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Home My WebLink AboutED WENA Annual Picnic 2016C/TYOF Agenda Item No: 4.c n4 Meeting Date: September 6, 2016 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Economic Development Prepared by: Brian Auger City Manager Approval: Events Coordinator TOPIC: Closure of Neame Avenue on September 18`h for West End Neighborhood Association (WENA) Annual Picnic SUBJECT: RESOLUTION AUTHORIZING STREET CLOSURE FOR THE WEST END NEIGHBORHOOD ANNUAL PICNIC ON SUNDAY, SEPTEMBER 18, 2016, ON NEAME AVENUE FROM SANTA MARGARITA AVENUE TO WEST CRESCENT DRIVE, FROM 8 A.M. TO 6 P.M. RECOMMENDATION: Approve the Resolution BACKGROUND: The West End Neighborhood Association ("WENA") has requested a temporary street closure to accommodate their annual picnic. WENA has been holding this annual picnic in the street since 2010. The neighborhood does not have a park. This picnic originally started in a private home and then moved to the parking lot of the First United Methodist Church for six years. By 2010, the attendance had increased to the point that the church parking lot was no longer adequate and WENA requested permission to use Neame Avenue. In order to continue this annual neighborhood celebration, staff is requesting a street closure to safely accommodate this yearly gathering. City staff will work with the neighborhood to help coordinate the street closure. Attachment A provides additional information on the event. ANALYSIS: Neame Avenue will be closed from Santa Margarita Drive to West Crescent Drive for the full day. COMMUNITY OUTREACH: This is a neighborhood association annual event; therefore, communication is done through the association to their members. FISCAL IMPACT: None FOR CITY CLERK ONLY File No.: 11-19 Council Meeting: 09/06/2016 Disposition: Resolution 14185 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 OPTIONS: 1. Adopt the Resolution as presented. 2. Adopt the Resolution with modifications. 3. Direct staff to return with more information. 4. Take no action. RECOMMENDED ACTION: Adopt Resolution as presented. ATTACHMENTS: Resolution A. West End Neighborhood Association (WENA) request B. Location Map RESOLUTION NO. 14185 RESOLUTION AUTHORIZING STREET CLOSURE FOR THE WEST END NEIGHBORHOOD PICNIC ON SUNDAY, SEPTEMBER 18, 2016, ON NEAME AVENUE FROM SANTA MARGARITA AVENUE TO WEST CRESENT DRIVE, FROM 8 A.M. TO 6 P.M. WHEREAS, the West End Neighborhood Annual Picnic will occur on Sunday, September 18, 2016; and WHEREAS, after reviewing plans for the event and the traffic patterns, City staff has determined and recommended that, in the interest of the safety and welfare of pedestrian and auto traffic in West End Neighborhood, the below listed street should be temporarily closed to through traffic for the date and times specified below. Street to be closed Sunday, September 18, 2016 from 8:00 a.m. to 6:00 p.m. 1. Neame Avenue from Santa Margarita Avenue to West Crescent Drive. THE CITY COUNCIL OF THE CITY OF SAN RAFAEL HEREBY RESOLVES AS FOLLOWS: 1. That all of the above findings are true and correct; 2. That, pursuant to the authority of Vehicle Code section 21101(e), for the safety and protection of persons, both pedestrians and vehicle drivers, the City Council hereby authorizes the temporary closure of the above listed street for the date and times described. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Tuesday, the sixth day of September, 2016 by the following vote, to wit: AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None ESTHER C. BEIRNE, City Clerk July 30th, 2016 l SUBJECT: REQUEST FOR STREET CLOSURE EVENT DATE: SUNDAE SEPTEMBER 18TH,2016 TIME: 9:00 AM- 5:00 PM STREET: NEAME STREET ACTIVITIES: (Between Santa Margarita Dr. & W. Crescent Dr. — map attached) BBQs, Dining, Jumpie House, Crafts for kids, Balloon Artists, Raffle The West End Neighborhood Association would like to hold our Annual Picnic/Block Party on Neame Street again this year. This event is open to all residents of the West End (homeowners and renters). The "Block Party / Picnic" was held the last six years on this street. They were roaring successes. There were in excess of 125 attendees at all events. Neame Street is located on the north side of Fourth Street. The street is short with only seven houses and two adjacent houses. All nine of the homeowners have again given verbal approval to close the street for a picnic this year. They also said they would not park their cars on the street that day. There have been no problems at the past picnics. There is no cost to attendees and the neighborhood association provides most of the food and beverages. The residents bring side dishes to share. Beer and wine will be available. It will be kept and served on adjacent private property. There will be entertainment for children who will be supervised. A battery powered loud hailer will be used for about 15 minutes for the raffle that is held. A drawing is attached showing the layout. The street layout is from last year, but the layout will be the same this year. If approved, I request street barriers for each end of the street from City staff. If you have any questions, please feel free to contact me. Thank you, Chris Leinbach WENA President wena.sanrafael a,gmail.com Cell 626-222-8432 c m u 0 U) N Q 0 0 r 0 i lzQ1 c W Qi .Ove Ave r+�' ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) --> CITY COUNCIL AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT - AGENDA TOPIC] Agenda Item # Date of Meeting: 9/6/2016 From: Brian Auger Department: Economic Development Date: 8/30/2016 Topic: Closure of Neame Avenue on September 18th for West End Neighborhood Association (WENA) Annual Picnic Subject: RESOLUTION AUTHORIZING STREET CLOSURES FOR THE WEST END NEIGHBORHOOD ANNUAL PICNIC ON SUNDAY, SEPTEMBER 18, 2016 ON NEAME AVENUE FROM SANTA MARGARITA TO WEST CRESCENT DR. 8 A.M. — 6 P.M. Type: ® Resolution ❑ Ordinance ❑ Professional Services Agreement ® Other: Staff Report APPROVALS ® Finance Director Remarks: approved ® City Attorney Remarks: Approved with minor changes. ETD. 8/30/16 ® Author, review and accept City Attorney / Finance changes Remarks: Accepted all changes, item is final. ® City Manager Remarks: