Loading...
HomeMy WebLinkAboutCC Fire Commission 2017 Vacancy1, SAN RAFAE L Agenda Item No: 4.b THE CITY WITH A MISSION Meeting Date: February 6, 2017 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Clerk Prepared by: Esther C. Beirne City Manager Approval: File No: 9-2-5 TOPIC: FIRE COMMISSION VACANCIES SUBJECT: CALL FOR APPLICATIONS TO FILL TWO FOUR-YEAR TERMS ON THE FIRE COMMISSION, TO THE END OF MARCH, 2021, DUE TO EXPIRATION OF TERMS OF CAROLYN LENERT AND LEONARD THOMPSON (CC) 17 010100V Iu 1040 7311 Eller It is recommended that Council: a) Call for applications to fill two four-year terms on the San Rafael Fire Commission to the end of March, 2021; b) Set deadline for receipt of applications for Tuesday, February 28, 2017 at 5:00 p.m. in the City Clerk's Office, Room 209, City Hall; and b) Set date for interviews of applicants at a Special City Council meeting to be held on a date to be determined. SUMMARY/BACKGROUND: The four-year terms of Carolyn Lenert and Leonard Thompson will expire at the end of March 2017. As per Resolution No. 13681, adopted on February 18, 2014, appointments to the Fire Commission will be limited to two consecutive four-year terms. Applications may be submitted electronically and are also available in hard copy format at the City Clerk's Office. ACTION: Approve staff recommendation. Enclosures: Vacancy notice Application Excerpt from San Rafael Municipal Code Ethics Training Information FOR CITY CLERK ONLY File No.: 9-2-5 Council Meeting: 02/06/2017 Disposition: Aunroved staff recommendation TWO VACANCIES - CITY OF SAN RAFAEL FIRE COMMISSION APPLICATIONS to serve on the Fire Commission, City of San Rafael, to fill two four-year terms to the end of March, 2021, may be obtained online at httDs://www.citvofsanrafael.orv-/boards- commissions/ and may be completed and submitted electronically. Hard copies of the application are also available online and in the City Clerk's Office. The deadline for filing applications is Tuesday, February 28, 2017, at 5:00 p.m., in the City Clerk's Office. There is no compensation paid to Fire Commissioners. Members must comply with the City's ethics training requirement of AB 1234, and reimbursement policv. See attached information. ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY. The Fire Commission regularly meets on the second Wednesday of every month at 4:00 p.m. at San Rafael Fire Station # 1 at 1039 C Street. Interviews of applicants will be held at a date to be determined. An excerpt from the San Rafael Municipal Code re: Fire Commission membership, terms of Commission members, powers and duties, etc., is also attached. ESTHER C. BEIRNE City Clerk City of San Rafael Dated: February 7, 2017 CITY OF SAN RAFAEL APPLICATION TO SERVE AS MEMBER OF FIRE COMMISSION (Limited to Two Consecutive Four -Year Terms) NAME: STREET ADDRESS: CITY/STATE/ZIP CODE: RESIDENT OF THE CITY OF SAN RAFAEL FOR PRESENT POSITION: NAME OF FIRM: BUSINESS ADDRESS: *HOME & BUSINESS PHONE: *E-MAIL ADDRESS: EDUCATION: PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: MY REASONS FOR WANTING TO SERVE ARE: DESCRIBE POSSIBLE AREAS OF CONFLICT OF INTEREST: DATE: SIGNATURE: YEARS Filing Deadline: Mail or Deliver to: Date: Tuesday, February 28, 2017 City of San Rafael, Dept. of City Clerk Time: 5:00 p.m. City Hall, 1400 Fifth Avenue, Room 209 P.O. Box 151560, San Rafael, CA 94915 * This information will be kept confidential, to the extent permitted by law SAN RAFAEL CHARTER ARTICLE VIII Executive and Administrative Departments, Section 10. FIRE COMMISSION. There shall be a board of fire commissioners appointed by the council, the exact number of which shall be set by ordinance or resolution of the council, one of whom may be a councilman. The chief of the fire department shall be an ex officio member of the commission but shall not be entitled to vote as a member of the commission. The members of the commission shall serve for a term of four years and shall be subject to removal by the affirmative vote of three members of the council. The terms of office of members of the commission shall be staggered in the manner provided by resolution of the council. The board of fire commissioners shall exercise such powers and perform such duties as may be prescribed or conferred in this charter or by the ordinances of the city. (Assembly Concurrent Resolution No. 121, August 20, 1973: Senate Concurrent Resolution No. 46, May 31, 1967.) 2.16.010 Board of Fire Commissioners.* A board of fire commissioners is created. (Ord. 889 § 2, 1967: Ord. 825 § 1, 1965: Ord. 422). * Fire Commission --See San Rafael Charter, Art. VIII § 10. 2.16.011 Board membership --Compensation. The board of fire commissioners shall consist of five members appointed by the city council, one of whom may be a councilman. The chief of the fire department shall be an ex officio member of the commission, but shall not be entitled to vote as a member of the commission. All members of the commission shall serve without compensation. (Ord. 889 § 3 (part), 1967). 2.16.012 Board term of office and removal. The members of the board of fire commissioners shall serve for a term of four years and shall be subject to removal by the affirmative vote of three members of the council. The terms of office of members of the commission shall be staggered in the manner provided by resolution of the city council. (Ord. 889 § 3 (part), 1967). 2.16.013 Board powers and duties. Subject to the direction and control of the city council, as provided in Section 2.04.030 of this code, the powers and duties of the board of fire commissioners shall be: To review and recommend concerning the future needs of the fire department in respect to long-range capital needs, including buildings, training facilities, and water mains and hydrant replacements; To review the relationship of the fire department with other governmental agencies and private entities concerning topics which the commission feels present a true and pressing need for the city's fire service, i.e., mutual aid and the fire rating system of the Independent Insurance Office; To review, comment and make recommendations regarding the annual operating budget of the department; To recommend to the fire chief and the city council action concerning initial adoption and future amendments to the fire prevention code, the building code, and other such ordinances which pertain to the prevention of fires within the community; To receive monthly reports from the department head concerning the general operations and functions of the department; To perform such other duties as may be prescribed by the city council. (Ord. 1131 § 1, 1974: Ord. 889 § 3 (part), 1967). NOTICE TO BOARD & COMMISSION APPLICANTS REGARDING ETHICS TRAINING On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a "Brown Act" governing body, whether permanent or temporary, decision-making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2 -hour class, self -study, or an on-line class. You may seek reimbursement for taking any authorized ethics class. The city staff member that is assigned to your committee can help you with the reimbursement process. After you have completed the ethics class, the original certificate needs to be given to the City Manager's Office for record-keeping, with a copy kept for your records. AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following: • Ethics Training: Members of the Brown Act -covered decision-making bodies must take two hours of ethics training every two years, if they receive compensation or are reimbursed expenses. The training can be in-person, on-line, or self -study. For those in office on 1/1/06, the first round of training must be completed by 1/1/07. Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service's (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. • Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of the agency's expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting.