HomeMy WebLinkAboutCC Resolution 10032 (Map of Woodland Terrace Homes)RESOLUTION NO. 10032
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING FINAL MAP
ENTITLED, " MAP OF WOODLAND TERRACE HOMES", SAN RAFAEL, CALIFORNIA.
(FORMERLY KNOWN AS 157 WOODLAND AVENUE SUBDIVISION)
WHEREAS, the Planning Commission of the City of San Rafael, State of California, did on
February 24, 1998, in writing, recommend to the City Council of said City the approval of the final map entitled
" Map of Woodland Terrace Homes " consisting of two (2) sheets hereinafter referred to; and
WHEREAS, it appears to said City Council and said City Council hereby finds and determines
that said map is in conformity with the requirements of the Subdivision Ordinance Title 15 of the San Rafael
Municipal Code, and that said City Council is satisfied with the plan of the subdivision;
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of San
Rafael, California, that the final map of said subdivision, approved by the Planning Commission of said City on
February 24, 1998, and entitled, "Map of Woodland Terrace Homes", be and the same is hereby approved, and
that the City Clerk of said City be and she is hereby authorized and directed to execute the certificate upon the face
of the map of the approval thereof and, upon the filing with the City Clerk of the agreement and bond (or deposit)
with the approval thereof all as required by Sections 15.20.060, 15.20.080, and 15.20.090 of said Subdivision
Ordinance, to transmit said map to the Clerk of the Board of Supervisors of Marin County.
IT IS FURTHER RESOLVED that that certain agreement entitled, "Subdivision Improvement
Agreement", being the agreement required by Section 15.020.080 of said ordinance, shall, when executed and filed
by and or on behalf of the subdivider and approved by the City Attorney and City Manager as provided in Section
15.20.060 of said ordinance, be executed on behalf of said City by the Mayor and City Clerk, and said officers are
hereby authorized and instructed to do so:
IT IS FURTHER RESOLVED that upon the execution, filing and approval of said agreement and bond
and the recordation of said final map, all in accordance with the requirements of the said ordinance appertaining to
said agreement and bond and the recordation of said map, the City does hereby remove any one (1) foot non -
access strips on any public dedicated right of way adjacent to this subdivision.
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, California, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a meeting of the Council of said City held on the 16`s.
day of March, 1998, by the following vote, to wit:
AYES: COUNCILMEMBERS: COHEN, HELLER, MILLER, PHILLIPS AND MAYOR BORO
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
JE M. LE
?.DIVE
ONCINI, City Clerk
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RECORDING REQUESTEL
WHEN RECORDED MAIL TO:
City of San Rafael
Department of City Clerk
1400 Fifth Avenue, Room 209
San Rafael, CA 94901
1111111111111111111111111111111111
1 998-10 GD 45479
Recorded I REC FEE .00
Official Records I
County Of I
Marin
JOAN C. THAYER I
Recorder I
GIi
10:37AM 30 -Jun -1998 I Page 1 of 22
THIS SPACE FOR RECORDERS USE ONLY
SUBDIVISION IMPROVEMENT AGREEMENT BETWEEN CITY OF SAN RAFAEL AND
WOODLAND TERRACE, LLC RE "WOODLAND TERRACE HOMES"
r
2,70 Awl -c
THIS PAGE IS ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION
ADDITIONAL RECORDING FEE APPLIES
CITY OF SAN RAFAEL, CALIFORNIA
SUBDIVISION IMPROVEMENT AGREEMENT
THIS AGREEMENT is made and entered into by and between the City of San Rafael
(hereinafter referred to as "City"), and Woodland Terrace. LLC, ( hereinafter referred to as
"Subdivider").
RECITALS:
Subdivider has presented to City for approval a final subdivision map entitled: " Woodland Terrace
Homes". The map has been filed with the City Engineer of City and will be timely filed with the City
Clerk for presentation to the City Council of the City for its approval, which map is hereby referred to
and incorporated herein.
Subdivider has requested approval of the map prior to the construction and completion of
improvements, including all streets, highways or public ways and public utility facilities which are a
part of, or appurtenant to, the subdivision, hereinafter called 'Subdivision', designated in the map, all
in accordance with, and as required by, the plans and specifications for all or any of said
improvements in, appurtenant to, or outside the limits of Subdivision, which plans and specifications
are now on file in the office of the City Engineer of the City.
This agreement is executed pursuant to the provisions of the Subdivision Map Act of the State of
California and Title 15 of the San Rafael Municipal Code.
1. Performance of Work
All of the work and improvements and materials shall be done, performed and installed in strict
accordance with the approved plans and specifications for said work on file in the office of the City
Engineer of City, which said plans and specifications and standards are hereby referred to and adopted
and made a part of this agreement. In case there are not any standard specifications of City for any of
said work, it is agreed that the same shall be done and performed in accordance with the standards and
specifications of the State of California Department of Transportation. Subdivider will do and
perform, or cause to be done and performed, at Subdivider's own expense, in a good workmanlike
manner, and furnish all required materials, all under the direction and to the satisfaction of the City
Engineer of City, who shall endorse his approval thereon, all of the following work and improvements
related to the Subdivision as shown on the improvements plans and drawings entitled: "Woodland
Terrace Homes" and subject to the conditions, requirements and recommendations as set forth in the
reports of the City Engineer and Planning Director, which reports shall be incorporated herein by
reference. Further incorporated herein and made a part hereof by reference are the appropriate
resolutions of the Planning Commission and of the City Council approving Subdivider's tentative map.
Subdivider shall also do all work and furnish all materials which, in the opinion of the City Engineer
and on his order, are necessary to complete the improvements in accordance with the plans and
specifications on file as herein before specified, or with any changes required or ordered by said
Engineer, which in his opinion are necessary or required to complete the work.
Subdivision Agreement - 1
2. Soils Engineering Contractor
It is mutually agreed that the City shall determine the soils engineering firm to perform required
soils testing and investigation during the construction of the improvements.
3. Work. Places and Grades to be Fixed by Engineer
All of said work is to be done at the places, of the materials, in the manner, and at the grades, all as
shown upon the plans and specifications therefor, approved by the City Engineer and upon which he
has endorsed his approval, and to the satisfaction of the City Engineer.
4. Work. Time for Commencement and Performance
City hereby fixes the time for the commencement of said work to be not later than six (6) months after
date of this agreement, and for its completion to be within 365 calendar days from the date when the
map is approved by the City Council. At least fifteen (15) calendar days prior to commencement of
work here under, Subdivider shall notify City Engineer in writing of the date fixed by Subdivider for
commencement thereof, so that the City Engineer in writing of the date fixed by Subdivider for
commencement thereof, so that the City Engineer shall be able to provide services for inspection.
5. Time is of Essence - Extension
Time is of the essence of this agreement; provided that in the event good cause is shown therefor, the
City Council may extend the time for completion of the improvements here under. Any such extension
may be granted without notice to the Subdivider's surety, and extensions so granted shall not relieve
the surety's liability on the bond to secure the faithful performance of this agreement. The City
Council shall be the sole and final judge as to whether or not good cause has been shown to entitle
Subdivider to an extension.
6. Repairs and Replacements
Subdivider shall replace, or have replaced, or repair, or have repaired, as the case may be, all pipes
and monuments shown on the map which have been destroyed or damaged, as the case may be. or pay
to the owner, the entire cost of replacement or repairs, of any and all property damaged or destroyed
by reason of any work done here under, whether such property be owned by the United States or any
agency thereof, or the State of California, or any public agency or political subdivision thereof, or by
the City or by any person whomsoever, or by any combination of such owners. Any such repair or
replacement shall be to the satisfaction, and subject to the approval of the City Engineer.
7. Utility Deposits. Provision
Subdivider shall make all deposits legally required by each public utility corporation involved in the
provision of services for the subdivision for the connection of any and all public utilities to be supplied
by such public utility corporation within the subdivision, and shall ensure that utilities are available to
said subdivision prior to final occupancy thereof.
Subdivision Agreement - 2
8. Permits. Compliance With Law
Subdivider shall, at Subdivider's expense, obtain all necessary permits and licenses for the construction
of such improvements, give all necessary notices and pay all fees and taxes required by law.
8.5 Improvement Requirements on Land Not Owned by Subdivider or City
In accordance with Section 66462.5 of the Government Code, the City requires the Subdivider to pay
the cost of acquiring offsite real property interests required in connection with the subdivision,
including but not limited to, appraisal fees, title reports, surveying of land to be acquired, witness fees,
attorney fees and all costs of acquisition whether by settlement with property owners or eminent
domain proceedings.
The Subdivider may secure the performance of this provision by separate improvement security subject
to the approval of the City Attorney.
9. Superintendence by Subdivider
Subdivider shall give personal superintendence to the work on said improvement, or have a competent
foreman or superintendent, satisfactory to the City Engineer, on the work at all times during progress,
with authority to act for Subdivider.
10. Inspections
Subdivider shall at all times maintain proper facilities, and provide safe access for inspection by City
to all parts of the work and to the shops wherein the work is in preparation. The Subdivider shall pay
overtime incurred by City inspectors whenever the Subdivider elects to work on Saturdays, Sundays,
and holidays.
The Subdivider shall make cash deposits of such amounts with the City as are determined by the City
Engineer, from time to time, to be necessary to cover such anticipated inspection and engineering
costs, pursuant to Section 15.20.070 of the San Rafael Municipal Code.
When required by the conditions for approval of the Tentative Map, the City may require the work or
improvements or part thereof to be inspected by an outside consultant selected by the City Engineer.
The Subdivider shall be responsible for all fees, costs and expenses for said inspection services.
The inspection of work shall not relieve the Subdivider of any of his obligations to complete the
improvements as prescribed. Defective work shall be made good and unsuitable materials may be
rejected, notwithstanding the fact that such defective work and unsuitable materials may have been
previously overlooked and accepted by the City Engineer.
11. Improvement Security (Not applicable - See Section 12)
Prior to the filing of the application for final map with the City Council, the Subdivider shall present to
and file with the City of San Rafael a surety company bond in the sum of
dollars ($ ) issued by a company duly and regularly authorized to do a general
surety business in the State of California conditioned upon the faithful performance of this agreement
and by its terms made to inure to the benefit of the City of San Rafael. The surety on said bond and
form thereof shall be satisfactory to the City Attorney.
Subdivision Agreement - 3
Liability under said bond shall be released upon completion of the required improvements, following
the certification of same by the City Engineer, the recommendation for release by the City Manager,
and the approval of the release by the City Council, pursuant to Section 15.20. 110 of the San Rafael
Municipal Code.
12. Alternate Improvement Security
The Subdivider may deposit at the time for submission of the bonds mentioned in paragraph 11 above,
in lieu of a surety bond, cash in the amount of said required bond with the City Treasurer of the City
as a guarantee for the faithful performance of this agreement. The City Treasurer may disburse
progress payments to the Subdivider from any cash security deposits, after the Subdivider has
submitted a demand for a progress payment together with evidence of satisfactory completion of the
portion of the required improvements covered by such progress payment, following the certification of
same by the City Engineer, the recommendation of the progress payment by the City Manager, and the
approval of the progress payment by the City Council, pursuant to Section 15.20.110 of the San Rafael
Municipal Code. No progress payment allowable here under shall be made for more than ninety
percent (90%) of the value of any installment of work and not before each installment of work shall
have been completed to the satisfaction of the City Engineer.
The final payment for the work to be performed under this agreement shall be made 35 days after
formal acceptance of the subdivision by the City upon determination of the City Engineer that all
improvements required by this agreement have been completed to his full and complete satisfaction.
As the herein above-mentioned deposit is a guarantee for the faithful performance of this agreement,
the City may, upon a breach, default, or violation of any of the provisions of this agreement resort to
the herein above mentioned deposit for the purposes of taking over the work and prosecuting the same
to completion. Upon breach, default or other violation of this agreement requiring the City to take
over the work, the City Treasurer shall release, to the City Engineer, upon written demand of the City
Engineer, such amount or amounts of the deposit remaining as the City Engineer estimates is
reasonably necessary to complete the work.
In lieu of the surety bond or cash as required by Title 15 of the San Rafael Municipal Code, an
instrument or instruments of credit in the amount of said required bond may be deposited with City
upon condition the financial institution furnishing the credit pledges to the City it has the funds
necessary, that they are on deposit as guarantee for payment of the improvements required and that the
said funds are held in trust for the purposes set forth in this agreement. See attached Set -Aside Letter
-Exhibit "A".
13. Labor and Material Bond (50% of Improvement Cost) - Not Applicable -See Section 12.
The Subdivider shall furnish security in the amount of
Dollars($ )
securing payment to the contractors, subcontractors, persons renting equipment or furnishing labor or
materials for the improvements required to be made by this instrument. The security may be cash,
surety bond, or instrument of credit as permitted by the Subdivision Map Act of the State of
California. Such security shall be retained by the City for a period of ninety (90) days following
acceptance of the improvements by the City or for such other period as may be required or permitted
pursuant to Government Code provisions governing the release of labor and material bonds for
subdivision improvements.
Subdivision Agreement - 4
14. Monumentation Bond
Subdivider shall furnish a bond or cash deposit in the amount of
dollars ($ ) guaranteeing the payment for installation of permanent
monumentation. The monumentation shall be done to the satisfaction of the City Engineer and shall be
completed 365 calendar days from the actual date of commencement.
15. Maintenance Bond (10% of the Improvement Cost)
Subdivider shall furnish prior to acceptance of the improvements by the City a maintenance bond in the
amount of Fortv thousand and eight hundred Dollars ($ 40.800 ) guaranteeing said improvements for a
period of one year(s) from date of acceptance.
16. Hold Harmless Agreement
Subdivider hereby agrees to, and shall, hold City, its elective and appointive boards, commissions,
officers, agents, and employees harmless from any liability for damage or claims for damage for
personal injury, including death, as well as from claims for property damage which may arise from
Subdivider or Subdivider's contractors, subcontractors, agents, or employees of the Subdivider's
contractors, subcontractors, or by any one or more persons directly or indirectly employed by, or
acting as agent for, Subdivider or any of Subdivider's contractors or subcontractors. Subdivider
agrees to, and shall, defend, indemnify and hold harmless the City and its elective and appointive
boards, commissions, officers, agents and employees from any suits or actions at law or in equity for
damages caused, or alleged to have been caused, by reason of any of the aforesaid operations.
A City does not, and shall not, waive any rights against Subdivider which it may have by reason
of the aforesaid hold harmless agreement, because of the acceptance by City of the deposit with
City by Subdivider of any of the insurance policies described in paragraph 18 hereof.
B. The aforesaid hold harmless agreement by Subdivider shall apply to all damages and claims for
damages of every kind suffered, or alleged to have been suffered, by reason of any of the
aforesaid operations, regardless of whether or not City has prepared, supplied or approved of
plans, specifications, or either, for the subdivision, and regardless of whether or not any
insurance policies shall have been determined to be applicable to any of such damages or
claims for damages.
C. Subdivider agrees that the use of any and all streets and public improvements herein above
required to be constructed shall be, at all times prior to the final acceptance of the subdivision
by the City, the sole and exclusive risk of the Subdivider. The City may, at its sole option,
issue permission to occupy all or a portion of the improvements prior to Final Acceptance of
said Improvements. The issuance of any permission to occupy such Public Improvements
located within the said subdivision shall not be construed in any manner to be an acceptance
and approval of any or all of said streets and improvements in said subdivision, or that stage of
development of said streets and improvements represented by their conditions at the time of
issuance of said occupancy permit or permits, or any stage of their development reached
between the period commencing with the issuance of any occupancy permit, and the final
acceptance of said subdivision.
Subdivision Agreement - 5
17. Protection of Public Safety
The Subdivider is obligated to protect the public safety during all phases of the work, and shall erect
and maintain all necessary barricades, signs and warning devices necessary to ensure public protection.
In the event that City discovers a condition on the site which in its determination constitutes an
immediate danger to public safety, and Subdivider cannot respond at once, City may erect any barriers,
signs and warning devices it deems necessary. In such event, Subdivider shall pay for the labor of
City's crews at the rate of thirty five ($35.00) dollars per hour per man-, plus the cost of any materials
used and a reasonable fee for use of any barricades found necessary. In no event shall Subdivider pay
less than one hour minimum per man assigned if City takes action pursuant to this paragraph.
18. Subdivider's Insurance
Subdivider shall not commence work under this agreement until Subdivider shall have obtained all
insurance required under this paragraph and such insurance shall have been approved by the City
Attorney as to form and City Manager as to sufficiency, nor shall Subdivider allow any contractor or
subcontractor to commence work on his contract or subcontract until all similar insurance required of
the contractor or subcontractor shall have been so obtained and approved. All requirements herein
provided shall appear either in the body of the insurance policies or as endorsements and shall
specifically bind the insurance carrier.
Subdivider and/or his contractors and/or subcontractors shall procure and maintain for the duration of
the contract insurance against claims for injuries to persons or damages to property which may arise
from or in connection with the performance of the work here under by the Subdivider, his agents,
representatives, employees, contractors or subcontractors.
A. Minimum Scope of Insurance Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage (occurrence from
CGY 000 1).
2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile
Liability, code 1 (any auto).
3. Workers' Compensation insurance as required by the State of California and
Employer's Liability Insurance.
B. Minimum Limits of Insurance Subdivider shall maintain limits no less than:
1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and
property damage. If Commercial General Liability Insurance or other form with a
general aggregate liability is used, either the general aggregate limit shall apply
separately to this project/location or the general aggregate limit shall be twice the
required occurrence limit.
2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
3. Employer's Liability: $ 1,000,000 per accident for bodily injury or disease.
C. Deductibles and Self -Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. At
the option of the City, either: the insurer shall reduce or eliminate such deductibles or self
insured retentions as respects the City, its officers, officials, employees, and volunteers, or the
Subdivider shall procure a bond guaranteeing payment of losses and related investigations,
claim administration and defense expenses.
Subdivision Agreement - 6
D. Other Insurance Provisions
The general liability and automobile policies are to contain, or be endorsed to contain, the
following provisions:
1. The City. its officers, officials, employees, agents and volunteers are to be covered as
insureds as respects: liability arising out of activities performed by or on behalf of the
Subdivider; products and completed operations of the Subdivider, premises owned or
used by the Subdivider; or automobiles owned, leased, hired or borrowed by the
Subdivider. The coverage shall contain no special limitations on the scope of
protection afforded to the City, its officers, officials, employees, agents or volunteers.
2. For any claims related to this project, the Subdivider's insurance coverage shall be
primary insurance as respects the City, its officers, officials, employees, agents and
volunteers. Any insurance or self-insurance maintained by the City, its officers,
officials, employees, agents or volunteers shall be excess of the Subdivider's insurance
required and shall not contribute with it.
3. Any failure to comply with reporting or other provisions of the policies including
breaches of warranties shall not affect coverage provided to the City, its officers,
officials, employees, agents or volunteers.
4. The Subdivider's insurance shall apply separately to each insured against whom claim
is made or suit is brought except, with respect to the limits of the insurer's liability.
5. Each insurance policy required by this clause shall be endorsed to state that coverage
shall not be suspended, voided, canceled by either party, reduced in coverage or In
limits except after thirty (30) days' prior to written notice by certified mail, return
receipt requested, has been given.
E. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than 'A".
F. Verification of Coverage
Subdivider shall furnish the City with original endorsements effecting coverage required by
this clause. The endorsements are to be signed by a person authorized by that insurer to bind
coverage on its behalf. The endorsements are to be on forms provided by the City. All
endorsements are to be received and approved by the City before work commences. As an
alternative to the City's forms, the Contractor's insurer may provide complete, certified copies
of all required insurance policies, including endorsements effecting the coverage required by
these specifications.
G. Subcontractors
Subdivider shall include all subcontractors as insureds under its policies or shall furnish
separate certificates and endorsements for each subcontractor. All coverages for
subcontractors shall be subject to all of the requirements stated herein.
19. Title of Improvements
Title to, and ownership of, all improvements within accepted public right of way and public easements
constructed hereunder by Subdivider shall vest absolutely in City, upon completion and acceptance of
such improvements by City, as evidenced by the filing of the Notice of Completion with the County
Recorder.
Subdivision Agreement -7
20. Repair or Reconstruction of Defective Work
If, within a period of one year after final acceptance of the work performed under this agreement, any
structure or part of any structure furnished or installed or constructed, or caused to be installed or
constructed by Subdivider, or any of the work done under this agreement fails to fulfill any of the
requirements of this agreement or the specifications referred to herein, Subdivider shall without delay
and without cost to City, repair or replace or reconstruct any defective or otherwise unsatisfactory part
or parts of the work or structure. Liability under the contracts of surety or guarantee referred to in
paragraphs 11 and 12 of this agreement shall be released upon the completion of all work and public
improvements to the satisfaction of the City Engineer as provided and permitted by the Subdivision
Map Act of the State of California. Should Subdivider fail to act promptly or in accordance with this
requirement, or should the exigencies of the case require repairs or replacements to be made before
Subdivider can be notified, City may, at its option, make the necessary repairs or replacements or
perform the necessary work, and Subdivider shall pay to the City the actual cost of such repairs plus
fifteen percent (15%).
21. Subdivider Not Agent of City
Neither Subdivider nor any of Subdivider's agents or contractors are or shall be considered to be
agents of City in connection with the performance of Subdivider's obligations under this agreement.
22. Notice of Breach and Default
If Subdivider refuses or fails to obtain prosecution of the work, or any severable part thereof, with
such diligence as will ensure its completion within the time specified, or any extensions thereof, or
fails to obtain completion of said work within such time. or if Subdivider should be adjudged a
bankrupt, or Subdivider should make a general assignment for the benefit of Subdivider's insolvency,
or if Subdivider, or any of Subdivider's contractors, subcontractors, agents or employees, should
violate any of the provisions of this agreement, City Engineer or City Council may serve written notice
upon Subdivider and Subdivider's surety of breach of this agreement, or of any portion thereof, and
default of Subdivider.
23. Breach of Agreement. Performance by Surety or City
In the event of any such notice, Subdivider's surety shall have the duty to take over and complete the
work and improvements herein specified; provided however, that if the surety, within thirty (30) days
after the serving upon it of such notice of breach, does not give City written notice of its intention to
take over the performance of the contract and does not commence performance City may elect to take
over the work and prosecute the same to completion, by contract or by any other method City may
deem advisable, for the account and at the expense of Subdivider, and in such event, City, without
liability for so doing, may take possession of and utilize in completing the work, such materials,
appliances, plant and other property belonging to Subdivider as may be on the site of the work and
necessary therefor. The Subdivider shall be liable to the City for any excess costs, claims, damages,
liability, or expenses of whatever nature or kind, direct or indirect, including reasonable attorney fees
which are directly or indirectly caused by the execution and enforcement of this agreement.
Subdivision Agreement - 8
24. Notices
All notices herein required shall be in writing and delivered in person or sent by registered or certified
mail, postage prepaid. Notices required to be given shall be addressed as follows:
City:
City Engineer
City of San Rafael
P.O. Box 151560
San Rafael, CA 94915-1560
Subdivider:
Woodland Terrace, LLC
711 Grand Ave., Suite 200
San Rafael, CA 94901
Surety of Subdivider:
(See Section 12)
Subdivider Insurance Company:
Western Specialty Insurance Comnanv
c/o Blair Jarcik Insuance Auencv
P. O. Box 21. Novato. Ca. 94948
It is provided that any party or the surety may change such address by notice in writing to the other
parry and thereafter notices shall be addressed and transmitted to the new address.
25. Binding of Agreement
This agreement shall bind, and the benefits inure to, the respective parties thereto, their legal
representatives, executors, administrators, successors in office or interest, and assigns.
26. Legal Fees
In the event that legal action is necessary to enforce any provision of this agreement, the prevailing
party shall be entitled to reasonable attorney fees and legal costs.
27. Agreement an Offer Until Accepted by City
It is recognized that this agreement executed by the Subdivider is submitted at the time of application
for approval of the final subdivision map, and prior to approval of said final subdivision map, and
prior to approval of said final map by the City Council. Until approval of said final map and execution
of this agreement by City, this agreement shall constitute an offer and may be withdrawn or modified
by Subdivider, but upon such withdrawal, and until an executed agreement acceptable to City is
submitted. the entire application for final map shall be considered withdrawn.
Subdivision Agreement - 9
28. Special Conditions
None.
�-rlot4 N0! 101) 3.2 X`rrWK-44
Dated this 16`h. day of March, 1998.
CITY OF SAN RAFAEL:
Alb Boro v
Mayor
ATTEST:
i. ! . ,
J n M. Leoncini
City Clerk
APPR%OVED F
r
ry T. R n�
City Attomey
APPROVED AS TO CONTENT:
'David M. Bernardi
City Engineer
SUBDIVIDER
WOODLAND TERRACE, LLC
By: / ►%
Title:
Subdivision Agreement - 10
CALIFORNIA ALL-PURPC , ACKNOWLEDGMENT
State of
County/of //%%2le//(%
On -2 3 -9c? before me,
Date
( C1/-�/ /7 1 �1
1.1 /
N e Title of Icer (e.g., "J� oe, Notary Public")
personally appeared 111// /Ce / � /7(,
�/ Name(s) of Signar(s) /
l�personally known to me - OR - 13 proved to me on the basis of satisfactory evidence to be the person(s)
1 whose name(s) istare subscribed to the within instrument
and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s),
or the entity upon behalf of which the person(s) acted,
executed the instrument.
CAWLYN PAUL
COMM. flus 4
Notary PubflC — Ca6falflrtja
MARW COUNIY
MV Comm. E)gpkm MAY4.19W
WITNESSy hand and official sea
//Signature 6f Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Subdivision Improvement Agreement between City of San
Title or Type of Document: Rafael and Woodland Terrace, LLC
Document Date: March 16, 1998 Number of Pages: 10 (Ten)
Signer(s) Other Than Named Above: Albert Boro, Mayor
Capacity(les) Claimed by Signer(s)
Signer's Name: William A. Cheek, Jr.
l ❑ Individual
*aY ❑ Corporate Officer
Title(s):
ft ❑ Partner — C Limited ❑ General
P- ❑ Attorney -in -Fact
(# ❑ Trustee
❑ Guardian or Conservator
Signer's Name:
❑ Individual
❑ Corporate Officer
Title(s):
❑ Partner — ❑ Limited ❑ General
❑ Attomey-in-Fact
❑ Trustee
❑ Guardian or Conservator
Iti Other: Member- LLC Top of thumb here ❑ Other: Top of thumb here
Signer Is Representing: Signer Is Representing:
Woodlan Terrace, LLC
0 1994 National Notary Association • 8236 Remmet Ave., P.O. limo 7184 • Canoga Park, CA 91309-7184 Prod. No. 5907 Reorder. Call Toll -Free 1-800-876-6827
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of California
County of Marin
On June 4, 1998
Date
personally appeared
, before me,
Albert J. Boro
r NANCY EURMAN D
110 , COMM. (11088576
LL '® NOTARY PUBLIC-CAUFORNIA V
MKe
Q N COUNTY 0
m V .. V Ery Co t. Expires Feil 4,2000 �
1
V V V V
Place Notary Seal Above
ss.
Nancy Eurman, Notary Public
Name end Title of Officer (e.g., 'Jane Doe, Notary Public')
Name(s) of Signer(s)
Ola personally known to me
❑ proved to me on the basis of satisfactory
evidence
to be the personX-whose name*is 11re
subscribed to the wit Mi instrument and
acknowledged to me tha he /tlwexecuted
the same inhi's�'Pedtf� authorized
capacity(t�sj, an that byhis /tleit
signaturets& -on the instrument the person*, or
the entity upon behalf of which the person(0-
acted, executed the instrument.
WI NESS my handandofficial seal.
�.�
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document
and could prevent fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title ort pe of Document: Subdivision Improvement Agreement between
Lity of San Rafael and Woodland Terrace, LLC
Document Date: March 16, 1998 Number of Pages: Ten (10)
Signer(s) Other Than Named Above: Woodland Terrace, LLC (subdivider)
Capacity(ies) Claimed by Signer
Signer's Name: Al bert J. Boro
❑ Individual
Top of thumb here
❑ Corporate Officer — Titie(s):
❑ Partner — ❑ Limited ❑ General
❑ Attorney in Fact
❑ Trustee
❑ Guardian or Conservator
[X Other: Mavor
Signer Is Representing: Citv of San Rafael
0 1997 National Notary Association • 9350 De Soto Ave.. P.O. Box 2402 • Chatsworth, CA 91313-2402 Prod. No. 5907 Reorder. Call Toll -Free 1-800-876-6627
E & F FINANCIAL SERVICE ..JC. EXHIBIT A
March 16, 1998
City of San Rafael
Department of Public Works
1400 Fifth Avenue
P.O. 151560
San Rafael, CA 94915-1560
Attn.: David M. Bernardi
City Engineer
Re: WOODLAND TERRACE HOMES
LOAN NO. 15497, 15397, 15597
SUBDIVISION IMPROVEMENTS
SET-ASIDE LETTER TO CITY OF SAN RAFAEL FOR $ 408,000
Gentleman:
E & F Financial Services Inc. ("Lender") has committed to make a development
loan to Woodland Terrace, LLC (the "Borrower") covering the
construction of certain improvements for a subdivision known as Woodland
Terrace Homes, located in San Rafael, California (the "Subdivision").
In consideration for the acceptance of this Set -Aside Letter by the CITY OF SAN
RAFAEL and its reliance hereon, and in order to secure the performance of the
Borrower's obligations and under that certain Subdivision Improvement
Agreement dated 3/16/98, between the Borrower and the CITY OF SAN
RAI 4 AEL (the "Subdivision Improvement Agreement"), the Lender agrees to set
aside from the development loan funds the sum of 5408,000, which is to be used to
pay for the construction and completion of the unprovcments shown on the
approved plans and specifications pertaining to the Subdivision Improvement
Agreement (the "Set -Aside Improvements"). In no event shall tlic Lender's
liability hereunder exceed 5408,000.
Lender hereby stipulates and agrees that no change, extension of time, alteration or -
addition to the terms of the Subdivision Improvement Agreement or the
specifications accompanying the same shall in any manner affect its obligations to
the City of San Rafael under this Set -Aside Letter, and it does hereby waive notice
of any such change, extension, alteration or addition.
The amount of funds set aside pursuant to this letter has been detennined on the
basis of a cost breakdown submitted to us by you (attached hereto as Exhibit A)
1799 OD BAYSHORE HWY - SUITE 120 - BURUNGAME, CA 94010 - (650) 697-3934
COP
City of San Rafael
Deparnncnt of Public Works
Parc Two
showing the estimated cost of construction of the Set -Aside Improvements. We
assume no liability in the event that said cost breakdown turns out to be incorrect
or if there is a subsequent increase in the actual cost of completing said Set -Aside
Improvements.
Borrower has entered into a construction control agreement with Builders Control
Service Company, 7447 North Figueroa St., Los Angeles, Ca 90041. It is
Builders Control's job to approve draw requests and authorize lender to make
payments direct to sub -contractors for work performed on the job site.
Therefore, City of San Rafael will notify Builders Control, after each inspection
by the City, of work performed so as to allow Builders Control to make
payments from the "Set -Aside" funds held by lender for the completion of "the
Subdivision Improvement Agreement".
Prior to the commencement of construction on the project, the amount of $408,000
will be deposited in a trust account with the Pacific Bank in Burlingame, CA for
the specific performance of the completion of the work called for in the
"Subdivision Improvement Agreement" between the City of San Rafael and
Woodland Terrace, LLC.
It is the intention of Borrower and Lender that labor and material costs incurred by
Borrower in performing its obligations under the Subdivision Improvement
Agreement should be paid from disbursements from the Set -Aside funds as the
work progresses. A disbursement will be made by Builder's Control to the
applicable subcontractor from the Set -Aside funds only after the City of San
Rafael has notified and authorized Builder's Control that the amount of Set -Aside
funds may be reduced by an amount equal to such disbursement and Lender has
determined that such disbursement is warranted under the terms of its agreement
with Borrower. It is therefore critical to the subject development that the City of
San Rafael promptly inspect work completed under the
Subdivision Improvement Agreement when requested to do so from time to time,
promptly determine whether a commensurate reduction of the Set -Aside funds is
thereby warranted, and promptly notify Builders Control of the amount by which
the Set -Aside funds may be reduced.
Should any "Stop Notice" be filed by any subcontractor concerning the _
construction of public improvements, lender shall withhold the amount of said
COP
City of San Rafal
Departm hof Public Works
Page Three
Stop Notices from its disbursement of construction loan proceeds, or provide a
bond to guarantee payment.
It is Lender's intention that, as provided in Govemment Code Section 66499.6, the
Set -Aside funds shall be exclusively set aside for construction of the Set -Aside
improvements described in the Subdivision Improvement Agreement and shall not
be subject to the enforcement of a money judgment by any creditors of Borrower.
As provided in Government Code Section 66499.4, if suit is brought by the city to
enforce the obligation secured by this instrument, Lender shall pay, in addition to
the full amount of the Aside funds, costs and reasonable expenses and fees,
including reasonable attorneys' fees, incurred by the City of San Rafael in
successfully enforcing said obligation.
If the Borrower defaults with respect to any of its obligations under Subdivision
Improvement Agreement or for any other reason fails to complete the Set -side
Improvements, all Set -Aside funds then remaining shall be immediately available
to the CITY OF SAN RAFAEL to complete the improvements in accordance with
the terms of the Subdivision Improvement Agreement, and the CITY OF SAN
RAFAEL shall not in any way be obligated to repay the funds so used. Should the
City of San Rafael elect to so undertake the completion of the Set -Aside
Improvements, it shall commence such construction within a reasonable period of
time and the Set -Aside Funds shall be subject to the same disbursement control
procedures of Lender and shall be used to pay for the costs associated with such
work in the same manner and to the same extent as if the Borrower had not so
defaulted.
Notwithstanding the provisions of the immediately preceding paragraph, in the
event of any such default or failure by the Borrower, the Lender shall have the
right, at its option, to commence construction to complete the Set -
Aside Improvements within a reasonable period of time, not to exceed thirty (30)
days. Should Lender elect to so undertake the completion of the Set -Aside
Improvements_ the Set -Aside Funds shall be used by Lender to pay for the costs
associated with such work in the same manner and to the same extent as if the
Borrower had not so defaulted
Thirty five (35) days after the notice of completion of the Public Improvements `
has been filed by the MY OF SAN RAFAEL, or upon release of the enure
COP
City of San Rafael
Department of Public Works
Page Four
remaining balance of the Set -Aside funds to the CITY OF SAN RAFAEL,
whichever shall first occur, the Lender's obligations under this letter shall
immediately terminate without further action by any party.
This is an irrevocable commitment of funds which is not subject to recall by the
Lender. This commitment is contingent, however, upon recordation of the final
map of Woodland Terrace.
By_ E&F Fin a ,Ync
President
APPROVED: Wo�-/��/oIllr:
Woodland Terrace, LLC, Borrower
/� 11
Manager
CITY OF SAN RAFAEL
ALtERTOORO, Mayor
ATTEST:
ANNE M. LEONCIM, City Clerk
P.AS i0SUFFICIENCY
c t,d(.�--------
CITY ENCI`IEER
E•: �%, CiRM
_ - ----- ------
/SlIrY A RNEY
COP
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of California
County of Mari n
On June 4, 1998
Date
personally appeared
, before me,
Albert J. Boro
r NANCY EURMAN D
dCOMM. 01086576
NOTARY PUBLIC -CALIFORNIA 0
QMf1R94 COUNTY
1 y V My Comm. Flim Feb. 4.2000
V �
ss.
Nancy Eurman, Notary Public
Name and Title of Officer (e.g., "Jane Doe. Notary Public )
Names) of Signer(s)
E personally known to me
proved to me on the basis of satisfactory
evidence
to be the person* whose nameM isla`4
subscribed to the within instrument and
acknowledged to me that hh i sire/thAy executed
the same in ii Pw ti eif authorized
capacity(I>e)-, and that byis lVer/their
signature*on the instrument the person}, or
the entity upon behalf of which the person(b)-
acted, executed the instrument.
WITNESS my hand and official seal.
L'U'r� Lt�
Place Notary Seal Above 11 ignature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document
and could prevent fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document: Set-aside letter from E&F Financial Services, Inc.
re Woodland Terrace Homes
Document Date: March 16, 1998 Number of Pages: Seven (7)
Signer(s) Other Than Named Above: E&F Financial Services, Inc. ;
Woodland Terrace, LLC
Capacity(les) Claimed by Signer
Signer's Name: Albert J. Boro
Individual '
Top of thumb here
- Corporate Officer — Title(s):
Partner — = Limited :D General
Attorney in Fact
Trustee
-:1 Guardian or Conservator
:X Other: May r
Signer Is Representing: City of San Rafael
!:Izvi-timet
O 1997 National Notary Association • 9350 De Soto Ave.. P.O. Box 2402 • Chatsworth. CA 91313.2402 Prod. No. 5907 Reorder. Call Toll -Free 1.800-876-6827
�t -
•r•
Obentampor $ Aswcoates 31f ME
CMI Engine ", hw- "94mlm-
COST
ESTIMATE %%
GRADING AND RVROVEMENTS
WOODLAND TERRACE HOMES
SAN RAFAEL CALIFORNIA
QuAwr. LIT ITem LROT COST AMOUNT
SITEWORK
I I impsum Site Grading 520.1NN1 foil $2411411 till
STREETWORK
2
11 (RIO
sq.n.
Concrete pamucnl - incl. 380 Q. ufcurb and 105 11 of*
$25 foil
31.SL� till
17
211!
(L
depressed curb
$600
S(IG•IH1) UU
3
2611
cu,d.
Aggregate base
Zai fon
$1). Jim ou
4
1350
sq.(L
Concr+de sidcmal : and Curb on woodland Ave. -
$(, ml
$4.111) tut
20
2111
n.
Including itenioval of dist. Curb
Sit) IHl
$2.(4111 1111
S
3
ca_
StandardsaeP mmumunem
S25o ou
$750 till
6
1
Co.
Stma sign (STOP)
S23n 1111
$2511 1111
7
2
ca.
WitmklWr ramp - incl. 6" A.B. ( now iinpi'oveintxlts)
51.(H1) 00
S2.(1(1) 1111
8
87(1
sq.n.
Rctaiticig Wall - TYPE %7
$251111
521.7511111)
9
52.1
sgAt.
Carl mm Retaining Wall a-5 n.
S30011
515.750 fut
10
720
sq.fL
Carmine Retaining Wall 5.711.
San 00
$21.14mI nn
I I
560
sgA t.
Carreto Rctainigou Wall 7-9 n.
53000
510.x00 tut
12
600
sq.(L
Concrete Retaining Wall 9-11 R
S3200
S1 U00 00
13
601
sqA
Concreto Retaining Wall 11-13 ft.
$33 041
$19.831 0(1
Iii
215
n.
Guard Rail
$21) fou
S4.300 00
15
1
L.S.
Striping
Til.(11N1(Hl
$1.(4)(1 (1t1
$T'ORM SEWER
If,
61
R.
12" PVC. Drain Pipe
$25 foil
31.SL� till
17
211!
(L
15" PVC Drain Pipc in t.-ustmg strut
530.041
1.(,.?lu1 Wt
I8
183
8.
10" PVC Drain Pipe
$2000
$1.7110 00
19
302
ft.
S" PVC Drain Pipe
$2014)
$6.4140011
20
2111
n.
4" PVC Roof Drain Connccuon
Sit) IHl
$2.(4111 1111
21
3
ea.
Drop (nlct TYPE 2K chv com ditch com ccuon
S1.1001H1
$?.3(11) i III
22
7
Ca.
Drop inlat 'TYPE BK chr cone. ditch coumxtum
V)00 011
$(,.3011110
23
2
ea.
2-T-2 C ume Btxc with sWm%mll underdraln
SHOO IN
S Lb(11► I it I
24
311)
ft.
TYPE "A" Conc. Lined Ditch
320.110
$t�.2ou 111►
25
180
ft.
TYPE "B" Cane. lined Ditch
520111
$3.t,0111)(1
26
190
R.
TYPE "D" Conc. Lined Ditch
S15 (x1
$1.x3(1 too
27
2
ca.
Catch Basin -1).-pe "A" with gallery inlet
S 1 5111) 0 ►
S3.000 t It
2S
1
ca.
Catch Bonn -T}pc "C" withgalkxt inlet
S2.(4H1lHl
52,1100 illi
29
3
Co.
Curb Outlet
$5(H! (HI
S1 iii(► IH'
30
2
Co.
Si&m'al U T%pc Curb Outlet
315utH1
$10000:
31
1
m
Grcascmd Sediment Trap
(Nt tHI
Sz,Still w
Page 1 411
Oberlw aper & Aeeocudm
Civil Engineem, Inc.
r•
* ' SANITARY .SEWER
Y'
" 32 650 fl.
• 33 271) R.
34 4 ca.
35 1 ea.
36 3 ca.
r-
t.
)�Fj( �j �71�T A- A
6" PVC Sewer Pipe
a" PVC Laic ral
Manhole
Manhole on cxistiog pipc
Clcanotu
--- --- I --W- -• -
3111198
C1
530.00
$19.51)(1 0()
$25.00
S6.750 00
52,5011, 00
S10,1W.00
$2.51mi of)
$2.5191 W
SSNN) 01)
SI.51N) DD
mrA1.:
'020.3914 1111
CONTINGENCY 150%
S 48,059.70
TIOTAL.
$368.45; 70
Pegs 2 of 2,
PA
MEMORANDUM
wMM-Mw aowww .
AMmow 04
Mors dM Am.
418 An am R
ON A06 ak%
AW Oka wiL My
Date:
4/3/9B
Pijf #:
9722
Project:
Woodland Terrace Hones
To:
gill Cheek
MC 1~uiancial &T
Grand Avenue
San Rafael, CA %NJ
Subject: Opinian of landscape Conshu,&. Coats
Dear Hill,
Thee costa are based on a dotal a area of 13,926 sf: per {}�
submitted to M.MWJ3. p �Ba� area calculations
with a slope multiplier of 1.OB ), new sulfate area ]andacape is 15,04D s.f.
f
Planting and JZE4Pdon costs are based an MM _ 5M /a.f.
Project cost zange: $37AM — $41,360 MMZMjj. `. ,
Please call if YOU have any queado,s,
A%
�ONV �MVU�lT = � 72110 s, 468