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Home My WebLink AboutCC SA Minutes 2016-09-19IN THE COUNCIL CHAMBERS OF THE CITY OF SAN RAFAEL, Monday, September 19, 2016 ti�lim S'il± of 5lurin Regular Meeting San Rafael City Council MINUTES Present: Mayor Phillips Councilmember Colin Councilmember Bushey Councilmember Gamblin Councilmember McCullough Absent: None Also Present: City Manager Jim Schutz City Attorney Robert Epstein City Clerk Esther Beirne OPEN SESSION — COUNCIL CHAMBERS — 5:45 PM Mayor Phillips announced Closed Session items: CLOSED SESSION — THIRD FLOOR CONFERENCE ROOM — 5:45 PM 2. Closed Session: a. Conference with Real Property Negotiator - Pursuant to Government Code §54956.8 City Negotiators: Jim Schutz. Tom Adams, Bill Guerin, Benjamin Stock Property Identification and Negotiating Parties: Property: 750 Grand Avenue, APN 014-132-10 Negotiating Party: Michael Geister and Joan Johnson as Co -Trustees of the Second Amended Geister Family Trust of 1991 Property: 375 Francisco Blvd. APN 014-133-12 Negotiating Party: Geraldine L. Dexter Trust: Property: 409 Third Avenue, APN 014-151-14 Negotiating Party: Montecito Market Place Association b. Conference with Labor Negotiators - Government Code §54957.6 Lead Negotiator: Jack Hughes, Liebert Cassidy and Whitmore Negotiating Team: Lisa Charbonneau, Rick Bolanos, Jim Schutz, Cristine Alilovich, Stacey Peterson, Danielle Ferrigno, Sylvia Gonzalez, Mark Moses, Robert Epstein Employee Organizations: All Bargaining Units 0 City Attornev Robert Epstein announced that no reportable action was taken in closed session OPEN TIME FOR PUBLIC EXPRESSION — 7:00 PM: • Stephen Barber addressed Council regarding homelessness • Mavor Phillips SPECIAL PRESENTATIONS: 3. Special Presentations: a) Presentation re "CENIC: Gibabit Ethernet Project for all Marin Libraries" (Lib) Sarah Houghton, Library Director, introduced Dan McMahon, System Administrator for Marinet Dan McMahon gave the presentation Councilmember Bushev / David McMahon Sarah Houghton Mavor Phillips / Dan McMahon b) Presentation on the "Pink Patch Project" (Breast Cancer Awareness Month) (PD) Lieutenant Carl Huber gave a presentation Mavor Phillips / Police Chief Diana Bishop Lt. Carl Huber CONSENT CALENDAR: 4. Consent Calendar Items: Item 4.i held from consent calendar by Mayor Phillips for comment Councilmember Bushey moved and Councilmember Colin seconded to approve the remainder of the Consent Calendar Items: a. Approval of Minutes of Regular City Council / Successor Agency Meeting of September 6, 2016 (CC) Minutes 09/06/2016 Approved as submitted b. Resolution Repealing Resolution No. 13794 and Re -Adopting the Fair Political Practices Commission's Model Conflict of Interest Code, with an Updated List of Designated Official and Employee Positions and Disclosure Categories, as the City's Conflict of Interest Code (CC) — File 9-4-3 2 Conflict of Interest Code RESOLUTION 14188 — RESOLUTION REPEALING RESOLUTION NO. 13794 AND RE -ADOPTING THE FAIR POLITICAL PRACTICES COMMISSION'S MODEL CONFLICT OF INTEREST CODE, WITH AN UPDATED LIST OF DESIGNATED OFFICIAL AND EMPLOYEE POSITIONS AND DISCLOSURE CATEGORIES, AS THE CITY'S CONFLICT OF INTEREST CODE C. Acceptance of Affirmations of Confidentiality of Closed Sessions for Human Resources Director Stacey Peterson, Public Works Director Bill Guerin, Director of Economic Development and Innovation Danielle O'Leary, and Director of Homeless Planning and Outreach Andrew Hening (CC) — File 9-1-2 Affirmations of Confidentiality Accepted report d. Resolution Authorizing the City Manager to Execute Purchasing and Professional Services Agreements with Kronos Inc. to Upgrade and Provide Cloud Hosting Services for the Fire Department Shift Scheduling Software (Workforce Telestaff), and Ongoing Cloud Hosting, Support, and Training Services for Such Software for a One -Year Period, in an Amount Not to Exceed $40,000, and to Renew Such Annual Subscription Services for Four Additional One -Year Terms (FD) — File 9-3-31 Fire Dept. Shift Schedulinq Software RESOLUTION 14189— RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASING AND PROFESSIONAL SERVICES AGREEMENTS WITH KRONOS INC. TO UPGRADE AND PROVIDE CLOUD HOSTING SERVICES FOR THE FIRE DEPARTMENT SHIFT SCHEDULING SOFTWARE (WORKFORCE TELESTAFF), AND ONGOING CLOUD HOSTING, SUPPORT, AND TRAINING SERVICES FOR SUCH SOFTWARE FOR A ONE-YEAR PERIOD, IN AN AMOUNT NOT TO EXCEED $40,000, AND TO RENEW SUCH ANNUAL SUBSCRIPTION SERVICES FOR FOUR ADDITIONAL ONE-YEAR TERMS e. Resolution of Appreciation for Vinh Pham, Senior Network Administrator, Employee of the First Quarter, 2016 (IT) — File 102 RESOLUTION 14190— RESOLUTION OF APPRECIATION FOR VINH PHAM, SENIOR NETWORK ADMINISTRATOR, EMPLOYEE OF THE FIRST QUARTER, 2016 Resolution of Appreciation for Lynn Murphy, Mental Health Provider, Employee of the Second Quarter, 2016 (PD) — File 102 RESOLUTION 14191 — RESOLUTION OF APPRECIATION FOR LYNN MURPHY, MENTAL HEALTH PROVIDER, EMPLOYEE OF THE SECOND QUARTER, 2016 g. Resolution Approving Use of State of California Office of Traffic Safety Grant Funds in the Amount of $100,000.00 for the Step Grant "Selective Traffic Enforcement Program" from October 1, 2016 Through September 30, 2017, and Authorizing the City Manager to Execute a Grant Agreement and Any Other Documents Related to the Grant in a Form Approved By the City Attorney (PD) — File 9-3-30 Traffic Safetv Grant RESOLUTION 14192 — RESOLUTION APPROVING USE OF STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY GRANT FUNDS IN THE AMOUNT OF $100,000.00 FOR THE STEP GRANT "SELECTIVE TRAFFIC ENFORCEMENT PROGRAM" FROM OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2017, AND AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT AND ANY OTHER DOCUMENTS RELATED TO THE GRANT IN A FORM APPROVED BY THE CITY ATTORNEY h. Resolution Approving the Subdivision Improvement Agreement and the Stormwater Management Facilities Agreement for the Lands of Coyne (2468 Fifth Avenue, San Rafael, California) (PW) — File 5-1-371 x 4-4-613 Lands of Covne RESOLUTION 14193 — RESOLUTION APPROVING THE SUBDIVISION IMPROVEMENT AGREEMENT AND THE STORMWATER MANAGEMENT FACILITIES AGREEMENT FOR THE LANDS OF COYNE (2468 FIFTH AVENUE, SAN RAFAEL, CALIFORNIA) AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None L Resolution Authorizing the Director of Public Works to Execute a Memorandum of Understanding (MOU) Among the Sonoma Marin Area Rail Transit District, the County of Marin and the City of San Rafael for Construction Work on Civic Center Drive North of the Civic Center Drive Railroad Crossing (PW) — File North Civic Center Dr. Construction Impr. Mavor Phillips Bill Guerin, Public Works Director, presented the staff report Mavor Phillips / Bill Guerin Mavor Phillips / Bill Guerin Mavor Phillips / Bill Guerin Councilmember Gamblin / Bill Guerin Councilmember Gamblin / Bill Guerin Mavor Phillips invited public comment; however, there was none Councilmember McCullough moved and Councilmember Bushey seconded to adopt the Resolution RESOLUTION 14194 — RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXECUTE A MEMORANDUM OF UNDERSTANDING (MOU) AMONG THE SONOMA MARIN AREA RAIL TRANSIT DISTRICT, THE COUNTY OF MARIN AND THE CITY OF SAN RAFAEL FOR CONSTRUCTION WORK ON CIVIC CENTER DRIVE NORTH OF THE CIVIC CENTER DRIVE RAILROAD CROSSING AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None 4 SPECIAL PRESENTATIONS: 5. Special Presentations: a. Presentation of Resolution of Appreciation to Vinh Pham, Employee of the First Quarter, 2016 Mavor Phillips presented the Resolution of Appreciation to Vinh Pham, Employee of the First Quarter Vinh Pham Mavor Phillips b. Presentation of Resolution of Appreciation to Lynn Murphy, Employee of the Second Quarter, 2016 Mavor Phillips presented the Resolution of Appreciation to Lynn Murphy, Employee of the Second Quarter Lvnn Murphv OTHER AGENDA ITEMS: 6. Other Agenda Items: a. Discussion and Consideration of a Memorandum of Understanding (MOU) Pertaining to Compensation and Working Conditions for San Rafael Police Mid -Management Association (July 1, 2016 through June 30, 2018) (HR) — File 7-8-5 Discuss Police Mid -Management MOU Stacev Peterson, Human Resources Director, presented the staff report Mavor Phillips Mavor Phillips invited public comment; however, there was none Councilmember McCullough moved and Councilmember Bushey seconded to direct staff to return with Resolution adopting the MOU AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None b. Resolution Approving a Memorandum of Understanding (MOU) Pertaining to Compensation and Working Conditions for SEIU Local 1021 (July 1, 2016 through June 30, 2018) (HR) — File 7-8-1 SEIU Local 1021 MOU 5 Stacev Peterson, Human Resources Director, presented the staff report Mavor Phillips invited public comment Councilmember Colin moved and Councilmember Bushey seconded to adopt the Resolution RESOLUTION 14195 — RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING (MOU) PERTAINING TO COMPENSATION AND WORKING CONDITIONS FOR SEIU LOCAL 1021 (JULY 1, 2016 THROUGH JUNE 30, 2018) AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None Stacev Peterson combined items 6.c, 6.d and 6.e Stacev Peterson, Human Resources Director, presented the staff reports Mavor Phillips invited public comment; however there was none C. Resolution Establishing the Compensation and Working Conditions for Unrepresented Executive Management Employees ("Executives") (July 1, 2016 through June 30, 2018) (HR) — File 7-3 Executive Manaaement Compensation Councilmember Bushey moved and Councilmember Colin seconded to adopt the Resolution RESOLUTION 14196 — RESOLUTION ESTABLISHING THE COMPENSATION AND WORKING CONDITIONS FOR UNREPRESENTED EXECUTIVE MANAGEMENT EMPLOYEES ("EXECUTIVES') (JULY 1, 2016 THROUGH JUNE 30, 2018) AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None d. Resolution Establishing the Compensation and Working Conditions for Unrepresented Mid -Management Employees ("Mid -Managers") (July 1, 2016 through June 30, 2018) (HR) — File 7-3 Mid -Management Compensation Councilmember Bushey moved and Councilmember Colin seconded to adopt the Resolution RESOLUTION 14197 — RESOLUTION ESTABLISHING THE COMPENSATION AND WORKING CONDITIONS FOR UNREPRESENTED MID -MANAGEMENT EMPLOYEES ("MID -MANAGERS') (JULY 1, 2016 THROUGH JUNE 30, 2018) AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None 0 e. Resolution Establishing the Compensation and Working Conditions for the Elected City Clerk and Elected Part Time City Attorney (July 1, 2016 through June 30, 2018) (HR) — File 7-3-2 Citv Clerk / Part-time Citv Attornev Compensation Councilmember Bushey moved and Councilmember Colin seconded to adopt the Resolution RESOLUTION 14198 — RESOLUTION ESTABLISHING THE COMPENSATION AND WORKING CONDITIONS FOR THE ELECTED CITY CLERK AND ELECTED PART TIME CITY ATTORNEY (JULY 1, 2016 THROUGH JUNE 30, 2018) AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None Esther Beirne, City Clerk Andrea Gilles, SEIU 1021 steward and negotiating team member Mavor Phillips CITY MANAGER'S REPORT: 7. City Manager's Report: • City Manaqer Jim Schutz announced that the deadline for submitting applications for the Planning Commission will be extended to October 12, 2016 COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (includinq AB 1234 Reports on Meetinqs and Conferences Attended at Citv Expense) 8. Councilmember Reports: - None SAN RAFAEL SUCCESSOR AGENCY 1. Consent Calendar - None ADJOURNMENT - 7:49 pm ESTHER C. BEIRNE, City Clerk APPROVED THIS DAY OF 2016 GARY O. PHILLIPS, Mayor 7