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HomeMy WebLinkAboutPW Temporary Staff Assistance; Park Engineering11I ` SAN RAFAEL Agenda Item No: 3.e THE CITY WITH A MISSION Meeting Date: December 5, 2016 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: PUBLIC WORKS Prepared by: Bill Guerin, City Manager Approval: Public Works Director TOPIC: ENGINEERING SERVICES TO PROVIDE TEMPORARY STAFF ASSISTANCE SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICE AGREEMENT WITH PARK ENGINEERING FOR TEMPORARY STAFF ASSISTANCE, IN AN AMOUNT NOT TO EXCEED $104,307.68. RECOMMENDATION: Adopt the resolution authorizing the City Manager to execute a Professional Services Agreement for temporary engineering staff assistance in the Public Works Department. BACKGROUND: Public Works has been working diligently to design and construct the projects listed in the 2016/2017 Capital Improvement Program (CIP). With the number of projects currently under way and the time sensitivities associated with grant -funded projects, staff has concluded that additional professional engineering services are required to design, manage and inspect several of the approved projects. The 2016/17 Capital Improvement Program lists the following City Owned Property projects: Bret Hart Park Restroom Project Parkside Childcare Interior Painting Terra Linda Pool Deck Replacement/Sealing City Hall Accessibility Improvements Albert Park Improvements Schoen Park Playground Improvements Merrydale Pathway Connector In the past Park Engineering has augmented Engineering Division staff resources by providing services specific to the City Owned Property projects listed in the CIP. Park Engineering has greater familiarity FOR CITY CLERK ONLY File No.: 4-3-605 Council Meeting: 12/05/2016 Disposition: Resolution 14239 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 with building alteration projects than the city civil engineering staff that work on the more common public works projects involving street repair, pump stations, traffic signalization, etc. This specialized knowledge is essential as the projects progress from design to construction. Park's familiarity with the City's design and construction requirements assists greatly in making the project management process more efficient and cost effective. ANALYSIS: On October 28, 2016, the Department of Public Works issued a construction management Request for Proposals (RFP) for the above-mentioned projects. On November 15, 2016, the Department of Public Works received two proposals from interested firms. The proposals were reviewed by staff based on the consultant's experience with similar projects, familiarity with the identified projects and City procedures as well as cost. Based on this review, the proposal from Park Engineering offers the best value. Park's proposal was significantly less expensive than the other proposer and Park has a proven successful track record on City projects. The recommended action includes awarding a time -and - materials contract to Park Engineering for an amount not to exceed $104,307.68. FISCAL IMPACT: The focus of this contract is to utilize Park Engineering for the management of larger projects and design for smaller projects. The cost of the recommended services will not exceed $104,307.68 OPTIONS: The following actions are available to the City Council: 1. Adopt the attached resolution as presented. 2. Adopt the resolution with modifications. 3. Direct staff to return with more information. 4. Take no action. Staff does not recommend this option, as the described services are needed to complete the proposed projects. RECOMMENDED ACTION: Adopt the attached resolution ATTACHMENTS: 1. Resolution 2. Proposals from Park Engineering 3. Draft agreement with Park Engineering RESOLUTION NO. 14239 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH PARK ENGINEERING FOR TEMPORARY STAFF ASSISTANCE, IN AN AMOUNT NOT TO EXCEED $104,307.68 WHEREAS, the City of San Rafael's Capital Improvement Program (CIP) calls for the development of several City Owned Property projects; and WHEREAS, Public Works staff are currently occupied with other CIP projects and cannot address these projects for several months; and WHEREAS, project management services are required to oversee a number of the City's capital projects; and WHEREAS, the Department of Public Works requested proposals from multiple firms and on November 15, 2016 received two proposals from qualified firms: and WHEREAS, the City reviewed proposals from two firms capable of providing the required project management services, and concluded that Park Engineering offers the best value for the City; and WHEREAS, there are sufficient resources in the identified projects for this expenditure.. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Rafael does hereby authorize the City Manager to execute a Professional Services Agreement with Park Engineering for staff assistance in a form to be approved by the City Attorney, in an amount not to exceed $104,307.68. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the 5th day of December, 2016 by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None Je&C-F M ESTHER C. BEIRNE, CITY CLERK File No.: 01.01.02.01 AGREEMENT FOR PROFESSIONAL SERVICES FOR TEMPORARY STAFF ASSISTANCE WITH PARK ENGINEERING IN AN AMOUNT NOT TO EXCEED $104,307.68 This Agreement is made and entered into this 6 " day of Zee-EmALER, 2016, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and PARK ENGINEERING, a corporation authorized to do business in California (hereinafter "CONTRACTOR"). RECITALS WHEREAS, the services of an engineering management and design firm are needed for projects associated with San Rafael's Capital Improvement Program (CIP); and WHEREAS, CONTRACTOR has provided such services for previous CIP projects; and WHEREAS, CONTRACTOR's services are needed to facilitate the City's City Owned Property projects within the CIP. AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. PROJECT COORDINATION. A. CITY'S Project Manager. The Director of Public Works is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR. Jamine Park is hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONTRACTOR. CONTRACTOR shall perform the duties and/or provide services as described in Exhibits A, attached to this Agreement and incorporated herein. 3. DUTIES OF CITY. CITY shall pay the compensation as provided in Paragraph 4, and perform the duties as described in Exhibits A. 4. COMPENSATION. For the full performance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR the compendsation detailed in Exhibit B, attached hereto and incorporated herein by reference, in a total contract amount not to exceed $104,307.68, including expenses. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR. 5. TERM OF AGREEMENT. The term of this Agreement shall be for one (1) year commencing on December 6, 2016 and ending on December 5, 2017. Upon mutual agreement of the parties, and subject to the approval of the City Manager the term of this Agreement may be extended for an additional period of up to two (2) year(s). 6. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. 8. INSPECTION AND AUDIT. Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of two million dollars ($2,000,000) per occurrence/four million dollars ($4,000,000) aggregate, to cover any claims arising out of the CONTRACTOR's performance of services under this Agreement. Where CONTRACTOR is a professional not required to have a professional license, CITY reserves the right to require CONTRACTOR to provide professional liability insurance pursuant to this section. 4. If it employs any person, CONTRACTOR shall maintain worker's compensation and employer's liability insurance, as required by the State Labor Code and other applicable laws and regulations, and as necessary to protect both CONTRACTOR and CITY against all liability for injuries to CONTRACTOR's officers and employees. CONTRACTOR'S worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in subparagraph A of this section above shall also meet the following requirements: 1. Except for professional liability insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally named insureds (for both ongoing and completed operations) under the policies. 2. The additional insured coverage under CONTRACTOR'S insurance policies shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form CG20 0104 13. 3. Except for professional liability insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. The insurance policies shall be specifically endorsed to provide that the insurance carrier shall not cancel, terminate or otherwise modify the terms and conditions of said insurance policies except upon ten (10) days written notice to the PROJECT MANAGER. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. C. Deductibles and SIR'S. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of poliev language or specific endorsements evidencing the other insurance requirements set forth in this ALreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR'S performance of or operations under this Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. Where the services to be provided by CONTRACTOR under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONTRACTOR in the performance of its duties and obligations under this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of CITY. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 5 12. NONDISCRIMINATION. CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the perfonnance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: TO CONTRACTOR's Project Director: Bill Guerin, Director of Public Works City of San Rafael 1400 Fifth Avenue P.O. Box 151560 San Rafael, CA 94915-1560 Jaemin Park 372 Village Square Orinda, CA 94536 16. INDEPENDENT CONTRACTOR. For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, perfonnance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the perfonnance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 21. CITY BUSINESS LICENSE / OTHER TAXES. CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 22. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL JI4SHUTZ, *Cityan r ATTEST: ESTHER C. BEIRNE, City Clerk APPROVED AS TO FORM: ROBERT F. EPSTEIN, it `Attoge Y Y CONTRACTOR By. �' ^ Y I Name: Jaemin Park Title: CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Kevin McGowan Extension: 3389 Contractor Name: Park Engineering Contractor's Contact: Jaemin Park (925-257-2502) Contact's Email:jpark@park-eng.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT Date of Council approval DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor 11/21/2016 ❑ 5 Project Manager Forward signed original agreements to City 11/21/2016 b. Email contract (in Word) & attachments to City 6 City Attorney Atty c/o Laraine.Gittens@cityofsanrafael.org /�� IfI y/ ❑ 2 City Attorney a. Review, revise, and comment on draft agreement 11/30/2016 N LAG 7 City Attorney and return to Project Manager 11/30/2016 N LAG b. Confirm insurance requirements, create Job on I I 8 City Manager / Mayor PINS, send PINS insurance notice to contractor U ` 3 Project Manager Forward three (3) originals of final agreement to Click here to ❑ contractor for their signature enter a date. -tLI3 . 4 Project Manager When necessary, * contractor -signed agreement ❑ N/A agendized for Council approval *PSA > $20,000; or Purchase > $35,000; or Or Public Works Contract > $125,000 12/5/2016 Date of Council approval PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City 4/11/17 Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed /�� IfI y/ . agreement 7 City Attorney Review and approve insurance in PINS, and bonds /I (for Public Works Contracts) I I 8 City Manager / Mayor Agreement executed by Council authorized official U ` 9 City Clerk Attest signatures, retains original agreement and ' forwards copies to Project Manager -tLI3 . Proposal to Provide City of San Rafael Public Works Department Engineering Services for Various Projects November 15, 2016 PARK I ENGINEERING Orinda Office 372 Village Square Orinda, CA 94563 Tel: 925-257-2508 Fax: 925-401-7030 Emervville Office 3960 Adeline Street, #3 Emeryville, CA 94608 Tel: 925-257-2508 Fax: 925-401-7030 November 15, 2016 Kevin McGowan City of San Rafael Public Works Department 111 Morphew Street San Rafael, CA 94901 RE: Proposal to Provide Public Works Engineering Department Engineering Services for Various Projects Dear Mr. McGowan: Park Engineering, Inc. is well qualified and highly motivated to provide Engineering Services to the City of San Rafael for various projects outlined in the Request for Proposal. Park Engineering has performed project management and construction management for numerous public works agencies including the City of San Rafael, Contra Costa County, and City of Pleasant Hill for local, special grant and federal funded projects and has the personnel with the experience and expertise to successfully complete projects for the City of San Rafael. As Principal in Charge, I will be the main contact with the City for technical and contractual issues, and will be responsible for providing the City with the appropriate Park Engineering Team resources for completing City projects. Having managed numerous on-call project management contracts for several public agencies, I understand the types of projects that the City has planned and the personnel required to successfully complete those projects. All Park Engineering staff have extensive experience in project and construction management for public works projects. Our proposed Project Managers include Steve Patterson, PE, who has over 25 years of experience in project management and construction management of public projects. Steve has worked with the City of San Rafael in the same role of project manager for the past two and a half years and successfully completed dozens of projects. Additional project managers available to support the City include Indy Chadha, PE, with over 30 years of experience, Linda DeBolt, PE, with over 25 years of experience, Adele Ho, PE, with over 30 years of experience and myself, with over 24 years of experience managing building, roadway, bridge, water and sewer, flood control, landscape and streetscape, utility, park, signal and lighting, and other public works projects. Park Engineering is prepared to assist the City in meeting the challenges of the anticipated projects. Our team has the expertise to ensure that all work is successfully completed in accordance with all local, state and federal regulations. I am authorized to negotiate with the City on the firm's behalf. We have read and accept the City's standard agreement form provided in the RFP. Should you have any questions or need additional information, please do not hesitate to contact me. I can be reached at 372 Village Square, Orinda, CA 94563, ipark@park-ena.com and (925) 818- 3756. Sincerely, ►�I 1 y/`� Jatemin Park, PE President • AL1l►9AVALM►►TIN7b�[cl PROJECT UNDERSTANDING PROJECT MANAGEMENT METHODOLOGY Providing quality service to the community is the goal for public works departments and there are many challenges that come with this responsibility. We understand that the City Engineer has to answer to elected officials, oversight and permitting agencies, and third party funding sources. We also understand the public relations pressures on visible public improvements projects and that public perception can make the difference to the success of a project. At Park Engineering, our project managers take ownership in the projects and act in the City's best interest to manage projects to successful completion. We understand this contract will provide project management services to the City for facilities, parks and building repair projects. The project manager will be expected to follow City procedures and be an extension of City staff as the project manager responsible for planning, designing, bidding and constructing the projects. This will include directing the work of other consultants, construction managers, architects, general contractors, and other City staff or departments. The project manager will also act as the liaison and technical expert to City staff on the various projects listed in the RFP. Projects will include park and city -owned building improvement projects. Building projects will include new construction, renovations, remodels, and tenant improvements. Site and infrastructure projects will include park, playground and landscaping improvements. Building and facility projects may be funded by a combination of funding sources. Park Engineering's project managers are knowledgeable of and have experience managing the allocation of funds and reporting in accordance with local grant program and funding guidelines. Our project managers have the knowledge and expertise needed to complete the projects for the City. Some of the key characteristics of a successful project manager are being able to coordinate and manage multiple projects, groups of technical teams, and budgets, while also coordinating with third party representatives and applying all regulations and codes to ensure that projects are in compliance with the applicable laws. A successful project manager also needs to be able to communicate effectively and present their recommendations and opinions. Some of the key steps in project delivery and functions of a project manager include: • Project planning, budgeting and scheduling. • Presenting concepts to City Council for approval to proceed with design and designer selection, if using consultants. Design team selection, including writing and issuing RFQ/RFP for consultant section and selecting the right consultant, if design is outsourced. • Design team coordination and management from 35% concept through100% construction documents. • Design review and collaboration. • Permitting and code compliance. • Oversight and permit agency agreements. • Funding approvals, if grant or third party funded. • Final design review and approval. Reporting and presenting to City Council for approval to advertise for construction. Advertise, award and administer construction, including construction management consultant, if construction management is outsourced. Project acceptance and approval by City Council. Funding reimbursement from third party and grant fund sources. Page 2 City of Son Rafael Engineering Services for Various Projects Our experience working with various public agencies as project managers and construction managers is key to successfully managing projects for the City and providing the needed technical expertise to City staff. The focus on project delivery and approaching projects with the end goal of constructing facilities to the quality and standards required by current codes and laws, in the quickest way possible, is the differentiator of our project managers. MANAGEMENT AND COORDINATION We will manage our contract with the City to provide cost-effective project management services by utilizing the following practices: • Open flow of communication with the City Staffing Coordinator on costs and staffing. • Hold monthly meetings with the City Staffing Coordinator to review any concerns with Park Engineering staff and to learn details of upcoming work. • Accurate, detailed and timely billing information that monitors our contract's funds. • Provide adequate staffing and/or service to cover the City's needs. • frequent "check -ins" with any supporting staff for assistance with any questions and/or needs of current workload and provide information of upcoming tasks. • Oversight of project management staff to ensure their work is acceptable to the City. • Review of deliverables for ensured high quality and accuracy. • Provide any necessary training or tutorial assistance to ensure the City's needs are met and interests are protected. PROJECT UNDERSTANDING Page 3 City of San Rafael Engineering Services for Various Projects SCOPE OF SERVICES • Prepare advertisement packages, Park Engineering project managers will support advertise and assist with the selection of the City by providing project management construction contractors. services as needed. We will perform all the • Conduct pre-bid meetings and present duties required in the RFQ and any other duties project information and respond to needed to deliver the projects. The project questions regarding advertised projects. managers will perform the following duties. • Respond to bidder inquiries and track all inquiries and responses to document the • Develop, plan, manage and execute bidding process in case of protests. building, facility, and park projects as • Prepare staff reports and Resolutions for detailed in the RFP and other projects as City Council, City Boards and Commisions needed and requested. Our project and other governing bodies for award of managers have experience with both construction contracts and consultant building and engineering construction contracts. projects and will manage the projects from • Prepare necessary documents for planning through construction, close-out permits and other applicable notices and and acceptance. process the documents. • Prepare and advertise procurements for • Answer questions from the public consultants and contractors and manage concerning projects and project their work. Our project managers will schedules. develop RFQ's and RFP's and assist with • Maintain project files and records with the selection of consultants and drawings and other pertinent contractors. information for each project. • Oversee preparation of designs, plans, • Review contract change orders and specifications, construction documents, requests and provide input to the reports, permits, estimates and other consultant or City resident engineer as documents necessary to advertise projects needed. for construction. • Review and ensure that all payments to • Be the City's representative to ensure contractors or consultants are made in a compliance with codes, laws and timely manner. regulations. • Recommend acceptance of projects to • Ensure that all contract obligations, the City managers and City Council. ordinances, safety procedures and • Ensure that project record drawings and agreements are met. other information needed for close out • Develop project budgets and schedules are completed and submitted. and monitor the set budgets and schedules • Prepare and make presentations to City to ensure that they are met. Boards and Commissions, City Council, • Provide status updates on budgets and Community Groups and other governing schedules to City managers, City Boards bodies as needed to provide information and Commissions and City Council. on projects. Page 4 City of Son Rafael ® Engineering Services for Various Projects PROJECT APPROACH City of San Rafael Public Works Department Engineering Services for Various Projects Level of Effort for Project Management Services Page S City of Son Rafael Engineering Services for Various Projects Hours Total Hours Name/Classification Dec -16 Jan -17 Feb -17 Mar -17 Apr -17 May -17 Jun -17 Steve Patterson, P.E. Project Manager 80 80 80 100 100 100 100 640 Page S City of Son Rafael Engineering Services for Various Projects PROJECT SCHEDULE City of San Rafael Engineering Services for Various Projects Projects I Dec -16 I Jan -17 I Feb -17 I Mar -17 i Apr -17 I May -17 I Jun -17 Brett Hart Park Restroom Parkside Interior Painting Terra Linda Pool Deck Replacement City Hall Accessibility Improvements Albert Park Improvements Schoen Park Playground Improvements Merrydale Pathway Connector - Design Project schedule estimates & timelines based on information provided in RFP Bid Build Page 6 City of Son Rafael Engineering Services for Various Projects STATEMENT OF QUALIFICATIONS -EXPERIENCE AND REFERENCES FIRM PROFILE Park Engineering, Inc. was founded in 2013 with the vision of providing high quality engineering, program/ project management, construction management, construction inspection, project controls, and contract administration services to public agencies on infrastructure and transportation projects. Park Engineering is led by Jaemin Park and Steve Patterson as the principals of the company. Our company is comprised of experienced professionals who have worked together for numerous transportation and local agencies throughout the San Francisco Bay Area. Our collective project experience includes roadway rehabilitation and repaving, streetscapes including street lighting and signals, sanitary sewer projects, bridge rehabilitation and replacements, structures and buildings, rail and grade separations, parks and playgrounds, trails, flood control, underground utilities, and many other local agency projects constructed to Local, Caltrans and Federal requirements. Park Engineering specializes in projects with Federal, State, bond, grant and other specialty funding requiring coordination with and audits by, Caltrans, FHWA and many other oversight agencies. Specialties Program/Project Management • Construction Management Resident Engineering Construction Inspection • Civil and Structural Engineering Design Project Controls and Document Control • SWPPP Implementation and Inspection • Scheduling and Schedule Control Cost Estimating and Cost Control • Utility Coordination • Claims Analysis, Negotiation and Resolution Value Engineering Permit Compliance • Constructability and Bidability Review • Bid Advertisement and Award Staff Augmentation Federal and State Audit Support Federal Fund Reimbursement and Project Closeout Public and Community Outreach • Training and Staff Development Page 7 Park Engineering, Inc. has expertise delivering projects for local agencies that include new roadway and street improvements, bridge replacements, widenings and retrofits, streetscapes, water and sewer lines, buildings, pump stations, signals and lighting, and working in sensitive environments. Our expertise includes administering construction projects to Caltrans Standards and Local Assistance Procedures and administering projects that receive funding from multiple sources, including federal, State, local tax measure, special grant and local funds. Park Engineering, Inc. 2013 California Corporation Headquarters: 372 Village Square Orinda, CA 94563 Tel: (925) 257-2508 Fax: (925) 401-7030 .vww.oark-ena.com Additional Office: 3960 Adeline Street, #3 Emeryville, CA 94608 Jaemin Park, PE President Cell: (925) 818-3756 E -Mail: ioark0oark-enz.com 12 Jaemin Park, PE President Steve Patterson, PE Vice President Registered Professional Civil Engineer(s), State of California City of San Rafael Engineering Servicesfor Various Projects STATEMENT OF QUALIFICATIONS - EXPERIENCE AND REFERENCES PROJECT EXPERIENCE Our team's project experience includes buildings, parks, trails, pool houses, building remodels and improvements bridge rehabilitation and replacements, roadway rehabilitation, and many other local agency projects constructed to State and Federal requirements. Project Management and Construction Management, Public Works Department, City of San Rafael, California Description; Park Engineering is currently working as project manager and construction manager with the Public Works Department on various improvement projects for City owned properties. Projects range from $30,000 to $2,000,000 with the work including improvements to roadways and bridges, drainage and pump stations, and facility upgrades at parks, community centers, and parking structures. Jaemin Park was the project manager previously providing this service for the City and Steve Patterson is currently the Project Manager, providing assistance with multiple project studies, designs, project deliveries and the construction management — all phases of the work. Park Engineering provided project management and construction management services for the following City of San Rafael Department of Public Works' Projects: City Library Carpet Replacement Project Value: $140,000; Duration: 25 Working Days The City Library Carpet Replacement Project included the replacement of carpeting at the two story, main library, approximately 11,000 square Page B feet of new carpeting. The work involved removal of asbestos containing material and removing and replacing the carpet in stages. All replacement work was done at night, from 10pm to 6am, while the library was closed to not impact the public and minimize impact to staff. Park Engineering provided project management for the project, which included developing project plans and specifications, with the support of Interior Architect, Facilities by Design, contracting J Stanley Consulting to sample and test for asbestos containing material (ACM). Park Engineering advertised and selected the low bid contractor for the work, Leichter Carpeting, then managed the construction of the project by providing resident engineering and construction inspection services. Park Engineering prepared the staff report for award to City Council, tracked the construction progress and prepared the staff report to City Council for acceptance of the project at completion that included general project information and a summary of moneys spent. Albert J. Boro Community Center Carpet Replacement Project Value: $40,000; Duration: 15 Working Days The Albert J. Boro Community Center Carpet Replacement Project included the replacement of the decorative accent carpeting at the Center, approximately 2,000 square feet of new carpeting. The work involved removing and replacing the carpet in stages. All replacement work was done at night, from 10pm to 6am, while the Center was closed to not impact the public and minimize impact to staff. Park Engineering provided project management for the project, which included developing project plans and specifications, with the support of Interior Architect, Facilities by Design. Park Engineering advertised and selected the low bid contractor for City of San Rafael Engineering Services for Various Projects STATEMENT OF QUALIFICATIONS - EXPERIENCE AND REFERENCES the work, Leichter Carpeting, then managed the construction of the project by providing resident engineering and construction inspection services. Park Engineering prepared the staff report for award to City Council, tracked the construction progress and prepared the staff report to City Council for acceptance of the project at completion that included general project information and a summary of moneys spent. B Street Community Center Auditorium Floor Replacement Project Value: $75,000; Duration: 10 Working Days The B Street Community Center Auditorium Floor Replacement Project included the installation of new hardwood flooring material on top of the existing flooring, approximately 5,000 square feet of new flooring. The work involved sanding and preparing the existing auditorium floor and installing the new material. All flooring installation work was done in one week while the auditorium was closed to minimize impact to the public's use. Park Engineering provided project management for the project, which included developing project plans and specifications, with the support of Interior Architect, Facilities by Design, and the City's Community Services Director. Park Engineering advertised and selected the low bid contractor for the work, Leichter Carpeting, then managed the construction of the project by providing resident engineering and construction inspection services. Park Engineering prepared the staff report for award to City Council, tracked the construction progress and prepared the staff report to City Council for acceptance of the project at completion that included general project information and a summary of moneys spent. PARK 2nd Street and Lindaro Street Bridges — Deck Methacrylate Project Value: $30,000; Duration: 10 Working Days The City's bridges are reviewed by Caltrans in accordance with Title 23 of the Code of Federal Regulation (Federal Highway Act) and the National Bridge Inspection Standards (NBIS). Caltrans Structure Maintenance and Investigations performed a routine inspection on the 2nd Street Bridge at Irwin Creek in July of 2011 and on the Lindaro Street Bridge at Mahon Creek in August 2009. Based on these reviews, this Deck Rehabilitation Project was initiated to treat and seal the deck cracks with methacrylate. The work involved stripe removal, preparing the existing bridge deck, applying methacrylate, and final striping. All work was done at night because of traffic restriction for lane closures within the City; final striping was delayed one week to allow methacrylate material to cure. Park Engineering provided project management for the project, which included developing project plans and specifications. Park Engineering advertised and selected the low bid contractor for the work, Peterson -Chase Engineering, then managed the construction of the project by providing resident engineering and construction inspection services. Park Engineering prepared the staff report for award to City Council, tracked the construction progress and prepared the staff report to City Council for acceptance of the project at completion that included general project information and a summary of moneys spent. Fire Station 1 Driveway Replacement Project Value: $50,000; Duration: 15 Working Days This project was initiated to meet ADA requirements at this Fire Station. Improvements to the existing driveway, sidewalk, apron, curb and gutter were necessary and consisted of removing existing driveway and replacing with a new driveway, sidewalk, apron and gutter. Where the new sidewalk conformed to the existing sidewalk at each end of the work, the existing sidewalk conditions may or may not meet ADA requirements, due to the slope of the existing roadway and sidewalk. Per the City's policy if the required ADA slope cannot be achieved, the maximum conform distance of 15 - feet from the new construction was included in City of San Rafael Engineering Services for Various Projects STATEMENT OF QUALIFICATIONS -EXPERIENCE AND REFERENCES the work. All work was performed in two weeks by constructing the full width of the driveway at one time, instead of in two stages as designed; this change was initiated by the Fire Department staff to minimize the duration of the work at their main station. Park Engineering advertised and selected the low bid contractor for the work, Maggiora & Ghilotti, then managed the construction of the project by providing resident engineering and construction inspection services. Park Engineering prepared the staff report for award to City Council, tracked the construction progress and prepared the staff report to City Council for acceptance of the project at completion that included general project information and a summary of moneys spent. Fire Station Apparatus Bay Heater Replacement Value: $20,000; Duration: 10 Working Days This project was initiated by Fire Department personnel to replace the non -operational heater units located within three fire station's apparatus bay; the area has been developed for joint use of equipment storage and the station's recreational area for the firemen. Only three of the seven stations within the City required the work. Work consisted of removing the existing, some even non -operational, heaters and re -installing with more efficient units; heater units were now also tied to one thermostat to control the two heater. All work was performed in two weeks and minimized impact to the Fire Department staff. Park Engineering advertised and selected the low bid contractor for the work, One Hour Heating & AC, then managed the construction of the project by providing resident engineering and construction inspection services. Park Engineering prepared the staff report for award to City Council, tracked the construction progress and prepared the staff report to City Council for acceptance of the project at completion that included general project information and a summary of moneys spent. Fire Station Speaker Replacement Value: $25,000; Duration: 20 Working Days This project was initiated by Fire Department personnel to replace the non -operational and/or inaudible speaker units located throughout the station for all seven in the City. As each station is different, the replacement/ upgrade will require different levels of work at each of the stations. Currently, only one station is set for the improvement, but the six others will soon be performed, likely three stations for two more bids. Work consists of removing the existing, some even non -operational, speaker and amplifier system and re -installing with more effective and audible units. As this work will impact an Emergency Response service, the work will be closely coordinated with Marin County's Communication Division, who is responsible for managing & maintaining the emergency notifications for the County. All work will be staged and provide temporary speakers to ensure Emergency Responses are maintained; close coordination with Marin County Communication personnel will be necessary to complete the work without interruption. Park Engineering advertised and selected the low bid contractor for the work, Ho-Zapps Electric, then managed the construction of the project by providing resident engineering and construction inspection services; additional contracts will be developed for the remaining stations. Park Engineering prepared the staff report for award to City Council, currently monitoring the construction progress and will prepare the staff report to City Council for acceptance of the project at completion that will include general project information and a summary of moneys spent. Page 10 City of San Rafael Engineering Services for Various Projects STATEMENT OF QUALIFICATIONS -EXPERIENCE AND REFERENCES Fire Station Drill Tower Repair Project Value: $40,000; Duration: 25 Working Days This project was initiated by Fire Department personnel to repair the exterior damage to the City Drill Tower facility where multiple fire departments within Marin County train on various scenarios. Work consists of repairing exterior stucco and painting the structure, but will also re - secure the existing fire escape and pipe stand attached to the tower. All work will be sequenced to meet the training schedule of the fire department. Park Engineering worked with North Bay Inspection Services to determine the level and methods of repair. The project is currently advertised and the low bid contractor will be selected for the work, provided all City contractual requirements are met. Park Engineering prepared the staff report for award to City Council, will monitor the construction progress and will prepare the staff report to City Council for acceptance of the project at completion that will include general project information and a summary of moneys spent. Canal Street Storm Water Pump Station Repair Project Value: $120,000; Duration: 25 Working Days This project replaced an existing pump support beam that was significantly deteriorated and installed new portions of outfall pipes. Prior to construction, a change was initiated to replace the entire run of outfall pipe and existing flap gates because of the failing condition; this change more than doubled the original cost of the contract. Close coordination was required with the City's Streets & Maintenance Division for removal of the existing pumps to perform the improvement work; Maintenance took advantage of the removal and sent the three pumps for servicing, one was beyond repair and still has not been reinstalled. Park Engineering worked with CSW Stuber-Stroeh for final project delivery and advertisement, the low bid contractor, Michael Paul Company, was selected for the work, which is currently ongoing and pending the return of the third pump from maintenance. Park Engineering assisted in the preparation of the staff report for award to City Council, currently is monitoring the construction progress by providing resident engineering and construction inspection services and will prepare the staff report to City Council for acceptance of the project at completion that will include general project information and a summary of moneys spent. H Street Roadway Improvement Project Value: $2,000,000; Duration: 75 Working Days This project was initiated by the Public Works Department to replace the failing, existing storm drain pipes that run down the middle of H Street; failed pavement section have occurred in recent months. Work consists of relocating and upgrading the existing sanitary sewer main, installation of twin 36 -inch storm drain pipes, improving a number of existing curb ramps to ADA requirements and replacing the entire roadway paving through the work zone. The work began last fall, but encountered a conflict with existing PG&E services that delayed the progress of the work and led to a winter suspension for the project. Park Engineering worked with CSW Stuber-Stroeh for final project delivery and advertisement, the low bid contractor, Ghilotti Construction, was selected for the work, which is currently ongoing and pending the return of dry weather to resume the work. Park Engineering assisted in the preparation of the staff report for award to City Council, currently is providing resident engineering and construction inspection services and will prepare the staff report to City Council for acceptance of the project at completion that will include general project information and a summary of moneys spent. B Street Community Center Siding Replacement Value: $65,000; Duration: 30 Working Days This project involves the removal of the existing wood shake, decorative shingle around the perimeter and on all sides of the auditorium rise for the Community Center. The existing material is at the end of its functional life with different levels Page 11 City of San Rafael Engineering Services for Various Projects STATEMENT OF QUALIFICATIONS —EXPERIENCE AND REFERENCES of deterioration and some miscellaneous repair work performed. Park Engineering worked with North Bay Inspection Services to determine the level and methods of replacement / repair, the Community Services Director is also involved in all decisions. The project is currently advertised, but a change has been initiated to modify the type of material to be installed. Once the decision is made with the Director, the bid due date will be finalized and the low bid contractor will be selected for the work, provided all City contractual requirements are met. Park Engineering prepared the staff report for award to City Council, will monitor the construction progress and will prepare the staff report to City Council for acceptance of the project at completion that will include general project information and a summary of moneys spent. 1309 51h Ave Demo & Parking Lot Construction Value: $240,000; Duration: 40 Working Days This project involves the demolition of an existing residence that was purchased by the City, located near a number other City -owned building. After demolition, the area will be graded to create a new parking lot for use by City vehicles. Work consists of demolishing the existing home, detached garage, foundation, vegetation and utilities; adding new drainage, base material, hot mix asphalt, pavement delineation, concrete flatwork and chain link fencing. The City also plans to use the property for various emergency response drills prior to the complete demolition. The project is currently being designed by Park Engineering with input from City staff, construction is anticipated to begin by May of 2015. The project will be advertised and the low bid contractor will be selected for the work, provided all City contractual requirements are met. Park Engineering will assist in the preparation of the staff report for award to City Council, will provide resident engineering and construction inspection services to monitor the construction progress and will prepare the staff report to City Council for acceptance of the project at completion that will include general project information and a summary of moneys spent. Ud Terra Linda Pool House Renovation Project Value: $700,000; Duration: 100 Working Days This project was initiated by the City's Community Services Division to renovate the existing Pool House facility, which is nearing the end of its functional use and in need of significant improvements. Work consists of a complete remodel of the men's and women's locker rooms, upgrading to current building codes and standard; replace the existing roof; construct a new meeting / class room at the north end of the existing building. All work will occur during the winter when the pool is closed for the season to eliminate impact to the public. Park Engineering worked with Kappe + Du Architects for final project delivery and advertisement. The low bid contractor, Murray Building, was selected for the work, which will begin in October of 2015 and complete by March of 2016 to meet the pool's community schedule. Park Engineering assisted in the preparation of the staff report for award to City Council, currently is providing resident engineering and will provide construction inspection services when the work begins and will prepare the staff report to City Council for acceptance of the project at completion that will include general project information and a summary of moneys spent. Page 12 City of San Rafael Engineering Services for Various Projects STATEMENT OF QUALIFICATIONS -EXPERIENCE AND REFERENCES City -Owned Parking Structure Study Value: $100,000; Duration: 50 Working Days This project was initiated by City's Parking Services Division to evaluate the condition of the four existing parking structures owned by the City, used for public parking. Work consisted of developing a Request for Proposals from Design firms to perform the evaluation of the parking structures to meet current ASCE Title 31 requirements, Seismic Evaluation of Existing Buildings. Park Engineering assisted review of proposals, developed interview questions and participated in the interview selection process. The most qualified firm was determined, Martin/Martin, and the study was performed, with Park Engineering acting as the project manager of the Design firm, while coordinating with Public Works and Parking Services personnel. The study completed and a final presentation was made of the findings. Park Engineering is currently working with Public Works to determine the next step for funding of the design, and eventual construction, work to correct the deficiencies discovered by the study; the Study work is now complete. Park Engineering assisted in the preparation of the staff report for award to City Council, monitored the progress of the Study and will prepare the staff report to City Council for acceptance of the project that will include general project information and a summary of moneys spent. Page 13 City of San Rafael Engineering Services for Various Projects STATEMENT OF QUALIFICATIONS -EXPERIENCE AND REFERENCES On -Call Project Management and Construction Management Services — Contra Costa County Public Works Department — Engineering Services Divisions, Contra Costa County, California Description: Park Engineering is currently working as project manager and construction manager with Contra Costa County Public Works Department on various County owned parks and facilities. Projects range from $300,000 to $1,000,000, funded primarily by East Bay Regional Parks WW Grant funds with the work including improvements to parks, ball fields, concession buildings, libraries, and community centers. Projects include: • Lefty Gomez Park Improvements - Concession Building and Picnic Areas • EI Sobrante Library Mini Park and Facilities Improvements • Slifer Park Shade Structures Project • Slifer Park Lighting Project • Livorna Park Bocce Ball Courts Project Montarabay Park and Montalvin Park Improvements— Ball Field, Athletic Field and Community Center • Hemme Station Park Improvements Services Provided: As Project Manager/Construction Manager, Park Engineering provides assistance with multiple project studies, designs, project deliveries and the construction management — all phases of the work. Project management services include design review, constructability reviews, bid advertisement and award, preparing Board Orders, issuing contracts, monitoring project budgets and reporting. Construction management services include performing field reviews; preparing daily Resident Engineer reports and project status reports for the County; managing correspondence; and maintaining communication with the general public and other numerous related public agencies, quality assurance of the work, contractor interface and coordination, contract acceptance, claims and dispute management, project budget and schedule management. Page 14 City of San Rafael Engineering Services for Various Projects STATEMENT OF QUALIFICATIONS -EXPERIENCE AND REFERENCES Construction Management and Inspection Services, Public Works Department, Contra Costa County, California Description: Park Engineering's key personnel provided construction management and inspection for County public works projects through an on-call Construction Management and Inspection contract. The team worked on several federally funded public works as well as privately funded developer projects, such as new subdivision construction and the expansion of local roadways and arterial improvements. Projects included: • Bollinger Canyon Bridge over Japonica Creek This project, one of several completed under the contract, was part of a larger project to rehabilitate Dougherty Road. Additional structures included North ($5.1 M) and South ($8.1 M) Dougherty Road Bridge. The project was federally funded. South Dougherty Road Bridge and North Dougherty Road Bridge These projects included multiple concrete roadway bridges, culverts and animal crossings, hundreds of miles of new arterial and local roadway construction, new signal installation and activation, and traffic control and closeout acceptance for completed subdivisions and roadways. Additional projects included the widening of existing roadways from two to four lanes with signal and utility upgrades and civil and landscaping reconfigurations. Vasco Road Safety Improvements, Phase I (Federal and CCTA Funding) The $8.5M project widened one mile of Vasco Road and one single -span bridge, construction of a half -mile concrete median barrier, wildlife crossing systems, and new concrete retaining wall, MSE wall, (2) soldier pile walls and (2) soil nail walls. Countywide Microsurfacing Project Application of micro -surface treatment to 21 miles of roadway on ten roads at seven separate locations. Work included surface preparation, stripe removal, and placement of thermoplastic striping. Services Provided: Jaemin Park and Park Engineering staff were responsible for managing several overall construction projects, including performing field reviews; preparing daily Resident Engineer reports and project status reports for the County; managing correspondence; and maintaining communication with the general public and other, numerous related public agencies. Construction inspectors were responsible for coordinating with the developers and contractors on project oversight, including new storm drain installation (RCP and CIP), roadway construction (sub -base, lime, AB & AC), concrete curb, gutter and sidewalk installation, traffic signal installation, new concrete bridge and culvert construction. Subdivision projects also required coordination with the developer to review bonded civil construction items, verify completion and SWPPP monitoring. I _ � -' yr w x~.•1"'•'4 Page 15 City of San Rafael Engineering 5ervlces for Various Projects STATEMENT OF QUALIFICATIONS -EXPERIENCE AND REFERENCES City of San Mateo Construction Management and Inspection Services, Various Projects, San Mateo, California Park Engineering staff provided construction management and inspection services for several bridge projects for the City of San Mateo. Services included full construction management services including CCO, RFI and submittal management, schedule, constructability reviews, bidding assistance, and federally funded project support including contract administration, contract compliance, audit support and fund reimbursement. Projects included: 2014 Street Rehabilitation Project Project consisted of removal and replacement of curb & gutter, sidewalk, driveways and construction of new Handicap ramps, bulb outs, islands, new drainage inlets and storm drain pipes, relocation of street lights. Work also involved grinding and paving city streets and parking lots, striping and pavement markings, and installing new tree grates. 2014 — 2015 Street Rehabilitation Phase 1 Project consisted of removal and replacement of curb & gutter, sidewalk, driveways, and construction of new handicap ramps. Work also involved grinding and AC paving on multiple streets. Also replaced street and roadway signs. 2015 Community Development Block Grant. Project (Federal Funding) The project consisted of removal and replacement of curb and gutter, sidewalks, driveways, rolled curb & gutter, construction of new handicap ramps, new street signs, tree removal, patch paving, street markings and stripping. EI Camino Real Master Plan, Phase 1 Improvements (Federally Funded) Jaemin Park was the project manager and Dave Baker was construction Inspector for this federally funded roadway improvement project that included horizontal directional drilling for water and electrical crossing 14 roadways; installation of ADA ramps for new and upgrading existing sidewalk, curb, and gutter; and installation of new median landscaping, irrigation, and hardscaping (red brick pavers and color asphalt). Delaware Street Bike Lane and Streetscape Improvement Project (Federally Funded) Jaemin Park was the project manager and Dave Baker was the construction inspector for this federally funded Streetscape and roadway improvement project included removal and replacement of existing sidewalk, curb, and gutter; installation of bioswale; trenching for and installation of 12 -inch HDPE storm drains with pre -cast and CIP catch basins and drainage inlets; and new electrical PVC conduit installation for street lighting. Dave Baker was the construction inspector and Jaemin Park was the project manager for this project. Downtown San Mateo Creek Bridge (Federally Funded) This project was constructed almost entirely underground while enduring confined space conditions. The federally funded contract work required compliance with permits from the Joint Powers Board for Railroad Right of Entry and from the California Department of Fish and Game. This project was federally funded requiring filing and project documentation in accordance with Caltrans Local Assistance Procedures. Page 16 City of Son Rofoel Engineering Services for Various Projects STATEMENT OF QUALIFICATIONS -EXPERIENCE AND REFERENCES Contra Costa Boulevard Improvement and Pavement Rehabilitation Projects, City of Pleasant Hill, California Description: Park Engineering, Inc. is providing construction management services to the City for two multi -phase projects. Both projects are federally -funded and CCTA funded with a combined construction value of $8.5M. Federal HSIP/STP funding and CCTA Measure J funding - $4.5M. Golf Club Road Bridge replacement project involves the replacement of a multi -span concrete bridge on wood supports, with a new concrete slab bridge on concrete pile extensions. The project also includes street improvements with full depth structural section replacement with new base and AC paving. Additional work includes decorative street lighting, enhanced architectural features including decorative "Texas" barrier, color concrete for bridge, curb & gutter, sidewalk and median island. New landscaping and enhanced crosswalk striping. Federal HBRR/HBP funding and CCTA Measure J funding - $4.OM. Contra Costa Blvd Improvement project is a streetscape and pavement rehabilitation project that constructs traffic safety, roadway and other "Complete Street" improvements, including intersection and traffic signal upgrades, pavement restoration, bike lanes, enhanced sidewalk and crosswalk, landscaping, and decorative median and pedestrian lighting. The project provides beautification of this heavily travelled arterial that is the main access to Sun Valley Mall and Diablo Valley College. The project is funded through Services Provided: Park Engineering, Inc. is providing the City of Pleasant Hill, construction management services, which includes resident engineering, construction inspection, with 151 performing materials testing and source inspection. Construction administration includes reporting, documentation and invoicing for federal and CCTA funding. Also representing the City during FHWA and Caltrans audits. Page 17 City of San Rafael Engineering Services for Various Projects STATEMENT OF QUALIFICATIONS -EXPERIENCE AND REFERENCES City of Concord On -Call Project Management, Construction Management and Inspection Services, Concord, California Project Management Services Description: Park engineering worked as project manager to oversee the planning, design, and construction as an extension of City staff for the following Federally Funded and CCTA Funded City Projects. Farm Bureau Road Complete Streets Project, Phase 2 City Wide Bridge Repair Program, Package 2 Page 18 Construction Management Services Description: Park Engineering is providing construction management and inspection services for City public works projects, including street rehabilitation, bicycle lanes, pedestrian improvements, bridges and roadway improvements. Projects include: City of Concord City-wide Bridge Repair Program, Package 1 Construction of maintenance repairs for six bridges throughout the City that pass over creeks and canals. • Detroit Avenue Bicycle and Pedestrian Improvements Project This federally funded (OBAG) Project is constructing roadway and streetscape improvements on Detroit Avenue from Monument Blvd. to Clayton Road. Work on this $2.1M project involves full street rehabilitation including, grading, AC paving, signals and lighting, new curb, gutter and sidewalks, new curb ramps, drainage improvements, irrigation and lighting, and enhanced striping and pavement markings. City of San Rafael Engineering Services for Various Projects STATEMENT OF QUALIFICATIONS - EXPERIENCE AND REFERENCES Kevin McGowan, PE Assistant Public Works Director City of San Rafael (415)485-3389 kevin.mcgowan@cityofsanrafael.org Warren Lai, PE Division Manager Engineering Services Contra Costa County (925)313-2180 wlai@pw.cccounty.us Mario Moreno, PE City Engineer City of Pleasant Hill (925) 671-5252 City of San Rafael Project Management On -Call Park Engineering key staff performed project management and construction management Public Works Department on various improvement projects. Contra Costa County Project Management On -Call Park Engineering key staff performed project management and construction management for County public works projects for various park and building projects. Contra Costa Boulevard Improvements and Gold Club Road Bridge Rehabilitation Park Engineering is providing the City construction management services for two multi -phase projects, which includes resident engineering, construction inspection, Mario.Camorongan@cityofconcord.org on various improvement projects Karen Chew 3rd and Union Improvement Project Senior Engineer City project to underground utilities, including San Rafael Sanitation District replacement of sewer mainline. (415)458-5369 Karen.chew@cityofsanrafael.org Page 19 City of San Rafael Engineering Services for Various Projects and materials testing. Larry Theis, PE City of Orinda, 2014 Pavement Rehabilitation Project Director of Public Works City-wide pavement rehabilitation. Park Engineering City of Orinda provided resident engineering and construction (925)253-4260 inspection. ltheis@cityoforinda.org Otis Chan, PE City of San Mateo Construction Management On-call Senior Engineer Park Engineering staff provided construction management City of San Mateo and inspection services for various public works (650) 522-7305 construction projects throughout the City via an on-call contract. Work included bridge replacement, utilities, and roadway improvements. Mario Camorongan, PE City of Concord Project Management and Construction Capital Improvements Program Manager Management On -Call City of Concord Park Engineering key staff performed project management (925) 671-3021 and construction management Public Works Department Mario.Camorongan@cityofconcord.org on various improvement projects Karen Chew 3rd and Union Improvement Project Senior Engineer City project to underground utilities, including San Rafael Sanitation District replacement of sewer mainline. (415)458-5369 Karen.chew@cityofsanrafael.org Page 19 City of San Rafael Engineering Services for Various Projects STATEMENT OF QUALIFICATIONS - PROJECT TEAM TEAM ORGANIZATION Steve Patterson, our project manager and resident engineer will oversee the Park Engineering team, providing resources and direct support to the City, as needed. yrN RAFq�` City of San Rafael Kevin McGowan Project Managers / Construction Managers Steve Patterson, PE, QSD/P Jaemin Park, PE Indy Chadha, PE Linda DeBolt, PE, QSD/P Adele Ho, PE Page 20 City of San Rafael Engineering Services for Various Projects STATEMENT OF QUALIFICATIONS -PROJECT TEAM TEAM MEMBER QUALIFICATIONS Park Engineering brings a team of well-qualified personnel to support the City for these projects. We will provide the City qualified Project Managers to support the City's Department of Public Works both in the office and in the field. Our team is knowledgeable of Caltrans, Federal and Greenbook requirements, and has experience completing comparable projects for local agencies. Steve Patterson, PE, Project Manager Steve Patterson has over 25 years of experience providing construction management and construction administration for bridge, highway, and public works infrastructure projects for state, regional and local agencies. He will provide staff augmentation to the city, supporting city staff as needed. Steve's experience includes project management of City owned properties for the City of San Rafael that has encompassed buildings, parking structures, pump stations, parks, streetscapes, trails, pathways, playgrounds, and roadways and bridges. He has worked in the capacity of Project Manager, Resident Engineer, Construction Inspector, and Office Engineer. Steve has worked on projects for Contra Costa County as Project Manager and Resident Engineer. Steve is proficient in the Caltrans Standard Specifications, Standard Plans, Construction Manual, Local Assistance Procedures Manual, and the "Greenbook" Standard Specifications for Public Works Construction. Steve is experienced with supervising inspection staff, CPM schedules, project controls and costs, quality control/quality assurance, analyzing claims, preparing reports, planning personnel resources, and negotiating contract change orders. Steve coordinated project work with such project stakeholders as utility companies, cities, counties, Caltrans, California Department of Fish and Game, Regional Water Quality Control Board, Union Pacific Railroad, private businesses, and the public. Page 21 Jaemin Park, PE will be the Principal in Charge of the team, providing technical support, oversight and management of Park Engineering team. Jaemin has 24 years of experience providing project management, construction management, construction administration, and design of highway, bridge, building, park, playground, trail and other public works infrastructure projects throughout California. He has worked with state, regional and local agencies in the capacity of project principal, project manager, resident engineer, structures representative, construction inspector, project engineer, and design engineer. He has contributed to numerous constructability/ biddability reviews and value engineering studies, as well as provided claims analysis, mitigation and resolution support to state, regional and local agencies. Jaemin is an expert in federally funded projects including STP, HBP, HBRR, ARRA, SRTS, NTPP, and TIGER funds. Inderjit Chadha, PE, Project Manager has 30 years of project and construction management and design experience. He has worked on a variety of Caltrans and local projects for both construction and design as field inspection and office engineer. Inderjit has extensive experience with roadway and civil construction projects and has managed complex projects with permit restrictions, environmental concerns, coordination with multiple agencies and working in areas frequented by the public. Responsibilities have included conducting weekly progress meetings, reviewing project schedules, preparing change orders, preparing monthly estimates, daily and monthly project progress reports, field inspection, and surveying. Inderjit is proficient in the Caltrans Standard Specifications, Standard Plans, Construction Manual, Local Assistance Procedures Manual, and the "Greenbook" Standard Specifications for Public Works Construction. City of San Rafael Engineering Services for Various Projects STATEMENT OF QUALIFICATIONS -PROJECT TEAM Linda DeBolt, PE, Project Manager, is a civil engineer with over 26 years of experience with public works and private sector projects. Her expertise includes site and roadway design, construction document preparation, value engineering, scheduling, coordination of subcontractors, and construction cost estimating. Linda focuses on capital improvement projects and urban renewal efforts, including streetscapes and pedestrian and bicycle enhancement projects. She has built strong relationships with key officials in several cities in the San Francisco Bay Area and regional regulatory agencies. Her recent, relevant experience includes program management for Alameda County Transit District on the East Bay Bus Rapid Transit (EBBRT) project. She is proficient in the Caltrans Standard Specifications, Standard Plans, Construction Manual, Local Assistance Procedures Manual, and the "Greenbook" Standard Specifications for Public Works Construction. She is also well versed in California Building Codes. She has performed coordination and management with multiple project stakeholders that include utility companies, permitting authorities, and other third party agencies. She is experienced with coordinating project work with utility companies, cities, counties, Caltrans, California Department of Fish and Game, Regional Water Quality Control Board, Union Pacific Railroad, private businesses, and the public. Adele Ho, PE, Project Manager has over 30 years of project management, engineering and construction experience with public works projects that include roadway and highway reconstruction, bridges, parks, trails, buildings and utilities. She has extensive experience with grant applications and securing project funding. Adele's experience includes leading a city public works department as the Director. With her comprehensive background, she is able to provide a variety of project delivery services for public sector owners. With a strong background in Public Works Operations and Management, Civil and Geotechnical Engineering, including Environmental Engineering, and Project Management, and her track record of leadership, collaboration, and communication with project stakeholders, she is able to support local agencies to complete projects successfully under any conditions. All members of the team are available for these projects within the timelines stated in the RFP. Page 22 City of San Rafael Engineering Services for Various Projects STATEMENT OF QUALIFICATIONS -PROJECT TEAM JAEMIN PARK, P.E., PRINCIPAL IN CHARGE /PROJECT MANAGER Years of Experience 24 Education B.S. Civil Engineering, Cal Poly Pomona 1992 Licenses and Registrations Professional Engineer: California,#C54476, 1995 Licensed General Contractor #770073, California 1999 Key Qualifications Jaemin has 22 years of experience providing project management, construction management, construction administration, and design of highway, bridge, building and public works infrastructure projects throughout California. He has worked with state, regional and local agencies in the capacity of project principal, project manager, resident engineer, structures representative, construction inspector, project engineer, and design engineer. He has contributed to numerous constructability/biddability reviews and value engineering studies. He has provided claims analysis, mitigation and resolution support to state, regional and local agencies. Jaemin is an expert in federally funded projects including HBP, HBRR, ARRA, SRTS, NTPP, and TIGER funds. Representative Project Experience • Project Management Services for City Owned Properties, City of San Rafael, Public Works & Engineering Department, San Rafael, CA City Owned Property Improvements, Roadway and Drainage Improvements Assisting City Staff to develop and/or assist delivery of project documents for construction, advertise projects for bidding, answer pre-bid questions and evaluate bids, conduct pre -construction meetings and monitor contract progress for contract compliance, document the field activities and wrap-up completion documents. Jaemin was the project manager acting as the City's representative for developing project documents, directly and through the use of consultants, Project Engineer, the Resident Engineer and/or the field engineer for numerous City -Owned Property Improvement Projects. Project scope include City -owned facility improvements, street rehabilitation, curb ramp improvements, drainage improvements, bridge resurfacing and sanitary sewer replacements. • Project Management Services, City of Pleasant Hill, Public Works & Engineering Department, Pleasant Hill, CA Jaemin has Assisted City Engineer and City Staff with oversight of public works construction projects. Also provided support with review of contract documents for preparation of advertising, bidding and award of construction projects. Provided written reports for incorporation into City's bi-monthly newsletters. Prepared estimates to negotiate reimbursement of funds from utility companies for work performed on projects. Performed constructability and bidability reviews of upcoming construction projects. Assisted with the development of Request for Proposals for procurement of consultant services for upcoming planned projects. • On -Call Project Management Services - Contra Costa County, DPW (Current) Jaemin is the Project Manager, on the County's behalf, for various public works projects that have included federally funded, tax measure funded, locally funded and developer projects throughout the County. Projects range from $400,000 to $1,000,000 with the work including improvements to parks, ball fields, libraries, and community centers. Jaemin has provided all phases of project and construction management, from project studies and design through construction. Page 23 City of San Rafael Engineering Services for Various Projects STATEMENT OF QUALIFICATIONS - PROJECT TEAM • On -Call Construction Management, Inspection and Materials Testing Services - Contra Costa County, DPW (2005 to Current) Jaemin was the Project Manager for this on-call contract constructing numerous public works projects, federally funded, tax measure funded, locally funded and developer projects throughout the County. Projects included new roads, bridges and bridge widenings, concrete curb, gutter and sidewalks, storm drains, traffic signals, culverts, parks and playgrounds, and utility installations. • Golf Club Road Bridge Replacement (Federally funded), City of Pleasant Hill, CA Jaemin is the Project Manager and Resident Engineer for this $4 million project that consists of replacing Golf Club Road Bridge over Grayson Creek, a multi -span concrete bridge on wood supports, with a new concrete slab bridge on concrete pile extensions. The project also includes street improvements with full depth structural section replacement with new base and AC paving, decorative street lighting, enhanced architectural features including decorative "Texas" barrier, color concrete for bridge, curb & gutter, sidewalk and median island. The project funded by federally HBP program and CCTA measure 1 grant fund, requiring contract administration in accordance with Caltrans Local Assistance Procedures Manual and subject to Caltrans audits. • Contra Costa Boulevard Improvements and Pavement Rehabilitation Project (Federally Funded), City of Pleasant Hill, CA Jaemin was the Project Manager and Resident Engineer for this $4 million project funded through three federal HSIP and STP grant funds and CCTA measure J grant fund. Contra Costa Blvd improvement project constructs traffic safety, roadway and other "complete Street" improvements, including full depth pavement restoration, grind and overlay, intersection and traffic signal upgrades, bike lanes, enhanced sidewalks and crosswalks, new irrigation and landscaping, and decorative street median and pedestrian lighting along a mile long section of the main arterial through a commercial district fronting Sun Valley Mall. The project required administration in accordance with Caltrans Local Assistance Procedures Manual and was subject to both Caltrans FHWA audits. • Vasco Road Safety Improvements Project, Phase I (Federally Funded) Contra Costa County, CA Jaemin was the Project Manager for this $8.5 million transportation safety improvement project that included construction of a half -mile concrete median barrier, widened approximately 1 mile of Vasco Road, widened one single span bridge, constructed drainage, stormwater and erosion control facilities, constructed wildlife crossing systems, directional fencing and Kit Fox and Tiger Salamander jumpouts, and a new concrete retaining wall, MSE wall, (2) soldier pile walls and (2) soil nail walls. • On -Call Construction Management and Inspection Services —City of San Mateo Jaemin was the Project Manager for this on-call contract constructing numerous public works projects throughout the City for over 13 years. Projects were funded from various sources including federal grant funds, state grant funds, local funds and developer funds. Projects included: ✓ East Hillsdale Bridge Seismic Retrofit, (Federally Funded) $4,2 Million Seismic retrofit of a 600 -feet long bridge over the lagoon. Work was done adjacent to traffic and involved coordination with Foster City, Department of Fish & Game, and the general public. ✓ Norfolk Street Bridge Replacement, (Federally Funded) $3 Million Replacement of a 43' wide by 86' long reinforced concrete bridge crossing over San Mateo Creek. The bridge was constructed in two stages to allow for public traffic during construction. Work was done adjacent to live traffic and involved coordination compliance with Fish and Game Permit. Page 24 City of Son Rafael Engineering Services for Various Projects STATEMENT OF QUALIFICATIONS - PROJECT TEAM STEVE PATTERSON, P.E., PROJECT MANAGER Years of Experience 25 Education B.S. Civil Engineering, Michigan State University, East Lansing, 1991 Professional Registrations Professional Engineer: California, NC54481, 1995 QSD / QSP: Certificate #22073 Key Qualifications Steve has managed the construction of roadway widenings and rehabilitations, highway interchanges, emergency slide and flood repairs, sound walls, MSE walls, retaining walls, storm box culverts, and utility installations and relocations. He has worked in the capacity of Project Manager, Resident Engineer, Construction Inspector, and Office Engineer. Steve is familiar with the Caltrans Standard Specifications, Standard Plans, Construction Manual, Local Assistance Procedures Manual, and the "Greenbook" Standard Specifications for Public Works Construction. Steve is experienced with supervising inspection staff, CPM schedules, project controls and costs, quality control/quality assurance, analyzing claims, preparing reports, planning personnel resources, negotiating contract change orders. Steve coordinated project work with utility companies, cities, counties, Caltrans, California Department of Fish and Game, Regional Water Quality Control Board, Union Pacific Railroad, private businesses, and the public. His expertise and knowledge impact his projects positively through value engineering design changes, successful claims negotiations, partnering with the contractors and other agencies. Representative Project Experience • City of San Rafael, Public Works & Engineering Department, San Rafael, CA City Owned Property Improvements, Roadway and Drainage Improvements Assisting City Staff to develop and/or assist delivery of project documents for construction, advertise projects for bidding, answer pre-bid questions and evaluate bids, conduct pre -construction meetings and monitor contract progress for contract compliance, document the field activities and wrap-up completion documents. Steve is acting as the Project Engineer, the Resident Engineer and/or the field engineer for numerous City Projects. Projects range in construction costs from $30,000 to $5.8 million and include street rehabilitation, curb ramp improvements, drainage improvements, bridge resurfacing, City -owned facility improvements and sanitary sewer replacements. • City of Orinda 2014 Street Rehabilitation Project, Public Works & Engineering Department, Orinda, CA Resident Engineer for this $1.4 million pavement rehabilitation project, which consisted of a combination of pavement rehabilitation -slurry seals, full depth reclamation, and milling/hot mix asphalt overlay; including base failure repairs minor drainage improvements, and installing traffic striping and pavement markings. Steve was responsible for managing all aspects of this project including contract administration, contract compliance and acceptance, project costs and schedule, and public relations. • City of Concord, Department of Community & Economic Development Construction Cost: $110,000 & $3.1 million Steve is currently assisting City Staff as the projects' Resident Engineer. The two separate projects include the Ellis Lake Restroom Building Project which includes the site preparation and installation Page 25 City of San Rafael Engineering Services for Various Projects STATEMENT OF QUALIFICATIONS -PROJECT TEAM of a pre -fabricated restroom facility at a City Park. The second project the Central Concord Pedestrian Improvement Streetscape Project that includes roadway rehabilitation by slurry seal and mill -and -fill methods, the reconstruction of approximately 25 street corner curb ramps to meet ADA compliance, cosmetic repairs to decorative crosswalks, installation of decorative lighting and a new traffic signal. • Countywide Microsurfacing Project — Contra Costa County, CA Steve was the Resident Engineer for the County on this $2 million project. The project scope included: applying micro -surface treatment to 21 miles of roadway on ten roads at seven separate locations. Work will include surface preparation, stripe removal, and placement of thermoplastic striping. Three roads are to be restriped and signed for Class II bike lanes. This project will help prolong the usable life of each road. • Marin High Occupancy Vehicle (HOV) Widening, Segments 3 & 4—Caltrans, District 4, San Rafael, CA The Marin High Occupancy Vehicle (HOV) Widening provided highway widening through central San Rafael to "close the gap" in the HOV lane from the Golden Gate Bridge to the end of Marin County. The Project scope included: widening US -101; constructing multiple retaining and sound walls; and constructing multi -use pathways and relocated existing SMART rail facilities. The projects' construction costs were $52 and 56 million. As District Representative and Resident Engineer, Steve was responsible for managing the overall construction project. • Fort Ross Road Slide Repair— County of Sonoma, Cazadero, CA Resident Engineer for a $600,000 project that included: repairing a landslide, adding drainage and reconstructing the roadway back to its original condition located along a section of Fort Ross Road; stabilizing the slope on the south side of the roadway; installing a drained embankment of engineered fill; installing back -wall drainage elements; disposing of slide material to a haul site assigned by the County; and removing and repairing slide impacted areas of the existing roadway section. • Redwood Landfill Access Overcrossing - Waste Management, Inc., Novato, CA Resident Engineer for this privately -funded access overcrossing project totaling $6 million that increased the safety of accessing the Redwood Landfill and Recycling Facility. The project scope included constructing a new overcrossing structure, US 101 highway widening improvements, Local access improvements and relocation of a large waterline. • Santa Clara Valley Transportation Authority (VTA), San Jose, CA Mission Blvd/Warren Ave/Freight Rail Relocation Program Project Steve was the Resident Engineer on these improvement projects, totaling $52.5 million, that prepared the corridor for BART's Silicon Valley/ Berryessa Extension, which will extend BART 16 -miles from the BART Warm Springs Station in Fremont and proceeds on the former Union Pacific Railroad (UPRR) right-of-way through Milpitas to San Jose. • East Hillsdale Bridge Seismic Retrofit - City of San Mateo, San Mateo, CA Mr. Patterson was the Resident Engineer for this federally -funded $4.3 million project. The project was part of the State of California Hazardous Bridge Repair & Replacement Program. The work installed 48 -inch cast -in -steel -shell outboard piles and post -tensioned bent cap strengthening and required extensive traffic handling and coordination to create work area necessary to perform the retrofit work. Page 26 City of San Rafael Engineering Services for Various Projects STATEMENT OF QUALIFICATIONS -PROJECT TEAM INDERAT CHADHA, PE, CONSTRUCTION MANAGER Years of Experience 30 Education B.S. Civil Engineering, Punjabi University, India, 1983 Registration Professional Engineer, California, #C52136 Key Qualifications Inderjit has 30 years of construction and design experience. He has worked on a variety of Caltrans and local projects for both construction and design as field inspection and office engineer. Inderjit has managed various projects involving all types of bridge structures including cast -in-place box girders, steel and precast girders, with drilled shaft foundations as well on driven pile spread footings, multiple frames with hinges during different stages. Inderjit has also worked on various types of retaining walls such as MSE Walls, soil nail and tie back walls, and type 1 walls. He has been responsible for conducting weekly progress meetings, reviewing project schedules, preparing change orders and monthly estimates, daily and monthly project progress reports, field inspection, and surveying. Representative Project Experience • Detroit Avenue Bicycle and Pedestrian Improvements Project, City of Concord, CA Resident Engineer for this federally funded (OBAG) project constructing roadway and streetscape improvements on Detroit Avenue from Monument Blvd. to Clayton Road. Work on this $4M project involves full street rehabilitation including, grading, AC paving, signals and lighting, new curb, gutter and sidewalks, new curb ramps, drainage improvements, irrigation and lighting, and enhanced striping and pavement markings. • City-wide Bridge Program, City of Concord, CA Resident Engineer and Structures Representative providing construction inspection and contract administration for the construction of maintenance repairs for six bridges throughout the City that include: Willow Pass Road Over Mount Diablo Creek, Kirker Pass Road Over Mount Diablo Creek, Diamond Blvd Over Walnut Creek — Left, Diamond Blvd Over Walnut Creek — Right, Cowell Road Over Galindo Creek, and Walnut Ave Over Contra Costa Canal. • City of Antioch - Wilbur Avenue Bridge Overcrossing Structure Representative for this $11 million project that widened the existing Wilbur Avenue Bridge and adjacent roadway between Minaker Drive to approximately 1000 feet east of the existing Wilber Avenue Overcrossing. The project spans over two live rail lines operated by Burlington Northern Santa Fe Railroad (BNSF) which are also utilized by Amtrak for passenger rail service. The project was a federally funded Highway Bridge Replacement and Rehabilitation (HERR) project that was constructed to Caltrans Standards. For the widening, new MSE Wall was constructed and the bridge supported by steel girders and pipe columns, with H -Piles for the bell type footings. • San Francisco County Transportation Authority —Yerba Buena island 1-80 Interchange Improvements This project $49.3 million project constructed the new on and off ramps from the new Single - Anchored Suspended portion of the Bay Bridge to Yerba Buena Island. The work involved close coordination with Caltrans personnel and other projects. Work utilized complicated falsework with historical buildings and environmental concerns. Inderjit was Structure Materials Representative and responsible for performing source inspection for various items of work as required by Contract Special Provisions. His duties included Assisted Resident Engineer and Structure Representative tasks Page 27 City of Son Rafael Engineering Services for Various Projects STATEMENT OF QUALIFICATIONS -PROJECT TEAM such as reviewing and approving of Welding Quality Control Plan, Paint Quality Control Plan and other submittals in reference with the falsework and shoring. • Contra Costa County Transportation Authority - Sand Creek IC/ Four -Lane Widening Project This project included four new bridges (cast in place box girder as well as precast girders of varying skew and widths) along with 2.5 miles of new roadway alignment. Inderjit assisted in preparing the Source Inspection Quality Management Plan (SIQMP), which was reviewed and approved by Caltrans. Working as Structure Materials Representative on this project to assist Resident Engineer and Structure Representative for the source inspections on various items on this Contract (especially Concrete Piles, Precast Girders, Steel Pipe Piles, Sign Structures, Welded Hoops and Galvanizing to state a few of the items). • High Street Separation and OH (Replace), Oakland, CA Structure Representative for $55 million project that included replacement of High Street Viaduct on 1- 880 and constructed new on-ramp bridge to NB 1-880, demolished existing bridges, constructed Type 1 retaining walls, sign structures and pump house with storage tank. Inderjit was responsible for administering High Street Bridge, which is supported on 8ft. diameter CIDH piles with columns as extension of these piles, and bridge supported on these columns with bent caps. Inderjit reviewed and approved submittals for Pile Placement Plan, falsework erection and removal plans, demolition plan, shoring plan, column guying plan, concrete mix designs. Inderjit attended weekly progress meeting with the contractor; worked closely with designer to ensure RFI's were answered in timely manner; prepared change orders for all the structure related work; and assisted Resident Engineer with traffic controls. • Route 238 Widening from 1-580 to 1-880 in San Leandro and Castro Valley, CA Structure Representative for this $98 million project that widened Route 238 and constructed auxiliary lanes with wide shoulders on each side. Construction included 13 retaining walls (MSE, Type 1 on Spread Footings as well as on footings with driven piles) to incorporate the widening of the freeway. Six of the existing bridges were widened, and two were completely replaced. This project also had new sound walls constructed along the widening, Sign Structures, RC Box Structure and ramp metering. One of the bridges widening (Kent Ave. OH) was over the UPRR Railroad as well as BART Tracks, another bridge replacement (Clark Ave. OH) was completely over UPRR Tracks, two other bridge widening and replacement (Mission Blvd. IC and Castro Valley Blvd. OC) structures were adjacent to BART Tracks. • MacArthur Bridge Widening, Oakland, CA Structure Representative for $5 million project that consisted of widening MacArthur Freeway -Route 580 in Oakland/ Emeryville and realign the existing on ramp to 580/ 80. The bridge was constructed on precast girders and the foundations were spread footing supported on driven concrete piles except for five Bents where the columns were extension of 5' diameter CIDH Piles. One of the footing was in close proximity of high pressure gas main so the footing was revised to keep 15 feet away from the gas main, as requested by PG&E. Caltrans, Various Projects, Bay Area, CA Structures Representative on several projects in District 4. He was responsible for demolition of existing bridges and construction of new bridges. Inderjit reviewed falsework for all the bridge along with shoring systems, and column guying. He inspected falsework erection and removals, sound walls, retaining walls, and MSE walls. Inderjit was involved in preparation of change orders reports for potential claims and also in settlement of claims. He was an RE on the facilities listed. He conducted weekly progress meetings, reviewed project schedules, prepared change orders, worked with HQ Design for design related issues, monthly estimates, daily and monthly reports. Page 28 City of San Rafael Engineering Services for Various Projects STATEMENT OF QUALIFICATIONS -PROJECT TEAM LINDA DEBOLT, PE, PROJECT MANAGER Years of Experience 26 Education B.S. Civil Engineering, San Francisco State University Professional Registrations Professional Engineer: California, #C057923 LEED Accredited Professional Key Qualifications Linda is a civil engineer with over 26 years of experience with public works and private sector projects. Her expertise includes site and roadway design, construction document preparation, value engineering, scheduling, coordination of subcontractors, and construction cost estimating. Her experience includes entitlements processing for land development projects, master infrastructure design, public infrastructure financing, and program management for public agencies. Linda focuses on capital improvement projects, redevelopment, infill development and urban renewal efforts, including streetscapes and pedestrian and bicycle enhancement projects. Her real passion lies in transit -oriented development, smart growth, sustainable development and design, and context -sensitive urban revitalization. She has successfully managed numerous large, complex, and high-profile commercial, mixed-use, residential, institutional, and industrial land development projects throughout Northern California. She is successful in getting projects approved and built on time and within budget. In addition, she has built strong relationships with key officials in several cities in the San Francisco Bay Area and regional regulatory agencies. Project Experience • East Bay Bus Rapid Transit (EBBRT) — Oakland and San Leandro, CA — Utilities Manager, Program Management forAlameda County Transit District. The EBBRT project is a bus -only dedicated lane spanning 9.3 miles from 201h Street in downtown Oakland to San Leandro BART Station. There are 34 center- and side -loading stations. The project serves as the prototype of five such rapid bus systems for Alameda County Transit. The project also includes specially -designed passenger -boarding platforms, shelters, NextBus signs and bus priority at traffic signals. This project is Federally -funded with local match, with an estimated $178M for construction cost. • Richmond BART Parking Garage — Richmond, CA — Design Manager during Construction Services. Served as the Point of Contact to facilitate and expedite Requests for Information, Submittals, and other technical clarifications. Review Responses for conformance to BART's and City's Specifications. Evaluate progress reports to track schedule and monitor work activities. Process pay applications. Work in close coordination with BART (the owner), Richmond Community Redevelopment Agency (RCRA), the Construction Manager, Contractor, and all design consultants. • MacArthur Boulevard Streetscape Improvements — Oakland, CA — Project Manager (City of Oakland). Federally -funded streetscape project in Central East Oakland, from 73`d Avenue to San Leandro border. Improvements included street resurfacing and reconstruction, new sidewalk, curb and gutter, pedestrian and safety enhancements, and public art elements. Reviewed/approved construction documents. Responsible for compliance with Caltrans' Local Assistance Program Manual (LAPM), and ushering project through Board of Supervisors' approval. • Coliseum Transit Village — Oakland, CA— Project Manager (City of Oakland). One of several projects at the Coliseum BART Station aimed at high-density transit -oriented housing. Project elements included a park-and-ride lot, stormwater BMP implementation, transit plaza, pedestrian and safety enhancements on San Leandro Boulevard. Reviewed/approved construction documents. Responsible for compliance with Caltrans' Local Assistance Program Manual (LAPM), and ushering Page 29 City of San Rafael Engineering Services for Various Projects STATEMENT OF QUALIFICATIONS -PROJECT TEAM project through Board of Supervisors' approval Coliseum BART Station Access Improvements — Oakland, CA — Project Manager (City of Oakland). First of several projects at the Coliseum BART Station aimed at high-density transit -oriented housing. Project elements included parking lot grading/drainage, restriping and rerouting buses, plaza improvements for ADA compliance and accessibility to station entrance, pedestrian and safety enhancements. Reviewed/approved construction documents. Responsible for compliance with Caltrans' Local Assistance Program Manual (LAPM), and ushering project through Board of Supervisors' approval. Livermore Village, Livermore, CA — Project Manager. Livermore Village is a multi -story, mixed-use redevelopment project in the heart of Downtown Livermore. The total site area is 5.5 acres and is identified as a "Catalyst Site" under the Downtown Specific Plan. The proposed project is comprised of approximately 281 residential dwelling units in courtyard- and townhome-style buildings, approximately 6,015 square feet of commercial space, 4,010 square feet of artist facilities/community space, and 48,182 square feet of public open space in the form of a central public green, courtyards, and multiple pedestrian plazas and paseos. Santa Rosa Transit Mall Revitalization and Wayfinding and Connectivity Project, Santa Rosa, CA — Project Manager. The Santa Rosa Transit Mall is a regional hub for 14 transit operators (5 regional) serving the greater Bay Area and Northern California. Its ridership currently boasts over 6,000 passengers per day, and spans across generations and destinations — from seniors accessing nearby housing and medical facilities to youths traveling to local high schools and colleges. The Transit Mall is also a gateway to nearby recreational and cultural amenities, including famed Courthouse Square and Santa Rosa Plaza Shopping Mall, the Prince Memorial Green and other regional bike trails and parks. Robert J. Cabral Rail Station Improvements, Stockton, CA — Project Manager. Provide site improvements to San Joaquin Regional Rail Commission to improve ridership. Scope of work includes site circulation, roadway reconstruction, utilities relocation, addition of architectural elements (clock tower), and stormwater quality control measures. Agency coordination includes the Rail Commission, Odyssey (Program Manager), and various City of Stockton's Public Works agencies. Oakland Army Base Redevelopment Project, Oakland, CA — Project Manager. Function primarily as the staff augmentation to the Oakland Redevelopment Agency. Obtain entitlements and provide site improvements and infrastructure design for 177 acres of the re -aligned military base, including utility master planning for future gateway areas. Extensive coordination with various City agencies including Public Works Agency (PWA), Community and Economic Development Agency (CEDA), City Attorneys Office, and other regulatory agencies such as Bay Conservation and Development Commission (BCDC), Department of Toxic Substances Control (DTSC), US Army Corps of Engineers and Fish and Wildlife. Assist Redevelopment Agency with all permitting requirements to the San Francisco Bay Regional Water Quality Control Board, Caltrans, Alameda County Flood Control District, and the City's own permits. Page 30 City of San Rafael Engineering Services for Various Projects STATEMENT OF QUALIFICATIONS - PROJECT TEAM ADELE HO, PE, PROJECT MANAGER Years of Experience 30 Education M Eng., Geotechnical Engineering, University of California, Berkeley, 1984 M.S., Structural Engineering, Stanford University, 1980 B.S., Civil Engineering, Stanford University, 1979 Licenses and Registrations Registered Professional Civil Engineer, State of California Key Qualifications Ms. Ho has over 30 years of project management, engineering and construction experience in public works and the private sector. With her comprehensive background, she is able to provide a variety of project delivery services for public sector owners. With a strong background in Public Works Operations and Management, Civil and Geotechnical Engineering, including Environmental Engineering, and Project Management, and her track record of leadership, collaboration, and communication with project stakeholders, Ms. Ho has led a wide variety of projects to successful completion. Her local knowledge and participation on several regional committees over the years is the foundation for a solid understanding of West Contra Costa County issues and concerns. Her "hands on" approach to project management and supervision has resulted in a comprehensive understanding of project delivery, including consultant management, grant administration, and construction management. Representative Project Experience • 1-80 / San Pablo Dam Road Interchange Project, San Pablo, CA - City Representative and active participant from concept through Environmental Document and 95% Design. Facilitation of coordination with School District. Advisor on public outreach to property owners and communities to be affected by the project; outreach included meetings with individuals, neighborhood groups, school administrators and parent groups, neighboring city engineers, and elected officials. • Rumrill Bridge Replacement, San Pablo, CA — Project Manager through design and construction, which included conversion from a bridge widening to a bridge replacement project, type selection, biological studies, a known Native American archaeological site, and coordination for utilities with major facilities on the bridge. Work also included creek diversion, biological and archaeological monitoring, vibration monitoring, utility coordination, traffic detours, and public information. • San Pablo Avenue Roadway Reconstruction, Sidewalk Repairs, and Tree Replacement, San Pablo, CA Project Manager from concept and funding through design and construction. • Annual Pavement Maintenance (Slurry Seal) Project, San Pablo, CA— Project Manager some years, and Supervisor of staff project managers in other years, of the City's annual $1 million pavement maintenance project. Each years streets were selected based on Pavement Management Program recommendations, combined with known needs and planned future development/improvements. • EI Portal Drive Utility Undergrounding and Gateway Streetscape project, San Pablo, CA — Conversion of a busy two-lane road with dilapidated fences and no sidewalk to an attractive "gateway". The project involved acquisition of easements and right-of-way from adjacent property owners, traffic detours, and public outreach. • San Pablo Ave SMART Corridor — City Representative throughout the SMART Corridor project, providing input, coordinating, and providing information to residents and leaders of the City of San Pablo. Page 31 City of Son Rafael E Engineering Services Jar Various Projects STATEMENT OF QUALIFICATIONS - CONSULTANTS Park Engineering is able to provide the services outlined in the RFP without the use of subconsultants. Page 31 City of Son Rafael Engineering Services far Various Projects n o m � O o 3 N M A � m O 3 0 0 3 G N N fD Z � G n fps � AGREEMENT FOR PROFESSIONAL SERVICES FOR TEMPORARY STAFF ASSISTANCE WITH PARK ENGINEERING IN AN AMOUNT NOT TO EXCEED $104,307.68 This Agreement is made and entered into this day of . 2016, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and PARK ENGINEERING, a corporation authorized to do business in California (hereinafter "CONTRACTOR"). RECITALS WHEREAS, the services of an engineering management and design firm are needed for projects associated with San Rafael's Capital Improvement Program (CIP); and WHEREAS, CONTRACTOR has provided such services for previous CIP projects; and WHEREAS, CONTRACTOR's services are needed to facilitate the City's City Owned Property projects within the CIP. AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. PROJECT COORDINATION. A. CITY'S Project Manager. The Director of Public Works is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR. Jamine Park is hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONTRACTOR. CONTRACTOR shall perform the duties and/or provide services as described in Exhibits A, attached to this Agreement and incorporated herein. 3. DUTIES OF CITY. CITY shall pay the compensation as provided in Paragraph 4, and perform the duties as described in Exhibits A. 4. COMPENSATION. For the full performance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR the compendsation detailed in Exhibit B, attached hereto and incorporated herein by reference, in a total contract amount not to exceed $104,307.68, including expenses. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR. 5. TERM OF AGREEMENT. The term of this Agreement shall be for one (1) year commencing on December 6, 2016 and ending on December 5, 2017. Upon mutual agreement of the parties, and subject to the approval of the City Manager the term of this Agreement may be extended for an additional period of up to two (2) year(s). NOINNEY41113V —11 MEMO 20 A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other parry. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. 8. INSPECTION AND AUDIT. Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: I. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of two million dollars ($2,000,000) per occurrence/four million dollars ($4,000,000) aggregate, to cover any claims arising out of the CONTRACTOR's performance of services under this Agreement. Where CONTRACTOR is a professional not required to have a professional license, CITY reserves the right to require CONTRACTOR to provide professional liability insurance pursuant to this section. 4. If it employs any person, CONTRACTOR shall maintain worker's compensation and employer's liability insurance, as required by the State Labor Code and other applicable laws and regulations, and as necessary to protect both CONTRACTOR and CITY against all liability for injuries to CONTRACTOR's officers and employees. CONTRACTOR'S worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in subparagraph A of this section above shall also meet the following requirements: Except for professional liability insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally named insureds (for both ongoing and completed operations) under the policies. 2. The additional insured coverage under CONTRACTOR'S insurance policies shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form CG20 0104 13. 3. Except for professional liability insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. The insurance policies shall be specifically endorsed to provide that the insurance carrier shall not cancel, terminate or otherwise modify the terms and conditions of said insurance policies except upon ten (10) days written notice to the PROJECT MANAGER. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR'S performance of or operations under this Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. Where the services to be provided by CONTRACTOR under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONTRACTOR in the performance of its duties and obligations under this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of CITY. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRIMINATION. CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: TO CONTRACTOR's Project Director: Bill Guerin, Director of Public Works City of San Rafael 1400 Fifth Avenue P.O. Box 151560 San Rafael, CA 94915-1560 Jaemin Park 372 Village Square Orinda, CA 94536 16. INDEPENDENT CONTRACTOR. For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing parry in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 21. CITY BUSINESS LICENSE / OTHER TAXES. CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 22. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL JIM SCHUTZ, City Manager ATTEST: ESTHER C. BEIRNE, City Clerk APPROVED AS TO FORM: ROBERT F. EPSTEIN, City Attorney CONTRACTOR BYC -\ � &7 - Name: Jaemin Park Title: ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) --> CITY COUNCIL AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT - AGENDA TOPIC] Agenda Item # Date of Meeting: 12/5/2016 From: Bill Guerin Department: Public Works Date: 11/16/2016 Topic: ENGINEERING SERVICES FOR TEMPORARY STAFF ASSISTANCE Subject: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE CITY MANAGER TO EXECUTE PROFESSIONAL SERVICE AGREEMENTS FOR TEMPORARY STAFF ASSISTANCE WITH PARK ENGINEERING IN AN AMOUNT NOT TO EXCEED $104,307.68 Type: ® Resolution ❑ Ordinance ❑ Professional Services Agreement ❑ Other: Staff Report APPROVALS ® Finance Director Remarks: Approved with minor changes-vb ® City Attorney Remarks: LG -Approved 11/30/16. Please replace draft agreement with 11/30 revision. ® Author, review and accept City Attorney / Finance changes Remarks: DM ❑ City Manager Remarks: