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HomeMy WebLinkAboutCC Resolution 9240 (Transportation Modeling)FOLLOWS: RESOLUTION NO. 9240 A RESOLUTION AUTHORIZING THE SIGNING OF AN AGREEMENT WITH TJKM & ASSOCIATES TO PROVIDE TRANSPORTATION MODELING SERVICES FOR DOWNTOWN/EAST SAN RAFAEL IN THE AMOUNT OF $59,500 THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES AS The Director of Public Works and the City Clerk are hereby authorized to execute, on behalf of the City of San Rafael, an agreement with TJKM & Associates to provide professional engineering services as described in the attached proposal entitled: "Proposal to Provide Transportation Planning/Traffic Engineering Services," dated October 10, 1994, which is hereby made a part of this resolution. The form of the Agreement shall be as approved by the City Attorney and shall additionally include a provision for "on call services" in the amount of $10,000. I, JEANNE. M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on Monday, the 17th day of October, 1994, by the following vote, to wit: AYES: COUNCILMEMBERS: Cohen, Heller, Thayer, Zappetini & Mayor Boro NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None r ' JEA M. LE)ONCII4I, City Clerk DRIRINA[ e City of San Rafael 0 Department of Public Works AGREEMENT FOR PROFESSIONAL SERVICES WITH TJKM TRANSPORTATION CONSULTANTS FOR TRANSPORTATION PLANNING/TRAFFIC ENGINEERING SERVICES This Agreement is made and entered into this 17th day of October 1994 by and between the City of San Rafael (hereinafter called City) and TJKM Transportastion Consultants (hereinafter called— Consultant). A. SCOPE OF WORK In accordance with this Agreement, the Consultant agrees to provide professional transportation and traffic engineering services as outlined in the "Scope of Services" prepared by the Consultant entitled: "Traffic Engineering/Transportation Planning Services fro the City of San Rafael," dated October 12, 1994, marked Exhibit "A7, attached hereto, and incorporated herein by this reference. The Consultant agrees to be available and perform the work specified in this agreement in the time frame as specified and as shown in Exhibit "A". B. INDEPENDENT CONTRACTOR It is understood and agreed that the Consultant is, and at all times shall be, an independent contractor and nothing contained herein shall be construed as making the Consultant, or any individual whose compensation for services is paid by the Consultant, an agent or em- ployee of the City, or authorizing the Consultant to create or assume an obligation for or on behalf of the City. C. PAYMENT For the payments specified herein, which the City agrees to make, the Consultant will undertake the above noted work. Payment for Professional Engineering services will be made as follows: 1. The Consultant shall receive payment on a time and material basis for services rendered in accordance with the rates shown on his current fee schedule, set out in Exhibit "A7. 2 The total payment made for any individual work task will not exceed the amounts shown on the Proposal Budget, set out in Exhibit "A7, without prior authorization by the City. a Consultant's professional service fees shall be invoiced on a monthly basis. 4 Payments made by the City shall be made within 15 days of receipt of invoice. D. TERMS 0c.-Vo6er 1995. The terms of this Agreement shall be from the date of execution #s until 9etEither party may terminate this Agreement by giving other party thirty (30) days written notice. In the event of termination, City shall pay Consultant all sums then due and unpaid as of the date of receipt of notice. Payment by City of such compensation shall be considered full and final settlement for all work performed by the Consultant under this Agreement. All completed reports and other documents and materials described in Exhibit "A" shall become the property of the City. E. ARBITRATION All claims or disputes between the City and the Consultant relating to this Agreement shall be decided by arbitration pursuant to the current provisions of the California Code of Civil Procedure and any successor statutes. The decision of the arbitrator shall be final and binding on the parties. In interpreting the provisions of this Agreement, the arbitrator may make an award of costs and fees, including attorney's fees necessitated by arbitration. F. ALTERATIONS This Agreement may be modified, as necessary, for the successful and timely completion of the services to be provided. Any alteration shall be expressed in writing, as an amendment to this Agreement, and shall be executed by both parties. Amendments to Exhibit "A", may be made by mutual agreement, in writing, signed by Consultant and the Director of Public Works, or the Director's appointed representative. G. ASSIGNMENT No assignment of this Agreement, either in whole or in part, shall be made by Consultant without the prior written consent of City. nQ I P., INA I ENGINEERING AGREEMEN . • Page 2 H. NOTICES Any notice required to be given by the terms of this Agreement shall be deemed to have been given when the same is sent by certified mail, postage prepaid, addressed to the respective parties as follows: City of San Rafael TJKM Transportation Consultants Dept. of Public Works 10 Fourth Street #17 P. O. Box 151560 Santa Rosa CA 95401 - 6210 San Rafael, Ca. 94915-1560 707/575-5800 • Fax 707/575-5888 I. INSURANCE During the term of this Agreement, Consultant shall maintain: comprehensive general liability insurance with a combined single limit of not less than $1,000,000 for bodily or personal injury or property damage as the result of any single occurrence, Consultant shall also maintain professional liability insurance with a limit of liability of not less than $500,000 per claim, and in the aggregate. City shall be added as a named insured on the general and comprehensive general liability insurance. Prior to beginning work under this Agreement, Consultant shall provide the City with evidence that the insurance described above is in place. J. INDEMNITY Consultant shall indemnify, defend and hold the City harmless from and against liability arising from Consultant's negligent acts, errors, or omissions in performance of the work, or for willful or intentional misconduct relating to activities carried out pursuant to or in connection with this Agreement. IN WITNESS WHEREOF, City and Consultant have caused their authorized representatives to execute this Agreement the day and year first written above. ATTEST: Ih� NE M. LE IM City Clerk AIR! FORM: GGsi'FIIANTI City Attorney Attachments ( 2 ) 1. Exhibit "A"- Proposal from Consultant. 2. Resolution. C {�OF SAN RAF EL: DAVID M. BERNARDI Director of Public Works CONSULTA T: STVXJWE1VBERGE TJ a portatio Consultants TRANSPORTATION CONSULTANTS October 10, 1994 Mr. Idoyd Strom Department of Public Works City of San Rafael P. O. Bog 60 San Rafael, CA 94915-0060 PROPOSAL TO PROVIDE TRANSPORTATION PLANNING/I'RAFFIC ENGINEERING SERVICES Dear Lloyd: TJKM Transportation Consultants is pleased to present this proposal to complete the traffic models runs and operational analysis for the City of San Rafael. This proposal is based on our meeting and on my subsequent discussions with Nader Mansourian. Attached you will find the proposed scope of services which address the current pending issues for the City of San Rafael which were discussed at our meeting of October 4, 1994. While I will serve as project manager for the modeling/projections and Dalene Whitlock will be the project manager/engineer for the operational analysis, we will both be involved in all aspects of the project in order to benefit from our combined experience and Dalene's San Rafael residency. We are both registered in both traffic and civil engineering in the State of California. Andrew Wong, Assistant Transportation Engineer in our Santa Rosa office will assist us on the modeling and operational analyses. Our resumes are attached. As part of the project management, we will be providing Nader with a duplicate project file so that he can follow along with u,L; process. Thank you for considering TJKM for this project. If you have any questions, please feel free to call me. Sincerely, Steve ei'ger, P.E. Senior Associate/Branch ger SIW/171-008S.1 SW 10 Fourth Street. Suite 17, Santa Rosa. California 95401-6210 (707) 575-5800 - FAX (707) 575-5888 PLEASANTON - SACRAMENTO - FRESNO • SANTA ROSA SCOPE OF SERVICES Task #1 - Initial Meetings and Preparation of Scope of Services Two initial meetings will be held to discuss the needs of the City and obtain information to initiate the project. The first meeting took place on October 4, 1994. Based on input received, the scope of services will be adjusted as necessary. Task #2 - Familiarization with the Calibrated Model 2.1 The existing TRANPLAN model will be reviewed in order to become more familiar with the assumptions and structure of the model. Particular attention will be paid to: • Land use assumptions and trip rates • Network free flow speed and capacities • Traffic analysis zone centroid connectors. • Trip distribution assumptions 2.2 All plots and files completed to date will be reviewed to determine the work completed to date. Task #3 - Modification to the Calibrated Model It may be necessary to modify the calibrated model. Specific changes would be in the area of zone centroid connectors near study intersections which would improve the accuracy of the turning movement projections at the intersections. Changes would be suggested to City staff only if the results would significantly improve the model projections. After approval of the suggested changes by City staff, the model will be run to produce a new calibrated model (p.m. peak hour). If changes are made and the model calibration is refined, the following submittals will be made: A plot showing p.m. peak hour calibrated p.m. peak hour traffic volumes. Existing turning movements at the 76 study intersections from the calibrated model. Summary report of changes to the model. If conditions of the model are encountered which would require significant changes to the model, it is requested that the scope of service be amended to provide for additional services and budget. Changes which could be termed as significant include inaccuracies in capacities, free flow speeds, lanes, trip rates, peak hour vs. daily model projections, etc. which would require more than five model runs to rectify and calibrate. Task #4 - Rerun and Analyze the 'Baseline" Scenario 4.1 In order to be consistent with previous traffic studies, the trip tables may need to be hand adjusted. Coordination with City staff will take place to ensure the completeness of the land use data. It is anticipated that the City will provide modified land use data. Network modifications are also anticipated. Traffic Engineering/Transportation Planning Services for the City of San Rafael Page 1 TJKM Transportation Consultants October 12, 1994 Exhibit "p" Page I of The analysis for up to 85 intersections will be completed based on the following process: 4.2 Based on revisions to the land use data, the model will be run to produce the 'Baseline" p.m. peak hour traffic volumes. The intersection turning movement counts will be extracted using the post - processor program, LOS. If necessary, a "furness" adjustment factoring process or similar adjusts will be made in order to account for any differences. between the existing traffic volumes and the calibrated volumes for existing conditions. 4.3 Minor signal timing adjustments for the Baseline p.m. peak hour will be made using TRANSYT- 7F. City staff will be consulted during this task to ensure that the resulting timing is reasonable based on staff knowledge of the systems. 4.4 The signal timing splits for each intersection will be downloaded into the LOS program to determine intersection level of service conditions. The Highway Capacity Manual Signalized Operations Method will be used for all level of service calculations. It is suggested that the Highway Capacity Manual Unsignalized Method be used for all unsignalized intersections. 4.5 The 'Baseline" traffic conditions will be summarized in terms of intersection level of service and delay, queue lengths, and p.m. peak hour traffic volumes on the model network. 4.6 Improvement recommendations will be suggested which would mitigate intersections to acceptable levels. 4.7 The following information will be submitted to summarize this scenario: • A full report documenting assumptions, results and recommendations. Included will be summary tables, figures, appendices and executive summary. • A plot showing p.m. peak hour projected traffic volumes. • 'Baseline" turning movement volumes at the study intersections shown in graphic form. • TRANSYT-717 timings • Intersection level of service conditions shown in summary tables and graphics. • Summary of recommendations and level of service results with improvements. Task #5 - Run and Analyze the "General Plan" Scenario 5.1 Coordination with City staff will take place to ensure the completeness of the land use data. The network improvements already input into the model will be reviewed for completeness and accuracy. The analysis for the up to 85 intersections will be completed based on the following process: 5.2 The model will be run to produce the "General Plan" conditions. The intersection turning movement volumes will be extracted using the post -processor program, LOS. If necessary, a "furness" adjustment factoring process or similar adjustments will be made in order to account for any differences between the existing traffic volumes and the existing calibrated volumes. 5.3 Minor signal timing adjustments for the General Plan p.m. peak hour will be made using Traffic Engineering/Transportation Planning Services for the City of San Rafael Page 2 TJKM Transportation Consultants October 12, 1994 Exhibit "A" Page 2 of 7 TRANSYT-717 and the previously developed timing plans. City staff will be consulted during this task to ensure that the resulting timing is reasonable based on staff knowledge of the systems. 5.4 The signal timing splits determined by TRANSYT-7F for each intersection will be downloaded into the LOS program to determine intersection level of service conditions. The Highway Capacity Manual Signalized Operations Method will be used for all level of service calculations. It is suggested that the Highway Capacity Manual Unsignalized Method be used for all unsignalized intersections. 5.5 The "General Plan" traffic conditions will be summarized in terms of intersection level of service and delay, queue lengths, and p.m. peak hour traffic volumes on the model network. 5.6 Improvement recommendations will be suggested which would mitigate intersections to acceptable levels. 5.7 The following information will be submitted to summarize this scenario: • A full report documenting assumptions, results and recommendations. Included will be summary tables, figures, appendices and executive summary. • A plot showing p.m. peak hour projected traffic volumes. • "General Plan" turning movement volumes at the study intersections shown in graphic form. • TRANSYT-7F timings • Intersection level of service conditions shown in summary tables and graphics. • A comparison of the volume and lev,;l of service conditions between the 1988 General Plan results and those results presented in this task. • Summary of recommendations and level of service results with improvements. Task #6 - Run and Analyze the "Downtown Vision" Scenarios 6.1 Coordination with City staff will take place to ensure the completeness of the land use data. The analysis for up to 85 intersections will be completed based on the following process: 6.2 The model will be run to produce the "Downtown Vision' conditions for two (2) scenarios. The intersection turning movement volumes will be extracted using the post -processor program, LOS. If necessary, a "furness" adjustment factoring process or similar adjustments will be made in order to account for any differences between the existing traffic volumes and the existing calibrated volumes. 6.3 The projected volumes (or projected with adjustments) will be downloaded into TRANSYT 7F. Coordinated timing plans for the p.m. peak period will be developed and optimized using TRANSYT-71F. City staff will be consulted during this task to ensure that the resulting timing is reasonable based on staff knowledge of the systems. 6.4 The signal timing splits determined by TRANSYT 7F for each intersection will be downloaded into the LOS program to determine intersection level of service conditions. The Highway Traffic Engineering/Transportation Planning Services for the City of San Rafael Page 3 TJKM Transportation Consultants October 12, 1994 Exhibit "A" Page 3 of Capacity Manual Signalized Operations Method will be used for all level of service calculations. It is suggested that the Highway Capacity Manual Unsignalized Method be used for all unsignalized intersections. 6.5 The "Downtown Vision' traffic conditions will be summarized in terms of intersection level of service and delay, queue lengths, and p.m. peak hour traffic volumes on the model network. 6.6 Improvement recommendations will be suggested which would mitigate intersections to acceptable levels. Also, potential reduction in land use development which could reduce level of service conditions to acceptable levels will be explored and summarized. 6.7 The following information will be submitted to summarize this scenario: • A full report documenting assumptions, results and recommendations. Included will be summary tables, figures, appendices and executive summary. • A plot showing p.m. peak hour projected traffic volumes. • "Downtown Vision' turning movement volumes at the study intersections shown in graphic form. • TRANSYT-717 timings • Intersection level of service conditions shown in summary tables and graphics. • Summary of recommendations and level of service results with improvements. Task #7 - Develop Level of Service Standards Intersections and/or roadway level of service standards will be developed. The standards may include different standards for different types of facilities or for different geographical areas. City staff will be consulted and their comments incorporated into the standards. Task #8 - Analyze the Downtown Two -Way Streets The streets which are under consideration for conversion from one-way to two-way operation are B Street between Second Street and Fifth Street, C Street between First Street and Fifth Street, and D Street between First Street and Fifth Street. Currently, there are eleven signalized intersections which would be affected by the conversion. These eleven (11) intersection would be included in the analysis. A total of three scenarios are anticipated: 1) Baseline with two-way streets, 2) General Plan with two-way streets, and 3) the worst case Downtown Vision Plan with two-way streets. 8.1. An initial meeting would be held with City of San Rafael staff to determine precise parameters of the project and to obtain any available data which might be needed for the analysis. The data necessary for this project includes turning movement counts, signal phasing and timing, parking activity, loading areas, volumes for any mid -block traffic generators such as parking lots, locations of bus stops and bus route data. 8.2 The project engineer would perform a site visit and take pictures of the existing conditions on the streets to be converted. It is anticipated that at least a minimal amount of field data would need to be collected such as parking activity, traffic volumes at mid -block generators and bus data. Traffic Engineering/Transportation Planning Services for the City of San Rafael Page 4 TJKM Transportation Consultants October 12, 1994 Exhibit "A" Au Page 4 of 7 8.3 The first land use scenario (Baseline conditions) with predetermined network modifications will be run using the traffic model. The network will be modified to account for the conversion of the streets from one-way to two-way in addition to other modifications indicated by City staff. 8.4 The model will be run to produce p.m. peak hour turning movement volumes. The intersection turning movement counts will be extracted using the post -processor program, LOS and adjusted if necessary. 8.5 The base network for the TRANSYT-7F program depicting the existing street system and intersection configurations would be modified to reflect the proposed configuration and revised volumes for the first scenario. 8.6 The TRANSYT-7F program would be used to develop coordinated timing plans for one peak period for the first scenario at the eleven study intersections. City staff will be consulted during this task to ensure that the resulting timing is reasonable based on staff knowledge of the systems. 8.7 The signal timing splits determined by TRANSYT-7F for each intersection will be downloaded into the LOS program to determine intersection level of service conditions. The Highway Capacity Manual Signalized Operations Method will be used for all level of service calculations. It is suggested that the Highway Capacity Manual Unsignalized Method be used for all unsignalized intersections. The TRAF-NETSIM computer program would be used to simulate conditions on B, C and D Streets between either First or Second Street and Fifth Street with both the existing one-way and proposed two- way configurations. The scope of services for the simulation would be as follows. 8.8 The TRAF-NETSIM model will be constructed. Traffic conditions would be simulated for the fust scenario showing the difference in operation with the updated volumes and configurations using the TRAF-NETSIM program. 8.9 A report would be prepared detailing the analysis, and providing some quantitative as well as qualitative comparison of the various scenarios. The report would also include recommendations for optimizing operation such as providing additional loading zones and left -turn lanes, and prohibiting or relocating parking. All assumptions and data would be documented, and the final computer outputs would be included. 8.10 Tasks 8.3 through 8.9 will be repeated for the second scenario. 8.11 Tasks 8.3 through 8.9 will be repeated for the third scenario. Task #9 - Meetings/Presentations Four presentations to various boards are included. It is antipcated that one of these presentations will include a computer simulation of the TRAF-NETSIM model. Up to eight meetings are included through the month of December if needed to complete this process. Traffic Engineering/Transportation Planning Services for the City of San Rafael TJKM Transportation Consultants Exhibit "A" Page 5 October 12, 1994 Page 5 of 7 Software TJKM currently owns a license to use the TRANPLAN software and would be able to continue use of this software on the DT/ESR model. TJKM is not licensed to use the Traffix software. However, we do have an equally comparable post -processor software called LOS which is very well suited to this project. This scope of services includes use of LOS. CMA Coordination The Marin County Congestion Management Agency will be consulted to ensure full consistency with their modeling and process requirements. Schedule We understand the importance of the timeliness of this work. We are committed to completing the report by December 16, 1994. This translates to a 9 week schedule based on authorization to proceed on October 17, 1994. In order to meet this ambitious schedule, we would need full cooperation of City staff in providing information and making decisions. Following are key completion dates: Task #1 - Initial Meetings and Preparation of Scope of Services: done Task #2 - Familiarization with the Calibrated Model: 10/24/94 Task #3 - Modification to the Calibrated Model (if necessary): 10/27/94 Task #4 - Rerun and Analyze the "Baseline" Scenario: 11/09/94 Task #5 - Run and Analyze the "General Plan" Scenario: 11/17/94 Task #6 - Run and Analyze the "Downtown Vision" Scenarios: 12/02/94 Task #7 - Develop Level of Service Standards 12/05/94 Task #8 - Analyze the Downtown Two -Way Streets: 12/16/94 Budget Attached you will find our detailed budget estimate by task. Following is a summary: Task #1 - Initial Meetings and Preparation of Scope of Services: $ 600 Task #2 - Familiarization with the Calibrated Model: $ 1,680 Task #3 - Modification to the Calibrated Model (if necessary): $ 1,880 Task #4 - Rerun and Analyze the "Baseline" Scenario: $ 8,040 Task #5 - Run and Analyze the "General Plan" Scenario: $ 7,340 Task #6 - Run and Analyze the "Downtown Vision" Scenarios: $11,170 Task #7 - Develop Level of Service Standards $ 1,160 Task #8 (8.1 through 8.9) - Analyze the Downtown Two -Way Streets: $15,210 Task #9 - Meetings/Presentations $ 1,520 Expenses/Overhead/Travel 900 Subtotal $49,500 Task #8.10 (if needed) $ 5,100 Task #8.11 (if needed) $5,100 Total $59,700 Traffic Engineering/Transportation Planning Services for the City of San Rafael Page 6 TJKM Transportation Consultants October 12, 1994 Exhibit "A" Page 6 of 7 TOM Hourly Rate Schedule Principal $125 Principal Associate 110 Senior Associate 100 Associate 90 Senior Traffic Engineer/Transportation Engineer/Planner 80 Traffic Engineer/Transportation Engineer/Planner 70 Assistant Traffic Engineer/Transportation Planner 60 Traffic Engineering Assistant 55 Technical Supervisor 55 Technician IV 50 Technician III 45 Technician II 37 Technician I 22 Graphics Designer 60 Designer 50 Drafter 45 Administrative Supervisor 45 Secretarial/Word Processing 40 Computer 30 The above rates include standard overhead items. Travel costs are billed at 300 per mile. Each project may be subject to initial set up and coordination fees. All outside services are billed at cost, plus ten percent for handling. Invoices are due and payable within 30 days. Invoices paid after 30 days will be subject to separate billings of one and one-half percent per month of unpaid balance. Late charges are not included in any agreement for maximum charges. Effective February 1, 1993 through December 31, 1994. After December 31, 1994, invoices will reflect 1994 billing rate schedule. Exhibit "A" Page 7 of 7