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I SAN RAFAEL CITY COUNCIL — MONDAY, DECEMBER 19, 2016
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SPECIAL STUDY SESSION
Tr wirw "`ATHIRD FLOOR CONFERENCE ROOM (&,, 5:00 PM
AGENDA
1. Discussion re Automatic License Plate Reader and Body Worn Cameras (PD)
REGULAR MEETING
COUNCIL CHAMBERS, CITY HALL
1400 FIFTH AVENUE, SAN RAFAEL, CALIFORNIA
AGENDA
OPEN SESSION — COUNCIL CHAMBERS: 6:00 PM
1. Mayor Phillips to announce Closed Session items:
CLOSED SESSION — THIRD FLOOR CONFERENCE ROOM: 6:00 PM
2. Closed Session:
a. Conference with Legal Counsel Pursuant to Government Code Section 54956.9(d)(2):
Anticipated Litigation
Number of Cases: One
Facts and Circumstances: Dispute with Firefighters' Association, IAFF, Local
1775 concerning calculation of overtime pursuant to Federal Fair Labor Standards Act
(FLSA)
b. Conference with Labor Negotiators — Government Code §54957.6
Lead Negotiator: Jack Hughes, Liebert Cassidy and Whitmore
Negotiating Team: Lisa Charbonneau, Rick Bolanos, Jim Schutz, Cristine Alilovich, Stacey
Peterson, Sylvia Gonzalez, Mark Moses, Robert Epstein, Kelly Albrecht
Employee Organizations: Childcare
OPEN TIME FOR PUBLIC EXPRESSION — 7:00 PM:
The public is welcome to address the City Council at this time on matters not on the agenda that are
within its jurisdiction. Please be advised that pursuant to Government Code Section 54954.2, the
City Council is not permitted to discuss or take action on any matter not on the agenda unless it
determines that an emergency exists, or that there is a need to take immediate action which arose
following posting of the agenda. Comments may be no longer than two minutes and should be
respectful to the community.
CITY MANAGER'S REPORT:
3. City Manager's Report
SPECIAL PRESENTATION:
4. Special Presentation:
a. Special Presentation Recognizing the 201h Anniversary of the City's Volunteer Program
CONSENT CALENDAR:
The opportunity for public comment on consent calendar items will occur prior to the City Council's
vote on the Consent Calendar. The City Council may approve the entire consent calendar with one
action. In the alternative, items on the Consent Calendar may be removed by any City Council or
staff member, for separate discussion and vote.
5. Consent Calendar Items:
a. Approval of Minutes of City Council Special Meeting and Regular Meeting of City
Council/Successor Agency for November 21, 2016, and Regular Meeting of City
Council/Successor Agency for December 5, 2016 (CC)
Recommended Action — Approve as submitted
b. Second Reading and Final Adoption of Ordinance No. 1945 -
An Ordinance of the City of San Rafael Amending San Rafael Municipal Code Title 12
(Building Regulations) to Repeal Chapter 12.36 Thereof in its Entirety and Replace it with
New Chapter 12.36 (Report of Residential Building Record) (CD)
Recommended Action — Approve final adoption of Ordinance No. 1945
c. Resolution Authorizing the City Manager to Execute a Professional Services Agreement in
an Amount not to Exceed $80,152 with David Jones, DBA Emanuels Jones & Associates, for
Legislative Advocacy Services (CM)
Recommended Action — Adopt Resolution
d. Resolution Approving and Authorizing the City Manager to Execute an Agreement for
Professional Services with Marin Volleyball, LLC for Youth Volleyball Program
Management Services in 2017 - 2018 (CS)
Recommended Action — Adopt Resolution
e. Resolution Approving and Authorizing the City Manager to Execute the 2017 Agreement
with Orcas Swim Club for Use of the Terra Linda Community Center and Pool (CS)
Recommended Action — Adopt Resolution
f. Resolution Authorizing the City Manager to Execute a License Agreement with the County
of Marin for the Use of Administrative Office Space at 1600 Los Gamos Drive (FD)
Recommended Action — Adopt Resolution
g. Resolution Approving and Authorizing the City Manager to Execute a Professional Services
Agreement with Fireeye, Inc., DBA Mandiant for Network Multi -Phase Security Assessment
and Risk Mitigation, in an Amount not to Exceed $58,000 (MS)
Recommended Action — Adopt Resolution
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h. Resolution Authorizing the City Manager to Enter into a Professional Services Agreement
with BKF Engineers for Engineering Design Services Associated with the Victor Jones Park
Improvements Project, in the Amount of $103,453 (PW)
Recommended Action — Adopt Resolution
i. Resolution Authorizing the City Manager to Execute an Agreement with Modern Building
Systems, Inc. for the Purchase of a Modular Trailer for the City of San Rafael Essential
Facilities Project, in the Amount of $130,484.37 (PW)
Recommended Action — Adopt Resolution
j. Resolution Authorizing the City Manager to Award a Construction Contract for City of San
Rafael Essential Facilities Demolition Project — Fire Stations 52 and 57, to CVE Contracting
Group, Inc. in the Amount of $293,000.00 (PW)
Recommended Action — Adopt Resolution
k. Resolution of Appreciation to Richard Landis, Administrative Manager, Department of
Public Works, Retiring after 20 Years of Service with the City of San Rafael (PW)
Recommended Action — Adopt Resolution
SPECIAL PRESENTATION:
6. Special Presentation:
a. Presentation of Resolution of Appreciation to Richard Landis (PW)
PUBLIC HEARING:
7. Public Hearing:
a. Resolution Establishing Maximum Rates Collected by Marin Sanitary Service for Refuse and
Recyclable Material Collection and Disposal Services, to be Effective January 1, 2017 (CM)
Recommended Action — Adopt Resolution
OTHER AGENDA ITEMS:
8. Other Agenda Items:
a. Informational Presentation on the City of San Rafael Essential Facilities Projects (CM/PW)
Recommended Action — Accept report
b. Resolution Approving the Plans and Specifications for a New At -Grade Crossing at Andersen
Drive, and Authorizing the City Manager to Submit an Application to the California Public
Utilities Commission for Approval of Such At -Grade Crossing (PW)
Recommended Action — Adopt Resolution
c. Interim Financial Update and Budget Amendments: (Fin)
1) First Fiscal Year 2016-2017 Interim Financial Update;
2) City Manager's Recommendations
3) Resolution Amending Fiscal Year 2016-2017 Budget
Recommended Action — Accept reports and adopt Resolution
d. Resolution Authorizing the City Manager to Execute an Amendment to the Professional
Services Agreement with Vavrinek, Trine, Day & Co. LLP for Accounting and Financial
Reporting Related Services (Fin)
Recommended Action — Adopt Resolution
Resolution Approving Personnel Actions to Reallocate a Public Works Administrative
Manager to a Senior Management Analyst Position; Reallocate a Supervising Building
Inspector to a Senior Building Inspector Position; Reallocate a .8 FTE Building Technician to
1.0 FTE Building Technician Position; Reallocate a. 5 FTE Child Care Director to .6 FTE
Child Care Director Position; and Update the Temporary, Seasonal, Retiree, and Fixed -Term
Employees Salary Schedule (HR)
Recommended Action — Adopt Resolution
f. Election of Vice -Mayor for the City of San Rafael for 2017 (CC)
g. Approval of City Council Appointments to Committees for 2017 (CC)
COUNCILMEMBER REPORTS / REOUESTS FOR FUTURE AGENDA ITEMS: (including
AB 1234 Reports on Meetings and Conferences Attended at City Expense)
9. Councilmember Reports:
SAN RAFAEL SUCCESSOR AGENCY:
1. Consent Calendar: - None
ADJOURNMENT:
Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the
meeting, shall be available for inspection in the City Clerk's Office, Room 209, 1400 Fifth Avenue, and placed with
other agenda -related materials on the table in front of the Council Chamber prior to the meeting.
Sign Language interpreters and assistive listening devices may be requested by calling (415) 485-3198 (TDD) or (415)
485-3064 (voice) at least 72 hours in advance. Copies of documents are available in accessible formats upon request.
Public transportation is available through Golden Gate Transit, Line 22 or 23. Paratransit is available by calling
Whistlestop Wheels at (415) 454-0964. To allow individuals with environmental illness or multiple chemical
sensitivity to attend the meeting/hearing, individuals are requested to refrain from wearing scented products.
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