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Home My WebLink AboutSPJT Minutes 1985-06-18REVISED 7/23/86 SRCC/SRRA MINUTES (Special Joint) 6/18/85 Page 1 In the Webb Room of the San Rafael Public Library, Tuesday, June 18, 1985, at 7:30 PM. Special Joint Meeting: Present: Lawrence E. Mulryan, Mayor/Agency Chairman Dorothy L. Breiner, Member/Councilmember Gary R. Frugoli, Member/Councilmember Richard Nave, Member/Councilmember Jerry Russom,Member/Councilmember Also Present: Pamela J. Nicolai, Acting City Manager/Assistant Executive Director; Jeanne M. Leoncini, City Clerk/Agency Secretary; Gary T. Ragghianti, City Attorney/Agency Attorney; Ransom Coleman, Finance Director RE: BUDGET HEARINGS PRELIMINARY 1985/86 BUDGET - File 8-5 Mayor Mulryan called the meeting to order, calling upon Acting City Manager Nicolai for her overview of the budget. Ms. Nicolai stated that the City expects the revenue base for fiscal year 1985/86 to be increased by 8.8 percent, not including revenues from the proposed Master Fee Schedule, and that the spending program is up by 3.3 percent, not including salary negotiations. The revenue projections are based on some of the potential impacts of the opening of the Hahn Shopping Center in Corte Madera, Mervyn's in Northgate and other factors. The issue of the Proposition 4 Expenditure Limitation will be dealt with during the November election. The Expenditure Program for Municipal Services is $21,158,704 which funds a 3.3 percent increase. The General Fund budget of $17,540,641 is also a 3.3 percent increase over last year. There was a dramatic increase in the Liability and Workers Compenation claims this year which are accounted for in Police, Fire and Public Works Departments. Requests are being presented for additional positions, one in the Parks Division, two in the Streets Division and two in the Planning Department. Also, there is a 3 month request for 100 percent funding of three motor- cycle traffic officer positions from the General Fund which are currently being funded 50 percent from a State Office of Traffic Safety grant to March 1986. The Fire Department has requested a Clerk Typist position, and the Parking District has requested a half-time meter repair person to handle the volume of meters in and out of the Parking District. Finance Director Coleman then gave a summation of the financial picture, indicating that the City is entering the fiscal year with 3 million dollars in the General Fund balance. This is caused by a healthy economy in the last year with a possible 13 percent increase in the sales tax for this year and new construction and property tax. Property Tax was affected by the Redevelopment Agency tax increase taking $500,000 from the City's revenue, and a portion of that money will be returned in the coming year. Sales Tax represents over fifty percent of the General Fund. Motor Vehicle In -Lieu Fees are estimated to increase 7.8 percent over the current year. Revenue Sharing of $396,000 is budgeted for a full year. Councilmember Frugoli asked why the License and Building Permits projections were down $20,000, and Mr. Coleman replied that the figure is based on an estimate of building activity being down 10 percent in the coming year. CITY COUNCIL Acting City Manager Nicolai stated that there were no major changes in the City Council budget from the previous year. Councilmember Breiner moved and Councilmember Frugoli seconded, to approve the City Council's proposed budget for a total of $50,149. AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None r SRCC/SRRA MINUTES (Special Joint)6/18/85 Page 1 SRCC/SRRA MINUTES (Special Joint) 6/18/85 Page 2 CITY CLERK Ms. Nicolai stated that the Clerk's budget is status quo reflecting a full year's salary for reclassification of the Deputy City Clerk's position, which was approved last fiscal year. There is a reduction of services and supplies due to upgrading of the Municipal Code last year and one request for Capital Outlay for a word processing typewriter. Mayor Mulryan pointed out that there was a request for an increase in salary of five percent for the City Clerk which the Council indicated was justified, and indicated that this is not a part of the wage negotiations. Councilmember Breiner moved and Councilmember Frugoli seconded, to approve the five percent salary increase for the City Clerk. AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None Councilmember Frugoli moved and Councilmember Breiner seconded, to approve the budget of the Office of the City Clerk for a total of $117,887. AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None CITY ATTORNEY Ms. Nicolai stated that the budget of the City Attorney was bascially the same except for an increase in the salary and wages account due to nine months of the year allocated for the Deputy City Attorney's position, which was approved by Council on a one year contract to accomplish specific work programs. Capital outlay was also requested for a word processing typewriter. Councilmember Breiner moved and Councilmember Frugoli seconded, to approve the budget of the City Attorney's Office for a total of $170,606. AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None CITY MANAGER Ms. Nicolai stated that the City Manager's budget is basically status quo in the number of personnel and that services and supplies are down. Two chairs are requested. Councilmember Frugoli moved and Councilmember Breiner seconded, to approve the budget of the City Manager for a total of $247,106. AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: NONE FINANCE DEPARTMENT Finance Director Coleman stated that the department has two accounts, Accounting/Treasury and Parking Citations. Mr. Coleman indicated that his budget shows a slight reduction in part-time hours. However, he requested an accountant intern to assist the department for eight weeks with reports and audits, and that the PBX operator be moved into the Finance Department to handle the telephone calls which will help in cutting down the part-time hours in the Finance Department. Councilmember Nave moved and Councilmember Frugoli seconded, to approve the budget of the Finance Department for a total of $285,231 for Finance and $33,132 for Parking Citations. AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryuan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None SRCC/SRRA MINUTES (Special Joint)6/18/85 Page 2 SRCC/SRRA MINUTES (Special Joint) 6/18/85 Page 3 PERSONNEL DEPARTMENT Ms. Nicolai stated that the services and supplies account was up because that account has contractural services with IDEA for the labor negotiations and labor relations for a full year. Councilmember Breiner moved and Councilmember Frugoli seconded to approve the budget of the Personnel Department for a total of $116,919. AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None LIBRARY Ms. Nicolai stated that for the first time, the outreach program is included in the budget funding for a part-time person who will coordinate the volunteers to service the handicapped and elderly in book delivery services. The department is asking for an increase in the library book budget including contractural agreements and capital outlay items necessary for the library. Councilmember Frugoli moved and Councilmember Russom seconded, to approve the Library Department's budget for a total of $574,435., including $10,000 for book budget to come from Davidson Bequest. AYES: COUNCILMEMBERS: Breiner, Frugoli-, Nave, Russom & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None CULTURAL AFFAIRS Ms. Nicolai stated that there were modifications in the allocations and various positions, including addition of an Associate Supervisor whose administrative duties will include working directly with the Cultural Affairs Commission. Councilmember Breiner inquired about the rental revenue status, and staff responded that they anticipate a slight increase over previous years. Councilmember Breiner moved and Councilmember Nave seconded, to approve the Cultural Affairs budget for a total of $112,385. AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None RECREATION Ms. Nicolai stated that the budget for Recreation remains the same as the previous year except for the allocated positions necessary to cover the three recreation centers. Councilmember Nave moved and Councilmember Frugoli seconded, to approve the budget of the Recreation Department for a total of $353,898. AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None Revolving Fund - Recreation - File 9-3-65 Ms. Nicolai stated that the City now has the San Rafael High School Aquatics which reflects the additional cost of operating the high school pool. Recreation Director McNamee stated that athletics includes baseball, volleyball, softball and related sports for children. Two positions came up after the printing of the proposed budget, a bookkeeper involving three-quarter time and a half-time person for clerical. The department requested having this combined to a full time position. Councilmember Breiner moved and Councilmember Nave seconded, to approve the budget of the Recreation Department Revolving Account for a total of $1,415,572. AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None SRCC/SRRA MINUTES (Special Joint)6/18/85 Page 3 SRCC/SRRA MINUTES (Special Joint) 6/18/85 Page 4 POLICE DEPARTMENT Ms. Nicolai stated that the format of the budget is similar to the previous year including administrative, uniform and investigative divisions. With the pending retirement of Captain Richard Douglas, it is proposed that the department reorganize into a two Captain/four Lieutenant system. The OTS officers are 50% funded for nine months and the department is requesting 100 % funding for the last three months of the fiscal year. Funding is also requested for the puppet show that the Police Department has been operating for the last few years, which was grant funded. The Major Crimes Task Force costs have increased from $53,000 to $62,000 contribution. Administrative Councilmember Frugoli moved and Councilmember Breiner seconded, to approve the Administrative Division budget for a total of $1,020,640. AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None Investigations Councilmember Russom moved and Councilmember Nave seconded, to approve the the Investigations Division budget for a total of $699,848. AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None Uniform Councilmember Nave inquired whether the Supereme Court decision concerning overtime was being considered, and Police Chief Ingwersen responded that comp time will be discussed during labor negotiations. Councilmember Frugoli moved and Councilmember Russom seconded, to approve the Uniform Division budget for a total of $2,887,112. AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ELECTIONS BUDGET Councilmember Breiner moved and Councilmember Russom seconded, to approve the Elections budget for 1985/86 for a total of $12,000, as presented. AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None There being no further business, the meeting was adjourned. _RA• ,-�-�% + JEANNY.E=NCIINI, Agenhy Secretary/City Clerk APPROVED THIS DAY OF CHAIRMAN/MAYOR OF THE CITY OF SAN RAFAEL SRCC/SRRA MINUTES (Special Joint)6/18/85 Page 4 1985