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Home My WebLink AboutPW Francisco Blvd Multi-use Pathway FundingSAN RAFAEL Agenda Item No: 4-. THE CITY WITH A MISSION Meeting Date: February 21, 2017 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works P�_ Prepared by: Bill Guerin City Manager Approval: Director of Public Works File No.: 16.01.284 TOPIC: FRANCISCO BOULEVARD EAST SIDEWALK WIDENING AND FRANCISCO BLVD WEST MULTI- USE PATHWAY FUNDING SUBJECT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING, IN CONNECTION WITH THE FRANCISCO BOULEVARD EAST SIDEWALK WIDENING AND FRANCISCO BLVD WEST MULTI -USE PATHWAY PROJECT, THE FILING OF AN APPLICATION FOR FUNDING ASSIGNED TO THE METROPOLITAN TRANSPORTATION COMMISSION (MTC) AND COMMITTING ANY NECESSARY MATCHING FUNDS AND STATING ASSURANCE TO COMPLETE THE PROJECT RECOMMENDATION: Adopt the resolution. BACKGROUND: In 2016, the City submitted Active Transportation Program (ATP) cycle 3 applications to the State of California and was recently awarded $4.025 million to construct the Francisco Boulevard East Sidewalk Widening project. In 2016, the Transportation Authority of Marin (TAM) Board approved $2.1 million for the Francisco Blvd East Sidewalk Widening project. In addition, $1 million in federal One Bay Area Grant (OBAG 2) funding was allocated to the Francisco Blvd West Multi -use path. The additional funding will enable San Rafael to fully fund the construction of the Francisco Boulevard East Sidewalk Widening project. A local match is generally required for federal grants. The City's local match to receive the total funding of $6.125 million is estimated to be $710,000 (11.57% of the grant amount). This project was designed several years ago. There are several steps that need to occur prior to starting construction which related relocating private improvements that are located within the public Right -of -Way. Once this occurs and the grants are allocated, the City can move forward with the construction. The Metropolitan Transportation Commission (MTC) recently allocated $1 million for the Francisco Boulevard West Multi -Use Path project. A resolution of local support is required for the funding to be approved in the Federal Transportation Improvement Program (TIP) database. A local match is also required for this federal grant which is estimated to be $116,000. The Transportation Authority of Marin also allocated $250,000 in local funds which can be considered our local match for this project. FOR CITY CLERK ONLY File No.: 170 Council Meeting: 02/21/2017 Disposition: Resolution 14282 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 The MTC requires that fund recipients submit a funding application and provide a City Council Resolution of Support when funds are provided. Specifically, the MTC requires that the resolution adopted by the responsible implementing agency state the following: • The sponsor commits to provide any required matching funds; • The sponsor understands that the regional discretionary funding is fixed at the programmed amount, and therefore any cost increase cannot be expected to be funded with additional regional discretionary funding; • The project will comply with the procedures, delivery milestones and funding deadlines specified in the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised); and • The sponsor assures the completion of the project as described in the application, subject to environmental clearance, and if approved, as included in MTC's federal TIP; and • The project will have adequate staffing resources to deliver and complete the project within the schedule submitted with the project application; and • The project will comply with all project -specific requirements as set forth in the program; and • The applicant (City of San Rafael) has assigned, and will maintain a single point of contact for all FHWA and CTC -funded transportation projects to coordinate within the agency and with the respective Congestion Management Agency (CMA), MTC, Caltrans, FHWA, and CTC on all communications, inquiries or issues that may arise during the federal programming and delivery process for all FHWA- and CTC -funded transportation and transit projects implemented by the applicant. DISCUSSION: At this time, the City has hired Alta Planning to assist with the development of the Francisco Boulevard West Multi Use Path. An initial study indicated that the pathway could be installed from Second Street to Rice Drive; however, it has not been determined if the pathway can be installed all the way to Andersen Drive. In addition, the position of this new path may require additional engineering features such as a wall against the existing ditch which is expensive. If, in the future, it is determined that pathway cannot be built, the City will be required to return the $1 million in grant funding to MTC. In addition, if walls are needed to support the pathway, additional funding may be needed to support the project. Based on these issues, we recommend allocating the $1 million to construction only. ACTION REQUIRED: Adopt Resolution ATTACHMENT: Resolution RESOLUTION NO. 14282 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING, IN CONNECTION WITH THE FRANCISCO BOULEVARD EAST SIDEWALK WIDENING AND FRANCISCO BLVD. WEST MULTI -USE PATHWAY PROJECT, THE FILING OF AN APPLICATION FOR FUNDING ASSIGNED TO THE METROPOLITAN TRANSPORTATION COMMISSION AND COMMITTING ANY NECESSARY MATCHING FUNDS AND STATING ITS ASSURANCE TO COMPLETE THE PROJECT. WHEREAS, the City of San Rafael (herein referred to as APPLICANT) is submitting an application to the Metropolitan Transportation Commission (MTC) for $2,100,000, $4,025,000 and $1,000,000 in funding assigned to MTC for programming discretion, which includes federal funding administered by the Federal Highway Administration (FHWA) and federal or state funding administered by the California Transportation Commission (CTC) such as Surface Transportation Block Grant Program (STP) funding, Congestion Mitigation and Air Quality Improvement Program (CMAQ) funding, Transportation Alternatives (TA) set-aside/Active Transportation Program (ATP) funding, and Regional Transportation Improvement Program (RTIP) funding (herein collectively referred to as REGIONAL DISCRETIONARY FUNDING) for the Francisco Boulevard East Sidewalk Improvement Project and Multi -Use Pathway from 2nd Street to Andersen (herein referred to as PROJECT) from the One Bay Area Grant Program (herein referred to as PROGRAM); and WHEREAS, the United States Congress from time to time enacts and amends legislation to provide funding for various transportation needs and programs, (collectively, the FEDERAL TRANSPORTATION ACT) including, but not limited to the Surface Transportation Block Grant Program (STP) (23 U.S.C. § 133), the Congestion Mitigation and Air Quality Improvement Program (CMAQ) (23 U.S.C. § 149) and the Transportation Alternatives (TA) set-aside (23 U.S.C. § 133); and WHEREAS, state statutes, including California Streets and Highways Code §182.6, §182.7, and §2381(a)(1), and California Government Code §14527, provide various funding programs for the programming discretion of the Metropolitan Planning Organization (MPO) and the Regional Transportation Planning Agency (RTPA); and WHEREAS, pursuant to the FEDERAL TRANSPORTATION ACT, and any regulations promulgated thereunder, eligible project sponsors wishing to receive federal or state funds for a regionally -significant project shall submit an application first with the appropriate MPO, or RTPA, as applicable, for review and inclusion in the federal Transportation Improvement Program (TIP); and WHEREAS, MTC is the MPO and RTPA for the nine counties of the San Francisco Bay region; and WHEREAS, MTC has adopted a Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) that sets out procedures governing the application and use of REGIONAL DISCRETIONARY FUNDING; and WHEREAS, APPLICANT is an eligible sponsor for REGIONAL DISCRETIONARY FUNDING; and WHEREAS, as part of the application for REGIONAL DISCRETIONARY FUNDING, MTC requires a resolution adopted by the responsible implementing agency stating the following: • the commitment of any required matching funds; and • that the sponsor understands that the REGIONAL DISCRETIONARY FUNDING is fixed at the programmed amount, and therefore any cost increase cannot be expected to be funded with additional REGIONAL DISCRETIONARY FUNDING; and • that the PROJECT will comply with the procedures, delivery milestones and funding deadlines specified in the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised); and • the assurance of the sponsor to complete the PROJECT as described in the application, subject to environmental clearance, and if approved, as included in MTC's federal Transportation Improvement Program (TIP); and • that the PROJECT will have adequate staffing resources to deliver and complete the PROJECT within the schedule submitted with the project application; and • that the PROJECT will comply with all project -specific requirements as set forth in the PROGRAM; and • that APPLICANT has assigned, and will maintain a single point of contact for all FHWA- and CTC -funded transportation projects to coordinate within the agency and with the respective Congestion Management Agency (CMA), MTC, Caltrans, FHWA, and CTC on all communications, inquires or issues that may arise during the federal programming and delivery process for all FHWA- and CTC -funded transportation and transit projects implemented by APPLICANT; and WHEREAS, that APPLICANT is authorized to submit an application for REGIONAL DISCRETIONARY FUNDING for the PROJECT; and WHEREAS, there is no legal impediment to APPLICANT making applications for the funds; and WHEREAS, there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT; and WHEREAS, APPLICANT authorizes its Executive Director, General Manager, or designee to execute and file an application with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT as referenced in this resolution; and WHEREAS, MTC requires that a copy of this resolution be transmitted to the MTC in conjunction with the filing of the application. NOW, THEREFORE, BE IT RESOLVED that the APPLICANT is authorized to execute and file an application for funding for the PROJECT for REGIONAL DISCRETIONARY FUNDING under the FEDERAL TRANSPORTATION ACT or continued funding; and be it further RESOLVED that APPLICANT will provide any required matching funds; and be it further RESOLVED that APPLICANT understands that the REGIONAL DISCRETIONARY FUNDING for the project is fixed at the MTC approved programmed amount, and that any cost increases must be funded by the APPLICANT from other funds, and that APPLICANT does not expect any cost increases to be funded with additional REGIONAL DISCRETIONARY FUNDING; and be it further RESOLVED that APPLICANT understands the funding deadlines associated with these funds and will comply with the provisions and requirements of the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) and APPLICANT has, and will retain the expertise, knowledge and resources necessary to deliver federally -funded transportation and transit projects, and has assigned, and will maintain a single point of contact for all FHWA- and CTC -funded transportation projects to coordinate within the agency and with the respective Congestion Management Agency (CMA), MTC, Caltrans, FHWA, and CTC on all communications, inquires or issues that may arise during the federal programming and delivery process for all FHWA- and CTC -funded transportation and transit projects implemented by APPLICANT; and be it further RESOLVED that PROJECT will be implemented as described in the complete application and in this resolution, subject to environmental clearance, and, if approved, for the amount approved by MTC and programmed in the federal TIP; and be it further RESOLVED that APPLICANT has reviewed the PROJECT and has adequate staffing resources to deliver and complete the PROJECT within the schedule submitted with the project application; and be it further RESOLVED that PROJECT will comply with the requirements as set forth in MTC programming guidelines and project selection procedures for the PROGRAM; and be it further RESOLVED that, in the case of a transit project, APPLICANT agrees to comply with the requirements of MTC's Transit Coordination Implementation Plan as set forth in MTC Resolution No. 3866, revised; and be it further RESOLVED that, in the case of a highway project, APPLICANT agrees to comply with the requirements of MTC's Traffic Operations System (TOS) Policy as set forth in MTC Resolution No. 4104; and be it further RESOLVED that, in the case of an RTIP project, PROJECT is included in a local congestion management plan, or is consistent with the capital improvement program adopted pursuant to MTC's funding agreement with the countywide transportation agency; and be it further RESOLVED that APPLICANT is an eligible sponsor of REGIONAL DISCRETIONARY FUNDING funded projects; and be it further RESOLVED that APPLICANT is authorized to submit an application for REGIONAL DISCRETIONARY FUNDING for the PROJECT; and be it further RESOLVED that there is no legal impediment to APPLICANT making applications for the funds; and be it further RESOLVED that there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT; and be it further RESOLVED that APPLICANT authorizes its Executive Director, General Manager, City Manager, or designee to execute and file an application with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT as referenced in this resolution; and be it further RESOLVED that a copy of this resolution will be transmitted to the MTC in conjunction with the filing of the application; and be it further RESOLVED that the MTC is requested to support the application for the PROJECT described in the resolution, and if approved, to include the PROJECT in MTC's federal TIP upon submittal by the project sponsor for TIP programming. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on the 21st day of February 2017, by the following vote, to wit: AYES: COUNCILMEMBERS: Colin, McCullough & Vice -Mayor Bushey NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Gamblin and Mayor Phillips ESTHER C. BEIRNE, City Clerk ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) 4 CITY COUNCIL AGENDA ITEMS � AGENDA ITEM APPROVAL PROCESS --> [DEPT - AGENDA TOPIC] Agenda Item # Date of Meeting: 2/21/2017 From: Bill Guerin Department: Public Works Date: 2/10/2017 Topic: FRANCISCO BOULEVARD EAST SIDEWALK WIDENING AND FRANCISCO BLVD WEST MULTI -USE PATHWAY FUNDING Subject: ADOPTION OF RESOLUTIONS RELATED TO THE FRANCISCO BOULEVARD WEST MULTI -USE PATHWAY PROJECT, AND THE FRANCISCO BLVD WEST SIDEWALK WIDING PROJECT 1. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE FILING OF AN APPLICATION FOR FUNDING ASSIGNED TO MTC AND COMMITTING ANY NECESSARY MATCHING FUNDS AND STATING ASSURANCE TO COMPLETE THE PROJECT 2. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL TO COMPLY WITH ASSEMBLY BILL2135, SURPLUS LAND ACT Type: ® Resolution ❑ Ordinance ❑ Professional Services Agreement ❑ Other: APPROVALS Z Finance Director Remarks: Approved -no financial impact.Van Bach 2/15/17 ❑ City Attorney Remarks: Approved with revisions to the Staff Report and Resolution. ETD. 2/15/17 M Author, review and accept City Attorney / Finance changes Remarks: ® City Manager Remarks: FOR CITY CLERK ONLY File No.: Council Meeting: Disposition: