HomeMy WebLinkAboutCC Resolution 10556 (Fire Dispatch Center Construction)RESOLUTION NO. 10556
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL AUTHORIZING EXECUTION OF AGREEMENT FOR
ARCHITECT AND CONSTRUCTION MANAGEMENT SERVICES FOR
CONSOLIDATED FIRE DISPATCH CENTER WITH HANNUM
ASSOCIATES, IN AN AMOUNT NOT TO EXCEED $70,000.
WHEREAS, the City Council has adopted Resolution No. 10555 authorizing the
Mayor to execute a Revised Cooperative Agreement for Funding and Operation of Consolidated
Fire Dispatch Center; and
WHEREAS, the foregoing Agreement contemplates the retention by the City of a
contractor to perform Architect and Construction Management Services necessary for the
Consolidated Fire Dispatch Center; and
WHEREAS, in contemplation of this Agreement with the County, the City Manager
previously executed an Agreement for Design Development Services and Partial Construction
Documentation with Hannum Associates, in an amount not to exceed $20,000, pursuant to which
Hannum Associates has performed services related to the Consolidated Fire Dispatch Center; and
WHEREAS, the City now desires to enter into an Agreement with Hannum Associates
for Architect Services and Construction Management related to the Consolidated Fire Dispatch
Center with Hannum Associates, in an amount not to exceed $70,000.00, which amount includes
the services covered under the previous Agreement for Design Development Services and Partial
Construction Documentation.
NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the City of
San Rafael that the Mayor is authorized, subject to the execution by the City and County of
Marin of the Revised Cooperative Agreement for Funding and Operation of Consolidated Fire
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Dispatch Center, to execute on behalf of the City of San Rafael the Agreement for Architect and
Construction Management Services for Consolidated Fire Dispatch Center with Hannum
Associates, in the form approved by the City Attorney, in an amount not to exceed $70,000.00.
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, California, hereby certify
that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting
of the Council of said City held on the 200' day of December, 1999, by the following vote, to wit:
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
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A
JEJA M. LEONCINI, City Clerk
AGREEMENT FOR ARCHITECTURAL AND
CONSTRUCTION MANAGEMENT SERVICES
FOR CONSOLIDATED FIRE DISPATCH CENTER
This Agreement is made and entered into this 10th day of January, 2000, by and between
the CITY OF SAN RAFAEL (hereinafter "CITY"), and HANNUM ASSOCIATES, a general
partnership (hereinafter "CONTRACTOR").
RECITALS
WHEREAS, City has entered into an Agreement with the County of Marin for the funding
of the design and construction of a Consolidated Fire Dispatch Center to be located at 3530 Civic
Center Drive, in the City of San Rafael; and
WHEREAS, Contractor is a licensed architectural firm (license #C10207) which has the
experience, skill, training and expertise to provide the necessary architectural services and
construction management services for the aforementioned Consolidated Fire Dispatch Center; and
WHEREAS, City previously entered into an Agreement for Design Development Services
and Partial Construction Documentation with Contractor, pursuant to which Contractor has
performed preliminary architectural services for the aforementioned Consolidated Fire Dispatch
Center; and
WHEREAS, City now desires to enter into a new agreement with Contractor to provide
all the required architectural services and construction management services for the aforementioned
Consolidated Fire Dispatch Center.
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION.
A. CITY. The City Manager shall be the representative of the CITY for all purposes
under this Agreement. The Fire Chief is hereby designated the PROJECT MANAGER for the
CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of
this Agreement.
B. CONTRACTOR CONTRACTOR shall assign a single PROJECT DIRECTOR
to have overall responsibility for the progress and execution of this Agreement for
CONTRACTOR. Janine Moss is hereby designated as the PROJECT DIRECTOR for
CONTRACTOR. Should circumstances or conditions subsequent to the execution of this
Agreement require a substitute PROJECT DIRECTOR for any reason, the CONTRACTOR shall
notify the CITY within ten (10) business days of the substitution.
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2. DUTIES OF CONTRACTOR.
CONTRACTOR shall perform the duties and/or provide services as described in the
"Design Services Proposal", dated December 17, 1999, attached hereto and incorporated herein as
Exhibit "A." This includes all of the duties and/or services covered by the aforementioned
Agreement for Design Development and Partial Construction Documentation, which the parties
agree is superseded by this Agreement.
3. DUTIES OF CITY.
CITY shall perform the duties as described in attached Exhibit "A". Additionally, City
shall compensate Contractor for its services, and reimburse Contractor for its expenses, as
provided in Paragraph 4 hereafter.
4. COMPENSATION.
CITY shall pay CONTRACTOR for the full performance of its duties and services, and
reimburse Contractor for its expenses related thereto, as described in attached Exhibit "A", in an
amount not to exceed $70,000, including payments related to the duties and services covered by the
aforementioned Agreement for Design Development and Partial Construction Documentation,
which is superseded by this Agreement. Payment shall be made monthly upon receipt by
PROJECT MANAGER of itemized invoices submitted by CONTRACTOR
5. TERM OF AGREEMENT.
The term of this Agreement shall be for twelve months from the date of this Agreement or
until the completion of CONTRACTOR'S duties as described herein, whichever occurs first.
6. TERMINATIQN.
A. Discretionary. Either party may terminate this Agreement without cause upon
thirty (30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to
cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such
notice, within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written
consent of the other.
D. Return of Documents. Upon termination, any and all CITY documents or
materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and
materials prepared for or relating to the performance of its duties under this Agreement, shall be
delivered to CITY as soon as possible, but not later than thirty (30) days after tennination.
7. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in connection with
the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may
use said property for any purpose, including projects not contemplated by this Agreement.
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8. INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONTRACTOR in connection
with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate
with CITY or its agent in any such audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of
the other party, and any attempt to so assign this Agreement or any rights, duties or obligations
arising hereunder shall be void and of no effect.
10. INSUI ANCE.
A. During the term of this Agreement, CONTRACTOR shall maintain, at no expense
to CITY, the following insurance policies:
1. A comprehensive general liability insurance policy in the minimum amount
of one million ($1,000,000) dollars per occurrence for death, bodily injury, personal injury, or
property damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance
policy in the minimum amount of one million ($1,000,000) dollars per occurrence.
3. If any licensed professional performs any of the services required to be
performed under this Agreement, a professional liability insurance policy in the minimum amount
of one million ($1,000,000) dollars to cover any claims arising out of the CONTRACTOR's
performance of services under this Agreement.
B. The insurance coverage required of the CONTRACTOR by section 11. A., shall
also meet the following requirements:
1. The insurance shall be primary with respect to any insurance or coverage
maintained by CITY and shall not call upon CITY's insurance or coverage for any contribution.
2. Except for professional liability insurance, the insurance policies shall be
endorsed for contractual liability and personal injury.
3. Except for professional liability insurance, the insurance policies shall be
specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as
additionally named insureds under the policies.
4. CONTRACTOR shall provide to City's Risk Manager, (a) Certificates of
Insurance evidencing the insurance coverage required herein, and (b) specific endorsements naming
CITY, its officers, agents, employees, and volunteers, as additional named insureds under the
policies.
5. The insurance policies shall provide that the insurance carrier shall not
cancel, terminate or otherwise modify the terms and conditions of said insurance policies except
upon thirty (30) days written notice to City's Risk Manager.
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6. If the insurance is written on a Claims Made Form, then, following
termination of this Agreement, said insurance coverage shall survive for a period of not less than
five years.
7. The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement.
8. The insurance shall be approved as to form and sufficiency by City's Risk
Manager and the City Attorney.
C. If it employs any person, CONTRACTOR shall maintain worker's compensation
and employer's liability insurance, as required by the State Labor Code and other applicable laws
and regulations, and as necessary to protect both CONTRACTOR and CITY against all liability
for injuries to CONTRACTOR's officers and employees.
D. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies
must be declared to and approved by the City's Risk Manager and the City Attorney. At CITY's
option, the deductibles or self-insured retentions with respect to CITY shall be reduced or
eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment
of losses and related investigations, claims administration, attorney's fees and defense expenses.
11. RFMNIFICATION.
CONTRACTOR shall indemnify, release, defend and hold harmless CITY, its officers,
agents, employees, and volunteers, against any claim, demand, suit, judgment, loss, liability or
expense of any kind, including attorney's fees and administrative costs, arising out of or resulting in
any way, in whole or in part, from any acts or omissions, intentional or negligent, of
CONTRACTOR or CONTRACTOR'S officers, agents and employees in the performance of
their duties and obligations under this Agreement.
12. NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify
and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
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15. NOTICES.
All notices and other communications required or permitted to be given under this
Agreement, including any notice of change of address, shall be in writing and given by personal
delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the
parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or
if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as
follows:
TO CITY: Bob Marcucci, Fire Chief
(Project Manager)
City of San Rafael
1400 Fifth Ave. (P.O. Box 151560)
San Rafael, CA 94915-1560
and, with respect to insurance issues:
City Risk Manager
City Of San Rafael
1400 Fifth Avenue (P.O. Box 151560)
San Rafael, CA 94915-1560
TO CONTRACTOR: Ms. Janine Moss
(Project Director)
Hannum Associates
222 Sutter Street, #400
San Francisco, CA 94108
(415-646-0100)
16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees
of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of
CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all
documents expressly incorporated by reference, represent the entire Agreement of the parties with
respect to the subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or
written, regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
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D. The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to
CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under
any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments,
unpaid checks or other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or
violation of the same or other term, covenant, condition, ordinance, law or regulation. The
subsequent acceptance by either party of any fee, performance, or other consideration which may
become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding
breach or violation by the other party of any term, condition, covenant of this Agreement or any
applicable law, ordinance or regulation.
20. DI&PT JTE RESOLt JTION.
Any claim, breach or any other dispute between the parties to this Agreement may be
decided by mediation under the auspices of a recognized, neutral third-party professional mediation
service, or other mediation method agreeable to the parties, prior to initiation of any other dispute
resolution action. The cost of the mediation service shall be borne by Contractor. A demand for
mediation shall be made within a reasonable time, not to exceed thirty (30) days , after the claim,
breach or other dispute has arisen.
21. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
22. CITY BUSINESS LICENSE / OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code. CONTRACTOR shall pay any
and all state and federal taxes and any other applicable taxes. CONTRACTOR's taxpayer
identification number is 94-2480861, and CONTRACTOR certifies under penalty of perjury that
said taxpayer identification number is correct.
23. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL
HANNUM ASSOCIATES
By:
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AtBEP•, J. BO1, Mayor N e: 4f-- N v
Title:r )T.
ATTEST:
ftrMA .Q14 .
JM. LEN ,City Clerk
APPROVED AS TO FORM:
GARY T. RAGGHIANTI, Ci Attome
City Y
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n1 I _I M
17 December 1999
Mr. Eric Davis, Office of the City Attorney
City of San Rafael
1400 Fifth Avenue
San Rafael, California 94915
Re: Design Services Proposal
Marin County Fire Dispatch Center
Project No.: HA #981039
Via: 415.485.3109
Pages: 9
Dear Eric:
This letter and the attached (revised) Description of Professional Scope of Services constitute our
proposal for provision of Professional Services between the City of San Rafael, hereinafter referred
to as the "Owner" and Hannum Associates, hereinafter referred to as the "Architect".
Hannum Associates will provide services for the above referenced project located adjacent to the
intersection of N. San Pedro Road and Civic Center Drive, San Rafael, California as follows:
Phase 1.0 Design Development $15,000
Phase 2.0 Construction Documentation $25,000
Phase 3.0 Permit/Bid/Award $ 5,000
Phase 4.0 Contract Administration $10,.000
Total $55,000
Sincerely,
loss
Robert Marcucci (via fax: 415.453.1627)
Rod Gould (via fax: 415.459.2242)
Richard Hannum (HA)
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H A N N U M 11.d999 5 0 C I A T E 5 / A R C H I T E C T U R E / C O R P O R A T E I N T E R I O R D E S I G N
222 SUTTER STREET, SU TE 400, SAN FRANCISCO, CA 94108 / TEL. 415.646.0100 FAX 415.646.01 1 1
S A N F R A N C I S C 0 / L 0 S A N G E L E S / D E N V E R
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Project Title: Marin County Fire Dispatch Center
Owner: City of San Rafael
Location: Adjacent to the Intersection of N. San Pedro Road and Civic Center Drive, San
Rafael, California
Project No.: HA#981039
Date: 12.17.99
Document: Description of Professional Scope of Services
The Architect shall manage the Architect's services and administer the Project. The Architect shall
consult with the Owner, research applicable design criteria, attend Project meetings, communicate
with members of the project team, and issue progress reports.
When Project requirements have been sufficiently identified, the Architect shall prepare, and
periodically update, a Project Schedule that shall identify milestone dates for decisions required of
the Owner, design services furnished by the Architect, completion of documentation provided by the
Architect, commencement of construction, and Substantial Completion of the Work.
The Architect's design services as described herein shall include coordination of civil and geotechnical
information as provided by the Owner, normal structural, mechanical, electrical, plumbing, fire
protection, landscape, and specification writing services. Services of the civil, geotechnical, and
landscape consultants shall be contracted directly with the Owner and shall be commissioned
accordingly. Fees for the Architects' consultants' services are not included in the above stated
architectural fees.
Owner has furnished a program setting forth the Owner's objectives, schedule, including space
requirements and relationships, special equipment, systems and site requirements.
The Owner shall furnish complete and informative surveys to describe all physical characteristics,
legal limitations and utility locations for the Project site, and a written legal description.
The Owner shall furnish services of a geotechnical engineer which include but are not limited to test
borings, test pits, determinations of soil bearing values, percolation test, evaluations of hazardous
materials, ground corrosion tests and resistivity test, including necessary operations for anticipating
subsoil conditions, with report and appropriate recommendations.
The Architect shall have no responsibility for the discovery, presence, handling, removal or disposal
of or exposure of persons to hazardous materials in any form at the Project site, including but not
limited to asbestos, asbestos products, polychlorinated biphenyl (PBC) or other toxic substances.
F.\FILHS\981039\200\121 S_201.PR2
December 17,1999
H A N N U M A S S O C I A T E S / ARCH ITECTU RE / C O R P O R A T E I N T E R I O R D E S I G N
222 SUTTER STREET. SUITE 400, SAN FRANCISCO, CA 94108 / TEL. 415.646.0100 FAX 415.646.01 1 1
S A N F R A N C I S C 0 1 L 0 5 A N G E L E S / D E N V E R
1.0 Desien Development Documenta
1.1 The Architect shall provide Design Development Documents based on the approved
Schematic Design Documents as originally sketched on November 23, 1998 and
modified on August 12, 1999, and updated budget for the Cost of the Work dated
June 2, 1999 and modified in letter format dated August 20, 1999. The Design
Development Drawings shall establish Project Scope by means of plans, building
sections and elevations, typical construction details, and equipment layouts. Outline
specifications shall be prepared identifying major building systems and materials.
2.0 Construction Documents
2.1 The Architect shall provide Construction Documents based on the Owner approved
Design Development Documents and updated budget for the Cost of the Work. The
Construction Documents shall set forth in detail the requirements for construction of
the Project. The Construction Documents shall include Drawings and Specifications
that establish in detail the quality levels of materials and systems required for the
Project.
3.0 Permit/Bid/Award
3.1 The Architect shall as requested assist the Owner in establishing a list of prospective
bidders or contractors, and in obtaining either competitive bids or negotiated
proposals. The Architect shall assist the Owner in bid validation or proposal
evaluation and determination of the successful bid or proposal.
3.2 The Architect shall prepare as requested by the Owner the Bid Documents which shall
consist of bidding requirements, proposed contract forms, General Conditions and
Supplementary Conditions, Specifications and Drawings. If requested by the Owner,
the Architect shall arrange for procuring the reproduction of Bidding Documents for
distribution to prospective bidders. The Owner shall pay directly for the cost of
reproduction or shall reimburse the Architect for such expenses.
3.3 The Architect shall participate in or, at the Owner's discretion, shall organize and
conduct a pre-bid conference for prospective bidders.
3.4 The Architect shall prepare responses to questions from prospective bidders and
provide clarifications and interpretations of the Bidding Documents to all prospective
bidders in the form of addenda.
FAFE.EM981039\200\1215 201.PR2
Dec=ber 17,1999
4.0 Contract Administration
4.1 The Architect shall provide administration of the Contract between the Owner and the
Contractor. The Architect shall be a representative of and shall advise and consult
with the Owner. The Architect shall have authority to act on behalf of the Owner to
the extent provided in this Agreement unless otherwise modified by written
amendment.
4.2 The Architect shall review properly prepared, timely requests by the Contractor for
additional information about the Contract Documents. The Architect shall on the
Owner's behalf prepare, reproduce, and distribute supplemental Drawings and
Specifications in response to requests for information by the Contractor.
4.3 The Architect shall interpret and decide matters concerning performance of the Owner
and Contractor under, and requirements of, the Contract Documents on written
request of either the Owner or Contractor. Interpretations and decisions of the
Architect shall be consistent with the intent of and reasonably inferable from the
Contract Documents and shall be in writing or in the form of drawings.
4.4 The Architect shall render initial decisions on claims, disputes or other matters in
question between the Owner and Contractor as provided in the Contract Documents.
However, the Architect's decisions on matters relating to aesthetic effect shall be final
if consistent with the intent expressed in the Contract Documents.
4.5 The Architect, as a representative of the Owner, shall visit the site at intervals
appropriate to the stage of the Contractor's operations and do the following:
a. To become generally familiar with and to keep the Owner informed about the
progress and quality of the portion of the Work completed.
b. To endeavor to guard the Owner against defects and deficiencies in the Work
C. To determine in general if the Work is being performed in a manner indicating
that the Work, when fully completed, will be in accordance with the Contract
Documents.
4.6 The Architect shall neither have control over or charge of, nor be responsible for, the
construction means, methods, techniques, sequences or procedures, or for safety
precautions and programs in connection with the Work, since these are solely the
Contractor's rights and responsibilities under the Contract Documents. The Architect
shall report to the Owner known deviations from the Contract Documents and from
the most recent construction schedule submitted by the Contractor. However, the
Architect shall not be responsible for the Contractor's failure to perform the Work in
accordance with the requirements of the Contract Documents.
FARLEM981039\2Z 1215 20LPR2
December 17, 1999
4.7 Except as otherwise provided in this Agreement or when direct communications have
been specially authorized, the Owner shall endeavor to communicate with the
Contractor through the Architect about matters arising our of or relating to the
Contract Documents. Communications by and with the Architect's consultants shall
be through the Architect.
4.8 The Architect shall have the authority to reject Work that does not conform to the
Contract Documents. This authority of the Architect nor a decision made in good
faith either to exercise or not to exercise such authority shall give rise to a duty or
responsibility of the Architect to the Contractor, Subcontractors, material and
equipment suppliers, their agents or employees or other persons or entities performing
portions of the Work.
4.9 The Architect shall review and certify the amounts due the Contractor and shall issue
Certificates for Payment in such amounts.
4.10 The Architect shall review and approve or take other appropriate action upon the
Contractor's submittals such as Shop Drawings, Product Data and Samples, but only
for the limited purpose of checking for conformance with information given and the
design concept expressed in the Contract Documents. The Architect's review shall
not constitute approval of safety precautions or, unless otherwise specifically stated
by the Architect, of any construction means, methods, techniques, sequences or
procedures. The Architect's approval of a specific item shall not indicate approval of
an assembly of which the item is a component.
4.11 The Architect shall prepare Change Orders and Construction Change Directives for
the Owner's approval and execution in accordance with the Contract Documents.
4.12 The Architect shall review properly prepared, timely requests by the Owner or
Contractor for changes in the Work, including adjustments to the Contract Sum or
Contract Time. If the Architect determines that implementation of the requested
changes would result in a material change to the Contract that may cause an
adjustment in the Contract Time or Contract Sum, the Architect shall upon the
request of the Owner estimate the additional cost and time that might result from the
change including any Change inn Services of the Architect. At the request of the
Owner, the Architect shall prepare a Change Order for the Owner's execution or
negotiation with the Contractor.
4.13 The Architect shall conduct inspections to determine the date or dates of Substantial
Completion and the date of final completion, and shall issue a final Certificate for
Payment based upon a final inspection indicating the Work complies with the
requirements of the Contract Documents.
FAFILMH 1039\200\1215_201.PR2
Demnber 17,1999
Project Title: Marin County Fire Dispatch Center
Owner: City of San Rafael
Location: Adjacent to the Intersection of N. San Pedro Road and Civic Center Drive, San
Rafael, California
Project No.: HA#981039
Date: 12.17.99
Document: Fee Schedule
A. Services Contracted by the Owner
Basic and Additional Services contracted by the Owner will be billed hourly for actual time
expended on each project phase at the hourly rate of the personnel working on the project.
The following billing rates for staff categories shall be utilized for any or all of the services
described in the Agreement. Any change in the standard rates below shall be mutually agreed
upon. Changes by the Owner, after approved drawings, which affect the Construction
Documents will be billed also at the rates listed below.
Principal $200.00 per hour
Project Manager $125.00 per hour
Project Designer $100.00 per hour
CADD Production $ 75.00 per hour
Junior Designer $ 60.00 per hour
Project Assistant $ 50.00 per hour
B. Pavments to the Architect
An initial payment of Six Thousand Dollars ($6,000.00) shall be made upon execution of this
Agreement. It shall be credited to the Owner's account at final payment. Subsequent
payments for services shall be made monthly, and where applicable, shall be in proportion to
services performed on the basis set forth in this Agreement. Payments are due and payable
thirty (30) days from the date of the Architect's invoice. Amounts unpaid forty-five (45) days
after the invoice date shall bear interest at the rate of eight percent (8%) per annum.
C. Reimbursable Expenses
In addition to the billing rates noted above, the Architect shall be reimbursed monthly for
expenses, which shall be billed at 1.1 times direct invoiced costs to the Architect. This shall
include but not be limited to such items as printing, reproduction, in-house copies, blueprints
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December 17, 1999
H A N N U M A S S O C I A T E S / A R C H I T E C T U R E / C O R P O R A T E I N T E R 1 0 R D E S I G N
222 SUTTER STREET, SUITE 400. SAN FRANCISCO, CA 94108 / TEL 415.646.0100 FAX 4'5.646 011 I
S A N F R A N C 1 5 C 0 / L 0 S A N G E L E S / D E N V E R
Project Title: Marin County Fire Dispatch Center
Owner: City of San Rafael
Location: Adjacent to the Intersection of N. San Pedro Road and Civic Center Drive, San
Rafael, California
Project No.: HA#981039
Date: 12.17.99
Document: Change in Services
Change in Services of the Architect, including the Architects' consultants' services, may be
accomplished after execution of this Agreement, without invalidating the Agreement, if mutually
agreed in writing, or if the Architect's services are affected as described below. The Architect shall
notify the Owner in writing prior to providing such services, and if Owner has not given the Architect
written notice approving such additional services within five (5) working days thereafter, such
additional services shall not be provided by or required of the Architect. Except for a change due to
the fault of the Architect, Change in Services of the Architect shall entitle the Architect to an
adjustment in compensation at the rates described in the Fee Schedule or by lump sum as agreed by
the parties. The additional services subject to approval as provided herein shall be any of the
following circumstances which necessitate changes to previous work by the Architect:
.1 Change in the instructions or approvals given by the Owner.
.2 Enactment or revision of codes, laws or regulations or official interpretations.
.3 Decisions of the Owner not rendered in a timely manner.
.4 Significant change in the Project.
.5 Failure of performance on the part of the Owner or the Owner's consultants or
contractors.
.6 Preparation for and attendance at a public hearing, a dispute resolution proceeding,
or a legal proceeding except where the architect is parry thereto.
.7 Preparation of design and documentation for alternate bid or proposal requests
proposed by Owner.
.8 Contract Administration Services provided 60 days after the date of Substantial
Completion of the Work.
Notwithstanding the above, no Change in Services shall result in the payment of compensation in
excess of $55,000 to the Architect. Should work as a result of these Change in Services requested
of the Architect exceed or be expected to exceed $55,000, the Architect shall not be required to
perform such services.
RVILES\9B 1039\200\1215_201.PR2
Deaanber 17,1999
H A N N U M A S S O C I A T E S / A R C H I T E C T U R E / C O R P O R A T E I N T E R I O R D E S I G N
222 SUTTER STREET, SUITE 400, SAN FRANCISCO, CA 94108 / TEL. 415.646.0100 FAX 415.646.01 1 1
S A N F R A N C I S C 0 / L 0 S A N G E L E S ! D E N V E R
W O R K
PROJECT NO.
DATE
OWNER
PROJECT
LOCATION
SCOPE OF WORK
A U T H O R I Z A T I O N
REFERENCE DRAWINGS
FEE TYPE
PREPARED BY
APPROVAL SIGNATURES
HA#981039/2.01
17 December 1999
City of San Rafael
1039 C Street
San Rafael, California 94915-0060
Marin County Fire Dispatch Center
Adjacent to the Intersection of N. San Pedro Road and
Civic Center Drive, San Rafael, California
Phase 1.0 DD's $15,000
Phase 2.0 CD's $25,000
Phase 3.0 PermitlBid/Award $ 5,000
Phase 4.0 CA $10,000
Civil survey and geotechnical report as provided by the
City of San Rafael/Marin County
$6,000 Retainer, Standard Hourly Rates Not To Exceed
above fee allocations, plus Standard and Customary
Reimbursable Expenses
:a7m
ss, Hannum Associates A
Date:
ssociates
Date:
of San Rafael
H A N q.1fJLW810A9\2P0J21&.2q.pfL2A T E S / A R C H I T E C T U R E / C O R P O R A T E I N T E R I O R D E S I G N
222 SUIT?VNIREET, SUITE 400, SAN FRANCISCO, CA 94108 / TEL. 415.646.0100 FAX 415.646.011 1
5 A N F R A N C I S C 0 / L 0 5 A N G E L E S / D E N V E R