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HomeMy WebLinkAboutCC Resolution 14226 (Parking Garage Equipment Upgrade)RESOLUTION NO. 14226 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING AN AGREEMENT WITH SENTRY CONTROL SYSTEMS FOR PARKING ACCESS AND REVENUE CONTROL EQUIPMENT AND MAINTENANCE SERVICES FOR THE THIRD AND A STREET AND THIRD AND C STREET PARKING GARAGES WHEREAS, the City of San Rafael Parking Services Division currently uses Skidata parking access and revenue control equipment supplied and maintained by Sentry Control Systems in the Third and A Streets and Third and C Street parking garages; and WHEREAS, the equipment was originally installed in 2006 and is past its useful life, in that the computer system running the equipment is no longer supported by Microsoft and the credit card readers are obsolete and need to be upgraded to remain compliant with PCI credit card standards; and WHEREAS, the City Council finds that it is appropriate and prudent to waive competitive bidding requirements based on City staff's current use of the Skidata parking equipment platform and the additional cost and customer service issues that would result in replacing all the parking equipment with a new vendor. NOW THEREFORE, BE IT RESOLVED that the City Council authorizes the City Manager to execute an agreement with Sentry Control Systems, Inc., in the form attached hereto as "Exhibit 1" and incorporated herein by reference, for parking access and revenue control equipment, in an amount not to exceed $224,506, and for ongoing maintenance services in an amount not to exceed $51,200 over a five-year term, with funds to be appropriated in the Parking Fund. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on November 7, 2016 by the following vote, to wit: AYES: Councilmembers: Bushey, Colin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: Gamblin - . te-'r ESTHER C. BEIRNE, City Clerk AGREEMENT FOR PARKING ACCESS AND REVENUE CONTROL EQUIPMENT AND MAINTENANCE SERVICES This Agreement is made and entered into this 39 -*ay of November 2016, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and Sentry Control Systems, Inc., (hereinafter "CONTRACTOR"). AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. PROJECT COORDINATION. A. CITY. The City Manager shall be the representative of the CITY for all purposes under this Agreement. The Parking Services Manager is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONTRACTOR. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR. Mike Brill is hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR for any reason; the CONTRACTOR shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONTRACTOR. A. CONTRACTOR shall provide all materials, services, and equipment for the upgrade of the CITY's parking access and revenue control equipment as described in Exhibit "A" attached and incorporated herein. B. In addition, CONTRACTOR shall perform the maintenance duties and/or services as follows: 1. Monthly scheduled inspection, cleaning, lubricating and adjusting of all equipment, including the new equipment to be installed under this Agreement and any equipment previously installed by CONTRACTOR that is not being replaced by the new equipment installed under this Agreement. 2. All service calls shall be performed during normal working hours between 8:00am and 5:00pm, Monday through Friday. 3. Provide at no cost to CITY, all parts required for repair or replacement as a result of normal wear and tear and all labor performed during normal working hours. Labor shall be compensated at prevailing wage 4. Monthly maintenance shall be billed on a quarterly basis in the amount of $2,560 per quarter, and in an amount not to exceed $51,200 over the maintenance term. 5. The maintenance term will be for a period of 5 years from the date of this Agreement, subject to CITY's termination of the CONTRACTOR's maintenance obligation upon thirty (30) days written notice by CITY to CONTRACTOR. 6. This Agreement shall supersede any previous maintenance agreement between the parties. 3. DUTIES OF CITY In consideration of the CONTRACTOR's performance of the duties provided in paragraph 2, the CITY shall pay compensation to the Contractor as provided in Paragraph 4. 4. COMPENSATION. A. For the full performance of the services described herein by Exhibit A from CONTRACTOR, CITY shall pay CONTRACTOR a fee in an amount not to exceed $224,506. Payment will be made based on a percentage of the total contract agreed upon by both parties which has been completed and accepted by the CITY and upon receipt by PROJECT MANAGER of an itemized invoice submitted by CONTRACTOR. B. For the full performance of the maintenance services described in Paragraph 2.B. by CONTRACTOR, CITY shall pay CONTRACTOR within thirty (30) days receipt of the CONTRACTOR's quarterly invoice for such services. 5. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. 6. INSPECTION AND AUDIT Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR.in connection with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 7. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 8. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. 3. If it employs any person, CONTRACTOR shall maintain worker's compensation and employer's liability insurance, as required by the State Labor Code and other applicable laws and regulations, and as necessary to protect both CONTRACTOR and CITY against all liability for injuries to CONTRACTOR's officers and employees. CONTRACTOR'S worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in subparagraph A of this section above shall also meet the following requirements: 1. Except for worker's compensation policy, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally named insureds (for both ongoing and completed operations) under the policies. 2. The additional insured coverage under CONTRACTOR'S insurance policies shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form CG20 0104 13. 3. Except for the worker's compensation insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. The insurance policies shall be specifically endorsed to provide that the insurance carrier shall not cancel, terminate or otherwise modify the terms and conditions of said insurance policies except upon ten (10) days written notice to the PROJECT MANAGER. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excemts of policy lanauaae or specific endorsements evidencina the other insurance requirements set forth in this Aareement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 9. INDEMNIFICATION. A. CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. 4 Iiowever, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR'S performance of or operations under this Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 10. NONDISCRIMINATION. CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 11. COMPLIANCE WITH ALL LAWS. CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 12. NO THIRD PARTY BENEFICIARIES. CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 13. NOTICES. All notices and other cornmunications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY: Jim Myhers Parking Services Manager City of San Rafael 1060 D St. (P.O. Box 151560) San Rafael, CA 94915-1560 TO CONTRACTOR: Mike Brill, Sales Executive Sentry Control Systems 6611 Odessa Avenue Van Nuys, CA 91406 14. INDEPENDENT CONTRACTOR. For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 15. ENTIRE AGREEMENT --AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 2 16. SET-OFF AGAINST DEBTS. CONTRACTOR agrees that CITY may deduct fiom any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 17. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 18. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 19. CITY BUSINESS LICENSE I OTHER TAXES. CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code. CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CONTRACTOR's taxpayer identification number is 33-0311403, and CONTRACTOR certifies under penalty of perjury that said taxpayer identification number is correct. 20. ASSIGNMENT OF WARRANTIES CONTRACTOR hereby assigns to CITY all warranties, guarantees, or similar benefits such as insurance, provided by or reasonably obtainable from or the manufacturers or suppliers of equipment, material or fixtures that CONTRACTOR has installed or provided in connection with the work performed under this Agreement. 21. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL (2s�CIJUTZ' City Manager CONTRACTOR By: Xxv Name: Title: CJS ! 1'2 Ilk? ATTEST: e , 1534,1"- ,e C . lea, 6r, r ESTHER C. BEIRNE, City Clerk APPROVED AS TO FORM: II r ROBERT F. EPSTEIN, City Attorn 8 V Investment Summary SKIOATA GROUP April 18, 2016 Quote Valid for 30 Days PROJECT INFORMATION Project Name: CITY of SAN RAFAEL - UPGRADE ALL 450 Asset Operator: CODERS TO 460 Account Name: Proposal #: City of San Rafael Parking SVCS Division 1060 D Street San Rafael, CA 94901 CITY OF SAN RAFAEL 068665 BILLING INFORMATION Asset Manager: Asset Owner: SHIPPING INFORMATION City of San Rafael Parking SVCS Division 1060 D Street San Rafael, CA 94901 LIMITED WARRANTY INVESTMENT SUMMARY Warranty on Labor (Months): 12 Total System Investment: $224,506 Warranty on Parts (Months): 12 Deposit Amount: $112,253 SERVICE Et MAINTENANCE OPTIONS (MONTHLY) Equipment, Software, Tax, Labor, Freight: $224,506 HTTP: //W W W.SENTRYCONTROL. COM/SERVICES ASSURE 1 DEFAULT FREE Sub -Contracted Total: $ 0 Wage or Insurance Premiums: $ 0 ASSURE 2 TBD ASSURE 3 TBD Purchasing Agreement with Terms & Conditions: Installation includes mounting equipment listed on the attached equipment list. Sentry will assemble and test the system and will verify that it operates properly. Document Table "SENTRY CONTROL SYSTEMS' SCOPE OF WORK It RESPONSIBILITIES" defines Sentry's responsibilities • Sentry will provide training as well as commissioning services up to the hours stated above. Additional training can be scheduled and will be provided at the rate of $950.00 per day. Initial Here:_ • The cost of required permits is not included in this proposal. Initial Here:_ Payment Terms:The deposit stated above is due upon acceptance of this proposal. You will be billed Net 30 as equipment is delivered to Sentry, with the balance due upon completion. A cancellation or restocking charge of 40% may be assessed on cancelled orders. Special order items may carry up to 100% cancellation /restocking fee based on factory return policies. This proposal is covered under the Mechanics Lien Laws. • Warranty commences on the date Sentry receives materials from the parts supplier. Initial Here:...-..-. • A performance bond is Not Required. • Pricing Does Not include PLA -Union Labor Rates. Pricing Does Not include Prevailing Wage Labor Rates. Initial Here:_ • Invoices not paid within the terms of this proposal are subject to Service Charges at the rate of 2.0% per month. In the event outside mediation is necessary for the collection of an unpaid invoice, the customer is responsible for collection costs and reasonable attorney's fees. • All Images are for display purposes only. Actual image may vary from options selected. • Purchaser covenants and agrees that it will fully and strictly comply with the acknowledgement documents and with all protocols and licenses outlined in the acknowledgement documents, as they may be amended by sentry and affiliated parties from time to time. Acknowledgement documents can be viewed at this HYPERLINK, whose address or destination folder may be changed from time to time. Initial Here: SENTRY CONTACT Mike Brill (818)381-5226 mbrili@sentrycontrol.com Corporate HQ. 6611 Odessa Ave Van Nuys CA, 91406 Phone: (800) 246-6662 Fax: (818) 786-2910 Accepted By: Print Name: CITY OF SAN RAFAEL www.sentrvcontrol.com Date: Sentry Approved By: Mid -Atlantic Office: 21580 Beaumeade Circle, Suite 210 Ashburn VA, 20147 Phone: (202) 448-8954 Exhibit A POINT-OF-SALE ftcm Is Lumpsum rt INCLUDES APPLICABLE TAXES, LABOR, rt FREIGHT PRODUCT NAME QUANTITY IMAGE SKIDATA DESKTOP CODER UNLIMITED WITH RFID 3 • 1. DT Desktop Coder Unlimited x (1.00) • 2. DT Crosswise Barcode x (1.00) • 3. DT Mag Stripe Reader (1 way) x (1.00) • 4. DT RFID Kit for Coder Unlimited x (1.00) • 5. Hardware LVPs x (5.00) #+ POF-EC CROSSWISE BARCODE DT LENGTHWISE BARCODE Corporate HQ. 6611 Odessa Ave Van Nuys CA, 91406 Phone: (800) 246-6662 Fax: (818) 786-2910 www.sentrvcontrol.com Page 2 of 8 Mid -Atlantic Office: 21580 Beaumeade Circle, Suite 210 Ashburn VA, 20147 Phone: (202) 448-8954 Page 3 of 8 LANE EQUIPMENT PRICING Is LUMPSUM Ft INCLUDES APPLICABLE TAXES, LABOR, it FREIGHT PRODUCT NAME QUANTITY EXIT POWER.GATE UNLIMITED, RFID 2 • 1 Power.Gate-EXIT x (1) • 2 CO UNLIMITED BU x (1) • 3 CO UNLIMITED FEED+x (1) • 4 CO UNLIMITED BC C x (1) • 5 CO UNLIMITED 1x2 MAG x (1) • 6 Power.Gate/ Lite.Gate Touchscreen T' x (1) • 7 Hardware LVPs x (6) • 8 RD-Power.Gate RFID / 13 MHz x (1) • 9 Power.Gate User Interface Illuminated x (1) • 10 Power.Gate /Lite.Gate contour stripe illuminated x (1) • 11 Power.Gate Interface extension large x (1) • 12 Power.Gate Intercom analog x (1) • 13 Power. Gate/ Lite. Gate lock keyed the same X (1) 14 Power.Gate Ticket Tray - Small x (1) COL -XC CODER UNLIMITED POWER.GATE-EXIT COL -XC CODER UNLIMITED FEEDER+ POWER.GATE/ LITE.GATE TOUCHSCREEN 7" COL -EC RFID FOR ENTRY COLUMN COL -XC LENGTHWISE BARCODE RD-POWER.GATE RFID / 13 MHz COL -XC CROSSWISE BARCODE POWER.GATE INTERCOM ANALOG Corporate HQ. 6611 Odessa Ave Van Nuys CA, 91406 Phone: (800) 246-6662 Fax: (818) 786-2910 R rd 0 4 4 10 4 M. 4 www.sentrvcontrol.com IMAGE Mid -Atlantic Office: 21580 Beaumeade Circle, Suite 210 Ashburn VA, 20147 Phone: (202) 448-8954 _TR y S h/ 0 A T A G R O U P POWER.GATE /LITE.GATE CONTOUR STRIPE 4 ILLUMINATED POWER. GATE/ LITE. GATE LOCK KEYED THE SAME 4 CREDIT CARD ACCEPTANCE PRICING B LUMPSUM & INCLUDES APPLICABLE TAXES, LABOR, Ft FREIGHT PRODUCT NAME QUANTITY IMAGE SIX PAYMENT SERVICES EMV CONTACT READER XENOA 10 Eco SIX PAYMENT SERVICES EMV ATTENDED TERMINAL 3 YOMANIXR SIX PAYMENT SERVICES EMV SETUP --ONE TIME 1 SOFTWARE PRICING Is LUMPSUM & INCLUDES APPLICABLE TAXES, LABOR, rk FREIGHT PRODUCT NAME QUANTITY IMAGE UPDATE PACKAGE/ FACILITY 6 Corporate HQ: 6611 Odessa Ave Van Nuys CA, 91406 Phone: (800) 246-6662 Fax: (818) 786-2910 www.sentrvcontrol. com Page 4 of 8 Mid -Atlantic Office: 21580 Beaumeade Circle, Suite 210 Ashburn VA, 20147 Phone: (202) 448-8954 SERVERMETWORK EQUIPMENT PRICING Is LUMPSUM & INCLUDES APPLICABLE TAXES, LABOR, rt FREIGHT PRODUCT NAME QUANTITY IMAGE HP PROCESS PC, WORKSTATION 4 • 1. HP Point of Sale System rp5800 - Core i5 2400 3.1 GHz x (1.00) " • 2. HP hard drive - 500 GB - SATA-600 x (1.00) '0f1" f7gI1"' C:P....,e HP PROCESS PC, WORKSTATION - SKIDATA 3 • 1. HP Point of Sale System rp5800 - Core i5 2400 3.1 GHz x (1.00) • 2. HP hard drive - 500 GB - SATA-600 x (1.00) • 3. HP memory - 4 GB - DIMM 240 -pin - DDR3 x _ (1.00) �Y aas I �uilNr HP SMALL / MEDIUM SITE SERVER • 1. HP Point of Sale System rp5800 - Core i5 2400 3.1 GHz x (1.00) • 2. HP hard drive - 500 GB - SATA-600 x (1.00) • 3. HP memory - 4 GB - DIMM 240 -pin - DDR3 x (3.00) • 4. Microsoft Windows Server 2008 R2 Standard x (1.00) CAT 5 - BELDEN 7923A CABLE - WEATHER SHIELDED - 10 100' INCREMENTS BELDEN 7 � YOING �tl iN:.h,.Ft � .^.V♦ 3 CISCO 8 PORT SWITCH - UNMANAGED CISCO 16 PORT SWITCH - UNMANAGED 100 SERIES u LICENSE, SYMANTEC ENDPOINT, 1 YR, (1-24) Page 5 of 8 Corporate HQ. Mid -Atlantic Office: 6611 Odessa Ave 21580 Beaumeade Circle, Suite 210 Van Nuys CA, 91406 Ashburn VA, 20147 Phone: (800) 246-6662 Phone: (202) 448-8954 Fax: (818) 786-2910 www.sentrvcontrol.com PARKING GUIDANCE SYSTEMS PRICING B Lumpsum & INCLUDES APPLICABLE TAXES, LABOR, & FREIGHT PRODUCT NAME QUANTITY IMAGE COUNT SD582 BOARD 5 ACCESSORIES / OTHER PRICING Is Lumpsum & INCLUDES APPLICABLE TAXES, LABOR, & FREIGHT PRODUCT NAME QUANTITY IMAGE SD 585 INTERFACE BOARD 4 PRICING Is Lumpsum & INCLUDES APPLICABLE TAXES, LABOR, & FREIGHT PRODUCT NAME QUANTITY IMAGE POWER.GATE USER INTERFACE ILLUMINATED 4 OPTIONAL ITEMS: LANE EQUIPMENT PRICING Is Lumpsum & INCLUDES APPLICABLE TAXES, LABOR, & FREIGHT PRODUCT NAME QUANTITY TOTAL PRICE COL -EC Coder Basic 4 $13,828 COL -EC Coder Basic Feeder 4 $ 4,432 COL -EC Crosswise Barcode 4 $ 880 Corporate HQ. - 6611 Q:6611 Odessa Ave Van Nuys CA, 91406 Phone: (800) 246-6662 Fax: (818) 786-2910 www.sentrvcontrol.com Page 6 of 8 IMAGE Mid -Atlantic Office: 21580 Beaumeade Circle, Suite 210 Ashburn VA, 20147 Phone: (202) 448-8954 � _111 rb R 4 SCOPE OF WORK WRITTEN DESCRIPTION Upgrade 3 Desktop coder Relocate 2 of the existing unlimited columns housings from the exits to the entries. Order 2 new complete exit columns. Order 4 new column housings and use 2 of the unlimited coders from the entries. Order 6 new coder unlimited for the entries and exits. All entry columns will be the same model (older style) and all exit columns will be the new style columns Add new EMV card readers to each payment point. Corporate HQ: 6611 Odessa Ave Van Nuys CA, 91406 Phone: (800) 246-6662 Fax: (818) 786-2910 www.sentrvcontrol.com Page 7 of 8 Mid -Atlantic Office: 21580 Beaumeade Circle, Suite 210 Ashburn VA, 20147 Phone: (202) 448-8954 > TR olm�h.' 1❑ A T A G Q U P Page 8 of 8 SENTRY CONTROL SYSTEMS' SCOPE OF WORK Et RESPONSIBILITIES SCOPE DESCRIPTION SCOPE RESPONSIBILITY 1 . REMOVE THE EXISTING SERVERS AND PC'S AND REPLACE WITH NEW HP PC'S THEN INSTALL VERSION SENTRY 25 SOFTWARE AND TEST THE SYSTEM FOR PROPER OPERATIONS. ENSURE THAT ALL RATES AND VALIDATIONS ARE WORKING IN THE NEW SYSTEM. 2. REMOVE THE EXISTING SKIDATA 450 Y COLUMNS AND REPLACE THEM WITH NEW 460 COLUMNS. SENTRY RELOCATE THE EXISTING 460 EXIT COLUMNS AND CONVERT THEM TO ENTRIES. REMOVE THE 450 DESKTOP CODERS AND REPLACE THEM WITH NEW 460 CODERS. 3. FINAL SYSTEM TESTING AND CHECKOUT. ALL OPERATIONAL TESTING. SENTRY 4. CONVERT THE SITE FORM LENGTHWISE BAR-CODE ORIENTATION TO CROSSWISE. RELOCATE THE SENTRY EXISTING 460 CODERS AND FEEDERS FROM THE ENTRY LANES TO THE EXIT LANES AND INSTALL IN NEW HOUSINGS AND ADD CROSSWISE BAR-CODE READERS AND MAG STRIPE READERS. PROJECT SCOPE OF WORK Et CUSTOMER RESPONSIBILITIES SCOPE DESCRIPTION SCOPE RESPONSIBILITY 1. REMOVE THE EXISTING ARC -NET INFRASTRUCTURE AND REPLACE IT WITH ETHERNET CABLE AND CUSTOMER INSTALL NEW NETWORK SWITCHES. EXCLUSIONS FROM PROJECT SCOPE OF WORK Et RESPONSIBILITIES SCOPE DESCRIPTION I SCOPE RESPONSIBILITY 1. WORK PERFORMED OUTSIDE OF SENTRY'S STANDARD BUSINESS HOURS Corporate HQ. 6611 Odessa Ave Van Nuys CA, 91406 Phone: (800) 246-6662 Fax: (818) 786-2910 www.sentrvcontrol.com EXCLUSIONS Mid -Atlantic Office: 21580 Beaumeade Circle, Suite 210 Ashburn VA, 20147 Phone: (202) 448-8954 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Parking Services Project Manager: Jim Myhers Extension: Click here to enter text. Contractor Name: Sentry Control Systems Contractor's Contact: Mike Brill Contact's Email:mbrill@sentrycontrol.com FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT ,DATE _ Check/Inixial 1 Project Manager a. Email PINS Introductory Notice to Contractor OAWL,�O1 Pf ' lit b. Email contract (in Word) &attachments to City ?*� Atty c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement C�1�,c�e y �� and return to Project Manager e/nte`/lfi l� ti . b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 6k�1� 3 Project Manager Forward three (3) originals of final agreement to Click here to contractor for their signature enter a clate. 4 Project Manager When necessary, * contractor -signed agreement ❑ N/A agendized for Council approval *PSA > $20,000; or Purchase > $35,000; or Or ©� Public Works Contract > $125,000 Date of Council approval e irl t tL, PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City` )K (I Attorney with printed copy of this routing form 1 6 City Attorney Review and approve hard copy of signed agreement 7 City Attorney Review and approve insurance in PINS, and bonds 8 City Manager/ Mayor (for Public Works Contracts) Agreement executed by Council authorized official 9 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager