HomeMy WebLinkAboutCC Park & Rec Commission 2016 Call for AppsCITY of Agenda Item No: 3.b
Meeting Date: August 15, 2016
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Clerk
Prepared by: Esther C. Beirne City Manager Approval:
File No: 9-2-4
SUBJECT: CALL FOR APPLICATIONS TO FILL TWO FOUR-YEAR TERMS AND ONE
ALTERNATE FOUR-YEAR TERM ON THE PARK AND RECREATION
COMMISSION TO THE END OF OCTOBER, 2020, DUE TO EXPIRATION OF
TERMS OF JEFF JONES, TOM OBLETZ AND CICILY EMERSON (ALTERNATE)
(CC)
RECOMMENDATION:
It is recommended that Council:
a) Call for applications to fill two, four year terms and one alternate four-year term on the Park and
Recreation Commission to the end of October, 2020;
b) Set deadline for receipt of applications for Tuesday, September 6, 2016 at 5:00 p.m.; and
c) Interviews to be scheduled on a date to be determined.
SUMMARY/BACKGROUND:
The three four-year terms (including one alternate term) of Jeff Jones, Tom Obletz and Cicily Emerson
(alternate) will expire at the end of October, 2016.
Going forward, as per Resolution No. 13 68 1, adopted on February 18, 2014, appointments to the Park &
Recreation Commission will be limited to two consecutive terms of four years each.
Applications may now be submitted electronically — see htti)://www.citvofsanrafael.orWcityclerk-boards/ for
all relevant information — and are also available in hard copy format at the City Clerk's Office.
ACTION: Approve staff recommendation.
Enclosures: Vacancy notice
Application
Excerpt from San Rafael Municipal Code
Ethics Training Information
FOR CITY CLERK ONLY
File No.: 9-2-4
Council Meeting: 08/15/2016
Disposition: Approved staff recommendation
THREE VACANCIES (including one alternate)
CITY OF SAN RAFAEL
PARK & RECREATION COMMISSION
APPLICATIONS to serve on the PARK & RECREATION COMMISSION, City of San Rafael, for
three, four-year terms to the end of October, 2020 may be obtained online at
httD://www.citvofsanrafacl.orv-/citvclerk-boards/ and may be completed and submitted electronically.
Hard copies of the application are also available online and in the City Clerk's Office.
The deadline for submitting applications is Tuesday, September 6, 2016, at 5:00 P.M.
There is no compensation paid to Park & Recreation Commissioners. Members must comply with
the City's ethics training requirement of AB 1234. Please see attached information.
ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY
(Two Consecutive Four -Year Term Limit)
The PARK & RECREATION COMMISSION meets the 3rd Thursday of the month at 7:00 p.m. at
the San Rafael Community Center.
Interviews of applicants will be held on a date and at a time to be determined.
An excerpt from the San Rafael Municipal Code regarding Park & Recreation Commission
membership, terms of commissioners, powers and duties, etc., is also attached.
NOTE: All Park & Recreation Commissioners are required to file Fair Political Practices
Commission Conflict of Interest Statements, which are open to the public for review.
ESTHER C. BEIRNE
City Clerk
City of San Rafael
Dated: August 16, 2016
CITY OF SAN RAFAEL
APPLICATION TO SERVE AS MEMBER OF THE
PARK AND RECREATION COMMISSION
(Limited to Two Consecutive Four -Year Terms)
STREET ADDRESS:
CITY/STATE/ZIP CODE:
RESIDENT OF THE CITY OF SAN RAFAEL FOR
PRESENT POSITION:
NAME OF FIRM:
BUSINESS ADDRESS:
*HOME & BUSINESS PHONE:
*E-MAIL ADDRESS (optional):
EDUCATION:
PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES:
MEMBER OF FOLLOWING CIVIC ORGANIZATIONS:
MY REASONS FOR WANTING TO SERVE ARE:
YEARS
DESCRIBE POSSIBLE AREAS IN WHICH YOU MAY HAVE A CONFLICT OF INTEREST WITH THE CITY:
DATE: SIGNATURE:
Filing Deadline: Mail or deliver to:
Date: September 6, 2016 City of San Rafael, City Hall, Dept. of City Clerk
Time: 5:00 p.m. 1400 Fifth Avenue, Room 209, San Rafael, CA 94901
* Information kept confidential to the extent permitted by law
SAN RAFAEL MUNICIPAL CODE
Chapter 2.16 - BOARDS AND COMMISSIONS
2.16.020 - Park and Recreation Commission.*
A Park and Recreation Commission is created. (Ord. 889 § 4, 1967: Ord. 511)
* Park Commission --See San Rafael Charter, Art. III § 52 and Art. VIII § 11.
2.16.021 - Commission membership --compensation.
The Park and Recreation Commission shall consist of seven members appointed by the
City Council, one of whom may be a councilman. All members of the Park and
Recreation Commission shall serve without compensation. (Ord. 1141 § 1, 1974: Ord.
889 § 5 (part), 1967)
2.16.022 - Commission term of office and removal.
Members of the Park and Recreation Commission shall serve for a term of four years
and shall be subject to removal by the affirmative vote of three members of the council.
The terms of office of members of the commission shall be staggered in the manner
provided by resolution of the city council. (Ord. 889 § 5 (part), 1967)
2.16.023 - Commission powers and duties.
Subject to the direction and control of the city council, as provided in Section 2.04.030
of this code, the powers and duties of the Parks and Recreation Commissioners shall
be:
To assist in the preparation and adoption of a review annually and revise as necessary
a long-range plan for parks including neighborhood parks, community -wide parks,
special use facilities and open space lands;
To focus public attention upon the need for adequate parks and healthful and creative
year-round supervised recreation for all age groups;
To assist in promoting the public recreation programs;
To solicit to the fullest extent possible the cooperation of school authorities and other
public and private agencies interested therein;
To assist the Parks and Recreation Director in establishing general policies and
procedures in respect to park usage;
To review, comment and make recommendations regarding the annual operating
budget of the department;
To receive periodic reports from the department head concerning the general
operations and functions of the department;
To perform such other duties as may be prescribed by the council.
(Ord. 1131 § 2, 1974: Ord. 889 § 5 (part), 1967)
CHARTER OF THE CITY OF SAN RAFAEL
ARTICLE III - Powers of the City
Section 52. PARK COMMISSION.
To establish a park commission and to appoint commissioners thereon, to serve without
compensation, with such powers and duties as may be fixed by the council.
ARTICLE VIII - Executive and Administrative Departments
Section 11. PARK AND RECREATION COMMISSION.
There shall be a park and recreation commission appointed by the council, the exact
number of which shall be set by ordinance or resolution of the council, one of whom
may be a councilman. The members of the commission shall serve for a term of four
years, and shall be subject to removal by the affirmative vote of three members of the
council. The terms of office of members of the commission shall be staggered in the
manner provided by resolution of the council. The park and recreation commission shall
exercise such powers and perform such duties as may be prescribed or conferred in
this charter or by ordinances of the city.
(Assembly Concurrent Resolution No. 121, August 20, 1973:
Senate Concurrent Resolution No. 46, May 31, 1967.)
NOTICE TO BOARD & COMMISSION APPLICANTS
REGARDING ETHICS TRAINING
On January 1, 2006, a new law became effective that requires two (2) hours of ethics training
of the local legislative bodies by January 1, 2007. This new law defines a local legislative body
as a "Brown Act" governing body, whether permanent or temporary, decision-making or
advisory, and created by formal action of the City Council. In other words, any person serving
on a City Council, Board, Commission, or Committee created by the Council is subject to this
ethics training requirement. After this initial class, training will be required every two years.
Ethics training can be accomplished by taking a 2 -hour class, self -study, or an on-line class.
You may seek reimbursement for taking any authorized ethics class. The city staff member
that is assigned to your committee can help you with the reimbursement process.
After you have completed the ethics class, the original certificate needs to be given to the City
Manager's Office for record-keeping, with a copy kept for your records.
AB 1234 (Salinas). Local Agencies: Compensation and Ethics
Chapter 700, Statutes of 2005
This law does the following:
• Ethics Training: Members of the Brown Act -covered decision-making bodies must take two
hours of ethics training every two years, if they receive compensation or are reimbursed
expenses. The training can be in-person, on-line, or self -study.
For those in office on 1/1/06, the first round of training must be completed by 1/1/07.
Expense Reimbursement -- Levels: Local agencies which reimburse expenses of
members of their legislative bodies must adopt written expense reimbursement policies
specifying the circumstances under which expenses may be reimbursed. The policy may
specify rates for meals, lodging, travel, and other expenses (or default to the Internal
Revenue Service's (IRS) guidelines). Local agency officials must also take advantage of
conference and government rates for transportation and lodging.
Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must
also provide expense reporting forms; when submitted, such forms must document how the
expense reporting meets the requirements of the agency's expense reimbursement policy.
Officials attending meetings at agency expense must report briefly back to the legislative
body at its next meeting.
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval
by the City Council. Save staff report (including this cover sheet) along
with all related attachments in the Team Drive (T:) --> CITY COUNCIL
AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT -
AGENDA TOPIC]
Agenda Item #
Date of Meeting: 8/15/2016
From: Esther Beirne
Department: City Clerk's Office
Date: 8/9/2016
Topic: Park & Recreation Commission Call for Applications
Subject: Call for Applications to Fill Three Four -Year Terms on the Park and Recreation
Commission to the end of October, 2020, Due to Expiration of Terms of Jeff Jones, Tom Obletz and
Cicily Emerson (Alternate)
Type: ❑ Resolution ❑ Ordinance
❑ Professional Services Agreement ® Other: Staff report
❑ Finance Director
Remarks: n/a
❑ City Attorney
Remarks: n/a
® Author, review and accept City Attorney / Finance changes
Remarks:
® City Manager
Remarks:
