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Home My WebLink AboutCC SA Minutes 2017-01-17IN THE COUNCIL CHAMBERS OF THE CITY OF SAN RAFAEL, Tuesday, January 17, 2017 a r rfrF�'ITH p�6 Regular Meeting MINUTES San Rafael City Council Present: Mayor Phillips Councilmember Bushey Councilmember Colin Councilmember Gamblin Councilmember McCullough Absent: None Also Present: City Manager Jim Schutz City Attorney Robert Epstein City Clerk Esther Beirne OPEN SESSION — COUNCIL CHAMBERS: 6:00 PM Mayor Phillips announced Closed Session items: CLOSED SESSION — THIRD FLOOR CONFERENCE ROOM: 6:00 PM 2. Closed Session: a. Conference with Legal Counsel - Existing Litigation Government Code Section 54956.9(d)(1) Name of Case: Anthony Alviso et.al. v. City of San Rafael U.S. District Court for the N.D. of California Case No. CV 16-7056 MEJ b. Conference with Labor Negotiators - Government Code §54957.6 Lead Negotiator: Jack Hughes, Liebert Cassidy and Whitmore Negotiating Team: Lisa Charbonneau, Rick Bolanos, Jim Schutz, Cristine Alilovich, Stacey Peterson, Sylvia Gonzalez, Mark Moses, Robert Epstein, Kelly Albrecht Employee Organizations: Childcare • City Attornev Robert Epstein announced that the closed session would be resumed at the conclusion of the City Council / Successor Agency meeting OPEN TIME FOR PUBLIC EXPRESSION — 7:00 PM: Mimi Willard addressed Council regarding Citizens Coalition of Sensible Taxpayers • Susan Kirsch announced ABAG Special General Assembly meeting on January 30, 2017 0 Councilmember Bushev / Susan Kirsch CITY MANAGER'S REPORT: 3. City Manager's Report Citv Manaaer Jim Schutz / Mavor Phillips • Expressed thanks to City staff for their response to in the recent storms; • Announced City Council Special Study Session on SMART issues, scheduled for Thursday, January 19, 2017 at 5:OOp.m.; • Announced that the Citizens Police Academy scheduled for March would be conducted in Spanish for the first time. SPECIAL PRESENTATIONS: 4. Special Presentations: a. MarinSEL iMatter Group: Climate Change — File 285 Cory Bvtof, Volunteer & Sustainability Coordinator, introduced Marin School of Environmental Leadership students Marin School of Environmental Leadership students gave a presentation Mavor Phillips Councilmember Colin Councilmember McCullouah / Student Mavor Phillips Mavor Phillips invited public comment; however, there was none b. Informational Presentation on Downtown Market — File 285 Danielle O'Learv, Director of Economic Development & Innovation, introduced Shayla Moran, Next Generation, and Downtown Farmers' Market manager Shavla Moran gave a presentation Mavor Phillips Councilmember Colin / Shavla Moran Mavor Phillips Mavor Phillips invited public comment; however, there was none CONSENT CALENDAR: 5. Consent Calendar Items: 2 Items 5.a, 5.c and 5.e removed from Consent Calendar for comment Councilmember McCullough moved and Councilmember Bushey seconded to approve the remainder of the Consent Calendar Items: b. Approve Reappointment of Cyr Miller, Gladys Gilliland and John Erdmann to Fill Three Four -Year Terms to the End of November, 2020 on the Measure `E' Transactions and Use Tax (TUT) Oversight Committee (CC) — File 9-2-68 Measure E Reappointments Approved staff recommendation d. Resolution Accepting the Measure `E' Transactions and Use Tax Oversight Committee Report for Fiscal Year 2015-2016 (Fin) — File 9-2-68 Measure E Committee Annual Report RESOLUTION 14259 — RESOLUTION ACCEPTING THE MEASURE `E' TRANSACTIONS AND USE TAX OVERSIGHT COMMITTEE REPORT FOR FISCAL YEAR 2015-2016 f. Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Kimley-Horn Associates for a Study of the Third and Netherton Intersection, in the Amount of $59,205 (PW) —File 4-3-636 Third & Netherton Traffic Studd RESOLUTION 14260 — RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY HORN ASSOCIATES FOR A STUDY OF THE THIRD AND HETHERTON INTERSECTION, IN THE AMOUNT OF $59,205 g. Resolution Accepting the Annual Traffic Mitigation Fee Report and Approving the Determination that a Reasonable Relationship Exists Between the Current Need for Traffic Mitigation Fees Held Over Five Years and the Purposes for which they were Originally Collected (PW) — File 9-10-2(1) x 9-3-40 Traffic Mitigation Fee Report RESOLUTION 14261 — RESOLUTION ACCEPTING THE ANNUAL TRAFFIC MITIGATION FEE REPORT AND APPROVING THE DETERMINATION THAT A REASONABLE RELATIONSHIP EXISTS BETWEEN THE CURRENT NEED FOR TRAFFIC MITIGATION FEES HELD OVER FIVE YEARS AND THE PURPOSES FOR WHICH THEY WERE ORIGINALLY COLLECTED h. Accept Completion of the Brookdale Avenue Retaining Wall Project, City Project No. 11214, and Authorize the City Clerk to File the Notice of Completion (PW) — File 4-1-682 Retaininq Wall Completion Approved staff recommendation Rossi Pump Station: (PW) 1) Accept Completion of the Rossi Stormwater Pump Station Rehabilitation Project (City Project No. 11191), Authorize the City Clerk to File the Notice of Completion, and; 2) Resolution Authorizing the City Manager to Execute an Amendment to the Professional Services Agreement with Consolidated CM for Additional Inspection Services in Connection with the Rossi Stormwater Pump Station Rehabilitation Project, and to Increase the Compensation by $15,520 for a Total Not -to -Exceed Amount of $90,520 — File 4-1-673 x 4-1-678 Rossi Stormwater Pump Station 1. Accepted Completion 2. RESOLUTION 14262 — RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CONSOLIDATED CM FOR ADDITIONAL INSPECTION SERVICES IN CONNECTION WITH THE ROSSI STORMWATER PUMP STATION REHABILITATION PROJECT, AND TO INCREASE THE COMPENSATION BY $15,520 FOR A TOTAL NOT -TO -EXCEED AMOUNT OF $90,520 j. Resolution Authorizing the City Manager to Execute a Professional Services Agreement with ME Engineers, Inc. for Electrical Engineering Design Services Associated with the City Hall Switchgear Replacement Project, in the Amount of $60,000 (PW) — File 4-3-638 Citv Hall Switchgear Replacement RESOLUTION 14263 — RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH ME ENGINEERS, INC. FOR ELECTRICAL ENGINEERING DESIGN SERVICES ASSOCIATED WITH THE CITY HALL SWITCHGEAR REPLACEMENT PROJECT, IN THE AMOUNT OF $60,000 AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None a. Approval of Minutes of City Council/Successor Agency Regular Meeting of December 19, 2016 (CC) Minutes 12/19/2016 Councilmembers Colin / Councilmember McCullough Councilmember Bushey moved and Councilmember Gamblin seconded to approve as submitted Approved as submitted AYES: Councilmembers: Bushey, Gamblin & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None ABSTAIN: Councilmembers: Colin & McCullough C. Resolution Authorizing the City Manager to Execute an Amendment to the Agreement with the Downtown Streets Team for Services Outside of the Downtown Core Area to Extend the Term by Six Months and to Provide for Additional Compensation in an Amount not to Exceed $12,500 (CM) — File 4-3-543 Downtown Streets Team Amendment Councilmember Colin Councilmember Colin moved and Councilmember McCullough seconded to adopt the Resolution 4 RESOLUTION 14264 — RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH THE DOWNTOWN STREETS TEAM FOR SERVICES OUTSIDE OF THE DOWNTOWN CORE AREA TO EXTEND THE TERM BY SIX MONTHS AND TO PROVIDE FOR ADDITIONAL COMPENSATION IN AN AMOUNT NOT TO EXCEED $12,500 AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None e. Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Alta Planning + Design for the Environmental and Conceptual Design of the Francisco Boulevard West Multi -Use Pathway- Second to Andersen Drive, in the Amount of $246,410; and Authorizing the City Manager to Execute the Funding Agreement with the Transportation Authority of Marin for this Project (PW) — File 4-3-637 x 245 x 170 Andersen Drive MUP Councilmember Gamblin Bill Guerin, Public Works Director, presented the staff report Councilmember Gamblin / Bill Guerin Councilmember Gamblin / Bill Guerin Councilmember Gamblin / Bill Guerin Councilmember Gamblin / Bill Guerin Councilmember Gamblin / Bill Guerin Councilmember Gamblin / Bill Guerin Councilmember Gamblin Mavor Phillips Councilmember McCullough / Bill Guerin Councilmember McCullough / Bill Guerin Councilmember McCullough / Bill Guerin Mavor Phillips Councilmember Gamblin / Bill Guerin Mavor Phillips invited public comment; however, there was none Councilmember McCullough Councilmember McCullough moved and Councilmember Bushey seconded to adopt the Resolution RESOLUTION 14265 — RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH ALTA PLANNING + DESIGN FOR THE ENVIRONMENTAL AND CONCEPTUAL DESIGN OF THE FRANCISCO BOULEVARD WEST MULTI- USE PATHWAY- SECOND TO ANDERSEN DRIVE, IN THE AMOUNT OF $246,410; AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE FUNDING AGREEMENT WITH THE TRANSPORTATION AUTHORITY OF MARIN FOR THIS PROJECT AYES: Councilmembers: Bushey, Colin, McCullough & Mayor Phillips NOES: Councilmembers: Gamblin ABSENT: Councilmembers: None OTHER AGENDA ITEMS: 6. Other Agenda Items: a. Informational Update About New Digital Services and Community Engagement, Including a New City Website (CM) — File 9-3-89 Diqital Services Update Rebecca Woodburv, Senior Management Analyst, presented the staff report Councilmember McCullough Councilmember Colin Mavor Phillips Councilmember Colin moved and Councilmember McCullough seconded to accept the report Accepted report AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None b. Resolution Supporting Legislation to Exempt the Existing Sales Tax Cap to Accommodate Up To 0.5% for the Transportation Authority of Marin (PW) — File 9-12 x 170 Sales Tax Cap Exemption Citv Manager Jim Schutz introduced the item Bill Guerin, Public Works Director, presented the staff report and introduced Dianne Steinhauser, Transportation Authority of Marin Dianne Steinhauser gave a presentation Councilmember McCullough / Dianne Steinhauser M Councilmember Bushev / Dianne Steinhauser Councilmember Colin / Dianne Steinhauser Councilmember Gamblin / Dianne Steinhauser Councilmember Gamblin / Dianne Steinhauser Councilmember Gamblin / Dianne Steinhauser Councilmember Gamblin / Dianne Steinhauser Councilmember Gamblin / Dianne Steinhauser Mavor Phillips invited public comment Mimi Willard, Coalition of Sensible Taxpayers Susan Kirsch, Coalition of Sensible Taxpayers Hutch Turner There being no further comment from the audience, Mayor Phillips closed the public comment period Mavor Phillips / Dianne Steinhauser Mavor Phillips / Dianne Steinhauser Mavor Phillips / Dianne Steinhauser Mavor Phillips Councilmember Bushev / Dianne Steinhauser Councilmember McCullough Mavor Phillips Councilmember McCullouah / Dianne Steinhauser Councilmember Colin Councilmember Gamblin Mavor Phillips / Councilmember Gamblin Mavor Phillips / Councilmember Gamblin Councilmember Gamblin / Mavor Phillips Citv Manaaer Jim Schutz 7 Mavor Phillips Councilmember Gamblin Mavor Phillips / Dianne Steinhauser Mavor Phillips / Dianne Steinhauser Mavor Phillips Councilmember Gamblin / Dianne Steinhauser Councilmember Gamblin / Dianne Steinhauser Councilmember McCullough / Dianne Steinhauser Mavor Phillips Councilmember Bushev / Dianne Steinhauser Councilmember Bushev / Dianne Steinhauser Councilmember McCullough / Dianne Steinhauser Mavor Phillips / Dianne Steinhauser Councilmember McCullough moved and Councilmember Gamblin seconded the motion to take no action No action taken AYES: Councilmembers: Bushey, Colin, Gamblin, & McCullough NOES: Councilmembers: Mayor Phillips ABSENT: Councilmembers: None C. Resolution Approving an Amendment of the Master Fee Schedule for a 5% Fee Increase for Child Care Program Services Effective July 1, 2017 (CS) — File 9-3-65 x 9-10-2 Child Care Program Fee Increase Carlene McCart, Communitv Services Director, presented the staff report Councilmember Bushev / Carlene McCart / Kelly Albrecht. Child Care Supervisor Councilmember Bushev / Kelly Albrecht Councilmember Bushev Councilmember Gamblin / Kelly Albrecht Councilmember Gamblin / Carlene McCart / Kelly Albrecht w Councilmember Gamblin / Kelly Albrecht Councilmember Gamblin / Kelly Albrecht Mayor Phillips invited public comment; however, there was none Councilmember Bushey moved and Councilmember Colin seconded to adopt the Resolution RESOLUTION 14266 — RESOLUTION APPROVING AN AMENDMENT OF THE MASTER FEE SCHEDULE FOR A 5% FEE INCREASE FOR CHILD CARE PROGRAM SERVICES, EFFECTIVE JULY 1, 2017 AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None d. Resolution Recommending Community Development Block Grant (CDBG) Project Funding for the Year 2017-18 to the Marin County Board of Supervisors (ED) — File 147 CDBG Proiect Fundinq. Tom Adams, Economic Development Coordinator, presented the staff report Mavor Phillips / Tom Adams Councilmember Colin / Tom Adams Councilmember Colin / Tom Adams Mavor Phillips invited public comment; however, there was none Councilmember Colin moved and Councilmember Gamblin seconded to adopt the Resolution RESOLUTION 14267 — RESOLUTION RECOMMENDING COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT FUNDING FOR THE YEAR 2017-18 TO THE MARIN COUNTY BOARD OF SUPERVISORS AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None e. Resolution Rescinding Resolution No. 13950 and Adopting a Revised Temporary, Seasonal, Retiree, and Fixed -Term Employees Salary and Benefit Plan and Salary Schedules (HR) — File 7-8-6 Temporary Emplovee Salary & Benefits Stacev Peterson, Human Resources Director, presented the staff report Councilmember Gamblin / Stacev Peterson 0 Councilmember McCullough / Stacev Peterson Councilmember McCullough / Stacev Peterson Mayor Phillips invited public comment; however, there was none Councilmember Bushey moved and Councilmember Colin seconded to adopt the Resolution RESOLUTION 14268 — RESOLUTION RESCINDING RESOLUTION NO. 13950 AND ADOPTING A REVISED TEMPORARY, SEASONAL, RETIREE, AND FIXED -TERM EMPLOYEES SALARY AND BENEFIT PLAN AND SALARY SCHEDULES AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (includinq AB 1234 Reports on Meetings and Conferences Attended at Citv Expense) 7. Councilmember Reports: None SAN RAFAEL SUCCESSOR AGENCY Consent Calendar: - None ADJOURNMENT: Adjourned to Closed Session at 10:27 p.m. ESTHER C. BEIRNE, City Clerk APPROVED THIS DAY OF 2017 GARY O. PHILLIPS, Mayor 10