HomeMy WebLinkAboutCC Resolution 9925 (Dominican College Master Plan)RESOLUTION NO. 9925
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING A CONTRACT AMENDMENT WITH NICHOLS • BERMAN
FOR PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT FOR
THE DOMINICAN COLLEGE MASTER PLAN.
The City Council of the City of San Rafael finds and determines that:
WHEREAS, the California Environmental Quality Act requires environmental
review of the proposed Dominican College Master Plan project; and
WHEREAS, the City and the consultant, Nichols • Berman entered into an
agreement on September 16, 1996 for the preparation of an Environmental
Impact Report (EIR) for the proposed project; and
WHEREAS, the College has revised the project and the Consultant in
consultation with Planning Department Staff has determined that a revised scope
of work is necessary to proceed with the EIR; and
WHEREAS, the Consultant has prepared a summary of cost breakdowns in the
amount of $82,328.00 to cover costs associated with the analysis of the revised
project; and
WHEREAS, the proposal has been reviewed and recommended for approval by
City Staff
NOW, THEREFORE, BE IT RESOLVED that the City Council accepts the
proposal from Nichols * Berman for the preparation of the revised scope of
work.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute, on
behalf of the City of San Rafael, a Professional Services Agreement Amendment
with Nichols • Berman for said project, a copy of which is attached hereto,
marked Exhibit "A", and incorporated herein by reference.
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that
the foregoing resolution was duly and regularly introduced and adopted at a
regular meeting of the City Council of said City held on Monday, the sixth day of
October, 1997, by the following vote, to wit:
�R'G I At[ 06
AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
JE l M. LEONCENTI, City Clerk
Exhibit "A"
SECOND AMENDMENT
PROFESSIONAL SERVICES AGREEMENT
This agreement is made and entered into this 6th day of October, 1997, between
the City of San Rafael, a Municipal Corporation (hereinafter referred to as
"CITY") and Nichols • Berman Environmental Planning (hereinafter referred to
as "CONSULTANT").
A. RECITALS:
(i) WHEREAS, CITY and CONSULTANT entered into a Professional
Services Agreement dated September 16,1996, for preparation of
an Environmental Impact Report (EIR) for the Dominican College
Master Plan ("Project"); and
(ii) WHEREAS, on December 2,1997, the CITY amended said
Professional Services Agreement to include additional services.
(iii) WHEREAS, City desires an additional amendment to said
Professional services agreement to include additional services
because of revisions to the project.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT as
follows:
B. AGREEMENT
1. CONSULTANT shall perform additional services necessary to revise
the EIR. Budget for said revisions totals $82,328.00 of which $9,757.52
is remaining in the present contract and $72,570.48 is an additional
contract amendment amount. Said services shall include analysis of
revisions to the project as outlined in the City Council Staff Report
dated October 6, 1997.
2. In consideration of CONSULTANT'S agreement to perform said
additional services, CITY agrees to pay and CONSULTANT agrees to
accept as full payment for the completion of the EIR, a total sum of
$82,328.00 payable as follows:
(a) Twenty percent (20%) of "Revised Agreement" value,
($16,465.60) within fifteen (15) days of the execution of
Agreement by CITY and CONSULTANT.
CC PV
(b) Forty percent (40%) of "Revised Agreement" value
($32,931.20) within fifteen (15) days of delivery of an
administrative draft EIR to CITY by CONSULTANT.
(c) Twenty percent (20%) of "Revised Agreement" value
($16,465.60) within (15) days of Planning Department
approval of the Draft EIR.
(d) Ten percent (10%) of "Revised Agreement" value ($8,232.80)
upon delivery of the Administrative Final EIR to CITY by
CONSULTANT. The cost to prepare the Final EIR is based
upon the understanding that the Final EIR shall not be
required to include evaluation or gathering of technical
information not included in the Draft EIR and the
preparation of the Final EIR will require a maximum of 254
hours of CONSULTANT'S time. If the maximum is
exceeded, additional payments will be provided as set forth
in Section 2, (e), below.
(e) Ten percent (10%) of "Revised Agreement" value ($8,232.80)
within fifteen (15) days of both the 1) completion of
CONSULTANT services; 2) Certification of Final EIR by
City, provided, however, that CITY shall not unreasonably
withhold certification of Final EIR if the same has been
prepared in accordance with the provisions of this
agreement.
(f) Additional Services: Payment for additional services
requested, in writing, by CITY, and not included in
CONSULTANT'S proposal as set forth in said Exhibit "A"
hereof, shall be paid on a reimbursement basis in accordance
with the fee schedule set forth in said Exhibit "A". Charges
for additional services shall be invoiced on a monthly basis
and shall be paid by CITY within (30 days) after said
invoices are received by CITY.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the day and year first set forth above:
CONSULTANT - Nichols•Berman
1
ATTEST:
?a
City Clerk
CITY
City Manager ,
APPROVED AS TO FORM
Att meyfont ity of San Rafael
NICHOLS • BERMAN SCOPE OF WORK TO PREPARE
REVISED DOMINICAN COLLEGE CAMPUS PLAN EIR
REVISED SEPTEMBER, 1997
WORK PROGRAM AND SCOPE OF WORK
Our work program for the Dominican College Campus Development Plan EIR lists the tasks we will
perform on each topical analysis, presented in the format of the March 1997 Draft EIR. The work
program identifies the general approach to each evaluation. This approach will involve:
• Independently reviewing reports prepared by the project applicant's consultants, focusing on
those changes to the previous project description.
• Revising the previously prepared impact sections to reflect the revised Campus Development
Plan.
• Reevaluating measures previously recommended to mitigate any significant adverse impacts
expected to result from implementation of the Campus Development Plan.
We will prepare the EIR according to the legal requirements of the California Environmental Quality
Act (CEQA), the State CEQA Guidelines, and the City of San Rafael environmental review
guidelines.
1.0 INTRODUCTION
In this chapter we will:
• Revise section 1.2 Information Used to Prepare the EIR and update section 1.6 Report
Organization.
2.0 SUMMARY OF PRINCIPAL FINDINGS
Most of this chapter will be revised based upon the changes made in other areas of the EIR.
3.0 DESCRIPTION OF THE PROPOSED PROJECT
In this chapter we will revise section 3.2 Project Description based on the College's revised Campus
Development Plan applications. This will include revisions to both text and exhibits. Also, we will
add a section describing the previous proposed project and the revisions that are included in the
revised proposed project.
We also will revise section 3.4 Administrative Actions, as needed.
Nicho Lerman Scope of Work to Prepare Revised Dominic ollege Campus Development Plan EIR
Revised September 26, 1997
4.1 GEOLOGYAND SOILS
Only minor changes will be needed for this section. We will revise Impact 4.1-1 (Creek Bank
Instability) to take into account revised building locations and revise cut and fill figures in Impact 4.1-
2 (Grading and Earthwork).
4.2 HYDROLOGY AND DRAINAGE
In this section we will:
Adjust hydrologic (peak flow) computations for the project based on the revised Campus
Development Plan.
Revise the section to reflect revised project and include a more detailed assessment of the
hydraulic performance of the Olive Avenues culvert on Sisters Creek, as well as an assessment of
the localized flooding along Palm Avenue.1
4.3 BIOLOGICAL RESOURCES
In preparing this revised section of particular concern is the relocation of the Recreation Center,
additional detailed information on landscape improvements, and tree removal necessary to
accommodate screening of the relocated Science and Technology Building along Palm Avenue. In
preparing this section we will:
Conduct an updated field reconnaissance of the project site, reviewing tree trunk locations and the
affect of adjustments to proposed improvements. Tile reconnaissance will be limited to a half-
day field effort, and no detailed field surveys are proposed as part of this scope.
Revise Impact 4.3-1 (Tree Removal and Landscaping Impacts) based on changes to the locations
of buildings and parking locations. As discussed above, this will include a field reconnaissance
to confirm adjustments to tree removal in the vicinity of the Recreation Center and additional tree
removal associated with screening of the relocated Science and Technology Building site and
other improvements along Palm Avenue. The discussion of landscape improvements will also be
revised to reflect revised or additional landscaping.
Revise Impact 4.3-3 (Disturbance to Creek Channels and Wetlands) as necessary depending on
location of Recreation Center next to Black Canyon Creek and details regarding pedestrian bridge
available in Plan and textfor Upgrade of Angelico Enhance.
t Linda Jenkins, MD. MPA submitted a letter to the City of San Rafael, (dated April 20, 1997) regarding the adequacy of
the March 1997 Draft EIR. Ms. Jenkins' letter raised a question regarding the adequacy of the Palm Avenue drainage
system. The revised Draft EIR will address this issue as well as other issues raised by Ms. Jenkins, albeit at a reduced
level of detail than she has requested.
Nichc 3erman Scope of Work to Prepare Revised Dominic :ollege Campus Development Plan EIR
Revised September 26, 1997
4.4 VISUAL AND AESTHETIC QUALITY
In this section editing and revisions will be made throughout this section to reflect the revised Campus
Development Plan.'- Specifically, we will:
Revise Impact 4.4-1 (Visual Impact of Recreation Center and 215 -vehicle parking lot in Forest
Meadows) and prepare new photomontages. A total of nine new photomontages will be prepared
-- project without existing vegetation, project after construction, and project after vegetative
maturity -- for each of the three viewpoints of this building. The baseline photographs from the
March 1997 Draft EIR will be used and no new photography will be completed for this site.
Revise Impact 4.4-2 (Visual Impact of Science and Technology Building) to show the location of
the building in its new location. A total of six solid model simulations of the proposed Science
and Technology building at its new location will be prepared -- project with overlay of existing
vegetation, project with existing vegetation to remain, and project with proposed berm and
landscape at five- to seven-year maturity — for each of two viewpoints. This site will require new
baseline photography.
Revise Impact 4.4-6 (Visual Impact of 90 -Vehicle Parking Lot in Forest Meadows) to take into
account the Revised Plan for Belle Avenue Parking Lot.
• Revise Impact 4.4-7 (Visual Impact of 38 -Vehicle Parking Lot in Forest Meadows) to take into
account the Plan and Text for Forest Meadows Parking Lot along Watt Avenue.
Other impacts may require minor editing, depending upon additional details of project elements. In
addition, a new impact analysis may be necessary to evaluate the Preliminary Landscape and
Circulation Plan for Meadowlands West Parking Lot.
4.5 LAND USE
In this section we will:
• Revise Impact 4.5-1 (Change in the Character of Land Uses in the Campus Plan Area)
particularly regarding the Phase II description.
• Revise Impact 4.5-2 (Disruption of Physical Arrangement of the Dominican Neighborhood) as
necessary.
• Revise Impact 4.5-3 (Compatibility with Surrounding Existing Uses) as this section originally
focused in some depth on the Science and Technology Building at the Palm and Olive location.
• Revise Impacts 4.5-5 (Consistency with San Rafael General Plan) and 4.5-6 (Consistency with
San Rafael Zoning Ordinance) plus Exhibits 4.5-1 and 4.5-2 to reflect revised Campus
Development Plan.
2 John and Patricia McCabe submitted a letter to the City of San Rafael (dated May 24, 1997) regarding the adequacy of
the March 1997 Draft EIR. The letter raised a question regarding the accuracy of the photomontages. The
photomontages will be reviewed in light of the questions raised in the letter from John and Patricia McCabe.
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Nicho lerman Scope of Work to Prepare Revised Dominic ollege Campus Development Plan EIR
Revised September 26, 1997
4.6 TRAFFIC
In this section we will:
• Revise the trip distribution and assignment for all phases of the Campus Development Plan to
reflect the changes in project -related turning movements due to the provision of more parking
spaces within the Academic Core area. The level of service calculations will need to be revised
for at least two, and perhaps four, of the study intersections for each of the development phases.
• Revise the parking analysis for daily event parking (Impact 4.6-2 Daily Event Parking for Phase
I, II, III, and IV Conditions) to reflect the changes in supply within the Academic Core area.
• Review the Dominican College Events Management Plan and assess potential to mitigate
potential traffic and parking impacts in the Dominican Neighborhood. Recommend revisions to
the Events Management Plan, as appropriate.
• Revise the discussion of parking and impact analysis for special events by phase (Impacts 4.6-3,
4.6-4, 4.6-5, and 4.6-6) based on the information contained in the Dominican College Events
Management Plan. One of the comments received on the March 1997 Draft EIR was that no
parking data was collected during a special event, even though this specific type of data was
requested during the scoping meeting with neighbors.3 An occupancy survey to be completed
during a special event, preferably during the first half of September, has therefore been included
as part of this scope of work.
4.7 AIR QUALITY
In this section project -related air pollutant emissions and cumulative emissions may need to be
recalculated due to changes in traffic and circulation. Impacts 4.7-2 and 4.7-4 will be revised as
necessary.
4.8 NOISE
In this section we will:
• Revise Impact 4.8-1 (Construction Noise) to take into account impacts on nearby homes from
construction of the Science and Technology building in its new location.
• Revise Impact 4.8-2 (Operational Noise Impacts) to take into account revisions to the Recreation
Center and the new location of the Science and Technology building.
Note that traffic levels are not expected to change to an extent to create significant traffic noise
impacts.
3 See letter to the City of San Rafael (dated April 13, 1997) regarding the adequacy of the March 1997 Draft EIR from
Mary and David Holsberry.
Nichc 3erman Scope of Work to Prepare Revised Dominic 'ollege Campus Development Plan EIR
Revised September 26, 1997
4.9 PUBLIC SERVICES
This section will require minor editing and revisions to reflect the revised Campus Development Plan.
Impact 4.9-10 (Campus Development Plan Energy Conservation) will require rewriting because of the
changed locations of some buildings.
4.10 ARCHEOLOGICAL RESOURCES
Impacts 4.10-1, 4.10-2, and 4.10-3 will require minor editing, because of the modified location of the
Recreation Center and the new location of the Science and Technology Building.
In addition, this section will need to be expanded to evaluate issues raised by the proposed demolition
of Ralph Minor Hall & Photography Studio in the revised Campus Development Plan. We will,
therefore:
• Obtain and review existing materials. Obtain existing information about the Ralph Minor Hall &
Photography Studio from the City of San Rafael or Dominican College. Desired information
includes photographs, college histories, maintenance records, City of San Rafael
Historical/Architectural Survey data.
• Site inspection. Conduct a site inspection of the building. Note the existing condition of the
building and observe its setting and context among the other campus buildings.
• Archival research. Conduct archival research as necessary to augment the background
information needed to prepare the setting, description, and context sections of the EIR.
• Setting, description, and context. Based on information collected above, prepare a summary
history of the building. Evaluate the potential of a historic district that may include the Ralph
Minor Hall & Photography Studio as one of the contributing buildings. Use the criteria for
nominating properties and districts to the California Register of Historic Resources.
• Evaluate impacts. Evaluate the impact of the Campus Development Plan on the Ralph Minor
Hall & Photography Studio. Evaluate impacts to the historic district, if one is deemed to exist
through our analysis.
• Develop mitigation measures. Develop mitigation measures to address the identified impacts.
5.0 ALTERNATIVES
This section will involve extensive rewriting, as alternatives are compared against a project that has
been substantially modified. Each alternative will be compared to the revised Campus Development
Plan. In addition, the previous project will be included in this section as an additional alternative.
6.0 IMPACT OVERVIEW
Section 6.3 Significant Unavoidable Impacts and 6.4 Effects of No Significant will be revised based
upon the changes made in other areas of the EIR.
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Nichc 3erman Scope of Work to Prepare Revised Dominic :ollege Campus Development Plan EIR
Revised September 26, 1997
TASKS AND SCHEDULE
TASKS TO PREPARE THE EIR
We will conduct seven principal tasks to prepare a thorough, objective, legally complete
environmental document. We will coordinate with City staff throughout the process both to review
substantive questions or findings and to keep staff informed of our progress on a regular basis.
Task 1.0 — Project Start -Up
In this task, we will collect any remaining available data, complete the review of the revised
applications and finalize any remaining questions about our work program. We will:
1.1 Collect and review any additional data from the City, other affected agencies, the applicant, and
other sources, including revised plans, revised technical reports, background information, etc.
1.2 Complete our review of the revised Campus Development Plan. We will identify any remaining
gaps in data and determine when and from whom additional information will be forthcoming.
1.3 Work with City staff to determine the locations from which the Science and Technology Building
would be most visible and to select the most appropriate views to illustrate in the photomontages.
We will photograph the revised location accompanied by City staff to discuss potential and
preferred locations in the field and observe what portions of the revised Science and Technology
Building site are visible from various viewpoints.
Task 2.0 — Analyze Impacts of the Project and Alternatives
In this task we will:
2.1 Compile and review information to prepare the EIR's revised "environmental setting" sections in
order to accurately reflect existing conditions. We will use the existing "environmental setting"
sections to describe existing conditions but may need to update the previously completed sections
with current information to account for changes from prior conditions.
2.2 Contact representatives of public agencies, responsible groups, and organizations, as appropriate,
to obtain additional input needed to conduct the topical analyses. Coordinate contacts with City
staff.
2.3 Conduct additional field surveys and technical environmental evaluations. We will identify the
project's direct, indirect, short-, and long-term impacts and will determine the significance of
impact.
2.4 Revise, as appropriate, previously prepared exhibits (tables and maps) and other graphic
materials, using the applicant's project description.
Nichol erman Scope of Work to Prepare Revised Dominica allege Campus Development Plan EIR
Revised September 26, 1997
2.5 Reevaluate measures previously recommended to mitigate any significant adverse impacts
expected to result from implementation of the Campus Development Plan and revise as necessary
Task 3.0 - Prepare Administrative Draft EIR
In this task we will prepare the Administrative Draft EIR (ADEIR) for City staff review. We will:
3.1 Synthesize the technical input of the Task 2.0 and reanalyze alternatives previously identified in
the March 1997 Draft EIR.
3.2 Reassess the conformance with the relevant policies and requirements of the San Rafael General
Plan 2000, other relevant local, regional, and State plans, and zoning based on the findings of the
topical environmental analyses.
3.3 Reanalyze the potential for growth inducing and cumulative impacts, conduct all other CEQA-
required assessments, and prepare the Summary of Principal Findings.
3.4 Submit eight copies of the ADEIR for City staff review and comment.
3.5 City staff review of the ADEIR.
Task 4.0 - Prepare Draft EIR
In this task, we will make the revisions and other corrections requested by City staff and publish the
Draft EIR (DEIR) for formal public review and comment. We will:
4.1 Receive staff comments on the ADEIR, respond to comments, correct, and revise the ADEIR.
We request one set of written comments on the ADEIR which resolves any conflicts or
disagreements, if necessary. We will meet with City staff to discuss comments -- either to pick
up the comments or after we have reviewed and digested the comments to discuss how to
respond.
4.2 Submit a Preprint Draft EIR (PDEIR) for final review. We have found that it is helpful for our
clients to read the EIR one last time before it is published for public review, particularly on
complex or controversial projects. Also, where there are numerous or comprehensive comments
that result in substantive changes to the EIR, we believe that it is absolutely imperative for our
clients to know the EIR's content before printing and circulating it.
4.3 Respond to final staff comments, print 75 DEIRs (plus one reproducible copy), and assist City in
distributing the DEIRs for public review (including delivering DEIRs to the State Clearinghouse).
Task 5.0 - Public Review
During the public review period, we will assist City staff in preparing for the Planning Commission's
public hearing(s) on the DEIR and will attend the hearing(s). We will:
-s-
Nichc german Scope of Work to Prepare Revised Dominic ;ollege Campus Development Plan EIR
Revised September 26, 1997
5.1 Consult with staff about the public hearing agenda and our role. We will prepare a presentation
(if requested) to highlight issues of concern and interest.
5.2 Attend the Planning Commission hearing(s) on the DEIR and answer questions by the public and
Commissioners, respond to comments, and record comments which will require written responses
in the Final EIR (FEIR).
Task 6.0 - Prepare Administrative Final EIR
In this task, we will respond to comments on the DEIR, revise the DEIR to reflect comments and
responses, and submit the Administrative Final EIR (AFEIR). We understand that the FEIR will
consist of a Comments aird Respoirses chapter in a revised DEIR -- thus a "free-standing" report. We
will:
6.1 Meet with City staff members when all comments have been received to:
• Review comments on the revised Draft EIR
• Determine which require response (or are on the merits of tile project)
• Identify whether additional work beyond our scope will be required to respond and decide
how to proceed.
• Discuss staff direction in responding and in revising the Draft EIR to incorporate responses to
comments.
• Review comments received on the March 1997 Draft EIR and discuss how, if at all, responses
to these comments should be incorporated into the Final EIR.
We cannot speculate about the nature and tenor of comments on the Draft EIR and, therefore,
cannot anticipate whether it will be necessary to analyze additional or refined alternatives or
whether additional analyses will be necessary to respond to specific comments. Once
determined, we may need to revise our scope and budget accordingly.
6.2 Respond to comments. revise the DEIR as required, and prepare the AFEIR. The Comn:elrts
and Respaarses chapter will list all persons commenting, copies of all written comments received,
minutes of the public hearing(s), responses, and any additional supporting documentation or
appendices. We will submit eight copies of the AFEIR to the City for staff review and comment.
6.3 Prepare the Draft Mitigatimi Monitoring Program. The Monitoring Program will include the
measures presented in the EIR and will identify:
• Who would be responsible for implementing each measure (initially and for the "life" of the
project)
• Who would be responsible for monitoring implementation
• When mitigation should be implemented
• Compliance criteria or standards to determine completion
• Frequency of monitoring
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Nichc 3erman Scope of Work to Prepare Revised Dominic :ollege Campus Development Plan EIR
Revised September 26, 1997
6.4 Staff review of AFEIR.
Task 7.0 -- Prepare Final EIR
In this task we will make the final revisions requested by staff and any other corrections before
publishing the Final EIR (FEIR). We will:
7.1 Make staff -directed changes and any additional corrections to the AFEIR and resubmit one
Preprint FEIR to the staff for one last review before publishing the FEIR.
7.2 Respond to any final comments received from the City staff, print, and deliver 75 copies (plus
one reproducible copy) of the FEIR for City distribution.
7.3 Prepare for and attend public hearings of the Planning Commission and City Council held on the
adequacy of the EIR and to certify the FEIR as complete.
7.4 Assist the City in the preparation of a draft resolution for the FEIR containing Findings of Fact
and, if necessary, a Statement of Overriding Considerations.
7.5 Provide the City with background information developed during the study which may be useful to
have on file or available for public review in the future and return materials loaned to the EIR
consultant for our use during the report's preparation.
SCHEDULE
We have met with City staff several times since June 20, 1997 to discuss the schedule to prepare the
EIR. In preparing the schedule we have taken into account City staff input and the project applicant's
desire to expedite the completion of the EIR.
Our schedule is based on assumptions about availability of information and turn -around times as we
conduct the tasks listed above. The following assumptions provide the basis for allowing adequate
time to conduct the requested analyses, preparing a legally complete EIR, and completing the
environmental review process in a reasonable and timely manner. We assume that:
• City staff will have deemed the project applications "complete" when we are authorized to
proceed (assumed to be August 28, 1997).
• We will receive one set of written comments from the City on the Administrative Draft EIR,
Preprint Draft EIR, Administrative Final EIR, and Preprint Final EIR. The consolidated
comments must reconcile conflicting comments from different staff members or departments.
• We will respond to one round of comments on the Administrative Draft EIR, Preprint Draft EIR,
Administrative Final EIR, and Preprint Final EIR. The schedule and budget do not provide for
preparing additional administrative drafts of these reports.
• There will be no lengthy delays caused for reasons beyond our control, such as failure to receive
requested information, answers to pertinent questions, or comments on review copies of reports.
Nich( german Scope of Work to Prepare Revised Dominic ;ollege Campus Development Plan EIR
Revised September 26, 1997
We will proceed in spite of delays to the extent possible but may need to review the schedule to
make up for productive time lost.
Comments on the Draft EIR will not raise altogether new topics requiring additional analyses. We
further assume that we can realistically respond to the number and complexity of the comments
received in the time allotted. No matter how carefully we scope an EIR and address appropriate
concerns, it is not possible to know how many comments will be received or how detailed they
will be.
We are ready to begin work on the EIR immediately and assume that we will be authorized to proceed
by no later than August 28, 1997. Assuming authorization to proceed no later than August 28, 1997
we are prepared to meet the schedule previously discussed and agreed to by City staff and the project
applicants (dated July 31, 1997). The schedule to prepare the EIR is as follows:
Nicho ?erman Scope of Work to Prepare Revised Dominic
Task
Delivery Date
Prepare revised Administrative
$23,218
Draft EIR
October 27, 1997
City staff reviews revised
$82,328
Administrative Draft EIR
November 17, 1997
Revise Administrative Draft
EIR and deliver Draft EIR
December 8, 1997
Public Review Period
December 9, 1997—
January 22, 1998
Prepare Administrative
Response to Comments
February 26, 1998
City staff review Administrative
Response to Comments
March 12, 1998
Revise Administrative Response
to Comments and deliver Final
March 26, 1998
EIR
ollege Campus Development Plan EIR
Revised September 26, 1997
The above schedule is based on our best estimate of time to complete each task. It is assumed that
there will be no lengthy delays caused for reasons beyond our control, such as failure to receive
requested information, answers to pertinent questions, or comments on review copies of reports. We
will proceed in spite of delays to the extent possible but may need to revise the schedule to make up
for productive time lost.
BUDGET
Our budget covers all professional labor, support labor, direct costs, and attendance at meetings and
hearings held on the EIR. The budget is summarized as follows:
Professional Labor
• Draft EIR
$54,850
• Final EIR
$23,218
Direct Costs
$4,260
Total EIR
$82,328
This budget is based on current hourly rates. The hourly rates of Nichols • Berman and our EIR study
team members are presented in the appendix. This budget is broken down on the following page.
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Nichc 3erman Scope of Work to Prepare Revised Dominic 'ollege Campus Development Plan EIR
Revised September 26, 1997
BUDGET ASSUMPTIONS
Our budget is based on the assumptions listed below.
Printing of Reports
We will print and deliver 20 reports, as follows:
• Eight (8) copies of the Administrative Draft EIR
• One (1) preprint copy of the Draft EIR
• One (1) "camera-ready" copy of the Draft EIR
• Eight (8) copies of the Administrative Final EIR
• One (1) preprint copy of the Final EIR
• One (1) "camera-ready" copy of the Final EIR
If requested by the City, we will take responsibility for the printing of the Draft and Final EIRs and we
will bill the City the direct printing cost as an additional cost.
Distribution of Draft EIRs
We have assumed responsibility for delivering the Draft EIRs to the State Clearinghouse in
Sacramento and mailing Draft EIRs to a maximum of 40 addresses. No costs for the distribution of
the Final EIR have been assumed.
Attendance at Meetings and Hearings
Bob Berman will represent Nichols • Berman and the EIR preparers at meetings and hearings on the
EIR.
Bob Berman will attend the following public meetings and hearings:
Four (4) public hearings (Planning Commission and City Council)
Bob Berman will also meet with City staff at appropriate study checkpoints.
We have also assumed that a representative of Whitlock & Wienberger will attend two of the public
hearings.
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Nichc 3erman Scope of Work to Prepare Revised Dominic ;ollege Campus Development Plan EIR
Revised September 26, 1997
If specifically requested, Nichols • Berman could attend additional hearings and / or other EIR study
team members could attend additional public hearings. We would do so on a time -and -materials' basis
according to our standard hourly rates.
Preparation of Final EIR
It is extremely difficult to estimate the cost of preparing the Final EIR. It depends on the number of
comments, the scope of comments, and the need for additional analyses. For estimation purposes, our
budget allocates approximately 254 hours to respond to comments and prepare the Final EIR. Because
of the uncertainties in preparing the Response to Comments, we have found it desirable to meet with
staff after receipt of comments to discuss the level of effort required to prepare adequate responses.
Therefore, we propose to meet with City staff (as outlined in Task 6.1) and determine if the number
and complexity of comments require additional effort beyond what we have estimated in this budget.
Status of Present Budget
The status of our present budget is as follows:
Current Contract Amount $115,067.00
Paid to Date $105,309.48
Amount Remaining in Contract $9,757.52
Based on the above the total amount of this contract amendment is $72,570.48. This is summarized as
follows:
Estimated Budget $82,328.00
Amount remaining in Contract $9,757.52
Amount Needed for Contract Amendment: $72,570.48
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