HomeMy WebLinkAboutED CDBG Project Funding 2017-18SAN RAFAE L
THE CITY WITH A MISSION
Agenda Item No: 6.d
Meeting Date: January 17, 2017
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Economic Development —�
Prepared by: Tom Adams City Manager Approval:
Economic Development Specialist
SUBJECT: Resolution Recommending Community Development Block Grant (CDBG) Project
Funding for the Year 2017-18
RECOMMENDATION: Adopt Resolution.
The recommended CDBG project allocations include: $136,579 for countywide programs,
$127,750 for public facility access improvements (curb ramps), and $42,000 for Housing
Projects (Art Works plumbing upgrades).
BACKGROUND: This is a time sensitive item. The City needs to provide its CDBG
recommendations to the CDBG Countywide Priority Setting Committee which will meet on
February 2. The Countywide Priority Setting Committee will discuss CDBG projects throughout
the County and make recommendations on CDBG funding to the Marin County Board of
Supervisors which will discuss and approve CDBG allocations for the 2017-18 fiscal year at a
meeting on February 14. The CDBG process is earlier this year to provide applicants with more
time to submit for other state and federal grant programs.
The CDBG Program provides grants from the U.S. Department of Housing and Urban
Development (HUD) to local governments for specified programs which serve low income
residents such as housing renovation, community facilities, capital improvements, and human
service programs. The County of Marin administers and oversees the HUD program on behalf
of the County and cities within the County. Under the agreement between the County of Marin
and the City of San Rafael, the City allocates its share of capital and housing funds and the
County oversees public service program funding with representation from cities.
In 1999, the City adopted an application process and developed City Priorities for CDBG
program funding of projects according to the following criteria (see Attachment 1):
A. Are City of San Rafael initiated or are joint partnerships with the City
B. Fulfill the requirements of the Housing and Community Development Act of 1974 (HUD
Regulations)
C. Are affordable housing projects or community facility related activities within the San
Rafael Planning Area
D. Are projects that will move forward quickly, have the greatest impact, and can be
completed within a reasonable time frame
FOR CITY CLERK ONLY
File No.: 147
Council Meeting: 01/17/2017
Disposition: Resolution 14267
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paye: 2
A matrix evaluating the conformance of the FY 2017-18 applications with the City priorities is
included as Attachment 2.
Status of ADA Accessibility Improvements Curb Ramp Program
The DOJ designated San Rafael a participant in their `Project Civic Access' which requires all
city facilities to come into compliance with Title II of the Americans with Disabilities Act of 1990
(ADA). The City entered into a settlement agreement with the DOJ that requires the City to
comply with ADA requirements for all construction or alterations to public facilities and streets
that commenced after January 26, 1992. The agreement specifies new curb ramps and
revisions to public facilities such as the Library, City Hall, City Plaza, parks, parking lots and
structures to be made pursuant to a 10 year schedule (2004 to 2014). The City of San Rafael
completed most of the work specified in the settlement agreement with the exception of a
portion of the ADA curb ramps section of the agreement. Due to the complexity, number, and
cost of the curb ramp projects, in 2014, the DOJ granted the City a five year extension to
construct the remaining curb ramps and the schedule now runs through 2019.
Last year, the Department of Public Works held discussions with the DOJ about the City's
compliance situation. As a result of these discussions, the City is no longer required to submit
annual reports to the DOJ. However, the City is still subject to the terms of the DOJ settlement
agreement — the City remains legally bound to show `substantial progress' toward meeting the
DOJ settlement goals. Staff believes that the recommendations for the FY 2017-18 CDBG
allocations comply with the intent of the CDBG program — they show `substantial progress' to
comply with the DOJ settlement, while they also support affordable housing projects which are a
priority for the United States Department of Housing and Urban Development (HUD).
ANALYSIS:
Applications Filed
Two applications for housing and capital projects were filed. In addition, the City participates in
cost sharing for three annual countywide housing projects. A summary of the projects is
attached as Attachment 4 and the applications are shown in Attachment 5.
2017-18 Allocation Amount
Staff's best estimate of the total amount of the CDBG grant to the County is $1,302,255. San
Rafael receives 39.42% of the net County grant. This percentage reflects the City's share of the
total County population as well as poverty and residential over -crowding factors.
San Rafael's estimated grant amount for 2017-18 is $375,379. Of this grant amount, a portion
of the grant funding is directed to public service projects selected by the Local Area Committee
(Councilmember Gamblin serves as a member of the Local Area Committee). The remaining
portion of the CDBG funds ($306,329) are designated for housing and capital projects selected
by City Council pursuant to the City's adopted priorities. The 2017-18 estimated allocation
amounts are:
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa2e: 3
Total County Grant $1,302,255
County Administration ($350,000)
Net County Grant $952,255
San Rafael Allocation (39.42%) $375,379
Public Service Projects $69,050
Housing and Capital Projects $306,329
Less City share of countywide projects ($136,579)
Total City Housing and Capital Allocation $169,750
It is possible that the final Marin County grant amount from HUD may vary from the current
estimate provided above. Any change to the grant amount will impact San Rafael's allocation.
To avoid the need for an additional hearing, staff recommends that the amounts recommended
by Council be subject to revision if there are changes in the County's CDBG allocation. At that
time, County staff would recalculate the amounts available for each planning area and each
activity category. To the extent that cuts are needed or additional funds are available, staff will
adjust the preliminary project grant amounts on a proportional basis, rounded to the nearest
hundred dollars. City Council typically authorizes staff to revise the allocations through the
resolution attached to its annual recommendation of projects.
Recommended Projects
The three countywide projects are recommended for funding:
1. Fair Housing Program — Fair Housing of Marin
2. Rehabilitation Loan Program — Marin Housing Authority
3. Residential Accessibility Modifications — Marin Center for Independent Living
Fair Housinq Proqram $23,050
The Fair Housing Program educates landlords and neighbors about fair housing laws and helps
maintain and encourage population diversity. The program provides community education and
outreach concerning fair housing laws and services, recruits and trains fair housing testers,
monitors discrimination in the housing market, investigates and verifies claims of alleged
discrimination, counsels victims of housing discrimination and pursues fair housing cases in
court. CDBG regulations require that the City and County take affirmative action to further fair
housing; funding this program is a basic step towards meeting this obligation. The
recommended funding amount was coordinated with the County, and represents San Rafael's
share of the overall countywide request.
Rehabilitation Loan Proqram $107,222
The Marin County Housing Authority loans funds to low income owners of single family homes
(including mobile homes) and to non-profit operated group homes to correct substandard
housing conditions and to eliminate health and safety hazards. The recommended funding
amount was coordinated with the County and represents San Rafael's share of the Countywide
request.
Domestic Violence Emerqencv Shelter (Center for Domestic Peace) $6,307
The Center for Domestic Peace is a domestic violence shelter located in Marin County at an
undisclosed location. The Center has a long-standing relationship with the County of Marin and
has been the recipient of federal funding for a number of years. The funding request for 2017-18
is to add two new beds at their facility. The recommended funding amount was coordinated with
the County and represents San Rafael's share of the Countywide request.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
Other Recommended Projects
After funding the City's share of countywide projects as shown above, the remaining funding
available for housing and capital projects is $169,750. The two projects seeking funding for
CDBG Housing and Capital Projects in the total amount are shown in Attachment 4. CDBG
Application details are shown in Attachment 5.
There are many competing priorities for CDBG funding - staff considers both the curb ramps
and housing related projects high priorities to promote the overall welfare of the San Rafael
community. Given that there is only one housing project to fund this year, staff considers it an
appropriate use of the CDBG funding. The following is a short summary of the specifics of the
recommended CDBG projects:
Citv of San Rafael - Public facilities accessibility improvements (ADA) $127,750
This project will provide funding for the City of San Rafael to install accessibility curb ramps at
intersections to comply with ADA requirements.
Art Works Downtown: Plumbinq upgrade for low income apartments $42,000
Art Works Downtown is a multi -use facility on Fourth Street — its tenants include galleries,
artist's studios, retail, and 17 low-income housing units on the upper floors. The housing units
have plumbing that is over 70 years old and it is failing in several locations. This project will
replace the old failing pipes and provide overall plumbing upgrades to prevent water leakage
and reduce ongoing maintenance.
Projects Not Recommended for Funding
There are no projects which were not recommended for funding this year.
FISCAL IMPACT: The City of San Rafael will receive a grant of approximately $127,750,
subject to the change based upon the total CDBG grant amount received by the county. These
grant funds will be used for the ADA curb ramp program and they will be made available to the
City in the 2017-18 Fiscal Year. The CDBG grant funds are provided by the federal government
and they are administered by the county so they do not require City staff time to administer.
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• Adopt the staff recommendation.
• Alter the staff recommendation of projects recommended and amounts allocated. The total
amount recommended for allocation cannot exceed $306,329.
ACTION REQUIRED:
1. Adopt Resolution recommending CDBG project funding for the FY 2017-18 CDBG
program to the Marin County Board of Supervisors.
ATTACHMENTS
Resolution Recommending CDBG Project Funding for FY 2017-18
Attachment 1
City of San Rafael CDBG Priorities
Attachment 2
2017-18 CDBG Conformance with Priorities Matrix
Attachment 3
2017-18 CDBG Public Services Requests
Attachment 4
2017-18 CDBG Housing and Capital Projects Summary
Attachment 5
2017-18 CDBG Housing and Capital Projects Applications
RESOLUTION NO. 14267
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL RECOMMENDING
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT FUNDING
FOR THE YEAR 2017-18 TO THE MARIN COUNTY BOARD OF
SUPERVISORS
BE IT RESOLVED by the Council of the City of San Rafael as follows:
WHEREAS in June, 1999, the City Council revised the Cooperation Agreement
with the County of Marin for Community Development Block Grant (CDBG) funds
whereby the City remained in the County system; and
WHEREAS in December, 1999, the City devised a project selection process and
established allocation priorities for CDBG projects; and
WHEREAS on January 17, 2017, in accordance with the adopted project
selection process the City Council reviewed the submitted applications.
NOW, THEREFORE IT IS HEREBY RESOLVED that the City Council
recommends to the Marin County Board of Supervisors that the $306,329 in CDBG funds
available for allocation by the City of San Rafael be distributed to the projects and in the
amounts as shown on the attached EXHIBIT A, subject to adjustments necessary to
accommodate any changes in the final allocation given to the County of Marin by the
federal Department of Housing and Urban Development (HUD).
I, ESTHER C. BEIRNE, City Clerk of the City of San Rafael, hereby certify that
the foregoing resolution was duly and regularly introduced and adopted at a regular
meeting of the Council of said City held on the 17th day of January 17, 2017, by the
following vote:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
A-- Je&'-r
Esther C. Beirne, City Clerk
Exhibit A
2017-18 Housing and Capital Recommended Allocations
Countywide Housing Projects
Fair Housing Program
Rehabilitation Loan Program
Domestic Violence Emergency Shelter Rehab
Countywide Housing Total
City Capital and Housing Projects
San Rafael Capital
Public Facilities Improvements (ADA)
San Rafael Capital Total
San Rafael Housing
Art Works Plumbing Upgrades
San Rafael Housing Total
PROJECT TOTAL
Request City share Allocation
$70,000
$23,050
$23,050
$150,000
$107,222
$107,222
$50,000
$19,710
$6,307
$270,000
$149,982
$136,579
Request Allocation
$250,000 $127,750
$250,000 $127,750
$42,000
$42,000
$42,000
$42,000
$441,982
$306,329
Attachment 1
City of San Rafael
Community Development Block Grant Program (CDBG)
PURPOSE
Under the provisions of City -County Community Development Block Grant Cooperation
Agreement approved by City Council Resolution No. 10419, the City of San Rafael has
established a City Program for CDBG funds within the San Rafael Planning Area. The City
Council has taken this action for the purposes of:
• Targeting CDBG funds to benefit San Rafael Planning Area residents;
• Coordinating CDBG project funding with other efforts of the City;
• Funding fewer projects with larger grants;
• Measuring the impact of funded projects.
PRIORITIES
In selecting projects for funding, the City Council will give primary consideration to projects
which:
A. Are City of San Rafael or San Rafael Redevelopment Agency initiated or are joint
partnerships with the City or Agency
B. Fulfill the requirements of the Housing and Community Development Act of 1974 (HUD
Regulations)
C. Are affordable housing projects or community facility related activities within the San
Rafael Planning Area
D. Are projects that will move forward quickly, have the greatest impact, and can be completed
within a reasonable time frame
APPLICATION PROCESS
All applications for CDBG funds shall be filed with the Marin County Community Development
Agency, Federal Grants Division, on their forms and consistent with their deadlines. Projects
requesting San Rafael Planning Area funds should indicate the amount requested on the form. A
portion of the San Rafael Planning Area funds may be used for public service projects.
Applications for public service funds will be evaluated by County staff and a recommendation
made by the Local Area Committee. Applications for non public service funds will be reviewed
by City of San Rafael staff and a recommendation made by the San Rafael City Council based on
conformance with the City priorities listed above. Final action on the recommendations will be
made by the County Board of Supervisors.
TIMING
Filing deadlines for applications, with the exception of City initiated projects, will be set by the
County. The San Rafael City Council will hold a public meeting to discuss and select projects
from those submitted in the same general time frame as the Planning Area Committee meetings.
The City Council recommendation will be presented to the County Board of Supervisors as part
of the overall County CDBG processing.
Attachment 2
2017-18 CDBG Projects Conformance with City Priorities
City/ HUD regs Housing, Quick
San Rafael Capital Agency Comm Impact,
Proiect Facilitv Complete
Public Facilities Improvements (ADA) • • C •
San Rafael Housing
Art Works - Plumbing Upgrades
Countywide Housing
Fair Housing Program
Rehabilitation Loan Program
Accessibility Modification Program
KEY
H = Affordable Housing Project
C = Community Facility Project
• = Conforms
City/
HUD regs
Housing,
Quick
Agency
Comm
Impact,
Proiect
Facilitv
Complete
•
H
•
City/
HUD regs
Housing,
Quick 1
Agency
Comm
Impact,
Proiect
Facilitv
Complete
•
H
•
•
H
•
•
H
•
Project
CodeForward Academy Life Skills
Family Law Legal Services
Marin Brain Injury Network Services
Pickleweed Preschool
University Prep (UPI)
Performing Stars
Senior Access Scholarships
Words in Action - San Rafael
RotaCare Bay Area
Marin County Housing Locator
Marin County Housing Locator
Attachment 3
2017-18 CDBG Public Services Requests
Recommendations will be made by the Local Area Committee
Funds Available $69,050
Sponsor
Ethan Berry, Inc. Nonprofit (EBI)
Family & Children's Law Center
Schurig Center
City of San Rafael - Community Services
Canal Alliance
Performing Stars of Marin
Senior Access
Bay Area Scores
RotaCare Bay Area
St Vincent de Paul of Marin
St Vincent de Paul of Marin
Description
Request
Life skills & coding skills for middle & high school students
$134,028
Staff salaries for low cost legal assistance for low income
$11,038
Services & support for people with traumatic brain injury
$11,826
Staff salaries for preschool programming
$70,802
Staff salaries for after school tutoring and support
$15,000
Social/self-development for low income children
$20,000
Scholarships, elderly day care
$31,473
Staff salaries for soccer, poetry, and service learning
$50,000
Free medical care
$20,000
Alternative 1: Two housing specialists to find housing
$211,000
Alternative 2: One housing specialist to find housing
$108,000
*Note: total includes alternative #1 for St. Vincent de Paul -
if alternative 2 is used the total request is $487,246
$575,167 *
Attachment 4
2017-18 CDBG Housing and Capital Project Summary
Project Sponsor
Countywide Housing
Fair Housing Program Fair Housing of Marin
Rehabilitation Loan Program Main Housing Authority
Domestic Violence Emergency Shelter Center for Domestic Peace
San Rafael Capital
Public Facilities Improvements (ADA) City of San Rafael
San Rafael Housing
Affordable Housing Plumbing Upgrades Art Works Downtown
Description Request City Share Allocation
Fair housing services
$70,000
$23,050
$23,050
Staff salaries to provide residential
$150,000
$107,222
$107,222
rehabilitation loans
Renovate shelter to add two new beds
$50,000
$19,710
$6,307
Countywide Housing Total
$270,000
$149,982
$136,579
Accessibility improvements to meet ADA $250,000 1 $127,750
requirements
San Rafael Capital Total $250,000 $127,750
Rehabilitation of an existing domestic violence $42,000I $42,000
shelter
San Rafael Housing Total $42,000 $42,000
Project Total $441,982 $306,329
Attachment 5
CDBG 2017-18
Housing and Capital Projects
Applications
CUUNTY C>F
lel/ ARI N
2016/17 COMMUNITY DEVELOPMENT BLOCK GRAN"
CONSTRUCTION APPLICATION FOR CDBG FUNDING
Program Year: 2017/18
1) Check One:
New Construction
x Existing Rehabilitation
2) Which planning area will the project be located? Check all that apply
Richardson Bay Upper Ross Valley San Rafael Lower Ross Valley West Marin Novato
x
3) General Information:
CDBG FUNDING AMOUNT REQUESTED
PROGRAM/PROJECT NAME
ORGANIZATION/AGENCY NAME
MAILING ADDRESS
PROJECT SITE ADDRESS
CONTACT PERSON & PHONE NUMBER
E-MAIL ADDRESS
WEBSITE
ORGANIZATION DUNS#
County of Morin
$42,000
Plumbing Upgrade
Art Works Downtown
13374 th Street
San Rafael, CA 94901
13334 th Street
San Rafael, CA 94901
Elisabeth Setten, Executive Director
415-451-8119
elisabeth@artworksdowntown.org
http://www.artworksdowntown.org
016986957
Page 1 of 5
2016/17 CDBG FUNDINGAPPLICATION
4) Project Description:
Provide a detailed scope of work and describe how this project will benefit the community. Please limit vour
response to 2 paragraphs:
Art Works Downtown is the fulfillment of a vision sparked 20 years ago when six San Rafael residents
began an endeavor to redevelop their community through art. Decades later, AWD anchors a growing
arts district in San Rafael, and has played a key role in the revitalization of Fourth Street. The building's
17 affordable -housing apartments provide much-needed housing in an area that has become largely
unaffordable, and, with the organization's comprehensive approach providing not just living and studio
space, galleries, and education, but a complete artistic environment the vision for connecting art and
the community has become a thriving reality.
Art Works Downtown's 17 low-income housing units are still operating with the original galvanized pipe
plumbing from the 1940's. The original plumbing pipes are corroding'and currently leaking water at
normal water pressure. As a result, the water pressure for the building has been lowered to prevent
leakage, resulting in substandard water pressure for the' apartment tenants. In addition, rust and metal
particles from the corrosion of the old pipes often create clogs in the spigots, shower heads, and toilet
valves, causing the need for constant repair. This project seeks to replace the pipes and plumbing for the
most affected apartments, #9-14 & 16, and to provide provisions for necessary touch-ups to the plumbing
systems of the remaining apartments.
5) HUD National Objective to be served (check at leastone):
X Activities benefiting low and moderate -income persons. (LMI)
Activities benefiting low and moderate area. (LMA)
Activities which aid in the prevention or elimination of slums or blight.
6) How will this project further Marin County's Fair Housing goals?
As part of our commitment to the community, Art Works Downtown rents 17 affordable apartments on
a non-profit basis to artists and others who qualify for very low income housing. Relative to funding for
the construction of new low-income housing, it is challenging to locate funding for the maintenance of
existing low-income housing units, but this project will improve the quality of life for all tenants
.affected.
7) Approximately how many moderate, low, extremely low, and very low-income persons will directly benefit from
the program/project? (Use the table below of income level estimates per household to determine the number of
people served):
2016/17 CDBG FUNDING APPLICATION
Moderate -Income
Low -Income
Very Low -Income
20
Extremely Low
2016 HUD INCOME
LIMITS
Household 1
1
2 3
4
5
6
7
8
Moderate
$90,500
$103,450 $116,350
$129,250 I
$139,550 I
$149,950 I
$160,250
$170,600
Low- `
$68,950
$78,800 $88,650
$98,500
$106,400
$114,300
$122,150
$130,050
Very Low- I
$43,050
$49,200 $55,350 I
$61,500 I
$66,450
$71,350
$76,300
$81,200.
Extremely I
$28,500
$29,500 $33,250 I
$36,900 I
$39,900 I
$42,850 I
$45,800
$48,750
2016/17 CDBG FUNDING APPLICATION
8) Will this project benefit a particular group of people? Members of the Protected Classes?
Yes, this project will benefit the tenants of Art Works Downtown's rental units, which are exclusively
rented to low-income individuals and families.
9) If your agency has a remaining project funding balance from previous years' County of Marin CDBG funding,
please explain below:
Not applicable. Art Works Downtown has not received CDBG funding before.
10) List your past specific accomplishments/activities and goals of your organization/agency using CDBG funds. Did
you meet these goals and accomplishments? Please describe:'
Not applicable. Art Works Downtown has not received CDBG funding before.
11) If your organization has never received a CDBG grant what is your experience with administering CDBG or
other federal grant programs?
To date, Art Works Downtown has not received federal funding for our low income housing, however
we have received hundreds of thousands of dollars in donations and grant funding from private and
public sources, which have been administered with accounting best practices.
11) Are you familiar with Davis Bacon and HUD Form 4010? If not, see HUD Form 4010
Yes, Art Works Downtown is familiar with HUD Form 4010 and prepared to adhere to the standards
laid out within.
County of Marin
Page 3 of 5
2016/17 CDBG FUNDINGAPPLICATION
PROJECT MANAGEMENT & FINANCIAL DATA
12) State who will supervise and manage the project and the individual(s) project management capability. List any
approvals or authorizations required and received for the project to continue (for new construction, rehabilitation,
or other capital projects, list any entitlements that are necessary for the project):
Elisabeth Setten, the Art Works Downtown Executive Director, will supervise and manage the
project, as well as authorize and approve budget expenditures. Nate Castillo, AWD Facilities
Manager, will supervise the project contractors.
13) Project Timeline: List program/project objectives and milestones, along with an estimated timetable for
reaching them. (The general tasks for a construction project are provided below; please add tasks as needed)
Task
Define scope of work/finish design
Complete environmental
Release bid package
Select contractor
Finalize contract
Obtain building permits
Start construction
Complete Construction (target: June 30, 2017)
Date of Completion
1/2017
2/2017
Completed
1/2017
2/2017
2/2017
5/2017
8/2017
14) Project Budget:
(a) List the activities and/or items for your entire vroiect budget including CDBG funds and other funds
(complete the table below)
Funding Source f e.g. CDBG)
Source $ Amount
Uses
$ Amount
WD
$2500
_
Acquire bid for drawings and
$2500
plans
{
$31,500
Estimated cost of repairs
$31,500
I $8,000
Touch-up plumbing
$8,000
TOTAL I
$42,000
TOTAL
$42,000
County of Marin 2016/17 CDBG FUNDINGAPPLICATION
Page 4 of 5
I (b) Now did you obtain your cost estimates?
( The cost estimates were obtained from contractor bids.
(c) Does the project have site control? i.e. ownership of the project site, lease agreement?
Yes, Art Works Downtown owns the building,
(d) were other funding sources explored? If other funding sources are not being utilized, why could other
funding sources not be used on the project or could not be acquired?
Yes, the City of San Rafael has tentatively committed $97,000 for electrical upgrades, though
currently no other funding for the plumbing project has been pursued. Art Works Downtown has,
however, committed $50,000 for sewer upgrades by partial completion of the proposed project.
As well, the Marin Community Foundation will be approached for additional funding if needed.
15) Will the requested CDBG funds be expended by the end of the 2018 (December 30, 2018)? Yes - No
If No, please explain why:
Yes, these funds wail be expended and the project completed b t
- p p 1 p Y 18,
he end 20............. _ -- - -- -
16) Please sign (provide title)and date your application below:
Signature/Title 'Date
Please submit 1 signed original and 4 conies of your application to;
Mailing Address:
County of Marin
3501 Civic Center Drive #308
San Rafael, CA 94903 Application submittal deadline is
Attn: Jared Stalling Tuesday; November 8, 20,16 by 5 p_m.
Program Year:
1) Check One:
COUNTY OF
MAR1
2016/17 COMMUNITY DEVELOPMENT BLOCK GRANT
APPLICATION FOR CDBG FUNDING
2017/18
X New Construction
Existing Rehabilitation
2) Which planning area will the project be located? Check all thatapply
Richardson Bay Upper Ross Valley San Rafael Lower Ross Valley West Marin Novato
X
3) General Information:
CDBG FUNDING AMOUNT REQUESTED
PROGRAM/PROJECT NAME
ORGANIZATION/AGENCY NAME
MAILING ADDRESS
PROJECT SITE ADDRESS
j CONTACT PERSON & PHONE NUMBER
E-MAIL ADDRESS
WEBSITE
ORGANIZATION DUNS#
County of Marin
$250,000
ADA Curb Ramps
City of San Rafael -Department of Public Works
111 Morphew St.
San Rafael, CA 94901
Various
Richard Landis
415-485-3354
Richard.landis@citvofsanrafael.org
http://www.citvofsanrafael.orp/
08-244-7459
Page 1 of 5
2016/17 CDBG FUNDINGAPPLICATION
N/A
4) Project Description:
Provide a detailed scope of work and describe how this project will benefit the community. Please limit vour
response to 2 paragraphs.
The City of San Rafael entered into a 10 -year settlement agreement with the U.S. Department of Justice in
2004. The agreement requires the City to comply with the Americans with Disabilities Act (ADA) as it relates
to the public right-of-way (sidewalks, streets, etc.) and facilities. All requested funds are for the construction
of curb ramps that will make San Rafael's sidewalks and streets accessible for wheelchair users and other
individuals with disabilities. The agreement calls for the construction of 765 curb ramps on those "...streets,
roads, and highways that have been constructed or altered since January 26, 1992."
5) HUD National Objective to be served (check at leastone):
X Activities benefiting low and moderate -income persons, (LMI)
Activities benefiting low and moderate area. (LMA)
IActivities which aid in the prevention or elimination of slums or blight.
6) How will this project further Marin County's Fair Housing goals?:
7) Approximately how many moderate, low, extremely low, and very low-income persons will directly benefit from
the program/project? (Use the table below of income level estimates per household to determine the number of
people served):
8)
Moderate -Income
Low -Income
Very Low -Income
Extremely Low
Because curb ramp locations are scattered throughout the City and are not address -specific, it is not
possible to determine the number individuals, regardless of income, who will benefit from CDBG funds.
However, according to the 2010 census, the median income for disabled individuals living in San Rafael was
well below the income limits shown on the table below.
2016 HUD INCOME LIMITS
Household Size
1
2
3
=EA���4E__==
5
6
7
8
Moderate -Income
$90,500
$103,450
$116,350
129=; 5D.
$139,550
$149,950
$160,250
$170,600
Low -Income
$68,950
$78,800
$88,650
inld:S
$98�0�
$106,400
$114,300
$122,150
$130,050
Very Low -Income
$43,050
$49,200
$55,35061500y-
$66,450
$71,350
$76,300
$81,200
Extremely Low
828,500
$29,500
$33,250
$36,900
$39,900
$42,850
$45,800
$48,750
2016/17 CDBG FUNDING APPLICATION
SOURCE: U.S. Department of Housing and Urban Development
Page 2 of 5
County of Marin
9) Will this project benefit a particular group of people? Members of the Protected Classes?
The project will address the needs of individuals with a broad range of physical disabilities, e.g., wheel chair users,
people with ambulation issues and those who are visually impaired.
10) if your agency has a remaining project funding balance from previous years' County of Marin CDBG funding,
please explain below:
There are no remaining funds from the previous year's CDBG allocation.
11) List your past specific accomplishments/activities and goals of your organization/agency using CDBG funds. Did
you meet these goals and accomplishments? Pleasedescribe:
Our goal is to make San Rafael's public right-of-way accessible to individuals with disabilities. Since 2005 the City
has constructed 433 of the 765 curb ramps identified in our Settlement Agreement with the federal Department of
Justice, primarily paid for with CDBG funds.
12) If your organization has never received a CDBG grant what is your experience with administering CDBG or
other federal grant programs?
N/A
11) Are you familiar with Davis Bacon and HUD Form 4010? If not, see HUD Form 4010
Yes.
County of Marin
Page 3 of 5
2016/17 CDBG FUNOINGAPPLICATION
PROJECT MANAGEMENT & FINANCIAL DATA
12) State who will supervise and manage the project and the individual(s) project management capability. List any
approvals or authorizations required and received for the project to continue (for new construction, rehabilitation,
or other capital projects, list any entitlements that are necessary for the project):
The project will be supervised by San Rafael City Engineer Kevin McGowan. It will be managed by Assistant Civil
Engineer Stephanie Gindlesperger. The San Rafael City Council must approve a construction agreement and the
project budget.
13) Proiect Timeline: List program/project objectives and milestones, along with an estimated timetable for
reaching them. (The general tasks for a construction project are provided.below; please add tasks as needed)
Task
Define scope of work/finish design
Complete environmental
Release bid package
Select'contractor
Finalize contract
Obtain building permits
Start construction
Complete Construction (target: June 30, 2017)
Date of Completion
Construct 10-15 ADA curb ramps
Categorically exempt
September 2017
October 2017
October 2017
N/A
February 2018
April 2018
14) Prolect Budget:
(a) List the activities and/or
items for your entire aroiect budget including CDBG funds and other funds
(complete the table below)
Funding Source (e.g. CDBG)
Source $ Amount
Uses
$ Amount
$N/A
Design/A/E
$N/A
CDBG
$250,000
(Construction
$250,000
items/materials)
$
$
$N/A
Permit fees
$N/A
(City of San Rafael -Gas Tax
I $25,000
Contingency
$25,000
TOTAL
I $275,000
TOTAL
$275,000
County of Marin . 2016/17CDBG FUNDINGAPPLICATION
Page 4 of 5
(b) How did you obtain your cost estimates?
Cost estimates are based upon recent curb ramp construction projects bid results,
(c) Does the project have site control? i.e., ownership of the project site, lease agreement?
All construction will take place on City -owned right-of-way,
(d) Were other funding sources explored? If other funding sources are not being utilized, why could other
funding sources not be used on the project or could not be acquired?
Other funding sources will be considered once preliminary construction and construction contingency estimates
have been finalized. The availability of City -controlled funds such as Gas Tax will depend upon other public right-
of-way capital project priorities.
15) Will the requested CDBG funds be expended by the end of the 2018 (December 30, 2018)? Yes - No
If No, please explain why:
All CDBG funds will be expended by December 30, 2018.
16) Please sign (provide title) and date your application below:
1-
j!� - - - —
Signature/Title Date
Please submit 1 signed original and 4 copies of vour application to:
Mailing Address:
County of Marin
3501 Civic Center Drive #308'
San Rafael, CA 94903
Attn: Jared Stalling
Phvsical Address (if dropping off application):
County of Marin- Community Development
3501 Civic Center Drive #308
Attn: Jared Stalling
COUNTY OF MARIN
Application submittal deadline is
Tuesday, November 8, 2016 by 5 p.m.
POSTMARKS WILL NOT BEA CCEPTED
Page 5 of 5
2016/17 CDBG FUNDING APPLICATION
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval
by the City Council. Save staff report (including this cover sheet) along
with all related attachments in the Team Drive (T:) --> CITY COUNCIL
AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT -
AGENDA TOPIC]
Agenda Item #
Date of Meeting: 1/17/2017
From: Tom Adams
Department: Economic Development
Date: 1/5/2017
Topic: Community Development Block Grant (CDBG) Program
Subject: Resolution Recommending Community Development Block Grant (CDBG) Project
Funding for the Year 2017-18 to the Marin County Board of Supervisors
Type: ® Resolution ❑ Ordinance
❑ Professional Services Agreement ❑ Other: Discussion Item
APPROVALS
® Finance Director
Remarks: MM - Approved 1/10/17
® City Attorney
Remarks: LG -Approved 1/9/16.
® Author, review and accept City Attorney / Finance changes
Remarks:
® City Manager
Remarks: