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Home My WebLink AboutPW Brookdale Ave Retaining Wall Completioni SAN RAFAEL At THE CITY WITH A MISSION Agenda Item No: 5.h Meeting Date: January 17, 2017 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works P�_ Prepared by: Bill Guerin, City Manager Approval: Director of Public Works (SG) File No.: 16.01.264 TOPIC: COMPLETION OF RETAINING WALL PROJECT SUBJECT: ACCEPT COMPLETION OF THE BROOKDALE AVENUE RETAINING WALL PROJECT, CITY PROJECT NO. 11214, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION RECOMMENDATION: Accept completion of the project and authorize the City Clerk to file the Notice of Completion. BACKGROUND: Brookdale Avenue is a one-way loop off of Lincoln Avenue and adjacent to the Irwin Creek to the north. The area next to the roadway experienced erosion due to the close proximity of Irwin Creek as it meanders downstream. The creek bank erosion caused instability in the original stacked rock retaining wall that held up a portion of Brookdale Avenue, and caused the roadway to subside. In order to support the roadway and allow access to properties, a Cast-in—Drilled Hole (CIDH) retaining wall system was constructed adjacent to the roadway. This type of repair includes the installation of closely spaced piles with a concrete cap. If future erosion continues in this area from the creek, this type of repair can accommodate the installation of a tieback system that will further support the roadway. In addition, 300 feet of Brookdale Avenue was resurfaced as part of this project. The project was advertised in accordance with San Rafael's Municipal Code on June 27, 2016, and sealed bids were publicly opened and read aloud on July 21, 2016, at 10:30 AM. On August 15, 2016, the City Council adopted a resolution authorizing the Public Works Director to enter into an agreement with the low bidder, Valentine Corporation. Construction commenced on October 31, 2016. The project was completed on December 21, 2016. All work was completed within the number of Working Days allowed. Staff recommends acceptance of the project and recordation of the Notice of Completion. FOR CITY CLERK ONLY File No.: 4-1-682 Council Meeting: 01/17/2017 Disposition: Approved staff recommendation SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 ANALYSIS: Pursuant to Civil Code Section 3093 the City is required to record a Notice of Completion upon acceptance of the improvements by the City. This acceptance initiates a time period during which project subcontractors may file Stop Notices seeking payment from the City from the funds owed to the Contractor for the project work. FISCAL IMPACT: Construction was completed within the original authorized budget of $260,000. The total project cost, including advertisement, construction, and City staff time are shown in the table below. Funding Source: Project Funding Sources Allocation Gas Tax Fund (Fund #206) $260,000 Total Available Funds $260,000 Design Costs Amount Environmental Document, Topographic Survey, and Geotechnical Report $9,343.17 Design Subtotal $9,343.17 Construction Costs Actual Construction Contract Amount Based on Measured Quantities* $190,575.52 Contract Change Orders* $39,979.40 Materials Testing and Sampling $759.60 Construction Subtotal* $231,314.52 Total Project Expense $240,657.69 *Includes the 5% retention to be paid 35 days after Notice of Completion is filed. ACTION REQUIRED: Staff recommends that the City Council accept completion of the project and authorize the City Clerk to file the Notice of Completion. ATTACHMENT: Notice of Completion Record Without. 'I--'C- Per --Per GC 27303 and, 'L When recorded mail to: 2017-0002611 (, Recorded I REC FEE City of San Rafael Official Records I County of I Esther C. Beirne, City Clerk RICHARDa11.nBENSON 1400 Fifth Avenue Assessor -Recorder I County Clerk I P. O. Box 151560 1 t :45A11 19 -Jan -2017 1 Page 1 of 2 San Rafael, CA 94915-1560 SPACE ABOVE THIS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: 0.00 NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 21" day of December, 2016 and accepted the 17th day of January, 2017; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, 1400 Fifth Avenue, San Rafael, California, 94901, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement; that said work or improvement is described as follows: BROOKDALE RETAINING WALL PROJECT CITY PROJECT #11214 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is Valentine Corporation I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on TA1411A M , 201-7 . CITY OF SAN RAFAEL A Municipal Corporation By w� BILL GUERIN Director of Public Works A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF MARIN Subscribed and sworn to (or affirmed) before me on this / 9744 day of ��u atm' , 20�, by Bill Guerin, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. WITNESS my hand and official seal. Signature e5-5tt'--A C • '�� ESTHER C. BEIRNE San Rafael City Clerk File: 16.01.264 �3t; N RAF,q ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) 4 CITY COUNCIL AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS -)� [DEPT - AGENDA TOPIC] Agenda Item # Date of Meeting: 1/17/2017 From: Bill Guerin Department: Public Works Date: 12/22/2016 Topic: Completion of Retaining Wall Project. Subject: Accept Completion of the Brookdale Retaining Wall Project, City Project No. 11214 and Auhtorize the City Clerk to File the Notice of Completion. Type: ® Resolution ❑ Ordinance ❑ Professional Services Agreement ❑ Other: APPROVALS ® Finance Director Remarks: MM - approved 12/30/16 ® City Attorney Remarks: LG -Approved 1/3/17. ® Author, review and accept City Attorney / Finance changes Remarks: SG - accepted 1/6/2017 ® City Manager Remarks: