HomeMy WebLinkAboutSPJT Minutes 1985-06-19SRCC./SRRA MINUTES (Special Joint-) 6/19/85 Page 1
In the Webb Room of the San Rafael Public Library, Wednesday, June 19, 1985,
at 7:00 PM.
Special Joint Meeting: Present: Lawrence E. Mulryan, Chairman/Mayor
Dorothy L. Breiner, Member/Councilmember
Gary R. Frugoli, Member/Councimember
Richard Nave, Member/Councilmember
Jerry Russom, Member/Councilmember
Absent: None
Also Present: Pamela J. Nicolai, Acting City Manager/Assistant Executive
Director; Jeanne M. Leoncini, City Clerk/Agency Secretary;
Gary T. Ragghianti, City Attorney/Agency Attorney; Ransom
Coleman, Finance Director
BUDGET HEARINGS - 1985/86 BUDGET - (INCLUDING PUBLIC HEARING ON USES OF
REVENUE SHARING FUNDS) - FILE 8-5
GENERAL SERVICES
Acting Executive Director/City Manager Nicolai stated that the General
Services had no changes in the staffing level, but requested
reclassification of one of the General Services aides to create a General
Services Aide II at a cost of $1,000.
The Services and Supplies account includes $70,000 for Phase II of the
Computer II Management Information System used for the Police and Fire
Department systems.
Member/Councilmember Breiner moved and Member/Councilmember Frugoli
seconded, to approve the General Services budget for a total of $452,295 for
Central Services/Purchasing and $293,788 for Building Maintenance.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom &
Chairman/Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
PLANNING DEPARTMENT - File 9-3-17
Ms. Nicolai indicated there are requests for increases in two areas: 1) The
number of positions allocated in that department and 2) Services and
Supplies account.
Salaries & Wages: This reflects a continuation of the Planning Technician
and a new Assistant Planner. Funds are requested for step increases and
reclassification of an Associate Planner to Principal Planner.
Fringe Benefits: This reflects higher costs for health insurance and
retirement for the two additional employees.
Supplies & Services: This reflects a request for $72,000 to update the
General Plan (80% funding balance to be paid by Redevelopment). Additional
funds are requested for contractual services ($4,500), travel ($1,000) and
the East San Rafael Plan ($1,000).
Capital Outlay: Funds in the amount of $3,960 requested for office
furniture.
Planning Director Moore stated that the position of the Planning Technician
was in addition to what was presented to Agency/Council tonight, totaling 12
months, for an additional five months, at an additional cost of
approximately $12,000.
Members/Councilmembers agreed that five months funding for the Planning
Technician should come from the Redevelopment Agency, and seven months from
the City's funding.
The budget as amended, was approved without motion, for a total of $542,666.
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Member/Councilmember Nave moved and Member/Councilmember Breiner seconded,
to have the Planning Technician remain on contract on a temporary basis.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom &
Chairman/Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
PUBLIC WORKS
Ms. Nicolai stated that three additional positions were reflected in the
budget from the San Rafael Sanitation District, and that the City is
reimbursed by the San Rafael Sanitation District.
Staff requested two new positions for the Streets Division because of the
increased workload and complexity of repairs in the parks and streets that
need to be kept in operating condition.
Chairman/Mayor Mulryan asked Public Works Director Bernardi to review having
an additional position on a half-time basis or whatever is necessary,
with the understanding that there is a need for the quality of public
streets services.
Member/Councilmember Russom suggested reviewing the use of manual sweepers.
After discussion, Ms. Nicolai suggested that staff look at the whole
picture, work with the community, and come back to Agency/Council at a later
date.
No action was taken on this item.
Administrative/Engineering
Member/Councilmember Frugoli moved and Member/Councilmember Russom seconded,
to approve the budget of the Administrative/Engineering Division for a total
of $700,672.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom &
Chairman/Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
Street Maintenance
Member/Councilmember Russom stated that he received complaints re the
streets and street signs, and noted that the budget request was down
substantially in salary wages, supplies and services, and inquired if this
was consistent with the need of service level.
Public Works Director Bernardi replied that the budget is not down, but that
it reflected a shift in the department to what specific programs cost.
Member/Councilmember Frugoli moved and Member/Councilmember Nave seconded,
to approve the budget of the Street Maintenance Division for a total of
$1,443,392.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom &
Chairman/Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
Land Development
Mr. Bernardi stated that the Division was reorganized with Land Development
taken out and placed into Administrative/Engineering, reclassifiying of
inspectors, and the secretary position was reclassified to Building
Technician.
Member/Councilmember Breiner suggested having staff keep current residential
plans and asked that this subject be agendized for review by the City
Council.
Ms. Nicolai stated that record keeping is being studied including storage on
a City-wide basis, and a report will be brought to Council at a later date.
Member/Councilmember Russom moved and Member/Councilmember Frugoli seconded,
to approve the Land Development budget for a total of $196,300.
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AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom &
Chairman/Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
Parks
Mr. Bernardi stated that the request for an additonal position was caused by
the added areas of parks which began five or six years ago including San
Pedro Field, Davidson, Shoreline Park, Pickleweed Park and others, and most
notably, in the last six months, San Rafael High School pool.
Chairman/Mayor Mulryan was concerned about the street trees, islands and
parkways that need maintenance, and Mr. Bernardi replied that these areas
are taken care of by temporary summer teenage help hired to do the job
rather than hiring full time employees.
Member/Councilmember Frugoli moved and Member/Councilmember Nave seconded,
to approve the budget of the Parks Division for a total of $611,342.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom &
Chairman/Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
Trees, Islands & Parkways
Mr. Bernardi responded to a question posed by Member/Councilmember Russom on
the lack of care of the median island strips, stating that this was
attributed to a manpower problem whereby a lot of time was spent in
upgrading the parks by the islands crew which was necessary; and with trees
having Dutch Elm disease that needed immediate attention.
Member/Councimember Russom directed staff to have the Las Gallinas Avenue
area maintained as soon as possible because of the bad condition it is
presently in.
Member/Councilmember Breiner moved and Member/Councilmember Frugoli
seconded, to approve the budget of the Trees, Islands & Parkways Division
for a total of $428,661.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom &
Chairman/Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
Garage
Member/Councilmember Nave inquired as to the function of the diagnostic
engineering analyzer, and Mr. Bernardi responded that this is a new
computer program allowing for the checking on vehicles.
Member/Councilmember Russom moved and Member/Councilmember Breiner seconded,
to approve the budget of the Garage Division for a total of $483,133.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom &
Chairman/Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
Electrical Maintenance
Mr. Bernardi stated that the two positions were unfilled, and that the work
is being contracted out for one year to see if money would be saved in the
long run.
Member/Councilmember Breiner moved and Member/Councilmember Nave seconded,
to approve the budget of the Electrical Maintenance Division for a total of
$107,226.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom &
Chairman/Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
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Sanitary Sewers
Mr. Bernardi stated that three positions are funded by the San Rafael
Sanitation District, representing approximately $99,000. The other three
positions are allocated and were transferred from the Street Maintenance
Division.
Member/Councilmember Russom moved and Member/Councilmember Breiner seconded,
to approve the budget of the Sanitary Sewers Division for a total of
$214,379.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom &
Chairman/Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
FIRE DEPARTMENT
Ms. Nicolai stated that the Fire Department was requesting an additional
steno -clerk position to begin in January, 1986. There has been only one
clerical position for many years and the workload has increased. The only
other major change in the capital outlay is for equipment and replacement of
hoses.
It was explained by Ms. Nicolai, that there was an increase in the budget
due to the vehicle replacement fund that is solely funded, reflecting a
$42,000 increase.
Member/Councilmember Russom moved and Member/Councilmember Frugoli seconded,
to approve the Fire Department budget for the total of $3,880,997.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom &
Chairman/Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
CSA #19
Member Councilmember Frugoli moved and Member/Councilmember Breiner
seconded, to approve the CSA #19 budget for the Fire Department for a total
of $544,465.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom &
Chairman/Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
Paramedics
Chairman/Mayor Mulryan and Member/Councilmembers commented on the response
from the public on the excellent service of the paramedics.
Fire Chief Marcucci gave a brief explanation on how the services of the
paramedics are utilized, serving various types of emergencies.
Member/Councilmember Nave moved and Member/Councilmember Frugoli seconded,
to approve the budget for the Paramedics Division of the Fire Department for
a total of $464,029.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom &
Chairman/Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
PARKING MANAGEMENT SERVICES
Ms. Nicolai stated that there was a slight reduction this year as reflected
in the Police budget, and that there was a request for a half-time meter
repair position.
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Member/Councilmember Breiner moved and Member/Councilmember Frugoli
seconded, to approve the budget for the Parking Management Services for a
total of $240,619.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom &
Chairman/Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
NONDEPARTMENTAL BUDGET
Finance Director Coleman stated that there is an increase of $50,000 from
last year, with the increase attributed to higher insurance, surety bonds,
and liability costs.
Member/Councilmember Breiner was concerned about the rise from $45,000 in
the 1982/83 budget to $75,000 in the medical insurance for retirees.
Mr. Coleman explained that the gross cost is approximately $130,000, a
portion of which is reimbursed back to the City from the County. The net
cost is approximately $65,000 for this year, and next year it will be
approximately $75,000.
Member/Councilmember Nave moved and Member/Councilmember Breiner seconded,
to approve the Nondepartmental Budget for a total of $543,575.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom &
Chairman/Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
PUBLIC FACILITIES FUND
Ms. Nicolai stated that this fund was created in 1984 with a recommended
allocation of $250,000 and this year the request is for an additional
$250,000. The rationale is because of carry-over projects which were not
accomplished but are critical. There is a reserve of $100,000.
Some projects with work to be done are as follows:
The emergency generator relocation/replacement at City Hall located in the
Police Department which is inadequately housed and causing problems; Within
City Hall, there also is other repair work that needsto be taken care
of; The Library reroofing; Falkirk needs interior repairs, clearing and
securing pool area and the installation of thermostats and vent control
system; Terra Linda Recreation Center Renovation and pool replastering;
Painting to be done at three Fire Stations; Restrooms at Gerstle Park.
Member/Councilmember Russom moved and Member/Councilmember Frugoli seconded,
to approve the Public Facilities Maintenance budget for a total of $317,500.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom &
Chairman/Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
GAS TAX FUND
Ms. Nicolai indicated that the street resurfacing program is funded from
this account. $200,000 has been transferred from the Gas Tax Fund into the
General Fund to help offset the cost of maintaining right-of-way
improvements.
Member/Councilmember Breiner moved and Member/Councilmember Nave seconded,
to approve the Gas Tax Fund budget for a total of $750,000.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom &
Chairman/Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
REDEVELOPMENT AGENCY -CONSOLIDATED
Assistant Executive Director Ours stated that the increased Agency activity
is due to the issuance of the $12,000,000 in tax increment bonds.
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Discussion was held on the status of the Storm Drainage Master Plan, which
is scheduled for review at the next Agency meeting.
Member/Councilmember Russom moved and Member/Councilmember Frugoli seconded,
to approve the Redevelopment Agency -Consolidated budget for a total of
$9,241,672.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom &
Chairman/Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
PUBLIC HEARING ON Revenue Sharing
Chairman/Mayor Mulryan declared the public hearing opened.
Ms. Nicolai stated that it is anticipated that the City will receive the
full funding of $600,000, and indicated the anticipated loss of Revenue
Sharing next year. Therefore, an attempt to maximize the use of the funds
for critical one-time projects is the primary purpose of the budget.
$80,000 for the San Rafael Canal Levee improvements need to be approved.
Earlier in the year, Council committed funds up to $100,000 on an annual
basis for this area. $70,000 is included for reconstruction of the
Pickleweed Park levee.
The major item is the Police/Fire Departments remodeling and it is requested
that $300,000 be approved toward accomplishing the work, although it is not
certain if this amount would complete the job. It is anticipated that an
additional $100,000 might be needed from the General Fund.
Mrs. Anise Turina of the Ecumenical Association for Housing spoke of using
some of the Revenue Sharing money for the Rental Rebate Program which
provides help for about 100 families. The request this year is for $30,000
because the need is greater, and she asked that the San Francisco Foundation
match it to make it a total of $60,000.
Ms. Nicolai indicated to Council that the monies should be taken from
another source rather than the Revenue Sharing Fund because the fund was not
sufficient.
Member/Councilmember Russom asked that this item be placed on the agenda for
a future Council meeting so Council would be more informed on how the
program works.
Mr. Dan Searight who has a business in the Canal Area questioned why some
items were on the Revenue Sharing program when some were yearly maintenance
items, i.e. drainage repair and debris removal, traffic signal pole
replacement and bubbler control replacement, stating that he did not agree
with the allocation of the monies and that some of the items should be in
the maintenance program.
Public Works Director Bernardi explained that basically, the program was
established to relieve the General Fund of these responsibilities and felt
that these were proper expenditures from Revenue Sharing.
The Council committed up to $100,000 when the program was adopted for the
interim levee repair work until the Corps does their long range study.
Also, $70,000 is being spent on Pickleweed Park levee repair. Therefore,
he indicated that protection is being provided and the Council is meeting
its commitment to the community. It was felt that the $80,000 is adequate
for this year.
Mr. Bernardi continued to state that at a Council meeting within the last
six months, Council elected to go to the General Investigation Study, which
is a ten year program that Congresswoman Barbara Boxer feels, given today's
presidential considerations, is the least likely to be funded. The process
can still be continued if we go to Section 201, which is the maximum $4
million that the Corps can allocate. However, we still cannot afford the
other $14/$15 million that the City would have to raise as the local
sponsor of the project. The only choice left was to pursue the General
Investigation Program.
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Mr. Bernardi responded to Mr. Searight's question on the status of the study
of Easement Encroachment, by stating that this item is subject to pending
litigation, and that all data is being analyzed by legal staff.
Chairman/Mayor Mulryan stated that a report will be out later.
Chairman/Mayor Mulryan closed the public hearing.
Member/Councilmember Frugoli moved and Member/Councilmember Nave seconded,
to approve the Revenue Sharing budget for a total of $600,000.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom &
Chairman/Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
The Worthy But Unfunded List was then discussed.
Ms. Nicolai indicated there was a request from the Police Department to add
a Police Records Clerk Supervisor to their staff at a cost of $20,000 for
seven months due to increased workload. Sidewalk Repair Contract Funds of $20,000,
which she indicated would aid in reducing liability claims against the City.
The Marin County Mediation Services is requesting $10,000. The City relies
on them, referring many people to them who are having tenant/landlord
disputes. Also, the additional rent/rebate program mentioned by Mrs. Turina
earlier, which could be brought back to Council at a regular Council meeting
on July 1, 1985.
Chairman/Mayor Mulryan inquired as to who else contributes to the Mediation
Services, and Ms. Nicolai responded that it is proportioned out to all
jurisdictions and data on this item will be brought back to Council.
Police Records Clerk Supervisor
After discussion of the position, and the fact that it could be
partially funded from the approximately $4,000 salary savings from Captain
Richard Douglas' retirement due to replacement by a Lieutenant,
Agency/Councilmembers agreed that the Police Records Clerk Supervisor
position should be looked at by the first of the year when the computer is
in full service.
Sidewalk Repair Contract Funds
Member/Councilmember Breiner moved and Member/Councilmember Frugoli
seconded, that this item be included to be funded in amount of $20,000.
AYES: MEMBERS/COUNCILMEMBERS: Breiner, Frugoli, Nave, Russom &
Chairman/Mayor Mulryan
NOES: MEMBERS/COUNCILMEMBERS: None
ABSENT: MEMBERS/COUNCILMEMBERS: None
Marin County Mediation Services Request
Chairman/Councilmember Russom asked that this item be brought back at the
next Council meeting showing the source of their funding.
There being no further business, the meeting was adjourned.
JEANNELA. LEONCINI, A NCY SECRETARY/CITY CLERK
APPROVED THIS DAY OF 1985
CHAIRMAN/MAYOR OF THE CITY OF SAN RAFAEL
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