HomeMy WebLinkAboutPW Del Presidio Pt. San Pedro Impr. NOC recordedCITY oF� Agenda Item No: 4.d
Meeting Date: September 6, 2016
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Bill Guerin, City Manager Approval:
Director of Public Works (SG)
File No.: 16.06.81
TOPIC: COMPLETION OF ROAD IMPROVEMENT PROJECTS
SUBJECT: ACCEPT COMPLETION OF THE DEL PRESIDIO BOULEVARD AND POINT
SAN PEDRO ROAD IMPROVEMENTS PROJECT, CITY PROJECT NO. 11238,
AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION
RECOMMENDATION: Accept completion of the project and authorize the City Clerk to file the Notice
of Completion.
BACKGROUND: The City of San Rafael applied for and was granted "One Bay Area Grant" (OBAG)
funding for the "Del Presidio Boulevard and Point San Pedro Road Improvements Project" which
included resurfacing Del Presidio Boulevard, in Terra Linda, and installing a bonded wearing course on
Pt. San Pedro Road from the Dutra Rock Quarry entrance to Biscayne Drive.
The project also included the installation of ten ADA compliant curb ramps, two concrete islands (with
pedestrian passageways), a concrete median with pedestrian passageway, and upgrades to pedestrian push
buttons. The City also installed Class 11 bike lanes along Point San Pedro Road from the Quarry entrance
to Biscayne Drive as proposed in the City of San Rafael Bicycle/Pedestrian Master Plan 2011 Update
(adopted by the City Council on April 4, 2011).
The resurfacing of Del Presidio Blvd. which occurred in the fall of 2015 utilized a normal asphalt
resurfacing material. The bonded wearing course which requires warmer temperatures to place was
installed in the late spring and matches the existing material placed on the length of Point San Pedro Road
by the County several years ago.
The project was advertised in accordance with San Rafael's Municipal Code on July 30, 2015, and sealed
bids were publicly opened and read aloud on August 20, 2015, at 10:00 AM. On September 8, 2015, the
City Council adopted a resolution authorizing the Public Works Director to enter into an agreement with
the low bidder, Ghilotti Bros., Inc. Construction commenced on October 26, 2015. The Contractor
completed all work except resurfacing on Point San Pedro Road by December 2015. Construction
recommenced in June 2016 when Contractor resurfaced Point San Pedro Road as air temperatures are
more favorable for paving operations in the summer months.
FOR CITY CLERK ONLY
File No.: 4-1-670
Council Meeting: 09/06/2016
Disposition: Accepted Completion
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paae: 2
The project was completed on July 15, 2016. The following tables summarize project milestones and
Working Days:
Item
Date of Contract
Date of Notice to Proceed
Construction Commencement
All Work Completed (Includes Punch List Items)
Item
Working Days Allowed by Contract
Other Working Days Allowed
Non -Working Days Due to Weather
Non -Working Days Due to Construction Suspension
Actual Working Days Allowed
Date
September 8, 2015
October 15, 2015
October 26, 2015
July 15, 2016
Workine Non -Working
Days Days
50 -
- 0
- 130
50 -
All work was completed within the number of Working Days allowed. Staff recommends acceptance of
the project and recordation of the Notice of Completion.
ANALYSIS: Pursuant to Civil Code Section 3093 the City is required to record a Notice of Completion
upon acceptance of the improvements by the City. This acceptance initiates a time period during which
project subcontractors may file Stop Notices seeking payment from the City from the funds owed to the
Contractor for the project work.
FISCAL IMPACT: Construction was completed within the original authorized budget of $915,000.
The total project cost, including advertisement, construction, and City staff time are shown in the table
below.
Funding Source:
Prgject Funding Sources I Allocation I Notes
One Bay Area Grant $457,000.00 Federal Grant
Gas Tax Fund (Fund #206) $52,874.90 Required Local Match (11.57%)
Gas Tax Fund (Fund #206)* $317,175.66
Total Available Funds $827,050.56
* The 2014/2015 CIP allocated $500,000 in Gas Tax funds to the "SMART Andersen Drive Crossing
Improvement Project" in order to initiate the project. Following the adoption of the 14/15 CIP,
$2,000,000 in Redevelopment bond proceeds were identified to support the SMART Andersen Drive
Crossing Improvement Project which freed up the original allocation. Roadway projects related to
resurfacing are ideally suited for Gas Tax funding. Therefore, a portion of the originally allocated Gas
Tax funds are recommended to cover the remaining cost associated with the "Del Presidio Blvd and Point
San Pedro Road Improvements" Project.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / PaLye: 3
Expenses:
Design Costs ML Amount
Document Reproduction (i.e. Advertisement) $460.27
Environmental Document and Topographic Survey $8,773.40
Design Subtotal $9.233.67
Construction Costs -
Actual Construction Contract Amount Based on Measured Quantities*
Contract Change Orders*
Utility Reimbursements
Materials Testing and Sampling
Construction Subtotal*
Total Project Expense
*Includes the 5% retention to be paid 35 days after Notice of Completion is filed.
$799,515.79
$19,249.20
-$5,712.00
$4,763.90
$817,816.89
$827,050.56
ACTION REQUIRED: Staff recommends that the City Council accept completion of the project and
authorize the City Clerk to file the Notice of Completion.
ATTACHMENTS: Notice of Completion
RECORD WITHOUT FEE,
PER GC 27383 AND
WHEN RECORDED, RETURN TO:
City of San Rafael
City Clerk, Room 209
1400 Fifth Avenue
P.O. Box 151560
San Rafael, CA 94915-1560
Attention: Esther Beirne, City Clerk
2016-0045279
Recorded I REC FEE 0.00
Official Records I
County of I CONFORMED COPY 0.00
Barin I
RICHARD 11. BENSON I
Assessor -Recorder
County Clerk I
11:14AII 04 -Oct -2016 I Page 1 of 3
COFz1ZEC ► to
RE-REeORDING OF CITY OF SAN RAFAEL
NOTICE OF COMPLETION OF IMPROVEMENT
TO CORRECT CITY PROJECT NUMBER TO READ 11238
RECORDATION No. 2016-0040689
Record Without Fee,
Per GC 27383 and
When recorded mail to:
City of San Rafael
Esther C. Beirne, City Clerk
1400 Fifth Avenue
P. O. Box 151560
San Rafael, CA 94915-1560
SPACE ABOVE THIS LINE FOR RECORDER'S USE
CITY OF SAN RAFAEL
NOTICE OF COMPLETION OF IMPROVEMENT
TO ALL PERSONS WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of
California, that there has been a cessation of labor upon the work or improvement and that said work or
improvement was completed upon the 15th day of July, 2016 and accepted the 9th day of September,
2016; that the name, address and nature of the title of the party giving this notice is as follows: The City
of San Rafael, 1400 Fifth Avenue, San Rafael, California, 94901, a municipal corporation, in the County
of Marin, State of California, within the boundaries of which said work or improvement was made upon
land owned by said City and/or over which said City has an easement; that said work or improvement is
described as follows:
DEL PRESIDIO BOULEVARD AND POINT SAN PEDRO ROAD IMPROVEMENTS PROJECT
CITY PROJECT #11238
and reference is hereby made for a further description thereof to the plans and specifications approved
for said work or improvements now on file in the office of the City Clerk of said City, and said plans
and specifications are hereby incorporated herein by reference thereto; and that the name of the
Contractor who contracted to perform said work and make such improvement is
Ghilotti Bros., Inc.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at San Rafael, California, on , 20 1 V .
CITY OF SAN RAFAEL
A Municipal Corporation
Y
BILL GUERIN
Director of Public Works
A notary public or other officer completing this certificate verifies
only the identity of the individual who signed the document to
which this certificate is attached, and not the truthfulness,
accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF MARIN
Subscribed and sworn to (or affirmed) before me on this Lj+P, day of 0-ragE6l�'
20 16 , by Bill Guerin, proved to me on the basis of satisfactory evidence to be the person(s) who
appeared before me.
WITNESS my hand and official seal.
Signature
ESTHER C. BEIRNE
San Rafael City Clerk
File: 16.06.81
!� Record Without Fee,
Per .GC 27383 and
When recorded mail to:
City of San Rafael
Esther C. Beirne, City Clerk
1400 Fifth Avenue
P. O. Box 151560
San Rafael, CA 94915-1560
II Illllllllllllillllllllllllllllll I I II III
2016-0040689
Recorded I REC FEE 0.00
Official Records I
County of I CONFORMED COPY 0.00
Ilarin I
RICHARD N. BENSON I
Assessor -Recorder I
County Clerk I
I
11:21AII 09 -Sep -2016 I Page 1 of 2
SPACE ABOVE THIS LINE FOR RECORDER'S USE
CITY OF SAN RAFAEL
NOTICE OF COMPLETION OF IMPROVEMENT
TO ALL PERSONS WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of
California, that there has been a cessation of labor upon the work or improvement and that said work or
improvement was completed upon the 151h day of July, 2016 and accepted the 91h day of September,
2016; that the name, address and nature of the title of the party giving this notice is as follows: The City
of San Rafael, 1400 Fifth Avenue, San Rafael, California, 94901, a municipal corporation, in the County
of Marin, State of California, within the boundaries of which said work or improvement was made upon
land owned by said City and/or over which said City has an easement; that said work or improvement is
described as follows:
DEL PRESIDIO BOULEVARD AND POINT SAN PEDRO ROAD IMPROVEMENTS PROJECT
CITY PROJECT #11283
and reference is hereby made for a further description thereof to the plans and specifications approved
for said work or improvements now on file in the office of the City Clerk of said City, and said plans
and specifications are hereby incorporated herein by reference thereto; and that the name of the
Contractor who contracted to perform said work and make such improvement is
Ghilotti Bros., Inc.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at San Rafael, California, on niEPrOl l FC -f— `i 1 ~ , 20 IL,., .
CITY OF SAN RAFAEL
A Municipal Corporation
By
BILL GUERIN
Director of Public Works
A notary public or other officer completing this certificate verifies
only the identity of the individual who signed the document to
which this certificate is attached, and not the truthfulness,
accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF MARIN
Subscribed and sworn to (or affirmed) before me on this ' t-* day of
20 1 6 , by Bill Guerin, proved to me on the basis of satisfactory evidence to be the person(s) who
appeared before me.
WITNESS my hand and official seal.
Signature '4:5 '
ESST I j� R. C";'. -AV KN E
t `1e1.xty Ci�rk
File: 16.06.81
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval
by the City Council. Save staff report (including this cover sheet) along
with all related attachments in the Team Drive (T:) --> CITY COUNCIL
AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT -
AGENDA TOPIC]
Agenda Item #
Date of Meeting: 9/5/2016
From: Bill Guerin
Department: Public Works
Date: 8/12/2016
Topic: Completion of the Del Presidio Boulevard and Point San Pedro Road Improvements
Project.
Subject: Accept Completion of the Del Presidio Boulevard and Point San Pedro Road
Improvements Project, City Project No. 11238 and Auhtorize the City Clerk to File the Notice of
Completion.
Type: ® Resolution ❑ Ordinance
❑ Professional Services Agreement ❑ Other:
APPROVALS
® Finance Director
Remarks: MM - approved 8/24/16 - please see comment in fiscal impact section
® City Attorney
Remarks: LG -Approved 8/22/16.
® Author, review and accept City Attorney / Finance changes
Remarks: Modified per LG - KM 8-22-16; Modified per MM; KM 8-24-16
® City Manager
Remarks:
