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HomeMy WebLinkAboutCC Resolution 10781 (Skatepark at McInnis Park)RESOLUTION NO. 10 7 81 A RESOLUTION APPROVING AGREEMENT FOR PROFESSIONAL SERVICES WITH INDIGO/HAMMOND & PLAYLE ARCHITECTS, LLP FOR A CONCEPTUAL PLAN OF A SKATEPARK AT MCINNIS PARK THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: WHEREAS, The City recognizes the need for a skatepark facility within the City sphere of influence; and WHEREAS, The County of Marin has adopted a masterplan for McInnis Park that includes a skatepark; and WHEREAS, The City wishes to support the installation of a skatepark in this location; NOW, THEREFORE, BE IT RESOLVED The City Council Approves the Agreement for Professional Services with INDIGO/ Hammond && Playle Architects, LLP for skatepark at McInnis Park Conceptual Plan, and authorize execution of agreement by the City Manager. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City held on Monday, the 5th day of March, 2001, by the following vote, to wit: AYES: COUNCILMEMBERS: Cohen, Heller, Phillips & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ABSTAIN/ DISQUALIFIED: COUNCILMEMBERS: Miller (due to conflict of interest) JEANN I%-LONCINI, CITY CLERK AGREEMENT FOR PROFESSIONAL SERVICES WITH INDIGO/HAMMOND & PLAYLE ARCHITECTS, LLP FOR A CONCEPTUAL PLAN OF A SKATEPARK AT MCINNIS PARK This Agreement is made and entered into this 5th day of March, 2001, by and between the City of SAN RAFAEL (hereinafter "CITY"), and Indigo Architects, (hereinafter "CONTRACTOR"). RECITALS WHEREAS, the CITY has agreed to participate in the planning process for a skatepark installation at McInnis Park, a County of Marin facility within the San Rafael sphere of influence; and WHEREAS, the CITY requires professional services to assist in the conceptual design of a skate park facility located in McInnis Park, County of Marin and services. WHEREAS, INDIGO/Hammond & Playle Architects, LLP has the ability to provide such professional NOW, THEREFORE, the parties agree as follows: 1. PROJECT COORDINATION. A. CITY. The City Manager shall be the representative of the CITY for all purposes under this Agreement. The City Manager is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONTRACTOR. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR Bruce Playle, Skatepark Architect, AIA is hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR for any reason, the CONTRACTOR shall notify the City within ten (10) business days of the substitution. 2. DUTIES OF CONTRACTOR. CONTRACTOR shall perform the duties and/or provide services as follows; the CONTRACTOR agrees to provide professional services as Architect to facilitate a meeting of the Skatepark Task Force; a public workshop from which a preliminary conceptual design is proposed; prepare a preliminary conceptual design cost and schedule estimate; facilitate a second public workshop to refine the conceptual plan; present the conceptual plan to the Skatepark Task Force, the Marin County Parks, Open Space and Cultural Services Commission and the San Rafael Park and Recreation Commission for approval. See Exhibit A — Scope of Services. 3. DUTIES OF CITY. Upon execution of this Agreement, CITY shall provide community specific information for planning purposes, organize, promote and facilitate public input sessions and coordinate local resources for the planning processes. 4. COMPENSATION. For the full performance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR as follows: $20,700.00. The CITY shall in no event pay more than $20,700.00 for service provided or costs incurred. Payment will be monthly upon receipt by CITY Project Manager of itemized invoices submitted by CONTRACTOR. 5. TERMS OF AGREEMENT. The term of this Agreement shall be for five (5) months commencing on March 5, 2001, and ending July 5, 2001, contingent upon the execution of the Memorandum of Understanding between the County of Marin, Marinwood Community Services District and the City of San Rafael. Upon mutual agreement of the parties and subject to the approval of the City Manager, the term of this agreement shall be extended for an additional period of two (2) months. 6. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination notice, to the reasonable satisfaction of the party giving such notice, within thirty (30) days of the receipt of said notice. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other party. D. Return of Documents. Upon termination, any and all CITY documents or material provided to CONTRACTOR and any and all of CONTRACTOR'S documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by CONTRACTOR in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. The CITY shall hold harmless and indemnify the CONTRACTOR from and against any and all claims, suits, demands, damages, liabilities, losses and costs resulting from the use of the documents and materials 1) for completion of the design of this project by others, 2) for the construction of this project without participation of the CONTRACTOR, or 3) on any project other than the project which is the subject of the Agreement, excepting only those losses for which the Architect/Engineer is found soley liable by a court or forum of competent jurisdiction. 8. INSPECTION AND AUDIT. Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree, except as allowed herein, that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to the AGENCY, the following insurance policies: (1) A comprehensive general liability insurance policy in the minimum amount of one million ($1,000,000) dollars per occurrence for death, bodily injury, personal injury, or property damage; (2) An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one million ($1,000,000) dollars per occurrence; 2 (3) If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of one million ($1,000,000) dollars to cover any claims arising out of the CONTRACTOR'S performance of services under this Agreement. B. The insurance coverage required of the CONTRACTOR by Section 11., shall also meet the following requirements: (1) The insurance shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY'S insurance or coverage for any contribution; (2) The insurance policies shall be endorsed for contractual liability and personal injury; (3) The insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally named insureds under the policies. (4) CONTRACTOR shall provide to PROJECT MANAGER, (a) Certificates of Insurance evidencing the insurance coverage required herein, and (b) specific endorsements naming CITY, its officers, agents, employees, and volunteers, as additional named insureds under the policies. (5) The insurance policies shall provide that the insurance carrier shall not cancel, terminate or otherwise modify the terms and conditions of said insurance policies except upon thirty (30) days written notice TO CITY'S PROJECT MANAGER; (6) If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years; (7) The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. C. If it employs any person, CONTRACTOR shall maintain worker's compensation and employer's liability insurance, as required by the State Labor Code and other applicable laws and regulations, and as necessary to protect both CONTRACTOR and CITY against all liability for injuries to CONTRACTOR'S officers and employees. D. Any deductibles or self-insured retentions in CONTRACTOR'S insurance policies must be declared to and approved by the PROJECT MANAGER and the City Attorney. At CITY'S option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY'S satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. 11. INDEMNIFICATION. CONTRACTOR shall indemnify, release, defend and hold harmless CITY, and the County of Marin, their officers, agents, employees, and volunteers, against any claim, demand, suit, judgment, loss, liability or expense of any kind, including attorney's fees and administrative costs, arising out of or resulting in any way, in whole or in part, from any acts or omissions, intentional or negligent, of CONTRACTOR or CONTRACTOR'S officers, agents and employees in the performance of their duties and obligations under this Agreement. CITY and County of Marin shall indemnify, release, defend and hold harmless CONTRACTOR, its officers, agents, employees and volunteers, against any claim, demand, suit, judgement, loss, liability or expense of any kind, including attorney's fees and administrative costs, arising out of or resulting in any way, in whole, or in part, from any acts or omissions, intentional or negligent, of CITY or County of Marin or CITY'S or County of Marin officers, agents and employees in the performance of their duties and obligations under this Agreement. 12. NONDISCRIMINATION. CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this agreement. 13. COMPLIANCE WITH ALL LAWS. CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONTRACTOR shall perform all services under this agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless Agency, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owned by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY: Carlene McCart (Project Manager) City of San Rafael 618 B Street P.O. Box 151560 San Rafael, CA 94915-1560 TO CONTRACTOR: Bruce Playle, Skatepark Architect, AIA (Project Director) INDIGO/Hammond & Playle Architects, LLP 130 G street, Suite B3 Davis, California, 95616 16. INDEPENDENT CONTRACTOR. For the purposes, and for the duration of this Agreement, CONTRACTOR, it's officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an independent contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 4 19. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 21. CITY BUSINESS LICENSE / OTHER TAXES. CONTRACTOR shall obtain and maintain during the duration of this Agreement, a city business license as required by the San Rafael Municipal Code. CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CONTRACTOR'S taxpayer identification number is 68-0428958, and CONTRACTOR certifies under penalty of perjury that said taxpayer identification number is correct. 22. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL City Manager ROD GOULD ATTEST: Cr erk JEA4 LEONC NI APPROVED AS TO CONTENT: DEfector, Community Services Department CARLENE McCART CONTRACTOR IND7=4hite!_ BY: TITLE: AA477-d�- APPR F Attorney AIRY T. R CHIANTI Exhibit A- Scope of Services Marin Skatepark at McInnis Park INDIGO Architects, Davis, California December 13, 2000 Overview of Scope of Services The Marin Skatepark project is being jointly developed by the City of San Rafael and the County of Marin and has been master planned at a location on the north side of McInnis Park. It is proposed to be completed in two phases: • Phase 1- Conceptual Plan • Phase 2- Final Plan and Construction (n.i.c.) This scope is for Phase 1- Conceptual Plan services only and sets up an "environment for success" for the design and construction of an excellent skatepark for the Marin community. Design criteria are established and skaters are heavily involved in the preparation of the design. The result will be a "tight" skatepark that is fun for the Marin community to use and safe to operate. It also establishes project viability from a cost and timeline perspective, taking into account the engineering challenges of the site location. First, a kick-off meeting is held with the Skateboard Committee to determine site constraints/ opportunities and to determine design criteria and the framework for the first public workshop. The Committee consists of parks commissioners from the City of San Rafael and the County of Marin, as well as members of the public and interested adjoining cities. Next, Public Workshop #1 is held which gains the direct input of the skaters prior to any detailed design activity by INDIGO. In this way, the skaters are in a position to help generate a design specially suited to their needs which in turn increases the amount of "buy -in" by those who will be using the facility. INDIGO uses the information from this workshop to prepare a preliminary design proposal. This design, together with preliminary cost and schedule estimates, are reviewed by the Skateboard Committee. Public Workshop #2 is next held with the skaters, to discuss this design and refine it. The resulting Conceptual Plan receives the final review of the Skateboard Committee and the Marin County Parks, Open Space & Cultural Services Commission for approval. The Conceptual Plan will be a part of a grant application to the State of California for funding. Once funding is secured, the project may proceed with Phase 2- Final Plan and Construction. PHASE 1- CONCEPTUAL PLAN A, Project kick-off meeting and tour of site (one meeting with Skateboard Committee and same day tour of site. INDIGO attendance and facilitation.) 1. Discuss design parameters, 2. Discuss City/County liability disposition and any limiting conditions affecting the design. 3. Discuss any fiscal, safety, physical. or other limitations on the design. 4. Review and approve project Work Plan. 5, Detailed discussion re: Public Workshop 41 and logistics. 6. Determine Criteria for the design of the skatepark (includes type of operation and use anticipated, lighting, fencing, etc.). 7. Conduct tour of site. Exhibit A- Page 1 of 3 8. Post-meeting: Review site infrastructure needed to support the skatepark and plan. Identify likely order-of-magnitude roadway, parking, grading, and utility infrastructure improvements required for the skatepark. Discuss cost allocation issues, if any. Develop construction scoping plan which would install this infrastructure prior to or as part of the skatepark project. B. Site Analysis and Date Collection 1. Assemble record drawings (as provided by County of Marin). 2. Review relevant reports and/ or studies, including the McInnis Park Master Plan. 3. Review topographic and utility maps of existing conditions and assess any impacts on adjacent land uses (maps as provided by County of Marin). 4. Review legal descriptions/ exhibit map for sites (as provided by County of Marin). 5. Evaluate utility availability and coordination issues, if any, based on review of utility maps- 6. aps_6. Indicate likely roadway, parking, grading, and utility infrastructure improvements required for skatepark. Indicate "limits of construction" line which would define the general construction scope of infrastructure improvements necessary to Install the skatepark. 7. Prepare site analysis summary map. C. Conduct Public Workshop #1 (one Public Workshop meeting on a weekend. Includes Skateboard Committee and lots of skaters. Attendee prerequisite- must be willing to get your hands dirty! INDIGO attendance and facilitation.) 1. Review important site considerations. Review any fiscal. safety, or physical limitations which must be imposed on the design. Discuss possible Design Concept and Philosophy and listen to what kind of skating features are desired by attendees. Use sidewalk chalk, clay modeling, and/ or sand sculpting to identify what the skaters want! INDIGO experience will guide the discussion, including construction cost and skater/ spectator safety. Review features built at other skateparks. Review sketches and visualizations of the skatepark developed by workshop participants. Sketch out/ stakeout the design and have the skaters "try-it-out" for themselves! Identify design statement and philosophy. Record proceedings with digital imaging and notes. D. Complete Program Element information using workshop input 1. Statement of Design Concept and Philosophy. 2. Statement of Design Criteria. 3. Establish space relationships requirements. 4. Finalize general utilities planning. 5. Preliminary review of factors regarding 'fit" of the Skatepark into the McInnis Park Master Plan and neighborhood. 6. Conduct pedestrian circulation assessment around site and plan for spectator area. 7. Prepare area calculations, relate to preliminary Budget -Level Estimate of Probable Cost. F. Prepare preliminary design 1. Conduct Budget coordination. 2. Prepare Preliminary Plan for skatepark 3. Prepare Budget -Level Estimate of Probable Cost for Preliminary including likely roadway, parking, grading, and utility infrastructure improvements required for the skatepark. 4. Review above with the Skateboard Committee in advance of Public Workshop #2 and implement any necessary changes/ revisions/ additions (one meeting) Exhibit A- Page 2 of 3 G. Public Workshop #2 (one Public Workshop meeting on a weekend. Includes Skateboard Committee and lots of skaters. /ND/GO attendance and facilitation.) 1. Present preliminary design to attendees and demonstrate the manner in which previous input has been incorporated into the design. Discuss design alternatives and demonstrate how the design responds to construction cost and skater/ spectator safety, linkage to design statement and philosophy, fit in the McInnis Park Master Plan, and identify any cost -control alternative features. To -scale clay model, sketches, and/ or 30 visualizations of the skatepark. H. Prepero Conceptual Plan documents 1. Budget coordination. 2. Adjusted Facility Design. 3. Adjusted Preliminary Design Estimate of Probable Cost. 4. Assist County of Marin in fitting the Conceptual Plan documents into the grant proposal package (prepared by County of Marin). 1. Final approval (one meeting with Skateboard Committee and one meeting with Marin County Parks, Open Space & Cultural Services Commission included.) 1. Assist in securing approval to proceed to Construction Documents. Provide informational Powerpoint show related to skatepark design and construction. 2. Meet with the Skateboard Committee for final approval (one meeting). 3. Meet with the Marin County Parks, Open Space & Cultural Services Commission for final approval (one meeting). J. Summary of Conceatual Plan Deliverables: 1. Program Element summary. 2. Criteria for the design of the skatepark. 3. Site Analysis map indicating conformance with the McInnis Park Master Plan. 4. Written/graphic/photo summary of Public Workshops #1 & #2. 5. Conceptual Plan document. a) Site Plan/ Facility Plan (including 'limits of construction" line which would define the general construction scope of infrastructure improvements necessary to install the skatepark). b) 3D Visualizations or to -scale Working Clay model. c) Sketch Details of Features. d) Preliminary Budget -Level Estimate of Probable Cost. e) indication of phasing, if required, to meet project budgetary and/or Master Plan requirements. >) Preliminary Project Schedule. Excluded from the Pr000sal for Professional Services but available as additional services are the following: • Detailed planning of park facilities (toilet rooms, parking, etc.) other than the skatepark. • Civil, electrical, and other engineering or subconsu/tant services. Geotechnical investigation services, hazmat remediation planning.. • Topographical and Utility Survey services. • Meetings and trips other than those described. As -built or record drawing preparation or retrieval from their sources_ Planning and environmental approval services (other than planning commission meeting shown). • Phase 2- Final Plan and Construction phase services Exhibit A- Page 3 of 3 Exhibit B- Fee Summary Marin Skatepark at McInnis Park INDIGO Architects, Davis, California December 13, 2000 For completion of the basic scope of work indicated in Exhibit A- Scope of Services, the fixed - fee is as follows: Phase 1- Conceptual Plan Phase 2- Final Plans and Construction I Total Fixed -Fee $20,700 n 1c. $20,700 Invoicing, and Payment INDIGO shall be paid on the basis of invoices to be submitted monthly. These invoices shall indicate the percent complete of each Phase of work less prior amounts invoiced. Payment of invoices shall be made within 30 calendar days from the date of invoice. Fixed -Fee, Including expense allowance The above fee quotation is a fixed -fee amount and includes all reasonable expenses to complete the basic scope of services. Additional Services Should the County of Marin desire that INDIGO provide additional services, such services shall be authorized, in writing, by the County of Mann. Any such additional services shall be on the basis of fixed -fee, percentage, or time -and -materials as may be mutually agreed between the parties in the form of a written amendment to the agreement. Compensation for time -and - materials additional services shall be per INDIGO's standard fee schedule as may be updated from time -to -time. Reimbursable expenses shall be invoiced at cost plus 10%. Workplan for the Skatepark at McInnis Park INDIGO/ Hammond & Playle Architects, Davis, California Overview of Scope of Services The Skatepark at McInnis Park project is being jointly developed by the City of San Rafael and the County of Marin and has been master planned at a location on the north side of McInnis Park. It is proposed to be completed in two phases: • Phase 1- Conceptual Plan • Phase 2- Final Plan and Construction (n.i.c.) This scope is for Phase 1- Conceptual Plan services only and sets up an "environment for success" for the design and construction of an excellent skatepark for the Marin community. Design criteria are established and skaters are heavily involved in the preparation of the design. The result will be a "tight" skatepark that is fun for the Marin community to use and safe to operate. It also establishes project viability from a cost and timeline perspective, taking into account the engineering challenges of the site location. First, a kick-off meeting is held with the Skateboard Committee to determine site constraints/ opportunities and to determine design criteria and the framework for the first public workshop. The Committee consists of parks commissioners from the City of San Rafael and the County of Marin, as well as members of the public and interested adjoining cities. Next, Public Workshop #1 is held which gains the direct input of the skaters prior to any detailed design activity by INDIGO. In this way, the skaters are in a position to help generate a design specially suited to their needs which in turn increases the amount of "buy -in" by those who will be using the facility. INDIGO uses the information from this workshop to prepare a preliminary design proposal. This design, together with preliminary cost and schedule estimates, are reviewed by the Skateboard Committee. Public Workshop #2 is next held with the skaters, to discuss this design and refine it. The resulting Conceptual Plan receives the final review of the Skateboard Committee and the Marin County Parks, Open Space & Cultural Services Commission for approval. The Conceptual Plan will be a part of a grant application to the State of California for funding. Once funding is secured, the project may proceed with Phase 2- Final Plan and Construction. PHASE 1- CONCEPTUAL PLAN A. Project kick-off meeting and tour of site (one meeting with Skateboard Committee and same day tour of site. INDIGO attendance and facilitation.) 1. Discuss design parameters. 2. Discuss City/County liability disposition and any limiting conditions affecting the design. 3. Discuss any fiscal, safety, physical, or other limitations on the design. 4. Review and approve project Work Plan. 5. Detailed discussion re: Public Workshop #1 and logistics. 6. Determine Criteria for the design of the skatepark (includes type of operation and use anticipated, lighting, fencing, etc.). 7. Conduct tour of site. Page 1 of 3 8. Post -meeting: Review site infrastructure needed to support the skatepark. Identify likely order -of -magnitude roadway, parking, grading, and utility infrastructure improvements required for the skatepark. Discuss cost allocation issues, if any. Develop construction scoping plan which would install this infrastructure prior to or as part of the skatepark project. B. Site Analysis and Data Collection 1. Assemble record drawings (as provided by County of Marin). 2. Review relevant reports and/ or studies, including the McInnis Park Master Plan. 3. Review topographic and utility maps of existing conditions and assess any impacts on adjacent land uses (maps as provided by County of Marin). 4. Review legal descriptions/ exhibit map for sites (as provided by County of Marin). 5. Evaluate utility availability and coordination issues, if any, based on review of utility maps. 6. Indicate likely roadway, parking, grading, and utility infrastructure improvements required for skatepark. Indicate "limits of construction" line which would define the general construction scope of infrastructure improvements necessary to install the skatepark. 7. Prepare site analysis summary map. C. Conduct Public Workshop #1 (one Public Workshop meeting on a weekend. Includes Skateboard Committee and lots of skaters. Attendee prerequisite: must be willing to get your hands dirty! INDIGO attendance and facilitation.) 1. Review important site considerations. Review any fiscal, safety, or physical limitations which must be imposed on the design. Discuss possible Design Concept and Philosophy and listen to what kind of skating features are desired by attendees. Use sidewalk chalk, clay modeling, and/ or sand sculpting to identify what the skaters want! INDIGO experience will guide the discussion, including construction cost and skater/ spectator safety. Review features built at other skateparks. Review sketches and visualizations of the skatepark developed by workshop participants. Sketch out/ stakeout the design and have the skaters "try -it -out" for themselves! Identify design statement and philosophy. Record proceedings with digital imaging and notes. D. Complete Program Element information using workshop input 1. Statement of Design Concept and Philosophy. 2. Statement of Design Criteria. 3. Establish space relationships requirements. 4. Finalize general utilities planning. 5. Preliminary review of factors regarding 'fit" of the Skatepark into the McInnis Park Master Plan and neighborhood. 6. Conduct pedestrian circulation assessment around site and plan for spectator area. 7. Prepare area calculations, relate to preliminary Budget -Level Estimate of Probable Cost. F. Prepare preliminary design 1. Conduct Budget coordination. 2. Prepare Preliminary Plan for skatepark 3. Prepare Budget -Level Estimate of Probable Cost for Preliminary including likely roadway, parking, grading, and utility infrastructure improvements required for the skatepark. 4. Review above with the Skateboard Committee in advance of Public Workshop #2 and implement any necessary changes/ revisions/ additions (one meeting) Page 2 of 3 G. Public Workshop #2 (one Public Workshop meeting on a weekend. Includes Skateboard Committee and lots of skaters. INDIGO attendance and facilitation.) 1. Present preliminary design to attendees and demonstrate the manner in which previous input has been incorporated into the design. Discuss design alternatives and demonstrate how the design responds to construction cost and skater/ spectator safety, linkage to design statement and philosophy, fit in the McInnis Park Master Plan, and identify any cost -control alternative features. To -scale clay model, sketches, and/ or 3D visualizations of the skatepark. H. Prepare Conceptual Plan documents 1. Budget coordinatidn. 2. Adjusted Facility Design. 3. Adjusted Preliminary Design Estimate of Probable Cost. 4. Assist County of Marin in fitting the Conceptual Plan documents into the grant proposal package (prepared by County of Marin). 1. Final approval (one meeting with Skateboard Committee and one meeting with Marin County Parks, Open Space & Cultural Services Commission included.) 1. Assist in securing approval to proceed to Construction Documents. Provide informational Powerpoint show related to skatepark design and construction. 2. Meet with the Skateboard Committee for final approval (one meeting). 3. Meet with the Marin County Parks, Open Space & Cultural Services Commission for final approval (one meeting). J. Summary of Conceptual Plan Deliverables: 1. Program Element summary. 2. Criteria for the design of the skatepark. 3. Site Analysis map indicating conformance with the McInnis Park Master Plan. 4. Written/graphic/photo summary of Public Workshops #1 & #2. 5. Conceptual Plan document. a) Site Plan/ Facility Plan (including `limits of construction" line which would define the general construction scope of infrastructure improvements necessary to install the skatepark). b) 3D Visualizations or to -scale Working Clay model. c) Sketch Details of Features. d) Preliminary Budget -Level Estimate of Probable Cost. e) Indication of phasing, if required, to meet project budgetary and/or Master Plan requirements. f) Preliminary Project Schedule. Page 3 of 3 KEMPER PREMIER ENDORSEMENT FOR ARCHITECTURE AND ENGINEERING FIRMS This blanket endorsement modifies insurance provided under the following: Named Insured: INDIGO/Hammond & Playle Architects, LLP Policy Term: 01/05/01-01/05/02 Policy No. 7RS65893501 1. THE FOLLOWING IS ADDED TO THE BUSINESS OWNERS LIABILITY COVERAGE FORM, BP 71 08: Item 5. of Section C. – WHO IS AN INSURED, is deleted and replaced by the following: 3. 4. ADDITIONAL INSURED — BY CONTRACT, AGREEMENT OR PERMIT Any person or organization to whom or to which you are obligated by virtue of a written contract, agreement or permit to provide such insurance as afforded by this policy is an insured, but only with respect to liability arising out of: a. "Your work" for that insured by you, including work or operations performed on your behalf for that insured; b. Permits issued by state or political subdivision for operations performed by you; or c. Premises you own, rent, occupy or use. PRIMARY/NON-CONTRIBUTORY — This insurance is primary and is not additional to or contributing with any other insurance carried by or for the benefit of Additional Insureds. This provision does not apply unless the written contract or agreement has been executed, or the permit has been issued, prior to the "bodily injury," " property damage," "personal injury" or "advertising injury." This provision does not apply to any person or organization included as an insured under Additional Insured – Vendors. SEPARATION OF INSUREDS — Except with respect to the Limits of Insurance, and any rights or duties specifically assigned in this policy to the first Named Insured, this insurance applies: a. As if each Named Insured were the only Named Insured; and b. Separately to each insured against whom claim is made or suit is brought. NOTICE OF CANCELLATION a. If we cancel this policy for any reason other than non-payment of premium, we will mail written notice at least 30 days before the effective date of cancellation to the Additional Insureds on file with the Company. b. If we cancel this policy for non-payment of premium, we will mail written notice at least 10 days before the effective date of cancellation to the Additional Insureds on file with the Company. WAIVER OF SUBROGATION — V.2.a. Applicable to Businessowners Liability Coverage: If the insured has rights to recover all or part of any payment we have made under this policy, those rights are transferred to us. This insurance shall not be invalidated should the Named Insured waive in writing, prior to a loss, any or all rights of recovery against any party for a loss occurring. However, the insured must do nothing after a loss to impair these rights. At our request, the insured will bring "suit" or transfer those rights to us and help us enforce them. This condition does not apply to Medical Expenses Coverage. Nothing herein contained shall vary, alter or extend any provision or condition of the Policy other than as above stated. AMERICAN MO ORISTS INSURANCE COMPANY AutFiSrized Signature [ NOTE: MEETS OR EXCEEDS CG 20 10 11 85 ] ISSUED- March 14, 2001 Agency Name and Address: Professional Practice Insurance Brokers, Inc. 10 California Street Redwood City, CA 94063-1513 Insureds Name and Address: INDIGO/Hammond & Playle Architects, LLP 130 G Street, Suite B3 Davis, CA 95616 Certificate of Insurance 1 of 1 #M28255 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED THE POLICIES LISTED BELOW. Companies Affordingg�Policies: A -American Motorists Insurance Co. B. American Motorists Insurance Co. C,Continental Casualty Company D. E. F. COVERAGES: THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR AAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDITIONS OF SUCH POLICIES. TYPE OF INSURANCE POLICY NUMBER EFF.DATE EXP.DATE POLICY LIMITS • GENERAL LIABILITY 7RS65893501 01/05/01 01/05/02 General Aggregate: $2,000,000 Q Commercial General Liability Products-Com/Ops ❑ Claims Made Aggregate: $2,000,000 ® Occurrence Personal and Adv. Injury: $1,000,000 ❑ Owner's and Contractors Each Occurrence: $1,000,000 Protective Fire Dmg. (any one fire): $ 100,000 n A AUTO LIABILITY ❑ Any Automobile 7RS65893501 01/05/01 01/05/02 Combined Single Limit: $1,000,000 ❑ All Owned Autos Bodily Injury/person: $0 ❑ Scheduled Autos Bodily Injury/accident: $0 0 Property Damage: $0 Hired Autos Non -owned Autos ❑ Garage Liability n EXCESS LIABILITY ❑ Umbrella Form Each Occurrence: ❑ Other than Umbrella Form Aggregate: B WORKERS' 7CW33766401 11/10/00 11/10/01 Statutory Limits COMPENSATION Each Accident: $1,000,000 AND EMPLOYER'S LIABILITY Disease/Policy Limit: $1,000,000 Disease/Employee: $1,000,000 C PROFESSIONAL SFN114052525 Per Claim $1,000,000 01/05/99 01/05/02 LIABILITY' Aggregate $1,000,000 $0 Description of Operations/LocationsNehicles/Restrictions/Special items: ALL OPERATIONS OF THE NAMED INSURED, INCLUDING SKATEPARK AT MCINNIS PARK. SEE ADDITIONAL INSURED ENDORSEMENT ATTACHED. *Written at ao_oreoate limits of liabilitv not less than ?mount shown. Certificate Holder: THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED WITHIN THE POLICY FOR ALL OPERATIONS OF THE INSURED. City of San Rafael CANCELLATION: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION 618 B Street DATE THEREOF, THE ISSUING COMPANY, ITS AGENTS OR REPRESENTATIVES WILL MAIL 30 P.O. BOX 15160 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, EXCEPT IN San Rafael, CA 94915-1560 THE EVENT OF CANCELLATION FOR NON-PAYMENT OF PREMIUM IN WHICH CASE 10 DAYS NOTICE WILL BE GIVEN. Authorized Representative: Lf 03/14/01 cc: rte..