HomeMy WebLinkAboutIT Microsoft Enterprise Agreement Renewal____________________________________________________________________________________ FOR CITY CLERK ONLY File No.: 9-3-88 Council Meeting: 07/18/2016 Disposition: Resolution 14160 Agenda Item No: 4.h Meeting Date: July 18, 2016 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Information Technology Division Prepared by: Gus Bush, Information Technology Manager City Manager Approval: ______________ TOPIC: Renewal of Microsoft Enterprise Agreement SUBJECT: Resolution authorizing the City Manager to execute the required forms to renew the City’s enrollment with Microsoft Corporation as part of a joint Microsoft Enterprise Agreement and issue purchase orders to Software ONE, Inc., for Microsoft software licenses at a cost not to exceed $200,000.00 per year for the next 3 years. RECOMMENDATION: Staff recommends that the City Council adopt resolution at Attachment 1, authorizing the City Manager to execute the required forms to renew the City’s enrollment with Microsoft Corporation (Microsoft) as part of a joint Microsoft Enterprise Agreement and issue purchase orders to Software ONE, Inc., (Software ONE) for Microsoft software licenses at a cost not to exceed $200,000.00 per year for the next 3 years. BACKGROUND: The City of San Rafael has used Microsoft products as its standard computer software at the server and workstation level since 2000. In August of 2004, the City began purchasing its Microsoft software licenses through a joint, volume licensing program known as the County of Riverside’s Microsoft Enterprise Agreement (the Riverside EA). This cooperative purchasing program was initiated through a Request for Proposals process by the County of Riverside and continues to be the primary procurement vehicle for Microsoft licenses for many government agencies throughout California. The City’s current enrollment in the Riverside EA is due to expire on July 31, 2016. In the last 3 years, the most recent enrollment period, the City has paid $243,152.00 for maintenance and support on its existing inventory of Microsoft licenses plus an additional $92,729.00 for new licenses to support recent technology projects. The Riverside EA currently includes Microsoft license offerings from 6 different vendors (listed in Attachment 2). As in years past, these vendors resell Microsoft’s traditional software licenses for products such as Windows, MS Office, MS Project, Exchange, SharePoint, and SQL Server. In the last SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 couple of years, Microsoft has also allowed their resellers to license its newer cloud-based subscription services such as Office 365, Exchange Online, Enterprise Mobility, and Azure. The new services are intended to maximize users’ ability to collaborate from anywhere by providing Microsoft software across the Internet, with the server infrastructure owned and operated by Microsoft (or their subcontractors) rather than by clients themselves. As the City looks to renew its Microsoft software licenses, the City not only has the opportunity to change vendors but is also in the best position to make changes to the current licensing scheme. Licenses for existing products can be traded for other products in the most cost effective manner at the start of a new licensing term because the changes in cost are spread over the life of the entire term. The most important area where the City needs to make licensing changes is in its email environment. The current Microsoft Exchange server which supports all of the City’s back-end email services was originally installed in 2004. This server has been upgraded several times over the years but it has now reached the end of its effective lifecycle, no longer qualifies for Windows security updates, and does not include many of the latest features. For example, recent upgrades for Apple iPhone and iPad devices no longer allow downloads of email attachments greater than 500 KB from the current Exchange system. Plus, users find the web-based email (webmail) application that comes with the older version of Exchange difficult to use on newer computers with web browsers other than Microsoft Internet Explorer. And the current Exchange server is limited in space, only allowing each user to store a maximum of 400 MB of active messages (requiring they delete or archive all older messages). For the last few months, the City’s Information Technology Division (ITD) has work ed with Microsoft and system design consultants from Tangent, Inc., to prepare a cloud-based Office 365 environment as an upgrade to the City’s aging email system. Office 365 was selected as the best technical solution because it not only meets the City’s functional needs but is also accessible from any device with an Internet connection and is highly secure (as part of Microsoft’s “government cloud”, complying with a variety of State and Federal security guidelines). The new system will also provide more than 100 times the current storage space per user as well as robust archiving and eDiscovery capabilities. And on top of being compatible with all recent versions of Microsoft Outlook on the desktop, Office 365 also provides a standard mobile app for most smartphones/tablets, webmail for all common web browsers, and access to the latest web versions of other MS Office products (most notably Word, Excel, and Pow erPoint). See Attachment 3 for a more detailed summary of all Office 365 and Enterprise Cloud Suite services for government customers. Final system testing is currently underway and ITD anticipates completing the migration to Office 365 in August. All that remains is to secure the ongoing subscription licensing for the new environment. ANALYSIS: In order to continue using its inventory of Microsoft licenses, and proceed without a lapse of coverage, the City needs to execute the necessary forms at Attachment 4 to renew with Microsoft as part of the Riverside EA by July 31. Once the final list of products and quantities was decided in mid-June, ITD solicited competitive bids from all 6 vendors participating in the Riverside EA. Responses were due by July 8 but the City did not receive the desired results; only 2 vendors submitted bids and one of these bids was determined to be incomplete. Software ONE submitted the only complete bid. See Software ONE’S bid sheet at Attachment 5. While the Software ONE bid fell within the expected cost range, staff has determined that the desired agreement should allow for the purchase of additional software SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 licenses over the term of the Agreement, and this was not included within the scope of the bid solicitation. Under normal circumstances, staff would prefer to go through another round of bidding, but there is not enough time to ensure the renewal process would be complete by the end of July. Therefore, staff recommends rejecting the previous bids, waiving bidding under SRMC Section 1.55.070D on the grounds of the incompleteness of the prior bidding process and the insufficiency of time to rebid the project, and authorizing the City Manager to execute the required enrollment forms and to issue purchase orders with Software ONE for purchase of the desired software licenses in an amount not to exceed $200,000 per year over a three year period. The $200,000 amount would cover the $155,574.92 for the software licenses listed on the Software ONE bid sheet, and allow for the purchase of an additional $44,425.08 of software licenses each year. The $155,574.92 per year would cover the cost for all of the City’s Microsoft licenses for each year of a 3 year renewal period under the Riverside EA. This cost includes support and maintenance for all previously purchased licenses, adding support for new licenses purchased in the last 3 years, plus the subscription licensing for the new Office 365 environment. As a subset of the total cost of Microsoft licenses, the new Office 365 environment will cost $113,607.00 per year. This amount will cover the subscription licenses of Office 365, as part of the Enterprise Cloud Suite, for 450 users on up to 5 devices each. An additional $19,242.00 will cover 100 traditional Microsoft licenses at the workstation level for computers that aren’t used by specific City workers (such as computers used as public kiosks or Library Internet terminals). These two categories together, totaling $132,849.00, compares to the estimated cost of approximately $78,400.00 per year if the City had elected to instead keep using a traditional licensing model to cover 500 individually- licensed computers. In other words, while traditional licensing is assigned by hardware device (covering only 500 devices for about $78,400.00), the Office 365 licensing is assigned by user (covering up to 450 users on as many as 2,250 devices plus 100 traditional computers for $132,849.00). Therefore, for an additional cost of $54,449.00 per year, the new licensing approach will provide the City with increased functionality and more flexibility as workforce mobility increases. An additional $22,725.92 will cover maintenance and support for the City’s Microsoft licenses at the server level. This includes licenses for server computers providing general purpose file and print services on the City network as well as website and database servers such as those hosting the City’s financial system, the Police Department’s dispatch system, Public Works’ mapping and modeling systems, and publicly accessible systems for meeting agendas, building permits, and business licenses. Finally, the $44,425.08 requested by staff for each year would provide the latitude to purchase any additional licenses needed (such as for increased operational requirements and/or to support new technology projects during this time period). FISCAL IMPACT: For the last three fiscal years, the City’s cost to cover its Microsoft licenses under the Riverside EA was just over $81,050.00 per year (not including additional costs for additional licenses purchased as part of new technology projects). The proposed total cost for Microsoft licenses, including both the additional quantities and the Office 365 subscriptions, for the next 3 years would be $155,574.92 per year. The increase would be incorporated into the City’s Technology Fund (Fund 601), which has enough funds in SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4 the current fiscal year’s budget to cover the additional $74,524.92. Any funds needed to cover additional licenses during the upcoming three years (up to the $200,000 annual limit) would be borne by the technology projects requiring the increases. All funds needed in future fiscal years would continue to be appropriated through the normal budget process. OPTIONS: The City Council has the following options to consider on this matter: 1. Staff's recommended action to adopt the proposed resolution. 2. Adopt a resolution with changes. 3. Direct staff to pursue a different approach. RECOMMENDED ACTION: Staff recommends that the City Council approve the proposed resolution, authorizing the City Manager to execute the required forms to renew the City’s enrollment with Microsoft as part of the Riverside EA and issue purchase orders to Software ONE for Microsoft software licenses at a cost not to exceed $200,000.00 per year for the next 3 years. ATTACHMENTS: 1. Proposed Resolution 2. Riverside County Enterprise Agreement Vendor List 3. Office 365 Summary for US Government Customers 4. Microsoft Enterprise Enrollment Forms 5. Software ONE Bid Sheet RESOLUTION NO. 14160 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE CITY MANAGER TO EXECUTE THE REQUIRED FORMS TO RENEW THE CITY’S ENROLLMENT WITH MICROSOFT CORPORATION AS PART OF A JOINT MICROSOFT ENTERPRISE AGREEMENT AND ISSUE PURCHASE ORDERS TO SOFTWARE ONE, INC., FOR MICROSOFT SOFTWARE LICENSES AT A COST NOT TO EXCEED $200,000 PER YEAR FOR THE NEXT 3 YEARS. WHEREAS, the City has used Microsoft products as its standard for computer software since 2000 and has been purchasing its Microsoft software licenses from the County of Riverside’s Microsoft Enterprise Agreement since 2004; and WHEREAS, the County of Riverside’s Microsoft Enterprise Agreement is a cooperative purchasing program and the primary procurement vehicle for Microsoft licenses by many government agencies in California; and WHEREAS, the City’s current enrollment with Microsoft Corporation as part of the County of Riverside’s Microsoft Enterprise Agreement expires on July 31, 2016, and the City wishes to renew its Microsoft licenses after that date; and WHEREAS, the City solicited bids for its inventory of Microsoft licenses from vendors participating in the County of Riverside’s Microsoft Enterprise Agreement but has decided to reject all bids, waive bidding, and approve the purchase of the desired software licenses from Software ONE, Inc., for the reasons set forth in the accompanying staff report, in accordance with San Rafael Municipal Code Section 2.55.070D; and WHEREAS, there are sufficient funds in the City’s Technology Fund to support the proposed services under this agreement. NOW, THEREFORE, IT IS HEREBY RESOLVED that the Council does hereby authorize the City Manager to execute the required forms to renew the City’s enrollment with Microsoft Corporation as part of the County of Riverside’s Microsoft Enterprise Agreement and to issue purchase orders to Software ONE, Inc., for Microsoft software licenses at a cost not to exceed $200,000 per year for the next 3 years, in accordance with San Rafael Municipal Code Chapter 2.55.070D. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the 18th day of July, 2016 by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Colin and Gamblin ESTHER C. BEIRNE, City Clerk Attachment 2 CCISDA authorized LAR Contacts Riverside County Enterprise Agreement 01E73134 (in alphabetical order by reseller) CompuCom Aaron Liggitt (State of CA customers) Aaron.liggitt@compucom.com Sam Andrews (In L.A.) Sam.andrews@compucom.com Miles Allarea (NorCAL Cities & Counties) Miles.allarea@compucom.com (916) 993-9809 (818) 988-2195 916-934-6023 State of CA DGS SCA participant Dell Computer Northern California Peter_S_Adams@Dell.com State of CA DGS SCA participant PC Mall William Madrid William.Madrid@pcmg.com (310) 354-5624 State of CA DGS SCA participant SoftChoice Jesse Dow Account Manager |State and Local Government - NoCal Softchoice Jesse.Dow@softchoice.com 312-655-9002 ext. 323295 En Pointe Imran Yunus (mgr of inside sales) iyunus@enpointe.com (310) 337-5908 State of CA DGS SCA participant Insight Jinny.Williams@insight.com Doug.Teeple@insight.com Doug Teeple (916) 549-6565 State of CA DGS SCA participant Attachment 3 Office 365 for U.S. Government Customers Office 365 for Government The best choice for government organizations with advanced IT requirements that want the flexibility to move to the cloud at their own pace. Office 365 for Government includes the following services delivered from Microsoft’s Government Community Cloud (GCC):  Exchange Online  SharePoint Online  Skype for Business  Office 365 Pro Plus  OneDrive for Business Office 365 for U.S. Government - Main Page on Microsoft.com Service Wide Security and Compliance 99.9 Service Level Agreement - TechNet Link Office 365 Government Community Cloud datacenters are located within the continental United States and services are delivered from geographically dispersed datacenters at least 500 miles apart. Office 365 Government Community Cloud service administration is restricted to U.S. Citizens who have passed Criminal Justice Information System (CJIS) background checks and have been adjudicated by the State of California Department of Justice. Compliance Standards  Criminal Justice Information System (CJIS)  Internal Revenue Service Publication 1075 (IRS 1075)  Health Insurance Portability and Accountability Act (HIPAA)  Federal Information Security Management Act (FISMA)  Federal Risk and Authorization Management Program (FedRAMP)  ISO 27001 (Including ISO 27018)  Statement on Standards for Attestation Engagements No. 16 (SSAE 16)  Gramm-Leach-Bliley Act (GLBA) Additional security, privacy, and compliance information available in the Office 365 Trust Center Exchange Online Microsoft Exchange Online is a hosted messaging solution that delivers the capabilities of Microsoft Exchange Server as a cloud-based service. It gives users access to email, calendar, contacts, and tasks from PCs, the web, and mobile devices. It integrates fully with Active Directory, enabling administrators to use group policies, as well as other administration tools, to manage Exchange Online features across their environment. Organizations that subscribe to Exchange Online retain control over the messaging services they offer to users, but they do not have the operational burden of on-premises server software. These servers are housed in Microsoft data centers and are accessible to users on a wide range of devices from inside a corporate network or over the Internet. Service Description - TechNet Link High Level Features  50GB Mailbox / Unlimited archive storage  eDiscovery and Legal Hold  Retention / Archiving  Data Loss Prevention (DLP)  Mobile Device Management (user self-enrollment, selective wipe)  Secure Email Delivery (Encryption)  No Maintenance Windows SharePoint Online Microsoft SharePoint Online enables an organization to easily create and manage custom team-focused and project-focused sites for collaboration. In addition, it’s possible to deploy an organization-wide intranet portal used to disseminate information and news across the organization. SharePoint Online delivers the powerful features of SharePoint without the associated overhead of managing the infrastructure on your own. Flexible management options ensure that you still retain the control you need to meet the compliance requirements of your organization. Service Description - TechNet Link High Level Features 1TB + 500MB per subscribed user (unlimited additional storage available for purchase in 1GB increments)  Team / Intranet / Extranet Sites  Unlimited external authenticated users  Secure external sharing of content  Content Management  Records Management  eDiscovery and Compliance  Electronic Forms and Workflow  Enterprise Search  Hybrid deployment options to integrate SharePoint Online with existing on premise SharePoint solutions  Office Web Apps (Word, Excel, PowerPoint, OneNote) with co-authoring Skype for Business Microsoft Skype for Business Online is a hosted communications service that connects people anytime and from virtually anywhere by delivering the collaboration capabilities of Skype for Business Server 2015 as a cloud-based service. It gives users access to presence, instant messaging, audio and video calling, rich online meetings, and extensive web conferencing capabilities. Organizations that subscribe to Skype for Business Online retain control over the collaboration services they offer to users, but they do not have the operational burden of on-premises server software. Service Description - TechNet Link High Level Features  Instant Messaging  Web and Video Conferencing (internal and external participants)  Mobile device support for iOS, Android and Windows Phones  Each user can create meetings of up to 250 attendees per meeting  Desktop / Application Sharing  Digital Whiteboards  Online Polls  Integration with existing conferencing services  Integration with existing conference room video systems  Federation with public Skype service Office 365 Pro Plus Microsoft Office 365 Pro Plus is a subscription service that provides you with the latest version of the Office desktop applications that you’re already familiar with, such as Word, Excel, and PowerPoint. Even though Office 365 Pro Plus is a cloud-based service, Office applications don’t run in the cloud. Instead, users or administrators download Office applications from the Office 365 portal and install them on their local computers. Microsoft uses Click-to-Run technology to make the download and installation of Office applications fast and simple. Click-to-Run uses virtualization technology to run Office applications in a self-contained environment on a local computer, which allows users to run Office applications side-by-side with earlier versions of Office. Office applications are available in 32-bit and 64-bit editions. Service Description - TechNet Link High Level Features  Real time co-authoring allows multiple users to simultaneously edit documents  Office 365 Pro Plus is licensed per user not per device  Up to 5 installations per user on computers and laptops (Windows and Mac)  Up to 5 installations per user on tablet devices (iOS, Android and Windows)  Up to 5 installations per user on smart phones (iOS, Android and Windows)  Administrative control over which applications are installed, i.e. no Access/Publisher  Side-by-side installation with older versions of Office Suite  Management via Group Policy OneDrive for Business OneDrive for Business (formerly SkyDrive Pro) is personal online storage space in the cloud, provided for you by your company. Use it to store your work files across multiple devices with ease and security. Share your files with business colleagues as needed, and edit Office documents together in real time with Office Online. Sync files to your local computer using the OneDrive for Business sync app. Service Description - TechNet Link High Level Features  1 TB of personal storage space per user (unlimited storage in the near future)  eDiscovery of data stored within OneDrive for Busiess  User self-managed sharing and collaboration with internal and external users  Synchronization across workstations, laptops, tablets and mobile devices  Web access to personal file storage Enterprise Mobility Suite (EMS) The Enterprise Mobility Suite (EMS) from Microsoft provides additional features to your Office 365 service focused around management, access and security. Learn more - Main page on Microsoft.com High Level Features  Federation and Single Sign-On to 3rd party cloud services (over 2,500)  Identity Management with Microsoft Identity Manager  User self-service Group and Distribution List Managemnet  Multi-Factor Authentication (phone call, text code and mobile application options)  User self-service password reset (with write back to enterprise Active Directory)  Data Loss Prevention (DLP) for on premise file systems and externally shared documents  Advanced Mobile Device Management (MDM) capabilities  Data segregation on managed mobile devices (prevent enterprise data from being saved to personal cloud storage solutions)  Advanced threat detection for abnormal user behavior, suspicious activities, known malicious attacks and security issues  Advanced logging and reporting for Azure Active Directory  Integration with existing System Center on premise deployments  Management of on premise desktops and devices Additional Office 365 Enterprise Suite Information Office 365 Enterprise E3 includes: Familiar Office tools Office suite Now includes the new Office 2016 apps for your PC and Mac. Always have the latest versions of:  Capture your ideas however you work best—using a keyboard, pen, or a touchscreen.  Easily format information in Excel with tools that recognize your pattern and autocomplete data.  Easily incorporate content from PDFs to create your own great-looking Word documents. Office on PCs, tablets, and phones Enjoy a full, installed Office experience across PCs, Macs, Windows tablets and iPad® and Android™ tablets, and most mobile devices. Each user can install Office on 5 PCs or Macs, 5 tablets (Windows, iPad, and Android), and 5 phones. Learn more Plus these online services Email and calendars Use business-class email through a rich and familiar Outlook experience you can access from your desktop or from a web browser using Outlook Web App. Get a 50 GB mailbox per user and send attachments up to 150 MB. Learn more Advanced email Use archiving and legal hold capabilities, plus unlimited storage, for compliance needs. And use data loss prevention (DLP) policies and policy tips that educate your users for additional compliance enforcement in email. Document and email access control Rights Management Services enables you to restrict access to documents and email to specific people and to prevent anyone else from viewing or editing them, even if they are sent outside the organization. Online conferencing Host online meetings with audio and video using one-click screen sharing and HD video conferencing Learn more Instant messaging and Skype connectivity Connect with other Skype for Business users via instant message, voice calls, and video calls, and let people know your availability with your online status. Share presence, IM, and audio calling with Skype users. Learn more Simple file storage and sharing OneDrive for Business gives each user 1 TB of personal cloud storage that can be accessed from anywhere and that syncs with their PC/Mac for offline access. Easily share documents with others inside and outside your organization and control who can see and edit each file. Learn more Team sites Enable easy access and sharing of documents with 10 GB of baseline storage plus 500 MB of storage per user. Share insights through interactive reports with Excel Services and Visio Services, and view them on mobile device browsers that support HTML5. Learn more Corporate social network Yammer collaboration software and business applications allow your employees to connect with the right people, share information across teams, and organize around projects so they can go further, faster. Learn more Office Online Create and edit Word, OneNote, PowerPoint, and Excel documents from any modern browser.Learn more Professional digital storytelling With Sway, a new Office 365 app, you can easily create engaging, interactive web-based reports, presentations, newsletters, trainings and more—right from your phone, tablet, or browser. Sways are easy to share and look great on any screen. Learn more Mobility Sync email, calendar, and contacts; access SharePoint sites; view and edit Office documents with Office Online using a browser on Windows Phone, iOS, and Android devices. Learn more Enterprise management of apps Simplify management of apps in your organization with Group Policy, Telemetry, and Shared Computer Activation. Search and discovery Stay in the know. Search and discover content across Office 365 based on personalized insights. Office Delve is the first experience to be powered by Office Graph, a collection of analyzed signals or insights derived from each user’s behavior and relationships to content, topics, and contacts. Learn more Corporate video portal Easily manage videos within your organization. Office 365 Video is a company-wide destination for video upload, sharing and discovery, and smooth playback across devices. Learn more Advanced compliance tools With the unified eDiscovery Center, you can search across SharePoint, Skype for Business, and Exchange mailboxes. eDiscovery integrates with advanced retention and archiving, enabling in-place legal hold and case- based projects. Self-service Business Intelligence in Excel Do more with the tool you already know: Excel. Discover and connect to data with Power Query, model and analyze this data with Power Pivot, and visualize insights in interactive reports and maps with Power View and Power Map. Learn more Power BI for Office 365 is a separate service that lets you easily set up an online gallery for your Excel reports so everyone in your organization can access the reports, share insights about the data, and collaborate from anywhere, on any device. Learn more Apps for Office and SharePoint New third-party and customer-developed apps work with Office and SharePoint to bring web services right into your documents and sites. All Office 365 Enterprise plans include: Reliability Get peace of mind knowing your services are available with a guaranteed 99.9% uptime, financially backed service level agreement (SLA). Security Cutting-edge security practices with five layers of security and proactive monitoring help keep customer data safe. Learn more Privacy Your data is yours. We safeguard it and protect your privacy. Learn more Administration The admin portal provides IT detailed configuration options for your services, either from an online portal or through automated management with PowerShell commands. You can use the Admin app to manage your services on the go. Up to date No need to pay for version upgrades; updates are included in your subscription. New features are rolled out to Office 365 customers in an IT-configurable experience. Active Directory integration Manage user credentials and permissions. Single sign-on and synchronization with Active Directory. Support 24/7 phone support for all IT issues. For less urgent issues, you can make service requests directly through the admin portal. Learn more Quoted to: City of San Rafael Microsoft 3 Year EA Renewal ECS Quantity Part # Description Unit Price Ext. Price 5 4ST-00001 PrjctProforO365G ShrdSvr ALNG SubsVL MVL PerUsr $197.92 $989.60 5 P3U‐00001 VisioProforO365G ShrdSvr ALNG SubsVL MVL PerUsr $102.90 $514.50 1 312-02257 ExchgSvrStd ALNG SA MVL $106.73 $106.73 1 5HU-00216 SfBSvr ALNG SA MVL $550.02 $550.02 1 H04-00268 SharePointSvr ALNG SA MVL $1,025.70 $1,025.70 16 7NQ-00292 SQLSvrStdCore ALNG SA MVL 2Lic CoreLic $540.94 $8,655.04 1 T9L-00223 SysCtrStd ALNG SA MVL 2Proc $133.08 $133.08 8 P71-07282 WinSvrDataCtr ALNG SA MVL 2Proc $928.84 $7,430.72 11 P73-05898 WinSvrStd ALNG SA MVL 2Proc $133.08 $1,463.88 450 AAA-11984 EntCloudSuiteGovFromSA ShrdSvr ALNG SubsVL MVL PerUsr $252.46 $113,607.00 1 P71-07281 WinSvrDataCtr ALNG SASU MVL WinSvrStd 2Proc $1,856.65 $1,856.65 50 W06-01063 CoreCAL ALNG LicSAPk MVL Pltfrm DvcCAL $55.31 $2,765.50 50 269-12445 OfficeProPlus ALNG LicSAPk MVL Pltfrm $138.09 $6,904.50 50 KV3-00356 WINENT ALNG UpgrdSAPk MVL Pltfrm $45.25 $2,262.50 50 W06-01069 CoreCAL ALNG SA MVL Pltfrm DvcCAL $30.49 $1,524.50 50 269-12442 OfficeProPlus ALNG SA MVL Pltfrm $80.27 $4,013.50 50 KV3-00353 WINENT ALNG SA MVL Pltfrm $35.43 $1,771.50 Any additional surcharges, contract fees, etc $0.00 $0.00 EVALUATION Attachment 5 ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:)  CITY COUNCIL AGENDA ITEMS  AGENDA ITEM APPROVAL PROCESS  [DEPT- AGENDA TOPIC] Agenda Item # Date of Meeting: Click here to enter a date. From: Gus Bush, IT Manager Department: Information Technology Date: 7/10/2016 Topic: Renewal of Microsoft Enterprise Agreement Subject: Resolution authorizing the City Manager to renew the City’s enrollment in a joint Microsoft Enterprise Agreement at an annual cost of $200,000 Type: Resolution Ordinance Professional Services Agreement Other: APPROVALS Finance Director Remarks: approved - MM City Attorney Remarks: Approved with changes. ETD 7/12/16 Author, review and accept City Attorney / Finance changes Remarks: changes accepted 7/12/2016 GB City Manager Remarks: