HomeMy WebLinkAboutPW Environmental Consulting Services; Raney Planinng & Mgmt.AGREEMENT FOR PROFESSIONAL SERVICES
FOR ENVIRONMENTAL CONSULTING SERVICES
This Agreement is made and entered into this 12th day of April, 2016, by and between the
CITY OF SAN RAFAEL (hereinafter "CITY"), and Raney Planning & Management, Inc.
(hereinafter "CONTRACTOR").
RECITALS
WHEREAS, CITY desires to enter into contract with finn(s) capable of assisting CITY in
preparation of environmental documents, technical studies, written reports to City Council, permit
applications and negotiations with regulatory agencies, and other environmental consulting services
on an as -needed basis; and
WHEREAS, CONTRACTOR is experienced, able and qualified to provide these services;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
PROJECT COORDINATION.
A. CITY'S Project Manager. The Assistant Public Works Director is hereby
designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall
supervise all aspects of the progress and execution of this Agreement.
B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single
PROJECT DIRECTOR to have overall responsibility for the progress and execution of this
Agreement for CONTRACTOR. Cindy Gnos is hereby designated as the PROJECT DIRECTOR
for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this
Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall
notify the CITY within ten (10) business days of the substitution.
2. DUTIES OF CONTRACTOR.
CONTRACTOR shall perform the duties and/or provide services as follows:
Preparation of environmental documents for Capital Improvement Projects, technical studies, and
written reports to City Council, permit applications and negotiations with regulatory agencies,
consultation with City staff, and other environmental consulting services, including contracting with
sub -consultants, on an as -needed basis as may requested by the PROJECT MANAGER by written
Task Order from time to time. Services shall be provided in accordance with the terms of this
Agreement, the Request for Qualifications dated February 25, 2016 (Exhibit B),
CONTRACTOR's Proposal/Statement of Qualifications dated March 15, 2016 (Exhibit A), and
the Task Order issued by CITY for each specific assignment.
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3. DUTIES OF CITY.
CITY shall pay compensation as provided in Paragraph 4, and perform duties as follows:
Issue a written Task Order for each assignment, and coordinate as needed with City staff and
resources.
4. COMPENSATION.
For the full performance of the services described herein by CONTRACTOR, CITY shall
pay CONTRACTOR as follows:
For all services rendered during the term of this Agreement, on a time and materials basis in accordance
with the 2016 Billing Rates included in Exhibit A, and with a not -to -exceed amount as identified in
each Task Order. The cumulative total amount of all Task Orders issued under this Agreement shall
not exceed $20,000, including authorized expenses.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized
invoices submitted by CONTRACTOR. Invoices shall include Task Order number, amount billed
to date and amount remaining in Task Order, period of service, hours and rates of personnel, and
backup for all expenses. Overhead rate for expenses shall not exceed 10%.
5. TERM OF AGREEMENT.
The term of this Agreement shall be for two years, commencing on April 1, 2016 and ending
on March 31, 2018, or sooner if and when the cumulative amount of all Task Orders reach $20,000.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon
thirty (30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to
cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such
notice, within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written consent
of the other.
D. Return of Documents. Upon termination, any and all CITY documents or
materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and
materials prepared for or relating to the performance of its duties under this Agreement, shall be
delivered to CITY as soon as possible, but not later than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in connection with
the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may
use said property for any purpose, including projects not contemplated by this Agreement.
INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONTRACTOR in connection
with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate
with CITY or its agent in any such audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of
the other party, and any attempt to so assign this Agreement or any rights, duties or obligations
arising hereunder shall be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall
maintain, at no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for
death, bodily injury, personal injury, or property damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance
policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional performs any of the services required to be
performed under this Agreement, a professional liability insurance policy in the minimum amount
of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to
cover any claims arising out of the CONTRACTOR's performance of services under this
Agreement. Where CONTRACTOR is a professional not required to have a professional license,
CITY reserves the right to require CONTRACTOR to provide professional liability insurance
pursuant to this section.
4. If it employs any person, CONTRACTOR shall maintain worker's
compensation and employer's liability insurance, as required by the State Labor Code and other
applicable laws and regulations, and as necessary to protect both CONTRACTOR and CITY
against all liability for injuries to CONTRACTOR's officers and employees. CONTRACTOR'S
worker's compensation insurance shall be specifically endorsed to waive any right of subrogation
against CITY.
B. Other Insurance Requirements. The insurance coverage required of the
CONTRACTOR in subparagraph A of this section above shall also meet the following
requirements:
1. Except for professional liability insurance, the insurance policies shall be
specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as
additionally named insureds under the policies.
2. The additional insured coverage under CONTRACTOR'S insurance
policies shall be primary with respect to any insurance or coverage maintained by CITY and shall
not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and
noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form
CG20 0104 13.
3. Except for professional liability insurance, the insurance policies shall
include, in their text or by endorsement, coverage for contractual liability and personal injury.
4. The insurance policies shall be specifically endorsed to provide that the
insurance carrier shall not cancel, terminate or otherwise modify the terms and conditions of said
insurance policies except upon ten (10) days written notice to the PROJECT MANAGER.
5. If the insurance is written on a Claims Made Form, then, following
termination of this Agreement, said insurance coverage shall survive for a period of not less than
five years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall
contain or be endorsed to contain a provision that such coverage shall also apply on a primary and
noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement)
before CITY'S own insurance or self-insurance shall be called upon to protect it as a named
insured.
8. It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance coverage requirements
and/or limits shall be available to CITY or any other additional insured party. Furthermore, the
requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this
Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or
proceeds available to the named insured; whichever is greater.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in
CONTRACTOR's insurance policies must be declared to and approved by the PROJECT
MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any
self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be
satisfied by either the named insured or CITY or other additional insured party. At CITY's option,
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the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to
CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and
related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT
MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance
evidencing the insurance coverage required in this Agreement; (2) a copy of the policy
declaration page and/or endorsement page listing all policy endorsements for the commercial
general liability policy, and (3) excerpts of policv language or specific endorsements
evidencing the other insurance requirements set forth in this Agreement. CITY reserves the
right to obtain a full certified copy of any insurance policy and endorsements from
CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to
exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT
MANAGER and the City Attorney.
11. INDEMNIFICATION.
A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the
fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and
hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City
Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of
any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of
litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its
obligations or conduct of its operations under this Agreement. The CONTRACTOR's
obligations apply regardless of whether or not a liability is caused or contributed to by the active
or passive negligence of the City Indemnitees. However, to the extent that liability is caused by
the active negligence or willfiil misconduct of the City Indemnitees, the CONTRACTOR's
indemnification obligation shall be reduced in proportion to the City Indemnitees' share of
liability for the active negligence or willful misconduct. In addition, the acceptance or approval
of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the
event the City Indemnitees are made a party to any action, lawsuit, or other adversarial
proceeding arising from CONTRACTOR'S performance of or operations under this
Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S
option reimburse the City Indemnitees their costs of defense, including reasonable attorneys'
fees, incurred in defense of such claims.
B. Where the services to be provided by CONTRACTOR under this Agreement are
design professional services to be performed by a design professional as that term is defined
under Civil Code Section 2782.8, CONTRACTOR shall, to the fiillest extent permitted by law,
indemnify, release, defend and hold harmless the City Indemnitees from and against any
CLAIMS that arise out of, pertain to, or relate to the negligence, recklessness, or willfiil
misconduct of CONTRACTOR in the performance of its duties and obligations under this
Agreement or its failure to comply with any of its obligations contained in this Agreement,
except such CLAIM which is caused by the sole negligence or willful misconduct of CITY.
C. The defense and indemnification obligations of this Agreement are undertaken in
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addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement, and shall survive the termination or completion of this Agreement for the full period
of time allowed by law.
12. NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify
and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
15. NOTICES.
All notices and other communications required or pernitted to be given under this
Agreement, including any notice of change of address, shall be in writing and given by personal
delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the
parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or
if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as
follows:
TO CITY's Project Manager: Kevin McGowan, Assistant Public Works Director
City of San Rafael
1400 Fifth Avenue
P.O. Box 151560
San Rafael, CA 94915-1560
TO CONTRACTOR's Project Director: Cindy Gnos, Senior Vice President
Raney Planning & Management, Inc.
1501 Sports Drive, Suite A
Sacramento, CA 95834
16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees
of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of
CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the
subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to
CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under
any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments,
unpaid checks or other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or
violation of the same or other term, covenant, condition, ordinance, law or regulation. The
subsequent acceptance by either party of any fee, performance, or other consideration which may
become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding
breach or violation by the other party of any term, condition, covenant of this Agreement or any
applicable law, ordinance or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and
all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any
work perfonned under this Agreement, until CONTRACTOR has provided CITY with a
completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and
Certification).
22. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL
JI4SCTZ, City ager
ATTEST:
ESTHER C. BEIRNE, City Clerk
APPROVED AS TO FORM:
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- J� ROBERT F. EPSTEIN, ity Altey
CONTRACTOR
By: �� 'Al-�._ )
Name: ISS
Title: Sc 11"rlu
Attachments: Exhibit A — Proposal/Statement of Qualifications
Exhibit B — Request for Qualifications
WA01 Administration\01.01 Agreements\01.01.02.01 CIP Agreements\38. On -Call Environmental Services\Raney\Raney Professional Services
Agreement - On call environmental - draft 3 -24 -16 -City Att rev 04 04 16 -revised 04 07 16.docx
Corporate Office:
1501 Sports Drive, Suite A
Sacramento, CA 95834
Office: (916) 372-6100
Fax: (916) 419-6108
info xanevmanacement.com
Senior Vice President
RANEY
City of San Rafael Request for Qualifications
On -Call Environmental Services
Exhibit A
RANEY
PLANNING &MANAGEMENT, INC
March 15, 2016
Mr. Dean Allison
Director of Public Works
City of San Rafael
111 Morphew Street
San Rafael, CA 94901
W W W.RANEYMANAGEMENT.COM
NORTHERN CALIFORNIA
1501 SPORTS DRIVE SUI1 E
SACRAMENTO, CA 95834
TEL: 916.372.6100 • FAX: 916.419.6108
Re: Request for Qualifications (RFQ) for On -Call Environmental Services
Dear Mr. Allison:
On behalf of Raney Planning & Management, Inc. (Raney), I am pleased to submit our Statement of
Qualifications for the provision of on-call environmental consulting services to the City of San
Rafael. Raney is a professional consulting firm, providing public sector clients with enviromnental
and planning services throughout northern and southern California since 1999.
The following Statement of Qualifications summarizes Raney's experience and expertise in
preparing enviromnent documents for public works and infiastructure-related projects. Raney's
recent relevant experience includes projects such as South of U.S. Highway 50 Backbone
Infi•astructure Initial Study for the City of Folsom, the Galt Wastewater Treatment Plant Solar Power
Purchase Agreement Initial Study, and El Dorado County Public Safety Facility CEQA
Environmental Impact Report and NEPA Environmental Assessment. Raney has also prepared
environmental documents for road widening projects, sewer systems, and solid waste transfer
stations, and utility master plans, among other projects.
Raney also has extensive experience serving as on-call consultants for various cities and counties
throughout California, including cities such as Antioch, Pinole, Galt, Sacramento, and the County of
Placer to name a few. If selected to be on the City of San Rafael's on-call list of environmental
consultants, Raney is able to execute a contract with the City under the Agreement for Professional
Services, as provided with the RFQ. It should be noted that Raney is able to meet the insurance
requirements as indicated in the RFQ; however, the insurance requirements listed in the Agreement
for Professional Services vary from the RFQ and Raney is not able to meet such requirements.
Raney will coordinate with the City to confirm the necessary insurance coverage and will provide the
City with the appropriate certificates of insurance accordingly. Raney will further provide the City
with a detailed scope of work, schedule, and budget for each project as identified under the on-call
contract.
Thank you for the opportunity to submit our Statement of Qualifications for your consideration. If
you have any questions regarding our services or qualifications, please feel fi•ee to contact me. We
look forward to the opportunity to work with you and the City of San Rafael.
Thank you,
6t AW4_-J
Cindy Gnos, AICP, Senior Vice President
cindygnos@raneyinanagement.com
of Contests
I. Firm Qualifications & the Raney Team
II. Specific Experience 8
III. References 16
IV. Hourly Billing Rates 17
Appendix A: Resumes
� RANEY
s
I. FIRM QUALIFICATIONS &
THE RANEY TEAM
FIRM QUALII+ICATIONS
Raney Planning & Management, Inc. (Raney) is an independent and privately -owned
professional consulting finn that has been providing public and private sector clients with land
use planning and environmental consulting services since 1999. The firm consists of three
divisions, including environmental and planning, air quality, and affordable housing. The
environmental and planning division specializes in CEQA and NEPA processing, public
facilitation, preparing planning policy documents, and contract planning services.
Complementing Raney's CEQA and NEPA services, the air quality division works closely with
lead agency staff and local air districts to prepare air quality impact studies, air quality mitigation
plans, greenhouse gas (GHG) analyses, GHG reduction plans, climate action plans, and health
risk assessments. Finally, the Laurin Associates division of the firm provides affordable housing
consulting services, including market studies, residential relocation, grant applications and
administration, and prevailing wage and labor compliance monitoring. The following Statement
of Qualifications focuses on Raney's experience and expertise in providing CEQA and NEPA
environmental review services for public works and infrastructure -related projects. Additional
infonnation regarding the air quality and affordable housing divisions of Raney is available upon
request.
Raney specializes in the CEQA/NEPA process and is able to successfully navigate a wide variety
of projects through the enviromnental review process. Over the past fifteen years, Raney has
completed over 500 CEQA, NEPA, and planning related projects, ranging from unique and
complex projects such as the Curtis Park Village and Remedial Action Plan EIR for the City of
Sacramento to publicly controversial projects such as the Newman Ridge EIR for Amador
County and Galt Walmart EIR for the City of Galt. Raney's relevant public works experience
and infrastructure -related experience includes preparing Initial Studies, Environmental
Assessments, and Environmental Impact Reports for road widening projects, sewer systems,
wastewater treatment plants and solid waste transfer stations, as well as public safety facilities
and utility master plans.
Raney also recognizes that public works projects will often involve federal funding, thus
triggering National Environmental Policy Act (NEPA) compliance. Raney's NEPA experience
includes preparing combined Initial Studies and Environmental Assessments for projects such as
the S Street Brick Sewer for Cal EPA in the City of Sacramento and the Ciolino project for the
City of Morgan Hill as well as an Environmental Assessment for the City / PCP Pipeline Project
for CDBG in the City of Oroville. Raney has also prepared numerous Environmental
Assessments for development projects, working with agencies such as the U.S. Department of
Housing and Urban Development (HUD), State Department of Housing and Community
Development (HCD), U.S. Department of Agriculture (USDA), and Caltrans.
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Caltrans is responsible for carrying out the environmental review for projects receiving federal
funding through the Federal Highway Administration. Raney is familiar with Caltrans' Standard
Environmental Reference and Annotated Outlines for MNDs, EIRs, EAs, and EISs.
Caltrans uses the Preliminary Environmental Study (PES) Form for all Local Assistance projects.
The PES includes a checklist that establishes the basis for any needed technical studies, and is
used to identify the likely environmental clearance. The PES is also used to identify
environmental permits that will be needed for the project. Raney has experience with Caltrans
PES form, having prepared a PES for the Casa Del Sol project in the City of Woodland, which
involved various roadway improvements associated with a proposed affordable housing project.
Raney also has extensive experience processing publicly sensitive projects, such as the Mace
Ranch Innovation Center EIR for the City of Davis, the Curtis Park Village and Remedial Action
Plan EIR for the City of Sacramento, the Newman Ridge EIR for Armador County, and the Galt
Wahmart EIR for the City of Galt. A detailed project history has been provided in Section II,
Specific Experience, below.
Raney will serve as the prime consultant, sub -contracting with appropriate technical experts as
needed, in providing environmental consulting services to the City of San Rafael. Raney's
approach is to serve as an extension of lead agency staff, providing the management core of the
company on every project in order to ensure that our clients receive the highest level of
expertise. President Tim Raney, AICP, and Senior Vice President Cindy Gnos, AICP, have both
served as local government planning staff and have a unique understanding of the issues facing
local government planning staff. Together with Raney's key management staff, Mr. Raney and
Ms. Gnos are dedicated to providing high quality client services with a hands-on, direct, and
problem -solving approach. Additional information regarding Raney's key staff member
qualifications have been provided below.
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RANEY
THE RANEY TEAM
Raney manages its staff in a very timely and cost-efficient manner. Company President Tim
Raney, AICP, has been serving as Principal for over seventeen years. Senior Vice President
Cindy Gnos, AICP, joined the firm in 2000 and has been with Raney for more than sixteen years.
Since the fire's establislunent, Raney has maintained the same key management staff it has had
for over a decade. Vice President Nick Pappani has been with Raney for over fourteen years and
Division Manager Air Quality Specialist Rod Stinson has been with Raney for over eleven
years. Together, the management team oversees a staff of writers and administrative personnel.
Unlike many of the larger EIR firms, Raney provides each of its clients with the management
core of the company. This provides our clients with the greatest level and depth of experience on
each project, as well as specialized client services.
Senior Vice President Cindy Gnos, AICP, will serve as the project director, and will be
responsible for overseeing preparation of all environmental documents. Vice President Nick
Pappani would serve as the Project Manager. The Project Manager will responsible for handling
the day-to-day activities of the environmental document preparation, coordinating with the City
and the technical consultants if necessary, and responding to staff inquiries about methodologies
and processes associated with the project. As mentioned, Raney will provide the City with a
complete scope of services, including schedule and cost estimate by task based on hours, for
each project. Each scope of services will be approved individually to ensure all of the City's
needs are met for each project.
Ms. Gnos and Mr. Pappani will be assisted by President Tim Raney, AICP, and Division
Manager i Air Quality Specialist Rod Stinson as needed in project management, and by Raney
Associate staff as support. Below, please find a brief description of qualifications for President
Tim Raney, AICP, Senior Vice President Cindy Gnos, AICP and key management staff.
Resumes are available in Appendix A.
Cindy Gnos, AICP — Senior Vice President 2000 -Present
Role: Project Director
As Raney's Senior Vice President, Ms. Gnos brings nearly thirty years
of experience in environmental and municipal planning. Ms. Gnos has
a broad understanding of local government goals and objectives having
previously served as local government planning staff for the cities of
Sacramento and Dixon. As Raney's Senior Vice President, Ms. Gnos
has managed over 400 environmental and planning projects, including
Initial Studies, Environmental Impact Reports, Zoning Ordinances, and
special planning projects. Ms. Gnos also has extensive experience
serving as a contract planner, providing services such as application
and design review, preparing staff reports, and presenting at public hearings. Ms. Gnos has
processed a wide variety of projects ranging from standard residential, commercial, mixed-use,
and industrial projects to program -level annexations, large-scale specific plans, and general plan
projects.
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RANEY
Ms. Gnos is a seasoned public speaker, having made hundreds of presentations before
community groups, planning commissions, city councils, and boards of supervisors. With this
combination of skills and knowledge, Ms. Gnos can create and implement effective strategies to
complete a comprehensive environmental document and development review process. Ms. Gnos
has a Bachelor of Science degree in City and Regional Planning from California Polytechnic
State University, San Luis Obispo.
RELEWANT PROJECTS:
• Cal Waste Recycling Processing Center Initial Study, City of Galt
• Twin Cities Road Widening Initial Study, City of Galt
• Galt Utility Master Plan Initial Study, City of Galt
• TYastewater Treatnnent Plant Solar Power Purchase Agreement Initial Study, City of Galt
• S Street Brick Sewer Combined Environmental Assessment IInitial Study, City of
Sacramento
• Woodland Water Pollution Control Facility Solar Power Purchase Agreennent Initial Study,
City of Woodland
• Kibbe Road EIR, Yuba County
• Lone Tree Way Undercrossing EIR, City ofBrenhvood
• Brenhvood Solid Waste Transfer Station Initial Study, City ofBrenhvood
• O'Hara Avenue Widening Initial Study, City of Oakley
• Freeport Boulevard and 21" Street EIR, City of Sacrannento
• Oak Park Regional Storage Facility Initial Study, City of Sacramento
• Dixon Main Drain EIR and Addenndunn, Dixon Regional Watershed Joint Powers Authority
Nick Pappani —'Tice President 2002 -Present
Role: Project Manager
Mr. Pappani brings over seventeen years of environmental and
planning experience to the Raney team. As Raney's Vice President,
Mr. Pappani has served as the Project Manager for over 90 CEQA and
NEPA documents for jurisdictions throughout northern and southern
California as well as prepared and/or processed well over 100
projects. Mr. Pappani has worked on a broad variety of projects,
including residential, commercial, and industrial as well as unique
projects such as solar generating facilities and vineyard plans
involving timberland conversion.
In addition, Mr. Pappani has provided planning services to a variety of jurisdictions seeking
professional assistance with expeditiously and effectively processing projects within their
jurisdiction. Planning services provided by Mr. Pappani include, but are not limited to, preparing
staff reports and conditions of approval, application review, and zoning code updates. Mr.
Pappani is experienced in working with various agency departments to draft a comprehensive set
of conditions of approval, and to prepare other staff report attachments such as approval
resolutions and ordinances. Mr. Pappani is also an articulate speaker, having given hundreds of
presentations before decision -makers and the public, including answering questions related to
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RANEY
Raney"s environmental and planning documents. Mr. Pappani has a Bachelor of Science degree
in Wildlife Biology from Humboldt State University, Arcata, California.
RELEVANT PROJECTS:
• Public Safety Facility EIR and EA, El Dorado County
• Dixon Main Drain EIR and EIR Addendum, Dixon Regional Joint Powers Authol*3!
• Pinole Water Pollution Control Plan Environmental Consulting Sen)ices
• Railroad Avenue Widening EIR, City of Suisun City
• Mace Ranch Innovation Center EIR, City ofDavis
• Galt Police Firing Range Initial Study, City of Galt
Timothy Raney, AICP — k sident 1999 -Present
Role: Project Support
As the President of Raney Planning & Management, Inc., Mr. Raney
serves as the leader of the Raney team. Mr. Raney specializes in
CEQA processing, planning, and public facilitation, bringing nearly
thirty years of experience to each project. Mr. Raney currently serves
as the Community Development Director to the City of Wheatland and,
together with Raney staff, has been providing contract planning
services to the City since 2004. In addition, Mr. Raney previously
served as the Interim Community Development Director for the City of
Oakley while the City was completing its General Plan Update.
Since establishing the firm in 1999, Mr. Raney has successfully processed more than 500 CEQA,
NEPA, and planning projects, including Initial Studies, Environmental Impact Reports,
Environmental Assessments, and special planning projects such as the APA Award-winning
Community Vision for the City of Wheatland. Mr. Raney's diverse experience includes unique
and complex projects such as marinas, military base conversions, mining, and solar to large-scale
specific plans, master plans, zoning code updates, and numerous private development projects
for residential, commercial, mixed-use, industrial, and infrastructure/roadway.
Mr. Raney also has diverse experience in local government, including being Mayor of a city of
90,000, Planner in the City of Sacramento's Planning Department, and previously serving on the
Board of the Sacramento Metro Chamber Metro PAC and the Sacramento Tree Foundation. Mr.
Raney has been involved in local government issues with the League of California Cities, the
Commission on Local Governance for the 21" Century, and the Citrus Heights Chamber of
Commerce. This experience gives Mr. Raney a better understanding of the needs and
requirements of local government. Mr. Raney has a Bachelor of Science degree in Agricultural
Economics from the University of California, Davis.
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"FLEVANI' PROJECTS:
• Public Safc,07 Facility EIR and EA, El Dorado County
• South of U.S. Highway 50 Backbone Infrastructure Project Initial Study, City of Folsom
• Russell Ranch EIR, City of Folsom
• OPDE West Sacramento Solar Photovoltaic Reneivable Energy Initial Study and
Planning Services, OPDE U.S. Coip /City of West Sacramento
• Johnson Rancho EIR, City of id'heatlaizd
• Jones Ranch EIR, City of Wheatland
Roderick -Shane 6tinS011 — VIVIS1011 Ivianager / Air Quality
Specialist 2005 -Present
Role: Project Support
Mr. Stinson brings over twelve years of environmental experience to
the Raney team with a background in CEQA, air quality, and water
resources. As Raney's Division Manager, Mr. Stinson has served as
the Project Manager in the preparation of over 100 environmental and
planning projects, including CEQA Initial Studies and EIRs as well as
NEPA Categorical Exclusions and Environmental Assessments. Mr.
Stinson has managed projects ranging from complex mining, solar, and
infill projects to large-scale specific plans and general plans as well as
standard residential, affordable housing, mixed-use, commercial, industrial, and infrastructure
projects. In addition, Mr. Stinson serves as Raney's in-house Air Quality Specialist, with over
ten years of experience in preparing air quality analyses for a variety of development projects.
Over the past ten years, Mr. Stinson has completed over 100 air quality impact and greenhouse
gas analyses, working closely with lead agencies and local air districts throughout northern and
southern California. Mr. Stinson holds a Bachelor of Science degree in Forestry and Natural
Resources Management with a concentration in Environmental Management from California
Polytechnic State University, San Luis Obispo.
• Douglas Substation Rebuild Air Quality and Greenhouse Gas hnpact Analysis, City of
Roseville
• South of U.S. Highway 50 Backbone Infrastructure Project Initial Study, Cit)) of Folsom
• Russell Ranch EIR, City of Folsom
• Kibbe Road EIR, Yuba County
• Wastewater- Treatment Plant Solar Power Purchase Agreement Initial Study, Cit); of Galt
• Tivin Cities Road Widening Initial Study, City of Galt
• Woodland Water Pollution Control Facility Solar Power Purchase Project Initial Study,
City of Woodland
• O'Hara Avenue TVidening Initial Study, Cit) of Oakley
• Empire Avenue Road Widening Initial Study, City of Oakley
• Dixon :Iain Drain EIR and Addendum, Dixon Regional Joint Powers Authority,
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TECHNICAL SUB -CONSULTANTS
Raney will assemble a team of technical experts for each project, as needed, to prepare technical
studies in support of the environmental documents. Rather than conduct all of the necessary
technical studies for environmental documents in-house, Raney believes it is more efficient and
effective to hire the known technical experts who specialize in a particular field. In this way,
Raney can organize a unique team of consultants for each project, who can bring their expertise
"to the table" and provide the client with the most legally defensible documentation and
reporting. Raney has provided the following list of licensed sub -consultants with whom Raney
has contracted with in the past for preparation of technical studies for CEQA and NEPA
documents. Raney will select each sub -consultant based upon the unique characteristics
associated with each project in order to ensure the most qualified technical assistance.
Raney will provide the City of San Rafael with a detailed scope of work, schedule, and budget
for each project, identifying the proposed technical sub -consultants and their respective roles,
responsibilities, and associated costs.
Biolo-lcal and Ifedund Consultant.S
• Monk & Associates, Inc.
• Live Oak Associates, Inc.
• Madrone Ecological Consulting
• Sycamore Environmental
Consultants, Inc.
Cultural Resources Consultants
• Origer & Associates
• WSA
• Sub Terra Consulting
• ECORP Consulting, Inc.
Gcolo`�' and Soils Consultants
• Geocon Consultants, Inc.
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Noise Consultants
• j.c. brennan & associates, Inc.
• Bollard Acoustical Consulting
• Ambient Air & Noise
• Illingworth & Rodkin
Transpa7ation Consultants
• Fehr & Peers
• Kimley Horn & Associates
• Omni -Means
111ater suppl),
• West Yost Associates
• Kennedy -Jenks Consultants
FA
:r.. II. SPECIFIC EXPERIENCE
The following is a brief description of some of the relevant public works and infrastructure -
related projects that have been prepared and/or managed by Raney. It should be noted that
Raney has prepared over 500 CEQA, NEPA, and planning documents for both public and private
sector clients throughout the State of California. A complete, detailed project history is available
upon request.
PUBLIC WORKS & INFRASTRUCTURE RELATED PROJECTS
EI Dorado County Public Safety Facility EIR and EA
Client: E1 Dorado County facilities Department
The Public Safety Facility Project in El Dorado County involves the development of a new
facility to consolidate the operations of the El Dorado Sheriff's Department. The County
Facilities Department served as the lead for the project on behalf of the Sheriff's Department.
The 30.34 -acre project site is within the Diamond Springs area of unincorporated El Dorado
County, with access from Missouri Flat Road. The proposed development area for the public
safety facility is limited to approximately 18 acres of the total site area. The major project
components include approximately 106,000 square feet of building space, allocated amongst four
buildings, including buildings for the following major divisions: administration, training,
morgue, and search and rescue/maintenance. In addition, the County is proposing to develop a 7 -
acre solar farm on the western portion of the project site, which will provide power to other
County facilities.
Raney prepared a Draft EIR for the project, working closely with the County Facilities
Department. Generally, the Draft EIR evaluates the following CEQA topics: aesthetics, air
quality and greenhouse gas emissions, biological resources, cultural resources, geology and soils,
hazards and hazardous materials, hydrology and water quality, land use and planning, noise,
public services, traffic and circulation, utilities, and alternatives.
The County of El Dorado is also seeking federal USDA Rural Development grant funding for the
construction of the project. As a result, NEPA review of the project is also required. Raney is
currently working with the County Facilities Department and USDA to prepare an
Environmental Assessment (EA) ; Finding of No Significant Impact for the project. Raney is
utilizing USDA's envirommental guidance for Class II actions to inform the format and content
of the EA analysis. The EIR has been certified and the project approved. The EA is currently
being reviewed by the County.
Douglas Substation Rebuild Air Quality Iuld Greenhouse Gas Analysis
Client: City of Roseville, California
The City of Roseville proposed to rebuild the Substation to maintain worker and public safety,
prevent major equipment damage, and continue a high standard of reliability. The proposed
project includes replacement of aged equipment in three phases, over a period of three to four
years. Equipment to be replaced included 12kV outdoor switchgear, three single phase power
transformers, one regulating transformer, and a 60kV bus work, switching equipment, and
incoming structures. The Douglas Substation is located off of Interstate 80 (1-80) and Douglas
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Boulevard, northwest of the intersection of Douglas Boulevard and N. Sunrise Avenue. Raney
prepared the air quality impact and greenhouse gas analysis for the proposed project and
coordinated extensively with City staff and the Placer County APCD to ensure that all air quality
and GHG issues were adequately addressed.
South of Highway 50 Backbone Infrastructure Project Initial Study
Client: Citv of [=olsom. California
The proposed project consists of the construction of the backbone infrastructure to support the
Folsom Plan Area, south of Highway 50 (US 50) in the City of Folsom, CA. The backbone
infrastructure is located within the Folsom Plan Area Specific Plan boundaries with some
infrastructure improvements and connections proposed north of and crossing US 50. The
proposed project consists of two main components: 1) updates to the Storm Drainage Master
Plan, Water Infrastructure Master Plan, and Sewer Master Plan prepared for the implementation
of the Folsom Plan Area Specific Plan Project; and 2) South of US 50 Backbone Infrastructure
Buildout. The project infrastructure also included SMUD substations potential sites as well as
at -grade rail crossings.
Raney, under contract with the City of Folsom, prepared an Initial Study to address the key
environmental issues of aesthetics, air quality and greenhouse gas emissions, biological
resources, cultural resources, geology and soils, hazards and hazardous materials, hydrology and
water quality, noise, and transportation and circulation. The Initial Study included a project -
level analysis of the proposed infrastructure improvements, relying on information from the
existing Folsom Plan Area Specific Plan (FPASP) EIR where feasible. The FPASP EIR
addressed some portions of the backbone infrastructure improvements at a program -level and
other portions at a project -level. Therefore, of particular complexity, was the need to ensure
consistency with the existing analysis and mitigation while incorporating new project -level
analysis of a wide range of infrastructure activities. In order to provide an adequate CEQA
review, Raney coordinated with the development community to determine the likely phases of
development that would impact the need for infrastructure improvements as well as coordinating
closely with City staff, particularly Public Works as a key stakeholder, to ensure adequacy in
addressing City infrastructure needs and consistency with pertinent City planning documents.
Water and wastewater infrastructure improvements analyzed in the Initial Study included miles
of pipelines, creek crossings, lift stations, pump stations, water tanks, recycled water facilities,
US 50 crossings, and booster pump improvements at the existing City Water Treatment Plant.
The backbone roadway improvements were included in the Initial Study as well, which included
miles of roadways, creek crossings and future interchange connections. Other infrastructure
included in the Initial Study were potential SMUD substation sites to ensure any potential
impacts resulting from the whole of the action were addressed pursuant to CEQA requirements.
The substation sites were assessed for potential impacts relating to biological resources, cultural
resources, geology and soils, hazards and hazardous materials, hydrology and water quality,
among others.
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In addition, the City is pursuing additional at -grade crossings within the project site. Thus, in
order to accommodate City needs and the California Public Utilities Commission (CPUC),
Raney included additional analysis for the proposed at -grade crossings to satisfy CPUC
requirements for pennitting. Ultimately the Initial Study ' Mitigated Negative Declaration was
adopted and the project approved.
Dixon Alain Drain EIR and Addendum
Tient: Dixon Regional Watershed Joint Pou-ers Authority, California
The Dixon Main Drain is located south of the City of Dixon in Solano County and included
enlarging the Dixon Main Drain and V -Drain from Swan Road to the RD2068 Intake Canal. The
Dixon Main Drain would enlarged to have a capacity increase of 375 cfs over the existing
average capacity of 240 cfs. The primary issues areas were biology and water quality. Raney
prepared the Draft and Final Environmental Impact Report in October 2008 and February 2009
respectively, which was subject to approval by the Dixon Regional Watershed JPA as the lead
agency for the project.
In 2014, a new JPA was in the process of being formed to serve as the lead agency for the Dixon
Main Drain project. The new JPA must consider acquisition, up to and including, condemnation,
if necessary, in order to implement the Dixon Main Drain Project. Subsection(c) of CEQA
Guidelines, Section 15162, states that if after a project is approved any of the conditions in
Section 15162(a) occur, a subsequent EIR or Negative Declaration shall be prepared by the
public agency with the next discretionary approval. In this case, the public agency with the next
discretionary approval is the recently formed Dixon Watershed Real Property Acquisition JPA.
Raney, under contract with the new JPA, prepared an Addendum to the certified EIR to
determine if any of the conditions in subsection (a) of CEQA Guidelines Section 15162 will be
met by the current project, which consists of only minor changes to the original project approved
in 2009. The Addendum evaluated all CEQA topics to determine if the modified project would
result in any new significant impacts or increase in the severity of impacts previously identified
in the 2009 EIR. Raney determined that none of the conditions in Section 15162 of the CEQA
Guidelines would be met by the modified project. The JPA has approved the Addendum.
Galt Wastewater Treatment Plant Solar Power Purchase Agreement Initial
Study/Miti sated Negative Declaration
Client: City of Galt. California
The Wastewater Treatment Plant Solar Power Purchase Agreement Project consists of the
design, construction, operation, and maintenance of up to a one megawatt solar photovoltaic
(PV) array facility on the grounds of the City's Wastewater Treatment Plant (WWTP) facility.
The City of Galt would lease the solar power provider the land at a fair market rate. The solar
provider, a private company, then constructs and operates the solar PV facility and the City
guarantees to purchase a minimum amount of electricity every year at a negotiated rate that is
less than current and projected future Sacramento Municipal Utility District (SMUD) rates over
the twenty year tern of the Power Purchase Agreement (PPA). The facility is anticipated to
operate over a twenty-year period and provide 2,000,000 to 2,250,000 kilowatt-hours per year
(KWh/yr) of electricity to the WWTP. Raney prepared the Initial Study and a Mitigated
Negative Declaration under contract with the City of Galt. The Initial Study addressed impacts
associated with Biological Resources and Cultural Resources.
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Galt Police Firing Range Initial Study
Client: City of Galt, California
The Galt Police Firing Range consists of expanding the existing 7 -acre firing range, located on a
City -owned 297 -acre site, to include two additional 50 -yard pistol ranges and two 100 -yard rifle
ranges, and associated infrastructure. In addition, the City is proposing to construct a
multipurpose area, small storage buildings, gear assembly buildings, and a 5,000 square foot
training center and operations building. Raney is currently preparing the Initial Study, which
addresses biological resources, including wetland habitat and habitat for sandhill cranes and
Swainson's hawk; transportation and circulation; noise; and hazards and hazardous materials,
including safety concerns associated with firing operations as well as lead remediation.
Galt Utility Master Plan Initial Study
Client: City of Galt, California
Raney, under contract with the City of Galt, prepared an Initial Study for the City's Utilities
Master Plan, comprised of a Wastewater Collection System Master Plan, Water Distribution
System Master Plan, and Storm Drainage System Master Plan. The City prepared and adopted
the Utilities Master Plan in order to meet the anticipated new demand associated with the 2030
General Plan update. According to the General Plan, the service area will increase from
approximately 3,763 acres to approximately 8,817 acres at full build -out of the General Plan
boundaries. The Initial Study was prepared to provide program -level mitigation addressing what
each future project would need to comply with in order to minimize the need for future
environmental documents. The Initial Study/Mitigated Negative Declaration was approved
along with the Utilities Master Plan.
Twin Cities Road Widening Initial Study / Mitigated Negative Declaration
Client: City of Galt, California
The Twin Cities Road Widening project consists of the addition of a westbound lane on Twin
Cities Road, from Fennoy Way to Bergeron, and intersection modifications. Raney, under
contract with the City of Galt, prepared an Initial Study and Mitigated Negative Declaration for
the proposed project. The key issue area consisted of biological resources, including potential
impacts to Swainson's hawk and seasonal wetland habitat. Other potential impact areas
requiring mitigation included cultural resources, hazards and hazardous materials, and noise.
The Initial Study and project have been approved.
Water Pollution Control Facility Solar Power Project Initial Study
Client: City of Woodland, California
The proposed project consists of installing solar photovoltaic systems at two locations at the
existing Woodland Water Pollution Control Facility. The location of one of the solar power
facilities would be within the former sludge ponds, northwest of the treatment facilities, which
have been converted to stormwater detention. The second location would be at the screw pump,
south of the treatment facilities. The City of Woodland would enter into a Power Purchase
Agreement with the solar power provider for the provision of approximately 3,244,593 KWh per
year of electricity to the Water Pollution Control Facility. Raney, under contract with the City,
prepared the Initial Study which addressed the key issue areas of Biological and Cultural
Resources. The Initial Study and project have been approved. Because of the canals located at
the project site, Raney coordinated extensively with the biologist and the City to ensure that
adequate mitigation could be provided while still allowing the City to maintain a viable project.
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Kibbe Road EIR
Client: County of Yuba, California
The Kibbe Road project consisted of the construction of a private haul road and improvements to
the intersection of SR 20 and Kibbe Road. The purpose of these improvements was to provide a
new haul route for Teichert's existing Hallwood mining facility to alleviate existing traffic -
related impacts on rural residences. Raney prepared the Draft EIR which was circulated for
public review. Raney also prepared the Final EIR. In addition to preparation of the EIR, Raney
also assisted the planning staff by preparing the staff reports and distributing the necessary public
notices. The EIR was certified and the project approved; however, a lawsuit was filed.
Lone Tree Way Undercrossing EIR
Client: City of Brentwood, California
Lone Tree Way is an at -grade railroad crossing which the City of Brentwood proposed to drop
below grade and to widen from two lanes to six lanes. Public and private utilities beneath both
Lone Tree Way and the Union Pacific Railroad were to be relocated beneath the undercrossing
and a drainage system was to be constructed to accommodate the undercrossing. The EIR
prepared by Raney addressed traffic, noise, air quality, and potential utility conflicts. The EIR
was certified and the project was approved.
O'Hara A*,cnue Widening Initial Study
Client: City of Oakley. California
The proposed O'Hara Avenue Widening project consists of the widening of O'Hara Avenue
fiom a two-lane to a four -lane divided roadway with a landscaped median, between Laurel Road
and Covered Wagon Drive, within the City of Oakley. The proposed project improvements
included widening over the top of the existing Contra Costa Canal culverts and would slightly
modify the access to the maintenance roads and Delta DeAnza trail. Raney prepared the Initial
Study, which addressed traffic, air quality, noise, and cultural resources. The Initial
Study/Mitigated Negative Declaration was approved by the City of Oakley.
Empire Avenue Road Widening Initial Study
Client: City of Oakley, California
The proposed Empire Avenue Road Widening project consisted of the widening of Empire
Avenue to a four -lane divided roadway with a median, from Carpenter Road to Meeks Lane
within the City of Oakley. Raney, under contract with the City of Oakley, prepared the Initial
Study.,'Mitigated Negative Declaration, which addressed traffic, air quality, noise, and cultural
resources. The Initial Study/Mitigated Negative Declaration was approved by the City of
Oakley.
Oak Park Regional Storage I+acility Initial Study / Mitigated Negative Declaration
Client: City of Sacramento. Californl•l
The proposed Oak Park Regional Storage Facility consists of the construction and operation of
an underground storage facility to function as a component of the City's combined sewer system.
The proposed facility would provide storage during heavy rainfall periods to reduce potential
flooding and combined sewer outflows both regionally and locally. Raney, under contract with
the City, prepared an Initial Study and Mitigated Negative Declaration, which addresses air
quality and greenhouse gas emissions, biological resources, cultural resources, and noise. The
Initial Study/Mitigated Negative Declaration and the project were approved.
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Freeport Boulevard and 21st Street EIR
Client: Citv of Sacramento_ Calilbmia
An EIR was prepared by Raney, under contract with the City of Sacramento, for the conversion
of both Freeport Boulevard and 21" Street from one-way to two-way roadways. The project site
was within an area undergoing major fluctuations in circulation; therefore, major issues analyzed
included traffic, noise, and air quality. The EIR was certified and the project was approved.
Rio Del Oro Sever Force Main Initial Studv
Client: OliVehurst Public Utility District, California
Raney, under contract with the Olivehurst Public Utility District, prepared an Initial Study for the
placement of a sewer force main from the Rio Del Oro Subdivision within the Plumas Lake
Specific Plan area to the existing Olivehurst Wastewater Treatment Plant. The Initial Study
tiered from the Yuba County General Plan EIR as well as the Plumas Lake Specific Plan EIR,
addressing the temporary impacts associated with construction such as water quality, air quality,
and noise. The Initial Study also addressed the capacity of the wastewater treatment plant.
South Plumas Lake NVater Master Plan Initial Studs
Client: Olivehurst Public Utility District. California
Raney, under contract with the Olivehurst Public Utility District, prepared an Initial Study for the
South Plumas Lake Water Master Plan consisting of a series of wells, a water treatment facility,
a storage tank, and distribution lines. The Initial Study tiered off the Yuba County General Plan
EIR and the Plumas Lake Specific Plan EIR.
Brentwood Boulevard Specific Plan EIR
Client: City of Brentwood, California
The Brentwood Boulevard Specific Plan EIR project site is located within the City of Brentwood
and in unincorporated portions of Eastern Contra Costa County, California within the City of
Brentwood Sphere of Influence. The project site consists of approximately 436 acres along the
Brentwood Boulevard (State Route 4) corridor, and is bounded by Delta Road to the north and
Second Street to the south. The Brentwood Boulevard Specific Plan would guide public and
private investment throughout the proposed project area to fulfill the community's intention for
the creation of a "Grand Boulevard'' stretching between Downtown and the City's ultimate
northern limits. When fully implemented, the proposed project would revitalize and enliven the
project area and create new prosperous live/work areas. The Draft EIR was circulated for public
review and Raney was in the process of preparing the Final EIR; however, the project was
modified by the City to address public concerns. Raney prepared a Re -circulated Draft EIR
based upon the revised project description. Raney prepared the Final EIR, responding to
comments received during the public review period. The EIR has been certified and the project
approved by City Council.
Brentwood Boulevard Road Widening Environmental Consultation and Initial Stud
Client: City of Brentwood, California
The proposed Brentwood Boulevard Road Widening project consists of the expansion of
Brentwood Boulevard fi•om an existing two-lane rural highway to four -lanes, from Havenwood
Avenue to Homecoming Way. The proposed widening project also includes the expansion of the
Marsh Creek Bridge as well as traffic signal and intersection improvements at Sunset Road.
Raney, under contract with the City, is currently reviewing the project description and design
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alternatives to determine the necessary resource permitting, if applicable, as well as to prepare an
Initial Study to address the potential environmental issues associated with the proposed project.
Brentwood Civic Center Initial Study / Mitigated Negative Declaration
Client: Citv of Brentwood. California
The proposed Brentwood Civic Center project consisted of two phases of development. The first
phase included buildout of the City Hall, Council Chambers, and Community Center buildings,
with a modified arcade connecting the buildings, and a 76 -space surface parking lot, with
approval of an amended design review application by the City. The second phase included
construction of a 280 -space parking garage to take the place of the surface parking lot. Raney,
under contract with the City, prepared an Initial Study and Mitigated Negative Declaration,
which addressed transportation and circulation. The Initial Study and project have been
approved.
Brentwood Solid Waste Transfer Station Initial Stud
Client: City of Brentwood. California
The Brentwood Solid Waste Transfer Station consisted of relocating the existing transfer station
operations and the proposed expansion to a site located north of the City wastewater treatment
plant, approximately 1,000 feet north of the existing site. The approximately 5.73 -acre project
site covers the northern portion of two parcels. The Initial Study and Mitigated Negative
Declaration have been prepared and routed for public review. The primary issues addressed
include traffic, air quality, noise, compatibility and biological resources. The Initial
Study/Mitigated Negative Declaration and project has been approved.
Railroad Avenue Wideninb EIR
Client: City of Suisun City. California
The Railroad Avenue Widening project included the widening and realignment of Railroad
Avenue from Sunset Avenue to Olive Avenue and the installation of traffic signals. The
widening and realignment improvements would increase the width of Railroad Avenue from its
current 40 feet to between 60 and 88 feet, and would increase the length of the road segment to
7,200 feet (1.36 miles). The existing two-lane arterial would be increased to three lanes, with the
General Plan dictating four lanes and an ultimate 108 foot right-of-way in the foreseeable future.
The proposed project would be constructed in phases. Phase 1 of the proposed project would be
funded through a Caltrans Hazard Elimination and Safety (HES) grant. This phase would consist
of the realignment of approximately 2,000 feet of Railroad Avenue between Sunset Avenue and
the Laurel Creek Diversion Channel to a location approximately 1,000 feet south of the existing
Sunset Avenue/Railroad Avenue (north) intersection.
The EIR addressed traffic (roadway design conformance with Caltrans standards and LOS
impacts), air quality, biological resources (impacts to species and wetlands), water quality, noise,
and utilities (interruption of service/relocation) impacts associated with the roadway
construction. The EIR has been certified and the project was approved.
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Alace Ranch Innovation Center EIR
Client: Cite of Davis. California
The Mace Ranch Innovation Center project consists of the proposed development of 2,654,000
square feet of research/office/R&D uses on a 212 -acre agricultural site within unincorporated
Yolo County, adjacent to the City of Davis city limits. The applicant is seeking to develop the
project within the City of Davis; therefore, the project site would need to be annexed to the City.
The applicant is seeking approval of the following entitlements from the City of Davis:
Annexation, General Plan Amendment, prezone, preliminary planned development, site plan and
architectural review, and development agreement. If the project is approved by Davis City
Council, the project would then go to the voters for ultimate approval, pursuant to the City's
Measure R process. If approved by the voters, the applicant will seek Yolo County LAFCO's
approval of a Sphere of Influence (SOI) amendment, to include the project site within the City's
SOI, and subsequently annexation of the project site to the City of Davis. Raney prepared a
comprehensive Draft EIR for the proposed Mace Ranch Innovation Center project, which has
been released to the public for review and comment. The Draft EIR includes all analyses
required by CEQA, an equal -weight analysis of a mixed-use alternative, two equal -weight
cumulative scenarios, as well as a full urban decay analysis. All environmental topics within
Appendix G of the CEQA Guidelines have been evaluated within the Draft EIR, in addition to
Appendix F of the CEQA Guidelines, concerning energy impacts. Due to the size and
complexity of the project and Draft EIR, the public comment period was 90 days. Raney has
prepared the Final EIR, including responses to the extensive comments received. The project is
beginning the public hearing process.
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III. REFERENCES
The following is a brief list of references, with particular emphasis on public works and
infrastructure projects performed for local agencies. Additional references are available upon
request.
1) Gwen Owens, Deputy Public Works Director
City of Galt
Phone: (209) 366-7130
Relevant Projects: Tiwin Cities Road Widening Initial Study I Mitigated Negative
Declaration, Galt Wastewater Treatment Plant Solar Power Purchase Agreement Initial
Study/Mitigated Negative Declaration, Galt Police Firing Range Initial Study, and Galt
Utility Master Plan Initial Study.
2) Erik Nolthenius, Planning Manager
City of Brentwood
Phone: (925) 516-5137
Relevant Projects: Brenhwood Boulevard Specific Plan EIR, Brenhwood Boulevard Road
Widening Environmental Consultation and Initial Sttrdy, Brentwood Civic Center Initial
Study I Mitigated Negative Declaration, and Brenhwood Solid Waste Transfer Station Initial
Study
3) 119ichael Webb, Assistant City Manager / Director of Community Development S
Sustainability
City of Davis
Phone: (530) 757-5610
Relevant Projects: Mace Ranch Innovation Center EIR
J,
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IV. HOURLY BILLING RATES
9016 BILLING
Raney Planning & Management, Inc. (Raney) has provided the following fee schedule to the
City of San Rafael, based on Raney's current hourly billing rates for preparation of
environmental documents and the provision of planning services. The following rates will
remain in effect for two years from the date of the on-call contract. Please note that Raney will
provide the City with a complete scope of services, including schedule and cost estimate by task
based on hours for each project. The tasks will be summarized in the Technical Scope of
Services and costs by task will be included in a cost spreadsheet. Costs will be billed on a time
and materials basis up to the maximum established budget for each phase of the project.
Tim Raney, AICP, President
Cindy Gnos, AICP, Senior Vice President
Nick Pappani, Vice President
Rod Stinson, Division Manager /Air Quality Specialist
Air Quality Technician
Senior Associate
Associate
Administrative
OTHER COST INI+ORR'IATI(
$200 ' hour
$170 / hour
$150 / hour
$140 to $150 / hour
$125 hour
$120 / hour
$100 / hour
$60 / hour
• Overhead charges for technical sub -consultants, travel, and copying/printing: 10%
• Travel: Billed at cost
• Copying and Printing: Billed at cost
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APPENDix A
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TIM RANEY, AICP
President
EDUCATION
Graduate Studies, Agricultural Economics
University of California, Davis
B.S., Agricultural and Managerial Economics
University of California, Davis
AFFILIATIONS
American Institute of Certified Planners (AICP)
American Planning Association (APA)
Sacramento Metro Chamber
Mr. Raney has nearly 30 years of local government, planning, and CEQA/NEPA experience, during
which he has actively managed many of the region's most controversial projects.
PRESIDENT
Ranei7 Planni , & Alanngeinew, Inc. (,41)ril 1999 — Present)
As President of Raney, Mr. Raney provides a wide range of planning, management, and economic
development services to public and private sector clients. Mr. Raney specializes in project coordination
and management, CEQA processing and documentation, land use analysis, business district infonnation,
and public facilitation. With over twenty-five years of planning experience, he has developed a diverse
and expanding network of clients, including developers, agency representatives, and state and local
decision -makers. His diverse background enables him to advise his clients on effective strategies
regarding government pennitting processing, public involvement, and agency coordination. Mr. Raney
provides quality client services, ensuring legally and procedurally accurate documentation while strictly
adhering to all schedules and budgets.
COMMUNITY DEVELOPMENT DIRECTOR
Cith of ll,'healland (200=1— Present)
As the Community Development Director for the City of Wheatland, Mr. Raney provides professional
guidance and technical assistance to the City Manager, City Council, Planning Commission, and the
public regarding immediate and long-range planning while working extensively with the development
community, local business owners, and community residents. Mr. Raney monitors City growth and
oversees implementation of the City's General Plan, processing of development applications, and makes
recommendation to City Council regarding applications and development projects. Over the past 11
years, Mr. Raney has been instrumental in developing the City's Infrastructure Work Program,
Community Vision, and Capital Improvement Program as well as developing and implementing the
City's General Plan.
COUNCILMEMBER/MAYOR
City o/'Citrus Hci,glJls, CA (1997 - 2002)
Elected to serve on the first City Council, Mr. Raney was instrumental in creating the initial government
structure of the City of Citrus Heights. While on City Council, Mr. Raney participated in the preparation
and adoption of the City's first General Plan as well as developing a city staff to be responsible for its
implementation. Mr. Raney served as Mayor of Citrus Heights in 2000 winning numerous awards for his
exceptional leadership skills. This experience behind the dais has given Mr. Raney the ability to
understand projects from a variety of perspectives, thereby allowing him to provide a unique skill set to
Raney's clients.
CINDY GNOS, AICP
aior Vice President
EDUCATION
Graduate Studies, Public Policy Administration
California State University, Sacramento
B.S., City and Regional Planning
California Polytechnic State University, San Luis Obispo
AFFILIATIONS
American Institute of Certified Planners (A1CP)
American Planning Association (APA)
Ms. Gnos brings to Raney Planning & Management a wide range of public sector planning, management,
and economic development services. Ms. Gnos specializes in land use analysis, project coordination and
management, public facilitation, and CEQA processing and documentation. With nearly twelve years of
public sector plarming experience, she has developed an understanding of the diverse aspects of planting
and community development within local governments. Her background enables her to advise clients on
effective strategies regarding government permit processing, public involvement, and agency
coordination.
SENIOR VICE PRESIDENT
Ranee, Planning & Alunagement, Ine. (,Iprtl 2000 — PI'escia)
As the principal contact for most of Raney's projects, Ms. Gnos provides high-quality, uniquely personal
services to Raney's clients. Serving as Project Director for many of Raney's projects, Ms. Gros is
exceptionally organized and skilled at providing project management services to Raney's clients. In
addition to project management, Ms. Gnos is responsible for the quality and content of Raney's
documents, thoroughly reviewing every document before sending it out for client review. Ms. Gnos
provides the energy that keeps the Raney team running in top condition, thereby ensuring that its clients
receive the very best of what Raney has to offer.
SENIOR PLANNER
q -&-von, CA (. tuber 199=1— Altn•ch 2000)
Ms. Gnos served as a planner for the City of Dixon, overseeing the planning, environmental review, and
development of numerous residential, commercial, and industrial projects. Ms. Gnos coordinated the City
of Dixon's downtown revitalization efforts through the management of the creation of the Dixon
Downtown Revitalization Plan, and through personal participation in special downtown events. She
implemented the Downtown Facade Improvement Program using Redevelopment funds. Ms. Gnos also
oversaw the Community Development Block Grant (CDBG) Program for the City of Dixon which
included Planning.Tecluucal Assistance Grants and a Business Revolving Loan Fund. Ms. Gnos served
as the housing coordinator for implementation of the City's Housing Element, including the use of
Redevelopment Funds and HOME funds in a first-time homebuyer program.
ASSOCIATE PLANNER
Citi of Sacramento, CA (Octoher 1988 — Noi 'umbo 1994) t
As a land use planner for the City of Sacramento, Ms. Gnos was responsible for processing development
applications. This included pre -application meetings, enviromnental review, coordination with the City,
developer, and neighborhoods, as well as reports and presentations to the Planning Commission and City
Council. During her tenure at the City of Sacramento, she also chaired the Subdivision Review
Committee.
NICK PAPPANI
Vice President
EDUCATION
B.S., Wildlife Biology, cum laude
California State University, Humboldt
AFFILIATIONS
The Wildlife Society, Western Section
Mr. Pappani has been part of Raney Planning & Management's team since 2002. As current Vice
President, Mr. Pappani is part of the management core of Raney, working directly with Senior Vice
President Cindy Gnos and President Tim Raney to provide hands-on planning and CEQA services to a
variety of clients.
VICE PRESIDENT
Raney Plannim, & AJ(inageilient, 1ne. (Sepiei;iber 2002 Presew
Mr. Pappani focuses on client interaction and business marketing, given his network of satisfied clients
within the industry. Mr. Pappani also manages the preparation of CEQA documents and regularly attends
meetings with lead agency staff to identify and problem -solve enviromnental issues so that the EIR
process can be streamlined and simplified to the greatest extent feasible. In addition, Mr. Pappani works
with Division Manager Rod Stinson, in the day-to-day coordination of the Raney team and its efforts.
Since his arrival at Raney, Mr. Pappani has been involved in the writing and managing of numerous
enviromnental documents and has served as the project manager for over 90 CEQA and NEPA projects.
In addition to his project management experience, Mr. Pappani has provided contract planning services
for various jurisdictions during his time at Raney, including serving as an extension of lead agency staff
in reviewing development and use permit applications, preparing staff reports and conditions of approval,
and presenting before boards, commissions, councihnembers, and the general public.
VVMDLIFE TECHNICIAN
Grand Crnlyorl Nalional Park, :1Z (Mav to .4u ust 1999 and 2000)
Mr. Pappani utilized his field research skills obtained at Humboldt State University to collect pertinent
wildlife data for the Park Service. In addition to conducting numerous field studies for special -status
species and keeping detailed records of all collected data, Mr. Pappani was appointed as crew leader in
the absence of the acting crew leader, which involved appointing tasks to other staff and managing their
workload.
FIELD TECHNICIAN
LBJEnteilprises, Eureka, Cit ( iiy 1o,4u, usl 1996)
Mr. Pappani conducted research for an environmental consulting firm located in Eureka, CA. Mr.
Pappani's primary duties included conducting detailed plant and animal surveys throughout Six Rivers
National Forest. The animal surveys focused on detecting the presence.'absence of the Federally
Threatened Marbled Murrelet within Six Rivers National Forest.
ROD STINSON
Division I\7anager / Air Quality Specialist
EDUCATION
B.S., Forestry and Natural Resources
California Polytechnic State Unixersity, San Luis Obispo
CERTIFICATIONS
Certified in River Restoration and Natural Channel Design
AFFILIATIONS
Sacramento Metro EDGE
Mr. Stinson brings to Raney Planning & Management, Inc. his technical writing and project management
skills to every project. As Division Manager with Raney, Mr. Stinson assists Senior Vice President Cindy
Gnos and President Tim Raney in the day-to-day management of the office, which includes overseeing
the processing of various environmental and planting projects, management of office staff, and
coordination with agency personnel and project applicants. In addition, Mr. Stinson serves as Raney's in-
house Air Quality Specialist.
DIVISION INIANAGER / AIR QUALITY SPECIALIST
%larch Planning & Management, Ine. (Way 3005 — Present)
Since June 2010, Mr. Stinson has worked under the title Division Manager and is responsible for assisting
Senior Vice President Cindy Gnos and company President Tim Raney in the day-to-day coordination of
the Raney team and its efforts. Since arriving at Raney, Mr. Stinson has been involved in the writing and
managing of numerous environmental and plarming projects and has served as the project manager for
over 100 CEQA and NEPA projects. In addition, Mr. Stinson has managed numerous special planning
projects as well as provided environmental and land use planning services for various jurisdictions during
his time at Raney, including extensive use of GIS in the analysis and presentation of data.
Mr. Stinson also serves as Raney's in-house Air Quality Specialist, preparing air quality and greenhouse
gas analyses for Initial Studies and Enviromnental Impact Reports as well as air quality and greenhouse
gas studies and health risk assessments for various private -sector clients. Mr. Stinson trained under
Donald Ballanti, Certified Consulting Meteorologist for several years and has prepared over thirty air
quality analyses for various public and private sector projects. Through his work with various air districts
in the region, Mr. Stinson has become a leading expert in preparing air quality and greenhouse gas
analyses.
Mr. Stinson is also actively involved in the Sacramento Metro Chamber as a recent graduate of the
Leadership Class of 2012. As a part of the 2012 class project, Mr. Stinson participated in fundraising and
outreach activities for the design and construction of the new Soil Born Farms outdoor classroom.
ESTIMATOR / ENVIRONMENTAL SPECIALIST
1 hander ,41ounlain Entei7)rises, Inc. (October 2003 to Hal- 3005)
Mr. Stinson began at Thunder Mountain Enterprises, Inc. preparing Stormwater Pollution Prevention
Plans utilizing erosion and sediment control Best Management Practices. In this position Mr. Stinson was
trained in AutoCAD and expanded his knowledge of hydrology and fluvial processes. After four months
with the company Mr. Stinson was promoted to department head of the Estimating Department where he
developed and managed procedures for the department. Mr. Stinson was tasked to develop new markets
for the company while maintaining their existing workflow market. In addition, Mr. Stinson set the
budgets for the 2004 and 2005 fiscal years as well as secured over $600,000 of revenue in the first year of
xistence. As Estimator, Mr. Stinson performed sales, estimating, project management, and contract
administration.
CITY OF SAN RAFAEL
laegaeesg for Qualifications for On-call
Environmental Services
1,L,, ■ ::. ■
,110,414k► My -
or hrdrin
Mayor Gary Phillips
Vice Mayor Kate Colin
Councilmember Maribeth Bushey
Councilmember John Gamblin
Councilmember Andrew McCullough
2/25/2016
Exhibit B
BACKGROUND
The City of San Rafael wishes to enter into on-call Professional Service Agreements
with a select number of firms capable of assisting the City deliver its capital
improvement program. This request for qualifications (RFQ) was prepared to solicit
and evaluate firms capable of assisting the city in the preparation of environmental
documents, technical studies, and written reports to City Council. Anticipated
services also include the ability to prepare and negotiate permits with the various
state and federal resource agencies such as the Regional Water Quality Control
Board, California Fish and Wildlife, and the United States Army Corps of Engineers.
The successful firms will be those firms that demonstrate that they offer the best
value for the City when measured by its technical knowledge, breath of experience,
quality of staff and hourly rates
SUBMITTAL REQUIREMENTS
Submittals should be concise, single -sided 8%" x 11" pages with a font size no
smaller than 12 point. The maximum number of pages per submittal is 16, not
including resumes.
• Enclose a cover letter describing the firm and its interest and commitment to
perform the required services. The cover letter must also state that if selected the
firm will be able to execute a contract in the exact form as attached. A person
authorized by the firm to negotiate a contract shall sign the cover letter.
® State the qualifications and experience of the firm and the individuals proposed
for this project.
Provide the specific experiences in public works projects for local agencies.
a Provide at least three references — name and current phone number—for agency
staff for whom your firm has provided similar services.
A list of hourly billing rates for each proposed team member, and the period of
time for which those rates will apply. Billing rates shall include all direct and
indirect labor expenses, transportation cost, cell phone, computer, pager and
other such fees.
WOn-call ServicesTnvironmental ServicesWQ for Environmental Services.doc - 2 -
SUBMITTAL DEADLINE AND FORMAT
On or Before March 15, 2016 at 4:30PM
Three stapled, un -bound copies in sealed envelope(s), and
One electronic copy uploaded onto a thumb/flash drive
Delivered to:
City of San Rafael
Department of Public Works
111 Morphew Street
San Rafael, CA
Attention: Director of Public Works
INSURANCE REQUIREMENTS:
Professional Liability: $1 M per occurrence, $2 aggregate
Automotive Liability: $1 M combined, single limit
Commercial General Liability: $1 M per occurrence
ATTACHMENTS
Standard City of San Rafael Professional Services Agreement
U:\On-call Services\Environmental Services\RFQ for Environmental Services.doc -3 -
AGREEMENT FOR PROFESSIONAL SERVICES
FOR
This Agreement is made and entered into this day of . 20__,
by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and
(hereinafter "CONTRACTOR").
WHEREAS,
WHEREAS, _
RECITALS
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
I. PROJECT COORDINATION.
; and
A. CITY'S Project Manager. The is hereby designated the
PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects
of the progress and execution of this Agreement.
B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single
PROJECT DIRECTOR to have overall responsibility for the progress and execution of this
Agreement for CONTRACTOR. is hereby designated as the PROJECT
DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the
execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the
CONTRACTOR shall notify the CITY within ten (10) business days of the substitution.
2. DUTIES OF CONTRACTOR.
CONTRACTOR shall perform the duties and/or provide services as follows:
3. DUTIES OF CITY.
CITY shall pay the compensation as provided in Paragraph 4, and perform the duties as
follows:
4. COMPENSATION.
For the Rill performance of the services described herein by CONTRACTOR, CITY shall
pay CONTRACTOR as follows:
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized
invoices submitted by CONTRACTOR.
5. TERM OF AGREEMENT.
The term of this Agreement shall be for (___) year(s) commencing on
and ending on . Upon mutual agreement of the parties, and subject to the
approval of the City Manager the term of this Agreement may be extended for an additional period
of C__) year(s).
6. TERMINATION.
A. Diseretionaq. Either party may terminate this Agreement without cause upon
thirty (30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to
cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such
notice, within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written consent
of the other.
D. Return of Documents. Upon tenninalion, any and all CITY documents or
materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and
materials prepared for or relating to the performance of its duties under this Agreement, shall be
delivered to CITY as soon as possible, but not later than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in connection with
the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may
use said properly for any purpose, including projects not contemplated by this Agreement.
S. INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONTRACTOR in connection
with its performance of its duties under this Agreement. CONTRACTOR shall filly cooperate
with CITY or its agent in any such audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of
the other party, and any attempt to so assign this Agreement or any rights, duties or obligations
arising hereunder shall be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the terns of this Agreement, CONTRACTOR shall
nnaintain, at no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum annount of
one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for
death, bodily injury, personal injury, or property damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance
policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional perfornns any of the services required to be
performed under this Agreement, a professional liability insurance policy in the miuinnuui amount
of two million dollars ($2,000,000) per occurrence/four million dollars ($4,000,000) aggregate, to
cover any claims arising out of the CONTRACTOR's performance of services under this
Agreement. Where CONTRACTOR is a professional not required to have a professional license,
CITY reserves the right to require CONTRACTOR to provide professional liability insurance
pursuant to this section.
4. If it employs any person, CONTRACTOR shall maintain worker's
compensation and employer's liability insurance, as required by the State Labor Code and other
applicable laws and regulations, and as necessary to protect both CONTRACTOR and CITY
against all liability for injuries to CONTRACTOR's officers and employees. CONTRACTOR'S
worker's compensation insurance shall be specifically endorsed to waive any right of subrogation
against CITY.
B. Other hnsurance Requirements. The insurance coverage required of. the
CONTRACTOR in subparagraph A of this section above shall also meet the following
requirements:
I . Except for professional liability insurance, the insurance policies shall be
specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as
additionally named insureds under the policies.
2. The additional insured coverage under CONTRACTOR'S insurance
policies shall be primary with respect to any insurance or coverage maintained by CITY and shall
not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and
noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form
CG20 0104 13.
3. Except for professional liability insurance, the insurance policies shall
include, in their text or by endorsement, coverage for contractual liability and personal injury.
4. The insurance policies shall be specifically endorsed to provide that the
insurance carrier shall not cancel, terminate or otherwise modify the terms and conditions of said
insurance policies except upon ten (10) clays written notice to the PROJECT MANAGER.
5. If the insurance is written on a Claims Made Form, then, following
termination of this Agreement, said insurance coverage shall survive for a period of not less than
five years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella: or excess insurance. Any umbrella or excess insurance shall
contain or be endorsed to contain a provision that such coverage shall also apply on a primary and
noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement)
before CITY'S own insurance or self-insurance shall be called upon to protect it as a named
insured.
8. It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance coverage requirements
and/or limits shall be available to CITY or any other additional insured party. Furthermore, the
requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this
Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or
proceeds available to the named insured; wl&hever is greater.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in
CONTRACTOR's insurance policies must be declared to and approved by the PROJECT
MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any
self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be
satisfied by either the named insured or CITY or other additional insured pare. At CITY's option,
the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to
CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and
related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT
MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance
evidencing the insurance coverage required in this Agreement; (2) a copy of the policy
declaration page and/or endorsement page listing all policy endorsements for the commercial
general liability policy, and (3) excerpts of noliev language or specific endorsements
evidencing the other insurance requirements set forth in this Agreement. CITY reserves the
right to obtain a full certified copy of any insurance policy and endorsements from
CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to
exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT
MANAGER and the City Attorney.
11. INDEMNIFICATION.
A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the
fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and
hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City
Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of
any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of
litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its
obligations or conduct of its operations under this Agreement. The CONTRACTOR's
obligations apply regardless of whether or not a liability is caused or contributed to by the active
or passive negligence of the City Indemnitees. However, to the extent that liability is caused by
the active negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's
indemnification obligation shall be reduced in proportion to the City Lidemnitees' share of
liability for the active negligence or willful misconduct. In addition, the acceptance or approval
of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the
event the City Indemnitees are made a party to any action, lawsuit, or other adversarial
proceeding arising from CONTRACTOR'S performance of or operations under this
Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S
option reimburse the City Indemnitees their costs of defense, including reasonable attorneys'
fees, incurred in defense of such claims.
B. Where the services to be provided by CONTRACTOR under this Agreement are
design professional services to be performed by a design professional as that term is defined
under Civil Code Section 2782.8, CONTRACTOR shall, to the fiillest extent permitted by law,
indemnify, release, defend and hold harmless the City Indemnitees from and against any
CLAIMS that arise out of, pertain to, or relate to the negligence, recklessness, or willfiil
misconduct of CONTRACTOR in the performance of its duties and obligations under this
Agreement or its failure to comply with any of its obligations contained in this Agreement,
except such CLAIM which is caused by the sole negligence or willfiil misconduct of CITY.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
5
Agreement, and shall survive the termination or completion of this Agreement for the full period
of time allowed by law.
12. NONDISCRIMINATION.
CONTRACTOR shall not discriminate, iii any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
13. COMPLIANCE WITH. ALL_LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify
and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
15. NOTICES.
All notices and other communications required or permitted to be given under ,this
Agreement, including any notice of change of address, shall be in writing and given by personal
delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the
parties intended to be notified. Notice shall be deemed given as of the date of i)ersonal delivery, or
if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as
follows:
TO CITY's Project Manager:
City of San Rafael
1400 Fifth Avenue
P.O. Box 151560
San Rafael, CA 94915-1560
TO CONTRACTOR's Project Director:
16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees
of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of
CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the
subject mailer of this Agreement.
B This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to
CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under
any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments,
unpaid checks or other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or
violation of the same or other term, covenant, condition, ordinance, law or regulation. Tile
subsequent acceptance by either party of any fee, performance, or other consideration which may
become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding
breach or violation by the other party of any term, condition, covenant of this Agreement or any
applicable law, ordinance or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terns and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAMES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code CONTRACTOR sllall pay any and
all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any
work performed under this Agreement, until CONTRACTOR has provided CITY with a
completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and
Certification).
22. APPLICABLE LAW.
The laws of the State of California sllall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, 111o11th
and year first above written.
CITY OF SAN RAFAEL CONTRACTOR
JIM SCHUTZ, City Manager
Name:
Title:
ATTEST:
ESTHER C. BEIRNE, City Clerk
APPROVED AS TO FORM:
ROBERT F. EPSTEIN, City Attorney
RANEY-1 OP ID: SS
CERTIFICATE OF LIABILITY INSURANCE I
DATE 06/09/209/20 6
16
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME: Steven Sanderson
Paragon Insurance Services
301 Natoma Street, Suite 104 Ext :916-353-1023 FAX
Nol;
916-353-1370
.�acNN
Folsom, CA 95630 E-MAIL
ADDRESS: steven@paragoninsservices.com
INSURERS) AFFORDING COVERAGE
NAIC t/
INSURER A: Security National Insurance Co
19879
INSURED Raney Planning & Management ,I INSURER B: California Auto
38342
Tim Raney
1501 Sports Drive INSURER C: Firemans Fund
21873
Sacramento, CA 95834 INSURER D: Scottsdale Insurance Company
INSURER E :
INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE
POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT
TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
DDL
INSD
,555UBR� _ --
IWVD POLICY NUMBER
POLICY EFF
(MM/DD/YYYYI
POLICY EXP
(MM/DD/YYYYI
LIMITS
C
X
COMMERCIAL GENERAL LIABILITY
I
OCCURRENCE
S 2,000,000
CLAIMS -MADE X OCCUR
X X AZC80889053
08/30/2015
08/30/2016
_EACH
PREMI E TO PoFNYED
REMISES_(Ea occurrence)
$ 100 000
MED EXP (Any one person)_
S 10,000
PERSONAL &ADV INJURY
$ 2,000,000
AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE
$ 4,000,000
_GENT
X 1
POLICYECT LOC
PRODUCTS - COMP/OP AGG
S 2,000,000
OTHER:
Ded.
S 500
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
_(Ea accident)
S 1,000,000
B
X
ANY AUTO
X
X
BA040000005814
04/14/2016
04/14/2017
BODILY INJURY (Per person)
S
_
ALL OWNED SCHEDULED
AUTOS AUTOS
,
BODILY INJURY (Per accident)
S
XX
NON -OWNED
HIRED AUTOS AUTOS
PROPERTY DAMAGE
Per accident
S
Ded
$ 50C
UMBRELLA LIAB
OCCUR
EACH_ OCCURRENCE
S
EXCESS LIAR
CLAIMS -MADE
-
AGGREGATE
S
DED I 1RETENTIONS
S
WORKERS COMPENSATION
X PER 1
AND EMPLOYERS' LIABILITY YIN
STATUTE i—_l_ERH_
A �ANYPROPRIETOR/PARTNER/EXECUTIVE
X SWC1107438
05/01/2016
05/01/2017
E.L. EACH ACCIDENT
S 1,000,000
OFFICER/MEMBER EXCLUDED? r
(Mandatory In NH)
N / A
E.L. DISEASE - EA EMPLOYE
S 1,000,00_0
If yes, describe under
DESCRIPTION OF OPERATIONS below
E.L. DISEASE - POLICY LIMIT
_
S 1,000,000
D
Professional Liab
EKI3163584 07/28/2015
07/28/2016
Agg/Occ
$2mil/$lmil
claims made
Ded
500
DESCRIPTION OF OPERATIONS I LOCATIONS/ VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached If more space Is required)
The City of San Rafael, its officers, agents, employees, and volunteers are
additional insureds, including primary & non-contributory wording and waiver
of subrogation, forms AB9189 0807 General Liability MCA8510
per under and
1213 under Commercial Auto. Waiver of subrogation included per form
WC040306 under Workers' Compensation.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of San Rafael THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
P.O. Box 151560
San Rafael, CA 94915
AUTHORIZED REPRESENTATIVE
@ 1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD
ABC MultiCover - AB 91 89 08 07
This endorsement modifies insurance provided under the following:
American Business Coverage
Your policy is broadened and clarified as follows:
1. Non Employment Discrimination Liability
Unless Personal Injury or Advertising Injury is
excluded from this policy:
A. Section III - Definitions, Item 17. Personal
Injury is amended to include:
f. Discrimination
B. Section III - Definitions, Item 2. Advertising
Injury is amended to include:
e. Discrimination
C. Section III - Definitions is amended to in-
clude:
30. Discrimination means the unlawful treat-
ment of individuals based on race, color,
ethnic origin, gender, religion, age, or
sexual preference.
D. Section II - Liability Coverage, Part H. Ex-
clusions, Item Lp Personal Injury or Adver-
tising Injury is amended to include:
(11) Arising out of discrimination directly or
indirectly related to the past employ-
ment, employment or prospective em-
ployment of any person or class of
persons by any insured; or
(12) Arising out of discrimination directly or
indirectly related to the sale, rental, lease
or sub -lease or prospective sale, rental,
lease or sub -lease of any dwelling,
permanent lodging, or premises by or at
the direction of any insured; or
(13) Arising out of discrimination, if insurance
thereof is prohibited by law; or
(14) Fines, penalties, specific performance, or
injunctions levied or imposed by a go-
vernmental entity, or governmental code,
law, or statute because of discrimination
2. Blanket Additional Insured
Section II - Liability Coverage, Part I. Who Is An
Insured, Item 2. is amended to include:
f Any person or organization that you are re-
quired by a written insured contract to include
as an insured, subject to all of the following
provisions:
(1) Coverage is limited to their liability aris-
ing out of
(a) the ownership, maintenance or use
of that part of the premises, or land
owned by, rented to, or leased to
you; or
(b) your ongoing operations performed
for that insured; or
(c) that insured's financial control of
you; or
(d) the maintenance, operation or use
by you of equipment leased to you
by such person(s) or organization(s);
or
This Form must be attached to Change Endorsement when issued after the policy is written.
One of the Fireman's Fund Insurance Companies as named in the policy
dt)6 AJA
Secretary President
AB9189 8-07
E. -11rittk, /I
Page 1 of 6
(e) a state or political subdivision per- assumption of liability in a contract
mit issued to you. or agreement. This exclusion does
not apply to liability for damages
(2) Coverage does not apply to any occur- that the vendor would have in the
rence or offense: absence of the contract or agree -
(a) which took place before the exe-
ment;
cution of, or subsequent to the b. Any express warranty unauthorized
completion or expiration of, the by you;
written insured contract, or
3. Blanket Additional Insured for Vendors
Unless the Products -Completed Operations Haz-
ard is excluded from this policy, Section 11 - Li-
ability Coverage, Part 1. Who Is an Insured, Item
2. is amended to include:
g. Any vendor but only with respect to Bodily
Injuryor Property Damage arising out of your
products which are distributed or sold in the
regular course of the vendor's business, sub-
ject to the following additional exclusions:
1. The insurance afforded the vendor does
not apply to:
a. Bodily Injury or Property Damage
for which the vendor is obligated to
pay damages by reason of the
AB9189 8-07
g. Products which, after distribution
or sale by you, have been labeled or
relabeled or used as a container, part
or ingredient of any other thing or
substance by or for the vendor.
2. This insurance does not apply to any in-
sured person or organization, from
whom you have acquired such products,
or any ingredient, part or container, en-
tering into, accompanying or containing
such products.
If an Additional Insured - Vendors endorsement
is attached to this policy that specifically names a
person or organization as an insured, then this
coverage does not apply to that person or organ-
ization.
Page 2 of 6
C. Any physical or chemical change in
(b) which takes place after you cease to
the product made intentionally by
be a tenant in that premises.
the vendor;
(3) With respect to architects, engineers, or
d. Repackaging, unless unpacked solely
surveyors, coverage does not apply to
for the purpose of inspection, dem-
Bodily
Bodily Injury, Property Damage, Per-
Injury or Advertising Injury arising
onstration, testing, or the substi-
out of the rendering or the failure to
tution of parts under instructions
render any professional services by or for
from the manufacturer, and then re-
you including:
packaged in the original container.
a The preparing, approving, or failing
e. Any failure to make such in-
to prepare or approve maps, draw-
spections, adjustments, tests or ser-
ings, opinions, reports, surveys,
vicing as the vendor has agreed to
change orders, designs or specifica-
make or normally undertakes to
tions; and
make in the usual course of busi-
ness, in connection with the distrib-
(b) Supervisory, inspection, or engi-
ution or sale of the products;
neering services.
f. Demonstration, installation, servic-
If an Additional Insured endorsement is attached
ing or repair operations, except such
to this policy that specifically names a person or
operations performed at the vendor's
organization as an insured, then this coverage does
premises in connection with the sale
not apply to that person or organization.
of the product;
3. Blanket Additional Insured for Vendors
Unless the Products -Completed Operations Haz-
ard is excluded from this policy, Section 11 - Li-
ability Coverage, Part 1. Who Is an Insured, Item
2. is amended to include:
g. Any vendor but only with respect to Bodily
Injuryor Property Damage arising out of your
products which are distributed or sold in the
regular course of the vendor's business, sub-
ject to the following additional exclusions:
1. The insurance afforded the vendor does
not apply to:
a. Bodily Injury or Property Damage
for which the vendor is obligated to
pay damages by reason of the
AB9189 8-07
g. Products which, after distribution
or sale by you, have been labeled or
relabeled or used as a container, part
or ingredient of any other thing or
substance by or for the vendor.
2. This insurance does not apply to any in-
sured person or organization, from
whom you have acquired such products,
or any ingredient, part or container, en-
tering into, accompanying or containing
such products.
If an Additional Insured - Vendors endorsement
is attached to this policy that specifically names a
person or organization as an insured, then this
coverage does not apply to that person or organ-
ization.
Page 2 of 6
4. Blanket Waiver of Subrogation
Section II - Liability Coverage, Part K. Liability
and Medical Payments General Conditions, is
amended to include:
6. Transfer of Rights of Recovery Against Oth-
ers to us and Blanket Waiver of Subrogation
a. If the insured has rights to recover all or
part of any payment we have made under
this Coverage Part, those rights are
transferred to us. The insured must do
nothing after loss to impair those rights.
At our request, the insured will bring suit
or transfer those rights to us and help us
enforce them.
b. If required by a written insured contract,
we waive any right of recovery we may
have against any person or organization
because of payments we make for injury
or damage arising out of your operations
or your work for that person or organ-
ization.
5. Broadened Named Insured
Section II - Liability Coverage, Part I. Who Is An
Insured, Item 4. is replaced with:
4. All of your subsidiaries, companies, corpo-
rations, firms, or organizations, as now or
hereafter constituted, qualify as Named In-
sured under this policy if.
(a) you have the responsibility of placing in-
surance for each such entity; and
(b) coverage for the entity is not otherwise
more specifically provided; and
(c) the entity is incorporated or organized
under the laws of the United States of
America.
But each entity is insured only while you
own, during the policy period, a controlling
interest in such entity of greater than 50% of
the stock or assets. However:
(a) Coverage under this provision is afforded
only until the end of the policy period,
or the 12 month anniversary of the policy
inception date, whichever is earlier;
(b) Coverage C does not apply to bodily in-
jury or property damage that occurred
AB9189 8-07
before you acquired or formed the or-
ganization;
(c) Coverage C does not apply to personal
injury or advertising injury arising out of
an offense committed before you ac-
quired or formed the organization.
6. Medical Payments
Unless Coverage D. Medical Payments is excluded
from this policy:
A. Section II - Liability Coverage, Part H. Ex-
clusions, Item 21 is replaced with:
f. Included within the products -completed
operations hazard. However, this exclu-
sion does not apply to expenses for den-
tal services.
B. Section II - Liability Coverage, Part G. Cov-
erage, Item 2., is amended to include:
C. Coverage D. Medical Payments is pri-
mary and not contributing with any
other insurance, even if that other insur-
ance is primary also.
7. Tenant's Legal Liability
A. Section III - Liability Coverage, Part J. Li-
ability and Medical Payments Limits of In-
surance, Item 3. is replaced with:
3. The most we will pay under Coverage C
- Liability for damages because of prop-
erty damage to premises while rented to
you, temporarily occupied by you with
the permission of the owner, or managed
by you under a written agreement with
the owner:
a. arising out of any Covered Cause of
Loss shall be the greater of:
(1) $1,000,000; or
(2) The Tenant's Legal Liability
limit shown in the Declarations.
8. Chartered Aircraft
Section H - Liability Coverage, Coverage C, Part
H. Exclusions, Item I.g. is amended to include:
(5) An aircraft in which you have no ownership
interest and that you have chartered with
crew.
Page 3 of 6
9. Coverage Territory Broadened
Section III - Definitions, Item 5.a. is replaced with:
a. The United States of America (including its
territories and possessions), Puerto Rico, Ca-
nada, Bermuda, the Bahamas, the Cayman
Islands and the British Virgin Islands.
10. Broadened Advertising Injury
Unless Advertising Injury is excluded from this
policy:
A. Section 111 - Definitions, Item 2. is replaced
with:
2. Advertising Injury means injury arising
out of one or more of the following of-
fenses:
a. Oral, written, televised or videotaped
publication of material that slanders
or libels a person or organization or
disparages a person's or organiza-
tion's goods, products or services;
b. Oral, written, televised or videotaped
publication of material that violates
a person's right of privacy;
C. Misappropriation of advertising
ideas or style of doing business; or
d. Infringement of trademark, copy-
right, title or slogan.
B. Section 11 - Liability Coverage, Coverage C,
Part H. Exclusions, Items l.p.(I) and (2) are
replaced with:
(1) Arising out of oral, written, televised or
videotaped publication of material, if
done by or at the direction of the insured
with knowledge of its falsity;
(2) Arising out of oral, written, televised or
videotaped publication of material whose
first publication took place before the
beginning of the policy period;
11. Broadened Personal Injury
Unless Personal Injury is excluded from this pol-
icy, Section 111 - Property, Liability and Medical
AB9189 8-07
Payments Definitions, Items 17.b., d. and e. are
replaced with:
b. Malicious prosecution or abuse of process;
d. Oral, written, televised or videotaped publica-
tion of material that slanders or libels a person
or organization or disparages a person's or
organization's goods, products or services;
e. Oral, written, televised or videotaped publica-
tion of material that violates a person's right
of privacy;
12. Broadened Personal or Advertising Injury
Unless Personal Injury or Advertising Injury is
excluded from this policy, Section 11 - Liability
Coverage, Coverage C, Part H. Exclusions, Item
l.p.(4) Exclusions is deleted in its entirety.
13. Fellow Employees Coverage
Section 11 - Liability Coverage, Part I. Who Is an
Insured, Item 2.a.(1) is amended as follows:
(1) Personal Injury to you or to a co -employee
while in the course of his or her employment,
or the spouse, child, fetus, embryo, parent,
brother, sister or any member of the house-
hold of that employee or co -employee as a
consequence of such Personal Injury, or for
any obligation to share damages with or repay
someone else who must pay damages because
of the injury; or
14. Mental Anguish Is Included in Bodily Injury
Section III - Definitions, Item 4. is replaced with:
4. Bodily injury means bodily injury, sickness or
disease sustained by a person. It includes
death or mental anguish which result at any
time from such physical harm, physical sick-
ness or physical disease. Mental anguish me-
ans any type of mental or emotional illness
or disease.
15. Unintentional Failure to Disclose Hazards
Section II - Liability Coverage, Part K. Liability
and Medical Payments General Conditions, is
amended to include:
Page 4 of 6
6. Unintentional Failure to Disclose Hazards
If you unintentionally fail to disclose any ha-
zards existing at the inception date of your
policy, we will not deny coverage under this
Coverage Form because of such failure.
However, this provision does not affect our
right to collect additional premium or exercise
our right of cancellation or non -renewal.
16. Supplementary Payments, Increase Limits
Section II - Liability Coverage, Part G. Coverage,
Items Le. (2) and (4) are replaced with:
(2) The cost of bail bonds required because of
accidents or traffic law violations arising out
of the use of any vehicle to which the Bodily
Injury Liability Coverage applies. We do not
have to furnish these bonds.
(4) All reasonable expenses incurred by the in-
sured at our request to assist us in the inves-
tigation or defense of the claim or suit
including substantiated loss of earnings up to
$500 a day because of time off work.
17. Per Location Aggregate
A. Section II - Liability Coverage, Part J. Limits
of Insurance, Item 4. is amended to include:
The Aggregate Limit of Insurance applies se-
parately to each location owned by you,
rented to you, or occupied by you with the
permission of the owner.
B. Section III - Property, Liability and Medical
Payments Definitions, is amended to include:
31. Location means premises involving the
same or connecting lots, or premises
whose connection is interrupted only by
a street, roadway, waterway or right-of-
way of railroad.
18. Amended Duties in the Event of an Occurrence,
Offense Claim or Suit
Section II - Liability Coverage, Part K. Liability
and Medical Payments General Conditions, Items
2.a, and b. are replaced with:
a. In the event of an occurrence, offense, claim,
or suit, you must promptly notify us. Your
duty to promptly notify us is effective when
your executive officers, partners, members, or
AB9189 8-07
legal representatives are aware of the General
Liability occurrence, offense, claim, or suit.
Knowledge of an occurrence, offense, claim,
or suit by other employee(s) does not imply
you also have such knowledge.
b. To the extent possible, notice to us should
include:
(1) How, when and where the occurrence or
offense took place;
(2) The names, addresses, and telephone
numbers of any injured persons and wit-
nesses; and
(3) The nature and location of any injury or
damage arising out of the occurrence, of-
fense, claim, or suit.
19. Common Policy Conditions (AB 00 09 A 01 87),
Part H. Other Insurance, Item 2. is replaced with:
2. Coverage C - Liability
If other valid and collectible insurance is
available to any insured for a loss we cover
under Coverage C of this Coverage Part our
obligations are limited as follows:
a. The insurance provided under this policy
is primary if you are required by a written
insured contract to include any person
or organization as an insured, but only
with respect to that insured's liability
arising out of the ownership, mainte-
nance, or use of that part of the premises
owned by or rented to you, or your work
for that insured by or for you. Any other
insurance available to that person or or-
ganization is excess and noncontributory
with this insurance, or;
b. Except for the circumstance described in
2.a., above, the insurance provided under
this policy is excess over any other li-
ability insurance available to any insured
whether such other insurance is written
as primary, excess, contingent or any
other basis. An exception applies when
any insured specifically has purchased
excess insurance to apply in excess of the
limits of insurance shown in the Decla-
rations of this Coverage Part for Cover-
age C.
Page 5 of 6
20. Damage to Invitees' Automobiles from Falling
Trees or Tree Limbs - Limited Coverage
The policy applies to direct physical damage to
automobiles owned by invitees subject to all of the
following:
I. Provided such damage originates from prem-
ises owned, managed, leased or rented by an
insured;
2. Coverage applies only to invitees of an in-
sured or an insured's tenant;
3. Such damage is directly caused by
wind -driven falling trees or tree limbs;
4. The most we will pay for any one loss is the
lesser of the actual cash value of the damaged
automobile as of the time of the loss; or the
cost of repairing or replacing the damaged
automobile with another automobile of like
AB9189 8-07
kind and quality; subject to a limit of $25,000
in any one policy period; and
5. This coverage is not subject to the General
Liability General Aggregate Limit.
21. Expected or Intended Injury - Amendment to Ex-
clusion
SECTION I. - 2. EXCLUSIONS a. Expected or
Intended Injury, is replaced by the following:
a. Expected or Intended Injury
Bodily injury or propertydamage expected or
intended from the standpoint of the insured.
This exclusion does not apply to bodily injury
or property damage resulting from the use of
reasonable force to protect persons or prop-
erty.
All other terms and conditions of the policy apply.
Page 6 of 6
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
Business Auto Broadening Endorsement
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
I. NEWLY ACQUIRED OR FORMED ENTITY (BROAD FORM NAMED INSURED)
II. EMPLOYEES AS INSUREDS
III. AUTOMATIC ADDITIONAL INSURED
IV. EMPLOYEE HIRED AUTO LIABILITY
V. SUPPLEMENTARY PAYMENTS
VI. FELLOW EMPLOYEE COVERAGE
VII. ADDITIONAL TRANSPORTATION EXPENSE
VIII. HIRED AUTO PHYSICAL DAMAGE COVERAGE
IX. ACCIDENTAL AIRBAG DEPLOYMENT COVERAGE
X. LOAN/LEASE GAP COVERAGE
XI. GLASS REPAIR — DEDUCTIBLE WAIVER
XII. TWO OR MORE DEDUCTIBLES
XIII. AMENDED DUTIES IN EVENT OF ACCIDENT, CLAIM, SUIT OR LOSS
XIV. WAIVER OF SUBROGATION
XV. UNINTENTIONAL ERROR, OMISSION, OR FAILURE TO DISCLOSE HAZARDS
XVI. EMPLOYEE HIRED AUTO PHYSICAL DAMAGE
XVII. PRIMARY AND NONCONTRIBUTORY IF REQUIRED BY CONTRACT
XVIII. HIRED AUTO — COVERAGE TERRITORY
XIX. BODILY INJURY REDEFINED TO INCLUDE RESULTANT MENTAL ANGUISH
Copyright 2013 Mercury Insurance Services, LLC. All rights reserved.
MCA85101213-CA Includes copyrighted material of Insurance Services Office, Inc., with its Permission Page 1 of 6
BUSINESS AUTO COVERAGE FORM
I. NEWLY ACQUIRED OR FORMED ENTITY (Broad Form Named Insured)
SECTION II - LIABILITY COVERAGE, A. Coverage, 1. Who Is An Insured, the following is added:
d. Any business entity newly acquired or formed by you during the policy period
provided you own 50% or more of the business entity and the business entity is not
separately insured for Business Auto Coverage. Coverage is extended up to a
maximum of 180 days following acquisition or formation of the business entity.
Coverage under this provision is afforded only until the end of the policy period.
Coverage does not apply to an "accident' which occurred before you acquired or
formed the organization.
II. EMPLOYEES AS INSUREDS
SECTION II - LIABILITY COVERAGE, A. Coverage, 1. Who Is An Insured, the following is added:
e. Any "employee" of yours is an "insured" while using a covered "auto" you don't
own, hire or borrow in your business or your personal affairs.
Ill. AUTOMATIC ADDITIONAL INSURED
SECTION II - LIABILITY COVERAGE, A. Coverage, 1. Who Is An Insured, the following is added:
f. Any person or organization that you are required to include as additional insured
on the Coverage Form in a written contract or agreement that is signed and
executed by you before the "bodily injury" or "property damage" occurs and that is
in effect during the policy period is an "insured" for Liability Coverage, but only for
damages to which this insurance applies and only to the extent that person or
organization qualifies as an "insured" under the Who Is An Insured provision
contained in Section II.
IV. EMPLOYEE HIRED AUTO LIABILITY
SECTION II - LIABILITY COVERAGE, A. Coverage, 1. Who Is An Insured, the following is added:
g. An "employee" of yours is an "insured" while operating an "auto" hired or rented
under a contract or agreement in that "employee's" name, with your permission,
while performing duties related to the conduct of your business.
V. SUPPLEMENTARY PAYMENTS
SECTION II — LIABILITY COVERAGE, A. Coverage, 2. Coverage Extensions, a. Supplementary
Payments, Subparagraphs (2) and (4) are replaced by the following:
(2) Up to $3,000 for cost of bail bonds (including bonds for related traffic law
violations) required because of an "accident" we cover. We are not obligated to
furnish these bonds.
(4) All reasonable expenses incurred by the "insured" at our request, including
actual loss of earnings up to $500 a day because of time off from work.
Copyright 2013 Mercury Insurance Services, LLC. All rights reserved.
MCA85101213-CA Includes copyrighted material of Insurance Services Office, Inc., with its Permission Page 2 of 6
VI. FELLOW EMPLOYEE COVERAGE:
SECTION II — LIABILITY COVERAGE, B. Exclusions, 5. Fellow Employee
This exclusion does not apply if you have workers' compensation insurance in -force covering all of
your "employees". Coverage is excess over any other collectible insurance.
VII. ADDITIONAL TRANSPORTATION EXPENSE
SECTION III - PHYSICAL DAMAGE COVERAGE, A. Coverage, 4. Coverage Extensions, a. Transportation
Expenses, is replaced with the following:
We will pay up to $50 per day to a maximum of $1000 for temporary transportation
expense incurred by you because of the total theft of a covered "auto" of the private
passenger type. We will pay only for those covered "autos" for which you carry either
Comprehensive or Specified Causes of Loss Coverage. We will pay for temporary
transportation expenses incurred during the period beginning 48 hours after the theft and
ending, regardless of the policy's expiration, when the covered "auto" is returned to use or
we pay for its "loss". If your business shown in the Declarations is other than an auto
dealership, we will also pay up to $1,000 for reasonable and necessary costs incurred by
you to return a stolen covered auto from the place where it is recovered to its usual
garaging location.
VIII. HIRED AUTO PHYSICAL DAMAGE COVERAGE
SECTION III — PHYSICAL DAMAGE COVERAGE, A. Coverage, 4. Coverage Extensions, the following is
added:
If hired "autos" are covered "autos" for Liability Coverage in this policy and
Comprehensive, Specified Causes of Loss, or Collision coverages are provided under
this coverage form for any "auto" you own, then the Physical Damage Coverages
provided are extended to "autos" you hire, subject to the following limit:
(1) The most we will pay for "loss" to any hired "auto" is $50,000 or Actual
Cash Value or Cost of Repair, whichever is less
(2) $500 deductible will apply to any loss under this coverage extension,
except that no deductible shall apply to "loss" caused by fire or lightning
Subject to the above limit and deductible we will provide coverage equal to the
broadest coverage applicable to any covered "auto" you own of similar size and
type. This coverage extension is excess coverage over any other collectible
insurance.
IX. ACCIDENTAL AIRBAG DEPLOYMENT COVERAGE
SECTION III - PHYSICAL DAMAGE COVERAGE, B. Exclusions, 3.a., is amended to add the following:
This exclusion does not apply to the accidental discharge of an airbag.
Copyright 2013 Mercury Insurance Services, LLC. All rights reserved.
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X. LOAN/LEASE GAP COVERAGE
SECTION III - PHYSICAL DAMAGE COVERAGE C. Limit of Insurance, the following is added:
4. In the event of a "total loss" to a covered "auto" shown in the schedule or declarations for
which Collision and Comprehensive Coverage apply, we will pay any unpaid amount due on
the lease or loan for that covered "auto," less:
a. The amount paid under the Physical Damage Coverage Section of the
policy; and
b. Any:
(1) Overdue lease/loan payments at the time of the "loss";
(2) Financial penalties imposed under a lease for excessive use, abnormal wear
and tear or high mileage.
(3) Security deposits not returned by the lessor;
(4) Costs for extended warranties, Credit Life Insurance, Health, Accident or
Disability Insurance purchased with the loan or lease; and
(5) Carry-over balances from previous loans or leases.
XI. GLASS REPAIR — DEDUCTIBLE WAIVER
SECTION III - PHYSICAL DAMAGE COVERAGE, D. Deductible, the following is added:
No deductible applies to glass damage if the glass is repaired rather than replaced.
XII. TWO OR MORE DEDUCTIBLES
SECTION III -PHYSICAL DAMAGE COVERAGE, D. Deductible, the following is added:
If two or more "company" policies or coverage forms apply to the same accident:
1. If the applicable Business Auto deductible is the smallest, it will be waived; or
2. If the applicable Business Auto deductible is not the smallest, it will be reduced by
the amount of the smallest deductible; or
3. If the loss involves two or more Business Auto coverage forms or policies the
smallest deductible will be waived.
For the purpose of this endorsement "company" means the company providing this
insurance and any of the affiliated members of the Mercury Insurance Group of companies.
XIII. AMENDED DUTIES IN EVENT OF ACCIDENT, CLAIM, SUIT OR LOSS
The requirement in SECTION IV, BUSINESS AUTO CONDITIONS, A. Loss Conditions, 2. Duties In The
Event Of Accident, Claim, Suit, Or Loss, a., In the event of "accident", you must notify us of an
"accident" applies only when the "accident" is known to:
(1) You, if you are an individual;
(2) A partner, if you are a partnership;
(3) A member, if you are a limited liability company; or
(4) An executive officer or insurance manager, if you are a corporation.
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XIV. WAIVER OF SUBROGATION
SECTION IV - BUSINESS AUTO CONDITIONS, A. Loss Conditions, 5. Transfer of Rights Of Recovery
Against Others To Us, section is replaced by the following:
5. Transfer Of Rights Of Recovery Against Others To Us
We waive any right of recovery we may have against any person or organization to
the extent required of you by a written contract executed prior to any "accident" or
"loss", provided that the "accident" or "loss" arises out of the operations
contemplated by such contract. The waiver applies only to the person or
organization designated in such contract.
XV. UNINTENTIONAL ERROR, OMISSION, OR FAILURE TO DISCLOSE HAZARDS
SECTION IV - BUSINESS AUTO CONDITIONS, B. General Conditions, 2. Concealment,
Misrepresentation, or Fraud, the following is added:
Any unintentional omission of or error in information given by you, or unintentional failure
to disclose all exposures or hazards existing as of the effective date or at any time during
the policy period shall not invalidate or adversely affect the coverage for such exposure or
hazard or prejudice your rights under this insurance. However, you must report the
undisclosed exposure or hazard to us as soon as reasonably possible after its discovery.
This provision does not affect our right to collect additional premium or exercise our right
of cancellation or non -renewal.
XVI. EMPLOYEE HIRED AUTO PHYSICAL DAMAGE
SECTION IV — BUSINESS AUTO CONDITIONS, B. General Conditions, 5. Other Insurance, b. For Hired
Auto Physical Damage Coverage, is replaced by the following:
b. For Hired Auto Physical Damage Coverage, the following are deemed to be covered
"autos" you own:
1. Any covered "auto" you lease, hire, rent or borrow; and
2. Any covered "auto" hired or rented by your "employee" under a contract in
that individual "employee's" name, with your permission, while performing
duties related to the conduct of your business.
However, any "auto" that is leased, hired, rented or borrowed with a driver is not a covered
"auto".
XVII. PRIMARY AND NONCONTRIBUTORY IF REQUIRED BY CONTRACT
SECTION IV — BUSINESS AUTO CONDITIONS, B. General Conditions, 5. Other Insurance, the
following is added and supersedes any provision to the contrary:
e. This insurance is primary to and will not seek contribution from any other insurance
available to an additional insured under your policy provided that:
(1) The additional insured is a Named Insured under such other insurance; and
(2) You have agreed in writing in a contract or agreement that this insurance
would be primary and would not seek contribution from any other
insurance available to the additional insured.
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XVIII. HIRED AUTO -COVERAGE TERRITORY
SECTION IV - BUSINESS AUTO CONDITIONS, B. General Conditions, 7. Policy Period, Coverage
Territory, e. Anywhere in the world if:, is replaced by the following:
e. Anywhere in the world if:
(1) A covered "auto" is leased, hired, rented or borrowed without a driver for a
period of 30 days or less; and
(2) The "insured's" responsibility to pay damages is determined in a "suit" on
the merits, in the United States of America, the territories and possessions
of the United States of America, Puerto Rico, or Canada or in a settlement
we agree to.
XIX. BODILY INJURY REDEFINED TO INCLUDE RESULTANT MENTAL ANGUISH
SECTION V — DEFINITIONS, C. "Bodily Injury' is amended by adding the following:
"Bodily injury" also includes mental anguish but only when the mental anguish arises from
other bodily injury, sickness, or disease.
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MCA85101213-CA Includes copyrighted material of Insurance Services Office, Inc., with its Permission Page 6 of 6
WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 04 03 06
(Ed. 01-84)
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT CALIFORNIA
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right
against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under
a written contract that requires you to obtain this agreement from us.)
You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work
described in the Schedule.
The additional premium for this endorsement shall be 2% of the California workers' compensation premium otherwise due on such
remuneration.
Schedule
Person or Organization Job Description
Any person or organization as required by written contract. $250.00
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.
(The information below is required only when this endorsement is issued subsequent to preparation of the policy.)
Endorsement Effective 5/1/2016 Policy No. SWC1107438 Endorsement No. WC 04 03 06
Insured Raney Planning & Management Inc. Premium $ 5928
Insurance Company Security National Insurance Company
Countersigned by
WC 04 03 06
(Ed. 01-84)
PROFESSIONAL SERVICES AGREEMENT/CONTRACT
COMPLETION CHECKLIST AND ROUTING SLIP
Below is the process for getting your professional services agreements/contracts finalized and
executed. Please attach this "Completion Checklist and Routing Slip" to the front of your
contract as you circulate it for review and signatures. Please use this form for all professional
services aereements/contracts (not just those requiring City Council approval).
This process should occur in the order presented below.
Step
Responsible
Description
Completion
Department
Date
1
City Attorney
Review, revise, and comment on draft
t6
agreement.��
2
Contracting Department
Forward final agreement to contractor for
their signature. Obtain at least two signed
4//,4it'`
originals from contractor.
3
Contracting Department
Agendize contractor -signed agreement for
Council approval, if Council approval
necessary (as defined by City Attorney/City
V/
Ordinance*).
4
City Attorney
Review and approve form of agreement;
bonds, an insurances ertificates and
n orsements. )LPAPAm-mv--,
/
5
City Manager / Mayor / or
Agreement executed by Council authorized
Department Head
official.
6
City Clerk
City Clerk attests signatures, retains original
tfl� 2v
agreement and forwards copies to the
contracting department.
To be completed by Contracting Department:
Project Manager: Project Name: O,j—G3t 1_nv', v,r.,t ,v,,v,,,
Agendized for City Council Meeting of (if necessary):
If you have questions on this process, please contact the City Attorney's Office at 485-3080.
* Council approval is required if contract is over $20,000 on a cumulative basis.