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Home My WebLink AboutCM 2017 Sustainability Priorities411� SAN RAFAE L Agenda Item No: 5_b THE CITY WITH A MISSION Meeting Date: April 17, 2017 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: CITY MANAGER Prepared by: Cory Bytof, City Manager Approval: Sustainability & Volunteer Program Coordinator TOPIC: 2017 SUSTAINABILITY PRIORITIES SUBJECT: INFORMATIONAL REPORT ON PROPOSED 2017 CITY COUNCIL SUSTAINABILITY PRIORITIES RECOMMENDATION: Accept the report which sets sustainability priorities for 2017. X1:1X41111iM*91AiIAA Y_1XVA Each year the City Council Sustainability Liaison works with the City Manager's office and the president of Sustainable San Rafael to identify key priorities taken from our Climate Change Action Plan to be implemented during the year. This establishes a work plan for staff so that we can be efficient with City resources and focus on the most critical issues pertinent to this current year. This is all in service of the City's greenhouse gas emission reduction targets: 25% reduction by 2020 and 80% reduction by 2050 from a 2005 baseline. This report and attachment outlines the priorities for calendar year 2017. BACKGROUND: The San Rafael Climate Change Action Plan (CCAP), adopted by the City Council in 2009 and subsequently incorporated into the City's General Plan in 2011, is the guiding document for our sustainability efforts. It was developed through extensive public input via a seventeen -member 'Green Ribbon Committee', co-chaired by then Planning Commissioner Kate Colin and local business owner Jennifer Islas. Dozens of individuals, businesses, and organizational representatives took part in the process, which was developed over a ten-month period. Subsequent to the adoption of the CCAP by the City Council, the City has hosted quarterly community forums to provide updates on implementation and solicit community input on our work plans. Councilmember Colin has served as the City Council sustainability liaison since 2015. She meets quarterly with primary staff involved with implementing the CCAP as well as the president of Sustainable San Rafael, with occasional additional meetings as needed to address specific initiatives of FOR CITY CLERK ONLY File No.: 13-1 Council Meeting: 04/17/2017 Disposition: Accepted report SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 high importance. Councilmember Colin also chairs the quarterly public CCAP implementation forums comprised of staff and interested members of the community, although other Councilmembers fill in when she is not available. Councilmember Colin's role is critical in helping staff prioritize requests from the public and in shaping projects and programs for City Council action. ANALYSIS: The CCAP sets out goals and implementation strategies for reducing greenhouse gas (GHG) emissions in accordance with State objectives vis-a-vis AB32, the Global Warming Solutions Act signed by Governor Arnold Schwarzenegger in 2006. The target reductions in our CCAP require a 25% reduction by 2020 and an 80% reduction by 2050. The proposed 2017 priorities for the sustainability program are shown in Attachment A. Activities are prioritized taking into account past accomplishments and community input, as well as available staffing and resources. The high priorities identified with input from community members and staff are listed on the bottom of page two. They continue several GHG reduction efforts that were started in 2016 and identify some new efforts as well. There are two high priority actions that will be the main focus of the year. First, we will be conducting our GHG inventory for City operations and facilities. This is done every five years and is a deep dive into our actual emissions from things like vehicles, building energy use, refrigerants from HVAC systems, water use, and actual waste streams. This gives us helpful snapshots of our actual consumption so we can identify trends and see if we are on track for our reduction goals. The second item is the update to our CCAP. Ours is a first generation plan, is eight years old now, and is in need of a refresh. To date, 15 actions have been completed, 9 are in progress, 6 have not been started, and 24 have moved into ongoing status. We plan on doing a simple update this year so that it may be included in General Plan 2040. We will consider a full revision of our CCAP once we do our 2020 GHG inventory and are able to gauge our progress toward our target reduction goals. COMMUNITY OUTREACH: These priorities were reviewed with members of the public at our quarterly CCAP implementation update meeting on January 19 this year. These quarterly meetings routinely attract 20-30 members of the public and various community groups and agencies, including high school students. Email notifications for this meeting were sent out through the City Manager's Snapshot and the Green Initiatives email newsletters as well as through social media. FISCAL IMPACT: No direct fiscal impact is being made by accepting this report. Each item in the priority list has its own fiscal impact and would either be supported by General Fund expenditures allocated in department budgets or through grant seeking or other sources. For example, the CCAP update may incur expenses for assistance in developing emissions projections, conducting environmental review, and integrating the plan with our GHG reduction strategy, which would be funded through grant funds or leveraging other resources such as through the Marin Climate and Energy Partnership. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 OPTIONS: The City Council may choose to: 1. Accept the report. 2. Direct staff to come back with more information. 3. Take no action. RECOMMENDED ACTION: Accept report ATTACHMENTS: Attachment A: Proposed 2017 San Rafael Sustainability Program Priorities i& SAN RAFAE L THE CITY WITH A MISSION 2017 Sustainability Program Priorities San Rafael's Climate Change Action Plan is organized by: • Our Lifestyles — transit -oriented development, non -auto, energy efficient vehicles, waste reduction • Our Buildings — resource & energy conservation, renewable energy, water conservation • Our Environment— urban forestry, local food, habitat protection, adaptation to climate change • Our Economy—green businesses, social equity CLIMATE CHANGE ACTION PLAN UPDATE This year we will conduct an update our Climate Change Action Plan, adopted in 2009, in order to remove programs that have been completed, update our targets to include the new 2030 State target, and include new programs to assist us in meeting our goals. This will be a high priority item, and the major part of the work plan for the year. We hope to adopt an amended or updated CCAP in early 2018. OUR LIFESTYLES 2016 Accomplishments Reviewed MSS outreach and billing analysis with Franchisors' Group and ad-hoc Council subcommittee, and made recommendations to continue outreach efforts and maintain current rate structure Continued to utilize Zero Waste Grant funds for a Climate Corps Fellow to assist with zero waste outreach, including conducting an assessment of our single use bag ordinance, illegal dumping research and outreach, waste reduction activities in City facilities and augmentation of other community outreach activities Continued zero waste and bag reduction outreach, including creation of new Waste -Wise Business Spotlight, conducting reusable bag outreach in the Canal Neighborhood, and instituting composting at City Hall 2017 Goals High priority Lead a multi -jurisdictional review of our recycling revenue fund, rate -setting methodology and franchise agreement, and begin required meet -and -confer process with Marin Sanitary Service High priority Work with SMART, TAM and Marin Transit to improve low -carbon transit connectivity and public outreach Ongoing Support efforts of Bicycle Pedestrian Advisory Committee, and assist with revision of Bicycle Pedestrian Master Plan Ongoing Conduct outreach to reduce single -use take-out products, including monitoring and aligning local single - use bag ordinance practices with state law OUR BUILDINGS 2016 Accomplishments Work progressed on the Solar projects in 2016, two of which were completed in February 2017. In addition, work progressed with the new public safety facility. All three priorities were carried over for calendar year 2017 2017 Goals: High priority Complete construction of solar power systems on City facilities as part of Solar SEED Project High priority Implement LEED Gold certification for new public safety facility High priority Switch some or all of city facilities and infrastructure to Deep Green power using cost savings from solar projects in fiscal year 2017-2018 OUR ENVIRONMENT 2016 Accomplishments: Work progressed on the Local Hazard Mitigation Plan and county -wide vulnerability assessment, which were carried over to 2017. 2017 Goals: High priority Complete Local Hazard Mitigation Plan with a climate overlay High priority Work with County to complete county -wide sea level rise vulnerability assessment and engage residents in the process, especially in underserved communities C011]CiX4I01LIs] JAVA 2016 Accomplishments: Continued to support Chamber Green Business Committee and programs including development of new Green Briefs sustainability workshops and lectures 2017 Goals Ongoing Support Chamber Green Business Committee and green business events COMMUNITY OUTREACH AND EMPOWERMENT 2016 Accomplishments • Secured continued funding for FT Resilient Neighborhoods assistant to promote and amplify the program • Completed a water conservation pilot program • Continued to promote and develop City Green Team and Employee Commute Program, including popular Earth Day events and waste -reduction efforts at City events • Continued active membership with Marin Climate Energy Partnership 2017 Goals Ongoing Support Chamber Green Business Committee and green business events Ongoing Support Resilient Neighborhoods program Ongoing Host CCAP Quarterly meetings Ongoing Support City Green Team and Employee Commute Program Ongoing Participate in Marin Climate Energy Partnership Ongoing Continue participation in the Beacon Award for Sustainability MONITORING 2016 Accomplishments Completed annual Greenhouse Gas Reduction Strategy report 2017 Goals High Priority Complete annual Greenhouse Gas Reduction Strategy report High Priority Conduct 5 -year City operations greenhouse gas inventory Ongoing Meet annual commitments of Compact of Mayors SUMMARY OF 2017 HIGH PRIORITY GOALS • Climate Change Action Plan amendment • MSS rate setting methodology, recycling meet -and -confer, and contract revisions • SMART, TAM and Marin Transit connectivity and public outreach • Solar power on City facilities completed • LEED Gold certification for new public safety facility • Deep Green power in Fiscal Year 2017-2018 budget • Local Hazard Mitigation Plan completed • County -wide vulnerability assessment completed, and engage residents • Greenhouse Gas Inventory completed for City operations and facilities • Annual Greenhouse Gas Reduction Strategy completed 2 RA f, z ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) --> CITY COUNCIL AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT - AGENDA TOPIC] Agenda Item # Date of Meeting: Click here to enter a date. From: Cory Bytof Department: City Manager Date: 4/17/2017 Topic: Sustainability Priorities Subject: INFORMATIONAL REPORT ON PROPOSED 2017 CITY COUNCIL SUSTAINABILITY PRIORITIES Type: ❑ Resolution ❑ Ordinance ❑ Professional Services Agreement ❑ Other: APPROVALS ® Finance Director Remarks: No action / Financial impact of activities not projected. ® City Attorney Remarks: Approved. ETD. 4-10-17 ® Author, review and accept City Attorney / Finance changes Remarks: ® City Manager Remarks: