HomeMy WebLinkAboutCM Chronic Inebriates Agr. AmendmentC/TY OF Agenda Item No: 3.a
n4 Meeting Date: July 5, 2016
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: CITY MANAGER
Prepared by: Andrew Hening,
Director of Homeless
Planning & Outreach
TOPIC: CHRONIC INEBRIATES
City Manager Approval: P_�_
SUBJECT: RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO AMEND THE AGREEMENT FOR SERVICES WITH G. DANIEL
BOWLING OF CURTIS AND BOWLING MEDIATION FOR A TOTAL COMPENSATION
AMOUNT NOT TO EXCEED $50,000
RECOMMENDATION: Adopt Resolution authorizing the City Manager to enter into an amended
agreement with Curtis and Bowling Mediation to provide consulting services to the City to address the
challenges from chronic inebriates in downtown San Rafael.
BACKGROUND: In Marin County, as in many counties around the country, there is a growing concern
with spending on certain high -need individuals, including those who frequently encounter the criminal
justice system as a result of alcohol abuse. These individuals tend to continually cycle through some of
the most expensive public service providers, yet do not receive appropriate care to meet their complex
needs. As a result, they can exhaust thousands of dollars in public resources, with little or no
improvement in their quality of life.
In January 2012, a collaborative effort, introduced by Marin County Deputy Public Defender Christine
O'Hanlon, was established resulting in the Department of Health and Human Services commissioning a
Study to evaluate the current system of care in Marin, investigate the public cost of serving homeless,
alcohol dependent persons with complex health and mental health conditions, and identifying
recommendations to better and more cost effectively serve this population. The Chronic Alcohol Use
with Justice -System Involvement (CAJI) Report was subsequently developed by HomeBase.
Results of this cost study found that "between June 1, 2011 and May 31, 2012, thirty-four (34)
individuals in the County of Marin incurred a cost of $2,039,463 for services related to homelessness
FOR CITY CLERK ONLY
File No.: 4-3-603E
Council Meeting: 07/05/2016
Disposition: Resolution 14154
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paae: 2
and chronic addiction to alcohol. Actual costs are most likely much greater. The vast majority of these
individuals were male, 91 percent were homeless, and the average age was 47. In addition, despite
expenditures of $60,000 per person per year, there is little to no improvement in the quality of life for
these individuals."
There continues to be a negative community impact from alcohol -addicted, chronically homeless
individuals in downtown San Rafael specifically. In effort to assist with this seemingly intractable
challenge, the City engaged Daniel Bowling with Curtis and Bowling Mediation.
Beginning in November 2015, City officials have been working with Mr. Bowling in a facilitated
problem -solving process as part of their efforts to address this issue. A Working Group composed of
Mayor Gary Phillips, Councilmember Kate Colin, City Attorney Rob Epstein, Police Chief Diana
Bishop, Fire Chief Chris Gray, City Manager Jim Schutz, and Director of Homeless Planning and
Outreach Andrew Hening has met several times to discuss the information gathered through interviews
of involved County and City officials by facilitator Daniel Bowling.
ANALYSIS: Through his interviewing process with both County and City officials, Mr. Bowling has
developed significant insights and findings. Staff is recommending amending the original contract of
$20,000 to an amended contract not to exceed a total of $50,000. This provides for the current phases of
the agreement, including information gathering and process design.
The next phase, which is not a part of the action recommended in this staff report, would get into
implementation which would build off of the findings of the above work. Mr. Bowling has prepared a
draft scope of services for this future stage. Because a significant portion of the ongoing work involves
a variety of Departments at the County of Marin, including Health and Human Services, Probation, the
court system, and the Sheriff's Office, County staff is discussing working directly with Mr. Bowling on
the draft scope of services and next steps.
FISCAL IMPACT: Initial costs are being funded in fiscal year 2015-2016 by the City's General Fund.
There are sufficient funds in the fiscal year 2016-2017 General Fund operating budget to support the
amended agreement for a total contract not -to -exceed $50,000.
OPTIONS:
1) Adopt the Resolution authorizing the City Manager to enter into an amended agreement with G.
Daniel Bowling of Curtis and Bowling Mediation, in a form to be approved by the City Attorney.
2) Request changes to the Resolution.
3) Reject the Resolution.
RECOMMENDED ACTION: Adopt Resolution
RESOLUTION NO. 14154
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO AMEND THE AGREEMENT FOR SERVICES
WITH G. DANIEL BOWLING OF CURTIS AND BOWLING MEDIATION
FOR A TOTAL COMPENSATION AMOUNT NOT TO EXCEED $50,000
WHEREAS, the San Rafael City Council is committed to addressing the problems and
impacts of chronic inebriates on the downtown areas of San Rafael; and
WHEREAS, in furtherance of that end, on November 13, 2015, the City entered into an
"Agreement for Professional Services Regarding Chronic Inebriates in San Rafael" ("Agreement")
with G. Daniel Bowling of Curtis and Bowling Mediation, for investigative and facilitation services
in bringing stakeholders together to find solutions to the problems and impacts of chronic inebriates
on the downtown areas of San Rafael; and
WHEREAS, the Council finds that it is necessary and appropriate to increase the budget for
Mr. Bowling's work to complete all the services desired under the Agreement.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San
Rafael hereby approves and authorizes the City Manager to execute an amendment to the
Agreement, in a form to be approved by the City Attorney, to increase the total compensation
payable under the Agreement to a not -to -exceed amount of $50,000.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the
foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the
City Council of said City held on Tuesday, the 5th day of July, 2016, by the following vote, to
wit:
AYES: COUNCILMEMBERS: Colin, Gamblin, McCullough and Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Bushey
ESTHER C. BEIRNE, CITY CLERK
1
AMENDMENT
AGREEMENT FOR PROFESSIONAL SERVICES
REGARDING CHRONIC INEBRIATES IN SAN RAFAEL
This Agreement is made and entered into this S?N day of 4:� 12016, by
and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and G. DANIEL BOWLING, a
partner of Curtis and Bowling Mediation (hereinafter "CONTRACTOR").
RECITALS
WHEREAS, the CITY and CONTRACTOR entered into that certain "Agreement for
Professional Services Regarding Chronic Inebriates in San Rafael" dated November 13, 2015 (the
"2015 Agreement"), pursuant to which CONTRACTOR has provided investigative and facilitation
services in bringing stakeholders together to find solutions to the problems and impacts of chronic
inebriates on the downtown areas of San Rafael; and
WHEREAS, the parties have determined that it is necessary and appropriate to increase the
budget for CONTRACTOR's work to enable him to complete the desired services under the 2015
Agreement;
NOW, THEREFORE, the parties hereby amend the Agreement as follows:
1. Section 4 of the 2015 Agreement is hereby amended to read in its entirety as follows:
4. COMPENSATION.
For the full performance of the services described herein by
CONTRACTOR, CITY shall pay CONTRACTOR at the rate of
$375 per hour for his services, and reimburse CONTRACTOR for
his reasonable expenses incurred in performing these services, in a
total amount not to exceed $50,000.
Payment will be made monthly upon receipt by PROJECT
MANAGER of itemized invoices submitted by CONTRACTOR.
2. Except as specifically amended herein, the terms of the 2015 Agreement shall remain
unchanged and in full force.
IN WITNESS WHEREOF, the parties have executed this Agreement to Agreement as of
the day, month and year first above written.
CITY OF SAN RAFAEL
JIM [JTZ, City Mnna er
ATTEST:
ESTHER C. BEIRNE, City Clerk
APPROVED AS TO FORM:
r l�
ROBERT F. EPSTEIN, Cit Attom'c
CONTRACTOR
By:
ZDANIEL BOWLING, Partner
Curtis and Bowling Mediation
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: City Attorney
Project Manager: Rob Epstein
Extension: 3080
Contractor Name: G. Daniel Bowling
Contractor's Contact: (415) 331-5158
Contact's Email: dbowling04@comcast.net
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
N/A
❑
6/28/2016
b. Email contract (in Word) & attachments to City
Atty c/o Laraine.Gittens@cityofsanrafael.org
2
City Attorney
a. Review, revise, and comment on draft agreement
6/28/2016
and return to Project Manager
N/A
® LAG
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
❑
3
Project Manager
Forward three (3) originals of final agreement to
7/28/2016
contractor for their signature
AH
4
Project Manager
When necessary, * contractor -signed agreement
® N/A
agendized for Council approval
*PSA > $20,000; or Purchase > $35,000; or
Or
❑
Public Works Contract > $125,000
Click here to
Date of Council approval
enter a date
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
5
Project Manager
Forward signed original agreements to City
8/1/16
AH
Attorney with printed copy of this routing form
6
City Attorney
Review and approve hard copy of signed
8/1/16
LAG
agreement
7
City Attorney
Review and approve insurance in PINS, and bonds
N/A
8
City Manager/ Mayor
(for Public Works Contracts)
Agreement executed by Council authorized official
I I
9
City Clerk
Attest signatures, retains original agreement and
forwards copies to Project Manager
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval
by the City Council. Save staff report (including this cover sheet) along
with all related attachments in the Team Drive (T:) --> CITY COUNCIL
AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT -
AGENDA TOPIC]
Agenda Item # TBD
Date of Meeting: 7/5/2016
From: Andrew Hening
Department: City Manager
Date: 6/24/2016
Topic: Curtis and Bowling Mediation Contract
Subject: Resolution to Enter into an Agreement for Services
Type: ® Resolution ❑ Ordinance
® Professional Services Agreement ❑ Other:
APPROVALS
® Finance Director
Remarks: approved
® City Attorney
Remarks: LG -Approved 6/28/16
® Author, review and accept City Attorney / Finance changes
Remarks: approved
® City Manager
Remarks:
