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Home My WebLink AboutED May Madness Car Parade 2017SAN RAFAEL 6. 1,, THE CITY WITH A MISSION Agenda Item No: 4.e Meeting Date: March 6, 2017 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Economic Development Prepared by: Brian Auger, Event Coordinator City Manager Approval: TOPIC: May Madness Car Parade SUBJECT: Resolution authorizing closure of Downtown city streets for the 29th Annual May Madness Classic Car Parade on Saturday, May 6, 2017. RECOMMENDATION: Approve the Resolution authorizing the temporary street closures. BACKGROUND: May Madness is a legacy event for the City of San Rafael. In 1987, the BID and the City initiated the first May Madness Car Parade with local merchant, Greg Borelli, as a marketing event for Downtown San Rafael businesses. In the years since the inaugural event, annual car shows have become common in almost all of the local towns and cities in the North Bay making the San Rafael event less unique. This year the Downtown BID and local merchant, Rick Lewis, of Gold Rush Jewelers have stepped in to create a May Madness Organizing Committee to support the return of the event in 2017. The event committee includes: Rick Lewis; Jeff Brusati, BID/T&B Sports; Joanne Webster, Chamber Director; Steve Bajor, Team Pro Event; and Brian Auger, City of San Rafael Events. ANALYSIS: For 2017, the May Madness Organizing Committee is considering new innovations to help refresh the event. The event will include the car parade, a boutique Show & Shine display of vehicles, micro -brew beer and wine booths, food booths, and music. The parade will have a centralized start and finish line at A Street, and the event times have been set to encourage event goers to shop and eat, and to showcase the Downtown. Event funding is coming from a variety of sources including the Target settlement event fund and sponsorships. The temporarily street closures for the May Madness event on May 6, 2017 would be as follows: 1. "A" Street from Parking Structure driveway to Fifth Avenue from 6 a.m. to 9 p.m. 2. Julia Street from "A" Street to "B" Street 6 a.m. to 9 p.m. 3. Fourth Street between Lootens and "A" Street from 7 a.m. to 10 p.m. FOR CITY CLERK ONLY File No.: 11-19 Council Meeting: 03/06/2107 Disposition: Resolution 14289 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 4. Fourth Street from Lincoln to "D" Street from 11 a.m. to 9 p.m. 5. Cijos from South of Commercial to Fourth Street from 11 a.m. to 9 p.m. 6. Lootens from Third Street to 935 Lootens PI. (garage) driveway from 11 a.m. to 9 p.m. 7. "B" Street from Parking Structure driveway to Fifth Avenue from 11 a.m. to 9 p.m. 8. "C" Street from Parking Structure driveway to Fifth Avenue from 11 a.m. to 9 p.m. COMMUNITY OUTREACH: Event outreach will include a variety of media, including print ads and social media promotions. FISCAL IMPACT: Pursuant to the current City policy, Police and Public Works costs will be reimbursed by the event. OPTIONS: The City Council has the following options to consider on this matter: 1. Adopt resolution as proposed by Staff. 2. Adopt resolution with modifications. 3. Direct staff to return with more information. 4. Take no action. RECOMMENDED ACTION: Adopt resolution. ATTACHMENT: Resolution RESOLUTION NO. 14289 RESOLUTION AUTHORIZING CLOSURE OF DOWNTOWN CITY STREETS FOR THE 29TH ANNUAL MAY MADNESS CLASSIC CAR PARADE ON SATURDAY, MAY 6, 2017 WHEREAS, the SAN RAFAEL CITY COUNCIL has determined that it is in the best interest for Public Safety to engage a modified Traffic Plan and Road Closure to operate The 291h Annual May Madness Car Parade to be held on Saturday, May 6, 2017; and WHEREAS, after reviewing plans for the event and the traffic patterns, City staff has determined and recommended that, in the interest of the safety and welfare of pedestrian and auto traffic in the downtown area, the streets shown below should be temporarily closed to through traffic for the date and times as specified below: 1. "A" Street from Parking Structure driveway to Fifth Avenue from 6 a.m. to 9 p.m. 2. Julia Street from "A" Street to "B" Street 6 a.m. to 9 p.m. 3. Fourth Street between Lootens and "A" Street from 7 a.m. to 10 p.m. 4. Fourth Street from Lincoln to "D" Street from 11 a.m. to 9 p.m. 5. Cijos from South of Commercial to Fourth Street from 11 a.m. to 9 p.m. 6. Lootens from Third Street to 935 Lootens Pl. (garage) driveway from 11 a.m. to 9 p.m. 7. "B" Street from Parking Structure driveway to Fifth Avenue from 11 a.m. to 9 p.m. 8. "C" Street from Parking Structure driveway to Fifth Avenue from 11 a.m. to 9 p.m. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL HEREBY RESOLVES AS FOLLOWS: (1) That all of the above findings are true and correct; (2) That, pursuant to the authority of Vehicle Code section 21101(e), for the safety and protection of persons, both pedestrians and vehicle drivers, the City Council hereby authorizes the temporary closure of the above listed streets for the dates and times described above. I, ESTHER BEIRNE, City Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council held on the 6th day of March, 2017 by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ��e--v- ESTHER C. BEIRNE, City Clerk ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) --> CITY COUNCIL AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT - AGENDA TOPIC] Agenda Item # Date of Meeting: 3/6/2017 From: Brian Auger Department: Economic Development Date: 1/25/2017 Topic: May Madness Car Parade Subject: Resolution authorizing closure of Downtown City Streets for the 29th Annual May Madness Classic Car Parade on Saturday, May 6, 2017 Type: ® Resolution ❑ Ordinance ❑ Professional Services Agreement ❑ Other: Staff Report APPROVALS ® Finance Director Remarks: approved MM - 2/22/17 - no changes ® City Attorney Remarks: Approved with recommended changes. ETD. 2/24/17 ® Author, review and accept City Attorney / Finance changes Remarks: Accepted all changes, item is now final. ® City Manager Remarks: