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HomeMy WebLinkAboutCC Resolution 9513 (Cal Card Program)RESOLUTION NO. 9513 A Resolution Authorizing the Signing of a Contract, Lease or Agreement THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: The MAYOR and CITY CLERK are authorized to execute, on behalf of the City of San Rafael, a contract, lease or agreement with Rockv Mountain Bankcard System and Colorado National Bank and State of California (Cal Card Proqram) a copy of which is hereby attached and by this reference made a part hereof. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a REGULAR meeting of the City Council of said City held on MONDAY, the 20th day of NOVEMBER , 1995 , by the following vote, to wit: AYES: COUNCILMEMBERS:Cohen, Heller, Zappetini and Mayor Boro NOES: COUNCILMEMBERS:None ABSENT: COUNCILMEMBERS:Ph.illips. A. . JE .LEONCIN , City Clerk 13 ORIGINAL.` ` ADDENDUM TO STATE OF CALIFORNIA PURCHASE CARD PROGRAM MASTER SERVICE AGREEMENT (DGS OMTP MSA 91-001) This Addendum to the State of California Purchase Card Program Master Service Agreement (DGS OMTP MSA 91-001), as amended (the "Agreement") between the Department of General Services ("DGS") on behalf of the State of California, Rocky Mountain BankCard System, Inc. ("RMBCS") and Colorado National Bank (formerly The Colorado National Bank of Denver) ("CNB"), is made this 20th day of November, 1995, by the City of San Rafael ("City") for the purpose of becoming a "Participating Subdivision" as that term is defined in the Agreement. RECITALS: A. DGS has entered into the Agreement for the purpose of making available for Participants' use a procurement card program as described in the Agreement; and B. The Agreement contemplates the inclusion of Participants by a process of voluntary execution of an addendum; and C. The City has received a copy of the Agreement and after thorough review of the Agreement desires to become a Participating Subdivision as that term is defined in the Agreement. AGREEMENT: NOW THEREFORE, in consideration of the foregoing Recitals, which are incorporated herein by reference, the mutual promises and covenants set forth in the Agreement, which is incorporated herein by reference, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City, CNB and RMBCS agree as follows: 1. The City agrees to accept and perform all duties, responsibilities and obligations required of a Participating Subdivision as set forth in the Agreement. I.M.P.A.C. Cards shall be issued to Designated Employees of the City upon execution of a Primary Contact Reference form (in substantially the form set forth in Rider A attached hereto and incorporated herein) by departments and administrative units of the City. The City authorizes such departments and administrative units to act on its behalf with respect to I.M.P.A.C. Cards issued to Designated Employees of the respective departments and administrative units. RMBCS shall submit invoice(s) to the office(s) designated in the Primary Contact Reference forms provided by departments and administrative units executing Rider A and shall report to the Billing Office Contact at the departments and administrative units executing Rider A. 2. RMBCS is authorized to place the seal or logo of the City on the I.M.P.A.C. cards issued to Designated Employees of the City for the sole purpose of identifying the card for official use only and if consistent with the final card design. Such seal or logo shall be subject to use limitations as apply to the State seal under paragraph 4 (a) of the Agreement. 3. The City shall make monthly payments as provided in the Agreement to CNB of the full amount of the Total Participant Monthly Balance by causing a check or checks or a warrant or warrants to be issued payable to the order of CNB on demand. 4. The City shall provide CNB and RMBCS with a copy of its audited financial statements within 60 days of completion and, upon request of CNB or RMBCS, such other financial information as may be reasonably requested. 5. Delivery of I.M.P.A.C. Cards to Designated Employees of the City shall be within ten (10) business days after receiving completed I.M.P.A.C. Account set-up forms, but in no case earlier than ten (10) business days after the Initial Implementation Meeting. 6. The City declares that I.M.P.A.C. Cards shall be used for official City purchases only, and shall not be used for individual or consumer purchases nor to incur consumer debt. The City warrants that it possesses the financial capacity to perform all of its obligations under the Agreement and this Addendum and the City will not allow purchases to be made with I.M.P.A.C. Cards or incur any other financial obligation hereunder or under the Agreement prior to determining that existing appropriations available therefor are sufficient in amount to pay for such purchases or such other financial obligations. 7. The notice address for the City is: Ranson Coleman Finance Director/Treasurer City of San Rafael P.O. Box 151560 San Rafael, CA 94915-1560T 8. The agreements of the City set forth in this Addendum and the Agreement constitute valid, binding and enforceable agreements of the City and all extensions of credit made pursuant to this Addendum and the Agreement to the City will be valid and enforceable obligations of the City in accordance with the terms of the Agreement and this Addendum. The execution of this Addendum and the performance of the obligations hereunder and under the Agreement are within the powers of the City, have been authorized by all necessary action and do not constitute a breach of any agreement to which the City is a party or is bound. ATTEST: CITY OF L y Albert J . 06ro City Clerk Title: Mavor Date: /I /.to 1q.! d----�, Ap e Attorney for Cit5r COLORADO NATIONAL BANK ROCK UNTAIN BANKCARD SYSTEM, INC. By: Title:��- Date: