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Home My WebLink AboutCC SA Minutes 2017-04-03IN THE COUNCIL CHAMBERS OF THE CITY OF SAN RAFAEL, Monday, April 3, 2017 � r a ° 4rF�ixN n�� Regular Meeting San Rafael City Council MINUTES Present: Mayor Phillips Vice -Mayor Bushey Councilmember Gamblin Councilmember McCullough Absent: Councilmember Colin Also Present: City Manager Jim Schutz City Attorney Robert Epstein City Clerk Esther Beirne OPEN SESSION — COUNCIL CHAMBERS: - 6:00 PM Mayor Phillips announced Closed Session item CLOSED SESSION — THIRD FLOOR CONFERENCE ROOM: - 6:00 PM 2. Closed Session: a. Conference with Legal Counsel - Existing Litigation Government Code Section 54956.9(d)(1) Name of Case: Anthony Alviso et.al. v. City of San Rafael U.S. District Court for the N.D. of California Case No. CV 16-7056 MEJ • City Attornev Robert Epstein announced that no reportable action was taken Mavor Phillips announced that at a Special Meeting held earlier this evening, Council appointed Nadine Atieh & reappointed Leonard Thompson to fill two four-year terms to the end of March, 2021 on the San Rafael Fire Commission OPEN TIME FOR PUBLIC EXPRESSION — 7:00 PM: Carol Manashil addressed Council regarding National Library Week Alissa Gallawav, BioMarin, announced BioMarin's 20th year anniversary Salamah Locks, Marin Commission on Aging, presented a report CITY MANAGER'S REPORT: 3. City Manager's Report Citv Manaqer Jim Schutz announced the following: • Downtown San Rafael Market on Thursdays at 6:00 p.m. • Italian Street Painting Marin • Marin County Half Marathon at the end of April; • Bay Area Color Stride in July; • Police Department event Coffee with a Cop & Doughnuts with Diana on Thursday from 9-11 a.m. at Johnny Doughnuts; • "13 Reasons Why" Netflix Series was released for streaming on Friday, March 31, 2017 and he expressed thanks to Paramount Pictures and the community for the event held on Sunday evening, which raised funds for Camp Chance; • Senior Management Analyst Rebecca Woodbury, City Manager's office, was selected one of the Top 25 honorees and won the award for "Doers, Dreamers & Drivers for 2017" by Government Technology CONSENT CALENDAR: 4. Consent Calendar Items: Item 4.b was removed from the consent calendar for discussion Councilmember McCullough moved and Councilmember Bushey seconded to approve the remainder of the Consent Calendar Items: a. Approval of Minutes of City Council / Successor Agency Regular Meeting of March 20, 2017 (CC) Minutes 03/20/2017 Minutes approved as submitted C. Resolution Authorizing Street Closures for the Bay Area Color Stride, July 4th 2017, 5 a.m. — 12 p.m.; Fourth Street from Cijos to E St. and Various Surrounding Downtown Streets as Noted (ED) — File 11-19 Bav Area Color Stride RESOLUTION 14298 — RESOLUTION AUTHORIZING STREET CLOSURES FOR THE BAY AREA COLOR STRIDE, JULY 4TH 2017, 5 A.M. — 12 P.M.; FOURTH STREET FROM CIJOS TO E ST. AND VARIOUS SURROUNDING DOWNTOWN STREETS AS NOTED d. Resolution Approving a Memorandum of Understanding Between the San Rafael City Schools and the City of San Rafael to Provide Library Cards for San Rafael City Schools Students (Lib) — File 9-3-61 Citv Schools Library Card RESOLUTION 14299 — RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE SAN RAFAEL CITY SCHOOLS AND THE CITY OF SAN RAFAEL TO PROVIDE LIBRARY CARDS FOR SAN RAFAEL CITY SCHOOLS STUDENTS e. Resolution Approving and Authorizing the City Manager to Execute a Second Addendum to the Existing Commercial Lease Agreement, Dated November 7, 2002, Between the City of San Rafael and Gordon and Connie Wong for Office Space at 1033 C Street, Extending the Lease Term for Two Additional Years Through December 31, 2019, with an Option for a Month -to -Month Tenancy Thereafter, to Serve as the Parking Services Division Offices During the Construction of the Public Safety Building (MS) — File 2-9-25 Parkinq Services Relocation 2 RESOLUTION 14300 — RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A SECOND ADDENDUM TO THE EXISTING COMMERCIAL LEASE AGREEMENT, DATED NOVEMBER 7, 2002, BETWEEN THE CITY OF SAN RAFAEL AND GORDON AND CONNIE WONG FOR OFFICE SPACE AT 1033 C STREET, EXTENDING THE LEASE TERM FOR TWO ADDITIONAL YEARS THROUGH DECEMBER 31, 2019, WITH AN OPTION FOR A MONTH-TO-MONTH TENANCY THEREAFTER, TO SERVE AS THE PARKING SERVICES DIVISION OFFICES DURING THE CONSTRUCTION OF THE PUBLIC SAFETY BUILDING Resolution Authorizing the City Manager to Execute an Amendment to the On -Call Traffic Signal Maintenance and Repair Agreement with DC Electric Group, Inc. to Increase the Maximum Not to Exceed Amount by $80,000, Increasing the Total Not to Exceed Amount to $206,969 Annually (PW) — File 4-1-644 Traffic Siqnal Maintenance Amendment RESOLUTION 14301 — RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE ON-CALL TRAFFIC SIGNAL MAINTENANCE AND REPAIR AGREEMENT WITH DC ELECTRIC GROUP, INC. TO INCREASE THE MAXIMUM NOT TO EXCEED AMOUNT BY $80,000, INCREASING THE TOTAL NOT TO EXCEED AMOUNT TO $206,969 ANNUALLY g. Resolution Authorizing the City Manager to Enter Into a Professional Services Agreement with Leland Saylor Associates for Independent Estimating Services Associated with San Rafael's New Public Safety Center, In an Amount Not to Exceed $37,950 (PW) — File 4-3-641 x 12-22 Independent Estimatinq Services RESOLUTION 14302 — RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH LELAND SAYLOR ASSOCIATES FOR INDEPENDENT ESTIMATING SERVICES ASSOCIATED WITH SAN RAFAEL'S NEW PUBLIC SAFETY CENTER, IN AN AMOUNT NOT TO EXCEED $37,950 AYES: Councilmembers: Bushey, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: Colin b. Resolution Authorizing Street Closures for the Italian Street Painting Marin from 8:00 a.m. on June 21, 2017 Through 4:00 p.m. on June 26, 2017 (ED) — File 11-19 Italian Street Painting Kevin Marlatt, Executive Director of Italian Street Painting of Marin Mavor Phillips Kevin Marla Mavor Phillips invited public comment Tom Obletz Councilmember McCullough moved and Councilmember Bushey seconded to adopt the Resolution RESOLUTION 14303 — RESOLUTION AUTHORIZING STREET CLOSURES FOR THE ITALIAN STREET PAINTING MARIN FROM 8:00 A.M. ON JUNE 21, 2017 THROUGH 4:00 P.M. ON JUNE 26, 2017 AYES: Councilmembers: Bushey, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: Colin PUBLIC HEARING: 5. Public Hearing: a. Consideration of an Ordinance of the City Council of the City of San Rafael Adding New Chapter 2.02, Entitled "Elections," to the San Rafael Municipal Code to Change the Date of the General Municipal Election from Odd -Numbered Years to Even -Numbered Years; and Adopting a Plan to Transition to the New Election Schedule as of the November 3, 2020 Statewide General Election (CA) — File 9-4 Election Year Ordinance Citv Attornev Robert Epstein presented the staff report Mavor Phillips invited public comment; however, there was none Councilmember McCullough / Jim Schutz / Esther Beirne, Citv Clerk Councilmember McCullough The title of the ordinance was read: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL ADDING NEW CHAPTER 2.02, ENTITLED "ELECTIONS," TO THE SAN RAFAEL MUNICIPAL CODE TO CHANGE THE DATE OF THE GENERAL MUNICIPAL ELECTION FROM ODD -NUMBERED YEARS TO EVEN -NUMBERED YEARS; AND ADOPTING A PLAN TO TRANSITION TO THE NEW ELECTION SCHEDULE AS OF THE NOVEMBER 3, 2020 STATEWIDE GENERAL ELECTION Councilmember McCullough moved and Councilmember Bushey seconded to dispense with the reading of the ordinance in its entirety and refer to it by title only, and pass Charter Ordinance No. 1946 to print by the following vote, to wit: AYES: Councilmembers: Bushey, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: Colin OTHER AGENDA ITEMS: 6. Other Agenda Items: a. Resolution Appointing Downtown San Rafael Business Improvement District Advisory Board Members to Oversee the Operations of the District (ED) — File 224 BID Appointments Tom Adams, Economic Development Coordinator, presented the staff report Mavor Phillips invited public comment 4 Joel Eis, Rebound Bookstore Joanne Webster, San Rafael Chamber of Commerce There being no further comment from the audience, Mayor Phillips closed the public comment period Mavor Phillips Councilmember McCullough Mavor Phillips Councilmember McCullough moved and Councilmember Bushey seconded to adopt the Resolution RESOLUTION 14304 — RESOLUTION APPOINTING DOWNTOWN SAN RAFAEL BUSINESS IMPROVEMENT DISTRICT ADVISORY BOARD MEMBERS TO OVERSEE THE OPERATIONS OF THE DISTRICT AYES: Councilmembers: Bushey, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: Colin b. Resolutions (PW): 1) Awarding the Construction Agreement for the Freitas and Las Gallinas Intersection Improvements Project and the Freitas and Los Gamos Intersection Improvements Project, to Ghilotti Bros., Inc., in the Amount of $2,616,168.00 and Approving and Authorizing the City Manager to Execute an Agreement with Ghilotti Bros., Inc. in a Form Approved by the City Attorney — File 4-1-697 2) Approving and Authorizing the City Manager to Execute a Professional Services Agreement with Coastland Civil Engineering, Inc. for Inspection Services Associated with the Freitas and Las Gallinas Intersection Improvements Project, and the Freitas and Los Gamos Intersection Improvements Project in the Amount Not to Exceed $127,000 — File 4-3-642 Freitas / Las Gallinas Impr. Proiect Bill Guerin, Public Works Director, presented the staff report Mavor Phillips / City Attornev Robert Epstein Councilmember Bushev / Bill Guerin Mavor Phillips invited public comment; however, there was none Councilmember Gamblin / Bill Guerin Councilmember McCullough moved and Councilmember Bushey seconded to adopt the Resolution 6.b.1 RESOLUTION 14305 — RESOLUTION AWARDING THE CONSTRUCTION AGREEMENT FOR THE FREITAS AND LAS GALLINAS INTERSECTION IMPROVEMENTS PROJECT AND THE FREITAS AND LOS GAMOS INTERSECTION IMPROVEMENTS PROJECT, TO GHILOTTI BROS., INC., IN THE AMOUNT OF $2,616,168.00 AND APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH GHILOTTI BROS., INC. IN A FORM APPROVED BY THE CITY ATTORNEY AYES: Councilmembers: Bushey, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: Colin Councilmember McCullough moved and Councilmember Bushey seconded to adopt the Resolution 6.b.2 RESOLUTION 14306 — RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH COASTLAND CIVIL ENGINEERING, INC. FOR INSPECTION SERVICES ASSOCIATED WITH THE FREITAS AND LAS GALLINAS INTERSECTION IMPROVEMENTS PROJECT, AND THE FREITAS AND LOS GAMOS INTERSECTION IMPROVEMENTS PROJECT IN THE AMOUNT NOT TO EXCEED $127,000 AYES: Councilmembers: Bushey, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: Colin COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (includinq AB 1234 Reports on Meetings and Conferences Attended at Citv Expense) 7. Councilmember Reports: Councilmember Gamblin reported on the Park & Recreation Commission meeting Mavor Phillips reported on: • SMART Board meeting; • Transportation Authority of Marin (TAM) Meeting; • Attended "13 Reasons Why" initial showing last evening, Sunday, April 2, 2017; • San Rafael High School cheerleading team won a national event SAN RAFAEL SUCCESSOR AGENCY Consent Calendar: None ADJOURNMENT: Adjourned at 7:51 p.m. ESTHER C. BEIRNE, City Clerk APPROVED THIS DAY OF 2017 GARY O. PHILLIPS, Mayor 0