HomeMy WebLinkAboutCC Design Review Board 2017 Call for Apps4& Ifft-41-h.
SAN RAFAEL
THE CITY WITH A MISSION
Agenda Item No: 4.d
Meeting Date: April 17, 2017
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Clerk
Prepared by: Esther Beirne
City Manager Approval:
File No.: 9-2-39
SUBJECT: CALL FOR APPLICATIONS TO FILL TWO FOUR-YEAR TERMS ON THE SAN
RAFAEL DESIGN REVIEW BOARD TO THE END OF JUNE, 2021, DUE TO
EXPIRATION OF TERMS OF JEFF KENT AND ERIC SPIELMAN (CC)
RECOMMENDATION:
It is recommended that Council:
a) Call for applications to fill two four-year terms to the end of June, 2021, on the Design Review
Board, due to the expiration of terms of Jeff Kent and Eric Spielman.
b) Set deadline for receipt of applications for Tuesday, May 9, 2017 at 5:00 p.m. in the City Clerk's
Office, Room 209, City Hall; and
b) Set date for interviews of applicants at a Special City Council meeting to be held on a date to be
determined.
SUMMARY BACKGROUND:
There will be two vacancies on the Design Review Board, due to expiration of terms of Jeff Kent and
Eric Spielman at the end of June, 2017.
As per Resolution No. 13681, adopted on February 18, 2014, appointments to the Design Review
Board will be limited to three consecutive four-year terms.
Applications may now be submitted electronically — see httiDs://www.citvofsanrafael.orq/boards-
commissions/ for all relevant information — and are also available in hard copy format at the City
Clerk's Office.
ACTION: Approve staff recommendation.
Enclosure: Vacancy notice
Application
Excerpt from San Rafael Municipal Code
Ethics Training Information
FOR CITY CLERK ONLY
File No.: 9-2-39
Council Meeting: 04/17/2017
Disposition: Approved staff recommendation
TWO VACANCIES — CITY OF SAN RAFAEL
DESIGN REVIEW BOARD
Architect / Licensed Landscape Architect / Urban Desiqner
APPLICATIONS to serve on the DESIGN REVIEW BOARD, City of San Rafael, to fill two four-year
terms to the end of June, 2021, may be obtained online at https://www.citvofsanrafael.orq/boards-
commissions/ and may be completed and submitted electronically. Hard copies of the application are
also available online and in the City Clerk's Office.
The deadline for filing applications is Tuesday, May 9, 2017, at 5:00 p.m. in the City Clerk's Office.
There is no compensation paid to Board Members. Members must comply with the Citv's ethics
training requirement of AB 1234, and reimbursement policv. See attached information.
ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY - (Three consecutive Four -Year
Terms Limit).
The DESIGN REVIEW BOARD regularly meets on the first and third Tuesdays of every month at 7:00
p.m. in the Council Chambers, City Hall.
The Design Review Board works in an advisory capacity only to the Planning Commission, and
reviews and makes recommendations on major development projects within the City of
San Rafael.
Interviews of applicants to be scheduled on a date to be determined.
An excerpt from the San Rafael Municipal Code re: Design Review Board membership, terms of
Board Members, powers and duties, etc., is also attached.
NOTE: All Design Review Board members are required to file Fair Political Practices Commission
Conflict of Interest Statements, which are open to public review.
[Resolution # 12129]
ESTHER C. BEIRNE
City Clerk
City of San Rafael
Dated: April 18, 2017
CITY OF SAN RAFAEL
APPLICATION TO SERVE AS MEMBER OF
DESIGN REVIEW BOARD
(Limited to Three Consecutive Four -Year Terms)
NAME:
STREET ADDRESS:
CITY/STATE/ZIP CODE:
RESIDENT OF THE CITY OF SAN RAFAEL FOR
PRESENT POSITION:
NAME OF FIRM:
BUSINESS ADDRESS:
*HOME & BUSINESS PHONE:
*E-MAIL ADDRESS:
EDUCATION:
PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES:
MEMBER OF FOLLOWING CIVIC ORGANIZATIONS:
MY REASONS FOR WANTING TO SERVE ARE:
YEARS
DESCRIBE POSSIBLE AREAS IN WHICH YOU MAY HAVE A CONFLICT OF INTEREST WITH THE CITY:
DATE: SIGNATURE:
Filing Deadline: Mail or deliver to: City of San Rafael, Dept. of City Clerk
Date: Tuesday, May 9, 2017 City Hall, 1400 Fifth Avenue, Room 209
Time: 5:00 p.m. P.O. Box 151560, San Rafael, CA 94915
*Information kept confidential, to the extent permitted by law.
14.25.070 Design Review Board.
A. Purpose and Authority. The Design Review Board shall serve as an advisory body
to the city for the purpose of reviewing and formulating recommendations on all major
physical improvements requiring environmental and design review permits and on other
design matters, including minor physical improvements, referred to the Board by the
Planning Director, Planning Commission, or City Council.
B. Membership of the Design Review Board. The Design Review Board shall consist of
a total of five (5) regular members and may include one alternate member appointed by
the City Council. The Design Review Board members shall be qualified as follows:
1. At least two (2) members shall be licensed architects or licensed building
designers;
2. At least one member shall be a licensed landscape architect;
3. At least one of the five (5) members shall have background or experience in
urban design;
4. The alternate member may have qualifications in any of the above fields of
expertise;
5. All board members shall reside in the City of San Rafael; and
6. In addition to the five (5) council -appointed Board members and one alternate
member, one planning commissioner shall attend Board meetings. This liaison
planning commissioner shall be appointed by the commission chairperson. An
additional commissioner shall be appointed to serve as an "alternate liaison" in
case of absence. The planning commission liaison should be present at all
Design Review Board meetings to offer advice and direction to the Board on
matters of commission concern.
C. Alternate Member. The alternate member may temporarily fill a vacancy created
when a regular member: (1) leaves office prior to completion of the member's term; (2)
cannot attend a meeting; or
(3) cannot participate on a particular matter due to a conflict of interest.
D. Term of Office. The term of office for each Design Review Board member shall be
four (4) years.
Of the members of the Board first appointed, one shall be appointed for the term of one
year; one for the term of two (2) years; one for the term of three (3) years; and two (2)
for the term of four (4) years. The term of office for the alternate board member shall be
four (4) years concurrent with the term of the chairperson.
E. Removal or Vacancy of Membership. Any member of the Board or the alternate
member can be removed at any time by a majority vote by the City Council. A vacancy
shall be filled in the same manner as the original appointment. The person appointed to
fill a vacancy shall serve for the remainder of the unexpired term.
F. Meetings. At least one regular Design Review Board meeting shall be held each
month on a date selected by the Board, unless there is no business to conduct.
G. Quorum. Three (3) of the members of the Board, either regular members or two (2)
regular members and the alternate board member, shall be required to constitute a
quorum for the transaction of the business of the Board and the affirmation vote of a
majority of those present is required to take any action.
H. Compensation of the Design Review Board. All members of the Board shall serve
as such without compensation.
I. The Design Review Board may adopt, and amend as necessary, Rules of Order to
ensure efficient and responsive Board meetings. (Ord. 1838 § 53, 2005: Ord. 1794 § 2,
2003: Ord. 1625 § 1 (part), 1992).
NOTICE TO BOARD & COMMISSION APPLICANTS
REGARDING ETHICS TRAINING
On January 1, 2006, a new law became effective that requires two (2) hours of ethics
training of the local legislative bodies by January 1, 2007. This new law defines a local
legislative body as a "Brown Act" governing body, whether permanent or temporary,
decision-making or advisory, and created by formal action of the City Council. In other
words, any person serving on a City Council, Board, Commission, or Committee created
by the Council is subject to this ethics training requirement. After this initial class,
training will be required every two years.
Ethics training can be accomplished by taking a 2 -hour class, self -study. Online training
is available at on line at httiD://www.fppc.ca.gov/index.iDhiD?id=477 and is free of charge.
After you have completed the ethics class, the original certificate needs to be given to
the City Clerk's Office for record-keeping, with a copy kept for your records.
AB 1234 (Salinas). Local Agencies: Compensation and Ethics
Chapter 700, Statutes of 2005
This law does the following:
• Ethics Training: Members of the Brown Act -covered decision-making bodies must
take two hours of ethics training every two years, if they receive compensation or are
reimbursed expenses. The training can be in-person, on-line, or self -study.
For those in office on 1/1/06, the first round of training must be completed by 1/1/07.
Expense Reimbursement -- Levels: Local agencies which reimburse expenses of
members of their legislative bodies must adopt written expense reimbursement
policies specifying the circumstances under which expenses may be reimbursed.
The policy may specify rates for meals, lodging, travel, and other expenses (or
default to the Internal Revenue Service's (IRS) guidelines). Local agency officials
must also take advantage of conference and government rates for transportation
and lodging.
• Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also
provide expense reporting forms; when submitted, such forms must document how the expense
reporting meets the requirements of the agency's expense reimbursement policy. Officials attending
meetings at agency expense must report briefly back to the legislative