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Home My WebLink AboutED West End Fall Fun Day St. ClosureC/TYOF Agenda Item No: 3.h n4 Meeting Date: October 3, 2016 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Economic Development Prepared by: Brian Auger City Manager Approval: Events Coordinator TOPIC: Closure of Fourth Street from Shaver St. to H St., and adjoining streets, to provide adequate space for the West End Neighborhood Fun Day. SUBJECT: Resolution authorizing street closure of Fourth Street from Shaver to H Streets, Ida Street from Second Street to Fourth Street, G Street from Second Street to Fifth Avenue, and F Street from Fifth Avenue to Latham Street for the West End Village Fall Fun Day on October 16, 2016 from 7 a.m. to 9 p.m. RECOMMENDATION: Approve Resolution. BACKGROUND: Adam Violante, business owner in the West End Village has produced four prior events to celebrate the unique culture and spotlight the West End Village. He has produced these events to advocate art, community and family life with great music, unique activities ( a portable Skate Park for example ) in the West End Village. Mr. Violante has a background in professional event production and has contributed his expertise to celebrate the special environment of the Downtown's West End of Fourth Street. The series of Fun Day events has attracted new visitors to the Downtown as well as provided a memorable community celebration for the residents, businesses and visitors to the West End. This year's event will feature six food booths with unique local fare, beer/wine booth, interactive Arts & Craft area and live music with Pop Rocks and the Mother Truckers. ACTION REQUIRED: Approve the attached resolution. ANALYSIS: Fourth Street will be closed between Shaver St. to H St. Traffic will be redirected to alternate routes. COMMUNITY OUTREACH: Event Producer will market and provide notification to local businesses and residence. FOR CITY CLERK ONLY File No.: 11-19 Council Meeting: 10/03/2016 Disposition: Resolution 14205 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 FISCAL IMPACT: None. Police Department will be paid by the event producer if needed. OPTIONS: 1. Approve resolution as drafted. 2. Approve resolution with modifications. 3. Direct staff to return with more information. 4. Take no action. ATTACHMENTS: • Resolution • West End Neighborhood Association (WENA) event information RESOLUTION NO. 14205 Resolution authorizing street closure of Fourth Street from Shaver to H Streets, Ida Street from Second Street to Fourth Street, G Street from Second Street to Fifth Avenue, and F Street from Fifth Avenue to Latham Street for the West End Village Fall Fun Day on October 16, 2016 from 7 a.m. to 9 p.m. WHEREAS, the West End Village Fun Day will occur on Sunday, October 16th, 2016; and WHEREAS, after reviewing plans for the event and the traffic patterns, City staff has determined and recommended that, in the interest of the safety and welfare of pedestrian and auto traffic in the West End Neighborhood, the below streets should be temporarily closed to through traffic for the date and times specified below. Streets to be closed Sunday, October 16th, 2016 from 7:00 a.m. to 9:00 p.m. 1. Fourth Street from Shaver Street to H Street 2. Ida Street from Second Street to Fourth Street 3. G Street from Second Street to Fifth Avenue 4. F Street from Latham Street to Fifth Avenue THE CITY COUNCIL OF THE CITY OF SAN RAFAEL HEREBY RESOLVES AS FOLLOWS: 1. That all of the above findings are true and correct; 2. That, pursuant to the authority of Vehicle Code section 21101(e), for the safety and protection of persons, both pedestrians and vehicle drivers, the City Council hereby authorizes the temporary closure of the above listed streets for the date and times described above. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the third day of October, 2016 by the following vote, to wit: AYES: Councilmembers: Bushey, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None �t� t ESTHER C. BEIRNE, City Clerk Attachment A West End Village - Family Fun Day Sunday, October 16, 2016 As summer comes to a close, October is an opportune time to celebrate the start of the fall season, and what a better way to do that than with the West End Village Family Fun Day. 2014 was the last year of celebration for the West End Village, so we are due! In years previous, we have been honored to have the generous assistance of the WEVNA, SRBID and The Target Fund; we are hoping to receive their assistance again this year. Each year we have had a primary non-profit organization designated — 2011: the Ali Akbar College of Music, 2009: Image for Success, this year we have yet to name a non-profit, but are looking at some of the other wonderful non -profits located in our own West End Village. All of our associated non -profits have been from the West End Village and provide a unique service to our community. We aim to help each organization spread awareness and gain support for each one's causes through our festival. In addition, with the WEV soon-to-be incorporated into the BID, we feel fortunate to be receiving their support, both resourcefully and financially. This event will serve as the jumping-off point for what we hope will be a flourishing relationship. The proposed event would consist of a three block closure on Sunday, October 16th, between approximately 7:oo am to 1o:oo pm, of which 11:oo am to 7:00 pm will be the actual event time; 7:oo am — moo am for setup and 7:00 pm to 1o:oo pm for breakdown. This event will consist of one stage (approximately 12x15) at the corner of 4th and G streets. There will be approximately six food booths (1ox1o) located between G and F streets, as well as one beer and wine booth (10x2o) located in close proximity of the stage. There will be a Kids Area consisting of two jumpies, and an extensive interactive Arts & Crafts area, located from F Street to the middle of the block. Local artists and two 1ox6o art galleries will also be featured in this area. The stage performances will begin at approximately 11:oo am and continue to 7:00 pm. There will be approximately six acts, with the headliner most likely being PopRocks/ The Mother Truckers. There will also be a raffle table located near the stage with donated goods from local merchants. We will invite local neighborhood associations and non -profits to have information booths on both ends of the festival. The food service will begin at 11:oo am and continue through 7:00 pm. The food vendors invited will consist of local restaurants such as Big Jim's BBQ, Whipper Snapper, and Lavier. Beer and wine service will begin at 11:3o am and continue through 7:00 pm. The security for this event will consist of the recommended amount of police officers to cover the event perimeter to ensure alcohol does not leave the event area. Event setup and breakdown will be staffed by local volunteers and assisted by the SR Street Team upon your recommendation. There will be garbage cans that will be emptied and re -lined throughout the event and emptied into a designated dumpster by said crew. The participating food vendors and arts & crafts vendors will be assisted by volunteers with breakdown and clean-up of their tents. The volunteers and clean up crew will sweep and wash the street, as necessary. From prior post -event feedback, we will be particularly conscious and aware of event clean-up and timely payment to all hired contractors for the event. The 2oo8, 2009, 2011, 2013 and 2014 events were a great success, drawing upwards of 2,000 people throughout the day and in 2013 upwards of 3000. We expect attendance for 2o16 to reach 3,000+ throughout the day. With the help of volunteers, talented musicians, artists, and chefs, we plan to continue the tradition that gets bigger and better with each year. Adam Violante 9/19/2016 ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) --> CITY COUNCIL AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT - AGENDA TOPIC] Agenda Item # Date of Meeting: 10/3/2016 From: Brian Auger Department: Economic Development Date: 9/16/2016 Topic: Closure of City Streets for the West End Village Fun Day Subject: Resolution authorizing street closure of Fourth Street from Shaver to H Streets, Ida Street from Second Street to Fourth Street, G Street from Second Street to Fifth Avenue, and F Street from Fifth Avenue to Latham Street for the West End Village Fall Fun Day on October 16, 2016 from 7 a.m. to 9 p.m. Type: ® Resolution ❑ Ordinance ❑ Professional Services Agreement ® Other: Staff Report APPROVALS ® Finance Director Remarks: approved - mm ® City Attorney Remarks: Approved with minor changes. ETD 9/21/16 ® Author, review and accept City Attorney / Finance changes Remarks: Accepted all changes, item is now final. ® City Manager Remarks: FOR CITY CLERK ONLY File No.: Council Meeting: Disposition: