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HomeMy WebLinkAboutCC Resolution 9810 (Community Development Director Recruitment)RESOLUTION NO. 9810 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING FORMATION OF A COMMUNITY DEVELOPMENT DEPARTMENT AND RECRUITMENT FOR A COMMUNITY DEVELOPMENT DIRECTOR AND ALLOCATION OF $18,000 FROM GENERAL FUND RESERVES FOR THAT RECRUITMENT WHEREAS, the San Rafael City Council has adopted Priorities for fiscal year 1997- 98; and WHEREAS, among those Priorities is emphasis on customer service, in partthrough the formation of a Community Development Department; and WHEREAS, most staff work on private development applications occurs in the Planning Department and Building Inspection/Land Development Division of the Public Works Department; and WHEREAS, the organization of these functions under one organizational roof, a Community Development Department, would remove institutional blockage and improve customer service; and WHEREAS, itis recommended that a Community Development Director be recruited to lead this new department. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Rafael that a Community Development Department be formed. IN;! A -I \O 0� BE IT FURTHER RESOLVED that recruitment for a Community Development Director begin and that $18,000 be allocated from the current General Fund reserves for this purpose. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the seventeenth day of March, 1997, by the following vote, to wit: AYES: COUNCILMEMBERS: Cohen, Heller, Miller, Phillips & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None JEANNE M. LEONCINI, City Clerk CITY MANAGER RECRUITMENT Recruiting Firm Proposals FIRM NAME: David M. Griffith & Associates, LTD. 4320 Auburn Boulevard, Suite 2000 ADDRESS: Sacramento, CA 95841 (916) 485-8102 CONTACT PERSON: Bob Murray, Vice President COST; Professional Services: Reimbursable Expenses.- Total xpenses: Total cost: TIMEFRAME: 10 weeks from phase 1 to Phase 8 (see below) IDENTIFIED PHASES OF Community Development Director RECRUITMENT: 1. Develop candidate profile. 2. Develop ad campaign. 3. Candidate recruiting. 4. Screen resumes. 5. DMG personal interviews with top candidates. 6. Reference checks. 7. Recruitment report. 8. Finalist interviews. 9. Assistance with negotiations. REFERENCES LISTED: Tom Lewcock, City Manager City of Sunnyvale (408) 730-7480 Jerry Peeler, City Manager City of Livermore (510) 373-5140 COMMENTS: • Optional services: goal setting, assessment centers, psychological assessment, salary surveys/job classification analysis, spousal placement. 0 One year guarantee. AGREEMENT For: Community Development Director Recruitment Process This Agreement is made and entered into this 18th day of March 1997 by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and David M. Griffith & Associates (hereinafter "CONTRACTOR"). WHEREAS, The City Council is authorized and directed under the provisions of the Municipal Code to appoint the Community Development Director; and, WHEREAS, The City Council has authorized the City Manager to initiate the recruitment for a new Community Development Director with the assistance of an Executive Search firm; NOW, THEREFORE, BE IT RESOLVED, that the City Council selects the firm of David M. Griffith & Associates for this project. AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. PROJECT COORDINATION A. CITY The City Manager shall be the representative of the CITY for all purposes under this Agreement is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONTRACTOR CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR. Bob Murray is hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR for any reason, the CONTRACTOR shall notify the CITY within ten (10) business days of the substitution. Page 1 2. DUTIES OF CONTRACTOR CONTRACTOR shall perform the duties and/or provide services as described in Exhibit "A" attached and incorporated herein. 3. DUTIES OF CITY CITY shall perform the duties as follows: Coordinate the scheduling of meetings; review, and approve recruitment related interview information. Review candidate resumes and participate in the final selection process for the selection of the Community Development Director. 4, COMPENSATION For the full performance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR as described in Exhibit "A" attached and incorporated herein. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR. 5. TERM OF AGREEMENT The term of this Agreement shall commence on Tuesday, March 18, 1997, and end upon the completion of the recruitment/selection process for the Community Development Director. 6. TERMINATION A. Discretionary Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause Either party may terminate this Agreement for cause upon ten (10) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination notice, to the reasonable satisfaction of the party giving such notice, within thirty (30) days of the receipt of said notice. C. Effect of Termination Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. Page 2 D. Return of Documents Upon termination, any and all CITY documents or materials provided to CONTRACTOR and any and all of CONTRACTOR'S documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS The written documents and materials prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. 8. INSPECTION AND AUDIT Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE A. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: 1. A comprehensive general liability insurance policy in the minimum amount of one million ($1,000,000) dollars per occurrence for death, bodily injury, personal injury, or property damage; 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one million ($1,000,000) dollars per occurrence; Page 3 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of one million ($1,000,000) dollars to cover any claims arising out of the CONTRACTOR'S performance of services under this Agreement. B. The insurance coverage required of the CONTRACTOR by section 11. A., shall also meet the following requirements: 1. The insurance shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY'S insurance or coverage for any contribution; 2. Except for professional liability insurance, the insurance policies shall be endorsed for contractual liability and personal injury; 3. Except for professional liability insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, and employees as additionally named insureds under the policies; 4. CONTRACTOR shall provide to PROJECT MANAGER, (a) Certificates of Insurance evidencing the insurance coverage required herein, and (b) specific endorsements naming CITY, its officers, agents and employees, as additional insureds under the policies; 5. The insurance policies shall provide that the insurance carrier shall not cancel, terminate or otherwise modify the terms and conditions of said insurance policies except upon thirty (30) days written notice to CITY'S PROJECT MANAGER; 6. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years; Page 4 7. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement; 8. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. C. If it employs any person, CONTRACTOR shall maintain worker's compensation and employer's liability insurance, as required by the State Labor Code and other applicable laws and regulations, and as necessary to protect both CONTRACTOR and CITY against all liability for injuries to CONTRACTOR'S officers and employees. D. Any deductibles or self-insured retentions in CONTRACTOR'S insurance policies must be declared to and approved by the PROJECT MANAGER and the City Attorney. At CITY'S option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY'S satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. 11. INDEMNIFICATION CONTRACTOR shall indemnify, release, defend and hold harmless CITY, its officers, and employees, against any claim, demand, suit, judgment, loss, liability or expense of any kind, including attorney's fees, arising out of or resulting in any way, in whole or in part, from any acts or omissions, intentional or negligent, of CONTRACTOR or CONTRACTOR'S officers, agents and employees in the performance of their duties and obligations under this Agreement. 12. NONDISCRIMINATION CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONTRACTOR shall perform all Page 5 services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY: Rod Gould City Manager City of San Rafael 1400 Fifth Avenue P. O. Box 151560 San Rafael, CA 94915-1560 TO CONTRACTOR: Bob Murray Project Director David M. Griffith & Associates 4320 Auburn Boulevard, Suite 2000 Sacramento, CA 95841 16. INDEPENDENT CONTRACTOR For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. Page 6 17. ENTIRE AGREEMENT -- AMENDMENTS A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any moneys which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. Page 7 20. COSTS AND ATTORNEY'S FEES The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 21. APPLICABLE LAW The laws of the State of California shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL CONTRACTOR Rod Gould, City Manager Bob Murray David M. Griffith & Associates ATTEST: Jeanne M. Leoncini City Clerk APPROVED AS TO FORM: Gary Ragghianti City Attorney Page 8 RESOLUTION NO. 9810 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING FORMATION OF A COMMUNITY DEVELOPMENT DEPARTMENT AND RECRUITMENT FOR A COMMUNITY DEVELOPMENT DIRECTOR AND ALLOCATION OF $18,000 FROM GENERAL FUND RESERVES FOR THAT RECRUITMENT WHEREAS, the San Rafael City Council has adopted Priorities for fiscal year 1997- 98; and WHEREAS, among those Priorities is emphasis on customer service, in partthrough the formation of a Community Development Department; and WHEREAS, most staff work on private development applications occurs in the Planning Department and Building Inspection/Land Development Division of the Public Works Department; and WHEREAS, the organization of these functions under one organizational roof, a Community Development Department, would remove institutional blockage and improve customer service; and WHEREAS, it is recommended that a Community Development Director be recruited to lead this new department. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Rafael that a Community Development Department be formed. COPY 4 I BE IT FURTHER RESOLVED that recruitment for a Community Development Director begin and that $18,000 be allocated from the current General Fund reserves for this purpose. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the seventeenth day of March, 1997, by the following vote, to wit: AYES: COUNCILMEMBERS: Cohen, [teller, Miller, Phillips & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None. JEA LEONCINI, City Clerk