those usual to the Insured's Operations. City of San Rafael is an additional insured per the Business Liability Coverage Form SS0008 attached to this policy. CERTIFICATE HOLDER CANCELLATION City of San Rafael SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED ATTN : REBECCA WOODBURY BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 1400 FIFTH AVE AUTHORIZED REPRESENTATIVE PO BOX 17 SAN RAFAELEL, C CA 94915 / 7z C 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD MCNAMARA INSURANCE SVCS INC/PBS PO BOX 33015 SAN ANTONIO TX 78265 City of San Rafael ATTN: REBECCA WOODBURY 1400 FIFTH AVE PO BOX 151560 SAN RAFAEL CA 94915 ACORD 25 (2014101) MCNAMARA INSURANCE SVCS INC/PHS PO BOX 33015 SAN ANTONIO TX 78265 City of San Rafael ATTN: REBECCA WOODBURY 1400 FIFTH AVE PO BOX 151560 SAN RAFAEL CA 94915 ACORD 25 (2014/01) APG DATE(NIM/DD/YYYY) A`oR0 CERTIFICATE OF LIABILITY INSURANCE R001 12/24/2016 THIS CERTIFICATEIS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER ICON CT NAME. MCNAMARA INSURANCE SVCS INC/PHS I(acNN.Ext) (866) 467-8730 Iwc.No): (888) 443-6112 110567 P: (866) 467-8730 F: (888) 443-6112I/E(oDOResS PO BOX 33015 I INSURER(S) AFFORDING COVERAGE NAICa SAN ANTONIO TX 78265 INSURERA Sentinel Ins Co LTD 11000 INSURED INSURER B INSURER C ANDREW FAULKNER IINSURERD 1010 B ST STE 333 IINSURERE SAN RAFAEL CA 94901 IINSURER COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INNR TYPE OFIA'SURAA'CE ADDL SfRIR POIJCYNUMBER M)LICPEFF MIIJCI'EXPI LIMITS ITR INCR tPt'/l (AfMIDD/YYTT) rA/AfRIII/Til 1 COMMERCIAL GENERAL UA31UTY = CLAIMS-MADEFq OCCUR A X General Liab X 57 SHA BE3120 02/08/2015 GEN'L AGGREGATE LIMIT APPLIES PER POLICY = PRO- � LOC JECT OTHER AUTOMOBILE LIABILITY ANY AUTO A ALL OWNED SCHEDULED AUTOOr AUTOS 57 SHA HE3120 02/09/2.;15 _ X HIRED AUTOS X NON -OWNED AUTOS UMBRELLA LIAR d OCCUR EXCESS LIAB CLAIMS -MADE DED( (RETENTION 5 RT)REERS COMPENSATION AAT( EAIM OVERS' IJARIIJTT ANY PROPRIETORIPARTNERIEXECUTIVE YIN OFFICERIMEMBER EXCLUDED? ❑ WA = (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below EACH OCCURRENCE $1, 000, 000 DAMAGE TO RENTED 51 000, O O O PREMISES (Ea oramence) / 02/08/2016 I MED EXP(Anyone person) $10, 000 PERSONAL & ADV INJURY sl, 000, 000 GENERAL AGGREGATE 52,000, 000 PRODUCTS-CAMP/OP AGG s2,000, 000 S COMBINED SINGLE LIMIT 51 , 0 0 0, 000 (Ea amdent) BODILY INJURY (Per person) / 02/08/2016 I BODILY INJURY (Per accident) , PROPERTY DAMAGE (Per accident) 5 EACH OCCURRENCE AGGREGATE (PER STATUTE I IER E -L EACH ACCIDENT E.L. DISEASE -EA EMPLOYEE E.L. DISEASE -POLICY LIMIT DESC=1P7ION OF OPERATIONS /LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more apace is required) Those usual to the Insured's Operations. City of San Rafael is an additional insured per the Business Liability Coverage Form SS0008 attached to this policy. CERTIFICATE HOLDER CANCELLATION City of San Rafael SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE ATTN : REBECCA WOODBURY DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 1400 FIFTH AVE AUTHORIZED REPRESENTATIVE PO BOX 151560 SAN RAFAEL, CA 94915 m 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD �� • APG DATE(NIAMD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 8001 2/24/2016 THIS CERTIFICATEIS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). _1-ROOUCER (CONTACT NAME. MCNAMARA INSURANCE SVCS INC/PHSI(A//C. No. Em: (866) 467-8730 I'(A/^'IC,N, (888) 443-6112 110567 P: (866) 467-8730 F: (888) 4 4 3-61121 oEESS PO BOX 33015 I INSURER(S) AFFORDING COVERAGE NAICS SAN ANTONIO TX 78265 IINSURERA Sentinel Ins Co LTD 11000 it INSURED INSURERB INSURER C ANDREW FAULKNER IINSURERD 1010 B ST STE 333 IINSURER SAN RAFAEL CA 94901 ( INSURER F. COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IN.SR TYPF.OFIA:SI/A4NCF ADDL .SLBR NNICYNILNRFR PUIICVEFF POIJCA'EXP LIMITS I TR IAMR UnIn (AAWDIYy7117 WAMI M'nl COMMERCIAL GENERAL LIABILITY = CLAIMS-MADEFq OCCUR A X General Liab GEN'L AGGREGATE LIMIT APPLIES PER POLICY= PRO- � LOC JECT OTHER AUTOMOBILE LIABILITY ANY AUTO A ALLOWNEO SCHEDULED _ AUTOS AUT05 X HIRED AUTOSX NON -OWNED AUTOS UMBRELLA LIAR � OCCUR EXCESS LIAR CLAIMS -MADE DEDI IRETENTicN S R'ORKE)ES COMPENS4T70N 4A7) FAIPI niFRS' lIARIIJTT ANY PROPRIETORIPARTNERIEXECUTIVE YIN OFFICERIMEMBER EXCLUDED'❑ (Mandatory in NNj If yes, describe under DESCRIPTION OF OPERATIONS below EACH OCCURRENCE $1, 000, 000 1 DAMAGE TO RENTED $ l 000, 000 PREMISES (Ea omr ce) / X 57 SBA HE3120 02/08/2G16 02/08/2017 I MED EXP (Any one person) $10, 000 PERSONAL b ADV INJURY sl, 000, 000 GENERAL AGGREGATE x2, 000, 000 PRODUCTS-COMPIOP AGG s2 000 000 WA 57 SBA BE3120 02/08/2C16 02/08/2017 EACH OCCURRENCE S AGGREGATE S STATUTE I MER E.L. EACH ACCIDENT S E.L. DISEASE -EA EMPLOYEE E.L. DISEASE- POLICY UMIT ' DESC OPTION OF OPERATIONS / LOCATIONS 'VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if mons spaee Is required) Those usual to the Insured's Operations. City of San Rafael is an additional insured per the Business Liability Coverage Form SS0008 attached to this policy. CERTIFICATE HOLDER CANCELLATION City of San Rafael SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED ATTN REBECCA WOODBURY BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 1400 FIFTH AVE AUTHORIZED REPRESENTATIVE PO BOX 151560 SAN RAFAEL, CA 94915 ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD / / $ COMBINED SINGLE UNIT el, 000, DOO (Ea accident) BODILY INJURY (Per person) BODILY INJURY (Per accident) „ PROPERTY DAMAGE (Per accident) S S EACH OCCURRENCE S AGGREGATE S STATUTE I MER E.L. EACH ACCIDENT S E.L. DISEASE -EA EMPLOYEE E.L. DISEASE- POLICY UMIT ' DESC OPTION OF OPERATIONS / LOCATIONS 'VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if mons spaee Is required) Those usual to the Insured's Operations. City of San Rafael is an additional insured per the Business Liability Coverage Form SS0008 attached to this policy. CERTIFICATE HOLDER CANCELLATION City of San Rafael SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED ATTN REBECCA WOODBURY BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 1400 FIFTH AVE AUTHORIZED REPRESENTATIVE PO BOX 151560 SAN RAFAEL, CA 94915 ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD THE HARTFORD Select Customer Insurance Center 3600 WISEMAN BLVD. SAN ANTONIO TX 78251 Policyholder, please callusat: (866) 467-8730 Agent, please callus at: (866) 467-8730 SERVICE.TX@THEHARTFORD.COM INSURANCE ENDORSEMENT ATTACHED *** PLEASE REVIEW THE CHANGE *** Enclosed is an endorsement for your business insurance policy. Please review it at your convenience. If you have questions or need to make further changes: Policyholder, please call us at: ( 866) 467-8730 Agent, please call us at: (866) 467-8730 between 7 A.M. and 7 P.M.. CENTRAL TIME The premium billing will be mailed to you separately. You can expect to receive it soon. Thank you for allowing us to service your business needs. MCNAMARA INSURANCE SVCS INC./PHS THE HARTFORD SELECT CUSTOMER INSURANCE CENTER The Hartford Hartford Fire Insurance Company and its Affiliates One Hartford Plaza, Hartford, Connecticut 06155 POLICY NUMBER: 57 SBA BE3120 THIS ENDORSEMENT IS ATTACHED TO AND MADE PART OF YOUR POLICY IN RESPONSE TO THE DISCLOSURE REQUIREMENTS OF THE TERRORISM RISK INSURANCE ACT. DISCLOSURE PURSUANT TO TERRORISM RISK INSURANCE ACT A4.t4•111M Terrorism Premium: $ $12.00 A. Disclosure Of Premium In accordance with the federal Terrorism Risk Insurance Act, as amended (TRIA), we are required to provide you with a notice disclosing the portion of your premium, if any, attributable to coverage for "certified acts of terrorism" under TRIA. The portion of your premium attributable to such coverage is shown in the Schedule of this endorsement. B. The following definition is added with respect to the provisions of this endorsement: 1. A "certified act of terrorism" means an act that is certified by the Secretary of the Treasury, in accordance with the provisions of TRIA, to be an act of terrorism under TRIA. The criteria contained in TRIA for a "certified act of terrorism" include the following: a The act results in insured losses in excess of $5 million in the aggregate, attributable to all types of insurance subject to TRIA; and b. The act results in damage within the United States, or outside the United States in the case of certain air carriers or vessels or the premises of an United States mission; and c. The act is a violent act or an act that is dangerous to human life, property or infrastructure and is committed by an individual or individuals as part of an effort to coerce the civilian population of the Form SS 83 76 0115 United States or to influence the policy or affect the conduct of the United States Government by coercion C. Disclosure Of Federal Share Of Terrorism Losses The United States Department of the Treasury will reimburse insurers for a portion of insured losses, as indicated in the table below, attributable to "certified acts of terrorism" under TRIA that exceeds the applicable insurer deductible: Calendar Year Federal Share of Terrorism Losses 2015 85% 2016 84% 2017 83% 2018 I 82% 2019 I 81% 2020 or later 80% However, if aggregate industry insured losses under TRIA exceed $100 billion in a calendar year, the Treasury shall not make any payment for any portion of the amount of such losses that exceeds $100 billion. The United States government has not charged any premium for their participation in covering terrorism losses. © 2015 , The Hartford (Includes copyrighted material of the Insurance Services Office, Inc., with its permission.) Page 1 of 2 D. Cap On Insurer Liability for Terrorism Losses If aggregate industry insured losses attributable to "certified acts of terrorism" under TRIA exceed $100 billion in a calendar year and we have met, or will meet, our insurer deductible under TRIA, we shall not be liable for the payment of any portion of the amount of such losses that exceed $100 billion. In such case, your coverage for terrorism losses may be reduced on a pro -rata basis in accordance with procedures established by the Treasury, based on its estimates of aggregate industry losses and our estimate that we will exceed our insurer deductible. In accordance with the Treasury's procedures, amounts paid for losses may be subject to further adjustments based on differences between actual losses and estimates, E. Application of Other Exclusions The terms and limitations of any terrorism exclusion, the 'napplicability or omission of a terrorism exclusion, or the inclusion of terrorism coverage, do not serve to create coverage for any loss which would otherwise be excluded under this Coverage Form, Coverage Part or Policy. F. All other terms and conditions remain the same. Form SS 83 76 01 15 Page 2 of 2 F THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. POLICY CHANGE This endorsement changes the policy effective on the Inception Date of the policy unless another date is indicated below: Policy Number: 57 SBA BE3120 DX Named Insured and Mailing Address; ANDREW FAULKNER 1010 B ST STE 333 SAN RAFAEL CA 94901 Policy Change Effective Date: 02/01/16 Effective hour is the same as stated in the Declarations Page of the Policy. Policy Change Number: 001 Agent Name- MCNAMARA INSURANCE SVCS INC/PHS Code: 110567 POLICY CHANGES: SrNTINEL INSURANCE COMPANY, LIMITED ANY CHANGES IN YOUR PREMIUM WILL BE REFLECTED IN YOUR NEXT BILLING STA,EMENT.IF YOU ARE ENROLLED IN REPETITIVE 3FT DRAWS FROM YOUR BANK ACCOUNT, CHANGES IN PREMIUM WILL CHANGE FUTURE DRAW AMOUNTS THIS IS NOT A BILL. NO PREMIUM DUE AS OF POLICY CHANGE EFFECTIVE DATE BUSINESS LIABI!ITY OPTIONAL COVERAGES ARE REVISED ADDITIONAL INSUREDS) ARE ADDED THE FOLLOWING ARE ADDITIONAL INSURED FOR BUSINESS LIABILITY COVERAGE IN THIS POLICY. LOCATION 001 BUILDING 001 PERSON/ORGANIZATION: SEE FORM IH 12 00 PRO RATA FACTOR: 0.019 THIS ENDORSEMENT DOES NOT CHANGE THE POLICY EXCEPT AS SHOWN. Form SS 12 11 04 05 T Page 001 (CONTINUED ON NEXT PAGE) Process Date: 02/24/16 Policy Effective Date: 02/08/15 Policy Expiration Date: 02/08/16 POLICY CHANGE (Continued) Policy Number: 57 SBA BE3120 Policy Change Number: 001 FORM NUMBERS OF ENDORSEMENTS DELETED AT ENDORSEMENT ISSUE - SS 50 19 03 12 SS 83 76 03 12 FnRM NUMBERS OF ENDORSEMENTS ADDED AT ENDORSEMENT ISSUE: SS 50 19 01 15 SS 83 76 01 15 IH12001185 ADDITIONAL INSURED - PERSON -ORGANIZATION Form SS 1211 04 05 T Page 002 Process Date: 02/24/16 Policy Effective Date: 02/08/15 Policy Expiration Date: 02/08/16 F� THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CAP ON LOSSES FROM CERTIFIED ACTS OF TERRORISM This endorsement modifies insurance provided under the following: BUSINESS LIABILITY COVERAGE FORM OWNERS AND CONTRACTORS PROTECTIVE LIABILITY COVERAGE FORM SPECIAL PROPERTY COVERAGE FORM STANDARD PROPERTY COVERAGE FORM UMBRELLA LIABILTY PROVISIONS A. Disclosure Of Federal Share Of Terrorism Losses The United States Department of the Treasury will reimburse insurers for a portion of such insured losses, as indicated in the table below that exceeds the applicable insurer deductible: Calendar Year Federal Share of Terrorism Losses 2015 85% 2016 84% 2017 83% 2018 82% 2019 I 81% 2020 or later I 80% However, if aggregate industry insured losses attributable to "certified acts of terrorism" under the federal Terrorism Risk Insurance Act, as amended (TRIA), exceed $100 billion in a calendar year, the Treasury shall not make any payment for any portion of the amount of such losses that exceeds $100 billion. The United States government has not charged any premium for their participation in covering terrorism losses. B Cap On Insurer Liability for Terrorism Losses A "certified act of terrorism" means an act that is cert.fied by the Secretary of the Treasury, in accordance with the provisions of federal Terrorism Risk Insurance Act, to be an act of terrorism under TRIA. The criteria contained in TRIA for a "certified act of terrorism" include the following: 1 The act results in insured losses in excess of $5 million in the aggregate, attributable to all types of insurance subject to TRIA; and Form SS 5019 0115 2. The act results in damage within the United States, or outside the United States in the case of certain air carriers or vessels or the premises of an United States mission; and 3. The act is a violent act or an act that is dangerous to human life, property or infrastructure and is committed by an individual or individuals acting as part of an effort to coerce the civilian population of the United States or to influence the policy or affect the conduct of the United States Government by coercion. If aggregate industry insured losses attributable to "certified acts of terrorism" under TRIA exceed $100 billion in a calendar year, and we have met, or will meet, our insurer deductible under TRIA, we shall not be liable for the payment of any portion of the amount of such losses that exceed $100 billion. In such case, your coverage for terrorism losses may be reduced on a pro -rata basis in accordance with procedures established by the Treasury, based on its estimates of aggregate industry losses and our estimate that we will exceed our insurer deductible. In accordance with the Treasury's procedures, amounts paid for losses may be subject to further adjustments based on differences between actual losses and estimates. C. Application Of Exclusions The terms and limitations of any terrorism exclusion, the inapplicability or omission of a terrorism exclusion, or the inclusion of terrorism coverage, do not serve to create coverage for any loss which would otherwise be excluded under this Coverage Form or Policy, such as losses excluded by the Pollution Exclusion, Nuclear Hazard Exclusion and the War And Military Action Exclusion. © 2015, The Hartford (Includes copyrighted material of Insurance Services Office, Inc. with its perm ssion) Page 1 of 1 POLICY NUMBER: 57 SBA BE3120 "9, THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - PERSON -ORGANIZATION CITY OF SAN RAFAEL ATTN: RE3ECCA WOODBURY 1400 FIFTH AVE PO BOX 151560 SAN RAFAEL CA 94915 Form IH 12 00 11 85 T SEQ. NO. 002 Process Date. 02/24/16 Printed in U.S.A. Page CDD Expiration Date: 02/08/16