Loading...
HomeMy WebLinkAboutCC Resolution 9768 (Reassessment Consulting)RESOLUTION NO. 9768 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF SAN RAFAEL AND MUNI FINANCIAL CORPORATION FOR ASSESSMENT DISTRICT REASSESSMENT CONSULTING SERVICES ( Reassessment District 1997-1) THE CITY COUNCIL OF THE CITY OF SAN RAFAEL HEREBY RESOLVES AS FOLLOWS: The MAYOR and the CITY CLERK are hereby authorized to execute, on behalf of the City of San Rafael, an agreement between the City of San Rafael and Muni Financial Corporation for assessment district reassessment consulting services, pursuant to the scope of services outlined in the letter dated December 9, 1996, attached hereto. The form of the final agreement between Muni Financial and the City shall be subject to the review and approval of the City Attorney. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 6th day of January, 1997, by the following vote, to wit: AYES: Councilmembers: Miller, Phillips & Mayor Boro NOES: Councilmembers: None ABSENT/: Councilmembers: Cohen & Heller (due to conflict of interest) DISQUALIFIED JE M. LEONCINI, City Clerk . U R AGREEMENT BETWEEN THE CITY OF SAN RAFAEL AND MUNI FINANCIAL FOR ASSESSMENT DISTRICT REASSESSMENT CONSULTING SERVICES This Agreement is made and entered into this 6 th day of January, 1997, by and between the CITY OF SAN RAFAEL (hereinafter "CITY'), and MUNI FINANCIAL CORPORATION (hereinafter "CONSULTANT"). AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: PROJECT COORDINATION. A. CITY. The City Manager shall be the representative of the CITY for all purposes under this Agreement. The Director of Administrative Services, Ken Nordhoff, is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONSULTANT. CONSULTANT shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONSULTANT. Mr. Scott Koppel is hereby designated as the PROJECT DIRECTOR for CONSULTANT. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR for any reason, the CONSULTANT shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONSULTANT. CONSULTANT shall perform the duties and/or provide services as outlined in its letter dated December 9, 1996, attached hereto and incorporated herein as Exhibit "A". 3. DUTIES OF CITY. CITY shall cooperate with CONSULTANT in the performance of its duties and obligation under this agreement. 4. COMPENSATION. For the full performance of the services described herein by CONSULTANT, CITY shall pay CONSULTANT pursuant to Exhibit "A", and in no event, in excess of $14, 175, including all customary out-of-pocket expenses. TERM OF AGREEMENT. The tern of this Agreement shall be from the date of execution of this agreement until completion of the services provided by CONSULTANT. 1 CC,)I--JY 6. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONSULTANT and any and all of CONSULTANT's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONSULTANT in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. INSPECTION AND AUDIT. Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONSULTANT in connection with its performance of its duties under this Agreement. CONSULTANT shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. During the term of this Agreement, CONSULTANT shall maintain, at no expense to CITY, the following insurance policies: 1. A comprehensive general liability insurance policy in the minimum amount of one million ($1,000,000) dollars per occurrence for death, bodily injury, personal injury, or property damage; 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one million ($1,000,000) dollars per occurrence; 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of one million ($1,000,000) dollars to cover any claims arising out of the CONSULTANT's performance of services under this Agreement. 2 B. The insurance coverage required of the CONSULTANT by section 11. A., shall also meet the following requirements: 1. The insurance shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or coverage for any contribution; 2. Except for professional liability insurance, the insurance policies shall be endorsed for contractual liability and personal injury; 3. Except for professional liability insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally named insureds under the policies. 4. CONSULTANT shall provide to PROJECT MANAGER, (a) Certificates of Insurance evidencing the insurance coverage required herein, and (b) specific endorsements naming CITY, its officers, agents, employees, and volunteers, as additional named insureds under the policies. 5. The insurance policies shall provide that the insurance carrier shall not cancel, terminate or otherwise modify the terms and conditions of said insurance policies except upon thirty (30) days written notice to CITY's PROJECT MANAGER; 6. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years; 7. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement; 8. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. C. If it employs any person, CONSULTANT shall maintain worker's compensation and employer's liability insurance, as required by the State Labor Code and other applicable laws and regulations, and as necessary to protect both CONSULTANT and CITY against all liability for injuries to CONSULTANT's officers and employees. 11. INDEMNIFICATION. CONSULTANT shall indemnify, release, defend and hold harmless CITY, its officers, agents, employees, and volunteers, against any claim, demand, suit, judgment, loss, liability or expense of any kind, including attorney's fees and administrative costs, arising out of or resulting in any way, in whole or in part, from any acts or omissions, intentional or negligent, of CONSULTANT or CONSULTANT'S officers, agents and employees in the performance of their duties and obligations under this Agreement. 12. NONDISCRIMINATION. CONSULTANT shall not discriminate, in any way, against any person on the basis 3 of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONSULTANT shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONSULTANT shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONSULTANT shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY: Mr. Ken Nordoff Director of Administrative Services (Project Manager) City of San Rafael 1400 Fifth Avenue P.O. Box 151560 San Rafael, CA 944915-1560 TO CONTRACTOR: Mr. Scott Koppel, Manager (Project Director) Muni Financial Corporation 28765 Single Oak Drive Temecula, California 92590-3661 15. INDEPENDENT CONTRACTOR. For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONSULTANT and CITY expressly intend and agree that the status of CONSULTANT, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 16. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. 0 B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONSULTANT and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONSULTANT and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 17. WAIVERS. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 18. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 19. CITY BUSINESS LICENSE / OTHER TAXES. CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code. CONSULTANT shall pay any and all state and federal taxes and any other applicable taxes. CONSULTANT's taxpayer identification number is 33-0302345, and CONSULTANT certifies under penalty of perjury that said taxpayer identification number is correct. 20. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. A CITY OF SAN RAFAEL ATTEST: CVClerk APPP,O*/ D ttomey CONSULTANT -MUNI FINANCIAL CORPORATIC By: Mu% n Name: Title: Professional Services Agreement (Dated: 1/3/97) MuniFinancial December 9, 1996 Mr. Ken Nordhoff Finance Director City of San Rafael PO Box 151560 San Rafael, CA 94915-1560 Corporate Office 28765 Single Oak Drive, Suite 200 Temecula, CA 92590-3661 Phone: (909) 699-3990 Fax: (909) 699-3460 EXHIBIT A -Temecula -San Francisco -Seattle -Chicago -Boca Raton RE: PROPOSAL TO PROVIDE ASSESSMENT DISTRICT REASSESSMENT CONSULTING SERVICES Dear Mr. Nordhoff: Thank you for the opportunity to submit this proposal to provide Special District Reassessment Consulting for the refunding of the following districts in the City of San Rafael (the Agency): • Sun Valley Open Space District Series No. 1985-3 • Kerner Boulevard Refunding Assessment District Series 186-1 • Civic Center-Northgate Refunding Assessment District Our staff is uniquely qualified to perform these services in an accurate and timely manner. Our knowledge and familiarity of the refunding process enables us to offer our services at competitive fees while providing an unequaled level of service to the City of San Rafael and the financing team. REASSESSMENT SCOPE OF SERVICES MuniFinancial shall prepare the Reassessment Report according to the requirements set forth in Division 11.5 of the Streets and Highways Code of the State of California. We will also provide the List of Unpaid Reassessments, the Notice of Reassessment and will record the District Diagram and Notice of Reassessment with the County. We hand walk the Documents through the City of San Rafaels' staff for signature, and we are available to attend any Council or financing team meetings. COPY City of San Rafael December 9, 1996 Page 2 The following is included in our scope of services: • MuniFinancial shall prepare a District Debt Service Schedules for the Assessment Districts setting forth the unpaid principal and interest on the bonds to be refunded and the total amounts thereof. • MuniFinancial shall prepare a cost estimates for the Districts including the total estimated principal amount of the reassessment and of the refunding bonds and the maximum interest rate thereon, together with an estimate of cost for the reassessment and the refunding bonds issuance costs, as defined by subdivision (a) of Section 9600. • MuniFinancial shall prepare the Auditor's Record for each parcel in the refunding district pursuant to Section 8682 showing the schedule of principal, interest, and total installments on all unpaid assessments. The final product for this task will be provided as a spreadsheet file on diskette with instructions on how to utilize the file rather than providing hard copies for each parcel being reassessed. • MuniFinancial shall prepare an estimated amount of the reassessment for each parcel, identified by reassessment number corresponding to the reassessment number on the reassessment diagram. • MuniFinancial shall prepare a table listing the names and addresses of the property owners as they appear on County records. • MuniFinancial shall prepare a statement explaining the method of reassessment used in calculating each parcels new reassessment. • MuniFinancial shall prepare the Reassessment Diagram and record it with the County. • MuniFinancial shall report to the team, the County assessed values and Assessor's information for the official statement including value -to -lien analysis and other reports as requested by the financing team. City of San Rafael December 9, 1996 Page 3 PROFESSIONAL SERVICES FEE The fee to provide the above consulting services is $14,175.00, plus customary out of pocket expenses. These expenses would apply to, but are not limited to: Assessor parcel maps and data, postage, travel expenses, meals, telephone and reproduction expenses, county and legal fees and costs. ABANDONMENT In the event that this project is abandoned prior to its completion, the Agency will pay MuniFinancial a fee equal to the reasonable value of its services. Reasonable value shall be determined by using the then current hourly rates for our services or the percent completion of the project, whichever is lowest. The project may be abandoned at any time by the Agency. MuniFinancial may cancel its obligation under this Agreement by providing thirty days notice in writing to the Agency. In the event of litigation or arbitration between the parties over the terms or performance of this agreement, the prevailing party shall be entitled to reasonable attorneys fees and costs. Payment for the services rendered pursuant to this Agreement shall be made within thirty (30) days of the submittal of a MuniFinancial invoice and may be paid through the cost of issuance fund upon the bond closing. Please sign and return one copy of this contract at your earliest convenience. ACCEPTED: MuniFinancial By: - M—Kqhc Scott Koppel Title: Mana er Date: December 9. 1996 City of S afael By: Ai ed t J o i!o Title: Mayor ATTEST :C/ /11 . . Jeanne M. eoncini, City Date: January 6. 1997 Clerk