HomeMy WebLinkAboutCC Resolution 8988 (Freitas Interchange Improvements)RESOLUTION NO. 8988
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL ACCEPTING PROPOSAL FROM C112M HILL FOR
PRELIMINARY ENGINEERING AND FINAL DESIGN FOR THE
FREITAS INTERCHANGE IMPROVEMENTS IN THE AMOUNT
OF $188,800 AND APPROVING PROJECT AS BEING CONSIS-
TENT WITH THE GENERAL PLAN
WHEREAS, on March 1, 1993, the Council accepted a proposal from CH2M
Hill for the initial analysis and preliminary design of a single point interchange at Freitas
Parkway Interchange; and
MM
WHEREAS, the initial analysis and preliminary design have been completed;
WHEREAS, Caltrans have reviewed the analysis and project and given
conceptual approval to the traffic study report and intersection geometrics; and
WHEREAS, on June 13, 1993, the Planning Commission approved the design
concept and recommended approval of Project Consistency with the General Plan; and
WHEREAS, CH2M Hill have submitted a Proposal for the Preliminary
Engineering and Final Design for the project in the amount of $188,800; and
WHEREAS, staff have reviewed the proposal and find it acceptable and within
industry standards.
NOW, THEREFORE, BE IT RESOLVED that the City Council approve the
Freitas Parkway Interchange project as being Consistent with the General Plan.
IT IS FURTHERMORE RESOLVED that the Council accept the proposal from
CH2M Hill for Preliminary Engineering and Final Design in the amount of $188,800, and
authorize the Director of Public Works to revise and execute the existing agreement with
CH2M Hill.
IT IS FURTHER RESOLVED that the Council direct staff to prepare a
cooperative agreement with the County of Marin Right of Way Services for property
acquisition.
I, JEANNE. M. LEONCINI, Clerk of the City of San Rafael, hereby certify that
the foregoing resolution was duly and regularly introduced and adopted at a regular
meeting of the Council of said City on Monday, the 19th day of July, 1993, by the following
vote, to wit:
AYES: COUNCILMEMBERS: Breiner, Cohen, Shippey, Thayer & Mayor Boro
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
JE . LEONCI , City Clerk
ORIGINAL �x9gR
Attachment "A"
Freitas Parkway[U.S. 101 Interchange Improvements
City of Rafael
Scope of Services for
Preliminary Engineering, and Final Design
Introduction
This Scope of Services and corresponding fees replace the Scope of Services and fee
estimate for Phases II and III, Exhibit "N' of the original agreement.
Phase II—Preliminary Engineering
The purpose of Phase II is to collect sufficient data and complete engineering studies
and design for 30 percent plans of the improvements.
Task IIJ —Data Collection
CH2M HILL will obtain and review existing project data including available utility
information, right-of-way data, initial cost estimates, and as -built plans of existing
improvements in the project area.
Utility potholing is excluded from this Scope of Services. If potholing is needed for
final design, it is expect to be provided by the City.
Task II.2 —Progress Meetings
CH2M HILL will organize and hold monthly progress meetings with the City and Cal-
trans to review project status and budget, obtain required City and Caltrans input,
make decisions, and discuss issues that have the potential to adversely affect project
budget, schedule, or deliverables. CH2M HILL will prepare agendas prior to the meet-
ings, arrange for appropriate participants to attend, and distribute meeting notes.
Task II.3 —Monthly Progress Reports
CH2M HILL will prepare and submit monthly progress reports. The reports will
address progress of work; project schedule; information/decisions required to maintain
schedule and complete deliverables; problems encountered that may affect schedule,
budget, or work products; and anticipated work for the following month.
SAC/P2A/003.51 1 COPY
Task 11.4 —Coordination With Others
In addition to regular progress meetings, discussions and meetings may be needed with
the City, utility agencies, or Caltrans. All meetings will be authorized by the City.
CH2M HILL will assist the City by preparing agendas prior to the meetings, arranging
for appropriate participants to attend, distributing meeting notes, and performing
related activities as directed by the City.
Task ILS—Site Field Review
CH2M HILL will attend a site field review of the project with the project team prior to
beginning the preliminary design task.
Task II.6—Surveys and Right -of -Way
All surveys and right-of-way work will be performed in accordance with the current
Caltrans Survey Manual and applicable standards. Work not covered by the manual
will be performed in accordance with accepted professional surveying standards.
CH2M HILL will perform property and topographic surveys and make computations
required for final design and right-of-way maps. This work will include the following
subtasks.
Task U.6.1—Control Surveys. CH2M HILL will establish horizontal and vertical con-
trol for design, right-of-way engineering, and construction. Survey crews will determine
field -surveyed horizontal coordinate values based on the North American Datum of
1983 (NAD 83) state plane coordinate system. Elevations will be based on the
National Geodetic Vertical Datum of 1929 (NGVD 29). Mapping control layout will
be consistent with Caltrans photogrammetric mapping standards.
Data to be field located include:
• Structures, manholes, and catch basins.
• Water lines, gas lines, power and telephone ducts, sewers, and storm
drains, including appurtenances such as valves and meters, where exposed
on the surface underground utilities. Where possible, depth of pipes and
ducts and elevation at grade of covers will be shown.
• One -inch contours for 1"-20' mapping.
Task U.6.2—Property Surveys. The City will obtain preliminary title reports; CH2M
HILL will locate property monuments within the project area, and identify and map
existing property Iines, right-of-way, and easement lines.
SAGP2A/003.51 2
Task 11.63—Right-of-Way Appraisal Map. CH2M HILL will provide right-of-way
appraisal maps and property descriptions. CH2M HILL will research county and state
records, perform property surveys, compute property line bearing and distance data,
provide right-of-way appraisal maps, and provide property descriptions for the acquisi-
tion of right-of-way and construction easements. The right-of-way appraisal maps are
expected to follow the pattern of the layout drawings and be at scale of 1"=50', but
will be produced at the scale and pattern needed to show the entire area of a parcel on
one sheet and clearly show the property line data.
Preparation of the appraisal map will include submittal, review, and response to Cal-
trans comments.
Task 11.6.4—Property Descriptions. CH2M HILL will provide legal property descrip-
tions for two new parcels. Surplus parcel descriptions are not included.
Task 11.6.5—Right-of-Way Hard Copy Map. Using the information obtained from the
property survey, C112M HILL will prepare a hard copy map showing the field survey
traverse, property monuments found, property lines, and right-of-way lines in the proj-
ect area.
Task H.6.6—Construction Control Monuments. CH2M HILL will establish and show
horizontal and vertical survey control monuments on plans for use during construction.
Monuments will be located outside the proposed construction area.
Task 11.6.7—Record-of-Survey Maps. CH2M HILL will prepare record -of -survey maps
for right-of-way acquisition required for the project and will file them with the County.
Task H.7—Materials Report
C112M HILL will prepare a Materials Report in general accordance with Caltrans Test
Method 130. This report will provide geotechnical and soil test information, particu-
larly in the areas of earthwork, subgrade conditions for pavements, imported/local bor-
row, and corrosivity of soils. The report will contain recommendations on earthwork
and pavement sections. It is assumed that the existing pavement sections are adequate,
and the materials report pavement section will confirm the use of the existing section.
Therefore, samples and testing will be limited to areas where new pavement will be
constructed. Preparation of the Materials Report will consist of the following subtasks.
Task 11.7.1—Subsurface Exploration. CH2M HILL will perform a subsurface explora-
tion program consisting of subsurface test borings for each retaining wall foundation.
The engineer or geologist will record observed conditions that may affect design and
construction of the project. Upon completion of the field exploration program, the site
will be restored, as much as practicable, to its original condition.
Task 11.7.2—Field and Laboratory Testing Program. CH2M HILL will perform a field
and laboratory testing program on selected soil samples. Laboratory testing may
include sieve analyses, Atterberg limits, penetrometer, torvane, sand equivalent,
pH/conductivity, and R -value tests.
SAC/P2AM3.51 3
Task 11.73—Materials Report. CH2M HILL will produce a report that documents the
findings of the subsurface exploration and field and laboratory testing program.
Task II.8 —Drainage Report
This report will document the hydrology and hydraulic calculations to size and position
the onsite drainage facilities. The following subtasks are required for preparation of
this report.
Task 11.8.1—Data Collection. CH2M HILL will review existing hydrologic and hydrau-
lic information available from the City, County, and Caltrans relating to the project.
Task 11.8.2—Site Reconnaissance. CH2M HILL will conduct a site inspection to verify
drainage patterns and record data and to describe the condition of existing drainage
facilities.
Task 11.83—Drainage Study. The Drainage Study will include locating and sizing facili-
ties for roadway and site drainage. The Caltrans Highway Design Manual, together
with design precipitation data from Marin County, will be used for the drainage calcula-
tions. Flows for existing and projected use of the site will be estimated. A report will
be prepared to summarize methodology and results used in this study, including a drai-
nage shed map, drainage calculations to justify facility sizes, plans to show the existing
and future drainage systems, quantities, and cost estimate.
Task IIS —Utility Relocation
CH2M HILL will identify the location of existing utilities, identify conflicts with the
project, and estimate project cost for relocation. The utility relocation work will
include the following subtasks.
Task 11.9.1—Digitize Utilities on Base Map. CH2M HILL will contact known utility
companies within the project area to obtain the locations of existing utilities. The loca-
tions of the utilities will be digitized on the base plans from maps provided by utility
companies.
Task 11.9.2—Initial Utility Letter. The City will send to applicable utility companies
the Initial Utility Plans (base plans) and the Utility Information Form, together with a
letter requesting verification of the location, size, and depth (if applicable) of each
utility company's facilities within the work area, or those that might be affected by the
proposed work. Also, information regarding planned utility construction that might
affect the project will be requested. The Initial Utility Plans will be prepared by
CH2M HILI, and delivered to the City as soon as the base map is completed.
SAC/P2A/003.51 4
Task II.93—Utility Conflict Analysis. CH2M HILL will analyze the relocation require-
ments for the project and identify responsibilities for relocation. A maximum of two
field reviews will be included in this work.
Task 11.9.4-30 percent Utility Letter. The City will send the 30 percent Utility Plans
and Utility Information Form, together with a letter notifying the utility companies of
conflicts between existing utility facilities and the proposed work, to applicable utility
companies. The letter will ask the utility companies to verify the conflict and will notify
them of the need to relocate their facilities.
Task 11.9.5—Incorporate Utility Relocations. After receipt of the relocation designs
from the utility companies, CH2M HILL will add the relocations to the drawings prior
to the 60 percent design submittal.
Task 11.9.6—Final Utility Letter. The City will send a copy of the Final Utility Plans,
together with a letter, to the utility companies at the time the project is advertised for
bids. The letter will include the project schedule and deadlines for completion of utility
company relocation work.
Task II.10—Preliminary Geometrics
CH2M HALL will update and revise the existing preliminary geometrics and prepare
layout drawings at a scale of 1"=20', drawn on a screened layer of the base maps.
Profile drawings will be developed at a scale of 1"=20' horizontal and 1"=4' vertical.
Task II.11—Typical Cross Sections
C112M HILL will develop typical cross sections for the segments of roadway that con-
trol design of the layout. Drawings will be at a scale of 1"=10' and submitted on 22 -
inch by 34 -inch sheets.
Task 11.12 —Retaining Wall Advanced Planning Study
If necessary, CH2M HILL will prepare a Retaining Wall Advanced Planning Study for
the two locations identified during Phase I. The study will describe the type of retain-
ing wall to be constructed and will include a general plan and profile drawing and a
cost estimate for each retaining wall type studied.
Task II.13 —Project Report, Project Approval Report, and Design Exceptions
CH2M HILL will prepare a Project Report and Project Approval Report. These
reports will conform to Caltrans requirements if required. CH2M HILL will prepare a
Caltrans Advisory and Mandatory Design Standards Checklist and provide this checklist
to the project team to ensure that all standards have been considered.
SAC/P2AM3.51 5
CH2M HILL will prepare and submit a design exception report for Caltrans approval
that will follow the format of the Caltrans Fact Sheet for Mandatory Design Excep-
tions, and an advisory design standards exception summary if design exceptions are
proposed for the project. A maximum of three iterations are included in this scope.
Task 11.14—Landscaping Recommendations
In coordination with the environmental studies, CH2M HILL will prepare landscaping
recommendations to show landscaping to mitigate the loss of trees and campsites and
other vegetation. Landscaping cost estimates will be prepared. Landscaping recom-
mendations are normally provided in the final design phase, but will be provided in this
phase to coordinate with environmental studies and establish agreement on final design
criteria.
Task 11.15— Geometric Approval Drawings
CH2M HILL will prepare and submit geometric approval drawings to show the layout,
profiles, and superelevations of the project for review and approval by the City and
Caltrans. The geometric approval drawings will show layout at 1"=20', profile and
superelevations at 1"=20' horizontal, and 1"=4' vertical scale. A maximum of three
iterations are included in this scope.
Task II.16—Retaining Wall Report
CH2M HILL will prepare a Retaining Wall Report for the required retaining walls.
Soil borings and laboratory testing will be collected and evaluated. The wall type, loca-
tion, and profile will be summarized. An artistic drawing will be included that will show
the wall on 11" x 17" photo enlargements.
Task 11.17-30 percent Plans
CH2M HALL will prepare 30 percent plans for review and approval by the City and
Caltrans. The 30 percent plans will show final design of the roadway including layout,
profile, superelevations, typical cross sections, grading limits, and right-of-way lines.
The 30 percent plans are intended to demonstrate that the proposed right-of-way take
and construction easements are sufficient to construct the planned improvements.
Phase III—Final Engineering Design
Task III.I — 60 percent Plans
CH2M HIILL will prepare 60 percent plans for review and approval by the City,
County, and Caltrans. The 60 percent plans will include all drawings required for con-
struction.
SAGP2AM3.51 6
Task 111.2 —90 percent PS&E
CH2M HILL will prepare 90 percent plans for review and approval by the City and
Caltrans. The 90 percent plans will include 60 percent plans updated in response to
comments from the City and Caltrans, technical specifications, and CH2M HILL's con-
struction cost estimate. The PS&E will be prepared in conformance with current edi-
tions of the Caltrans Guide for the Submittal of Plans, Specifications, and Estimates,
Standard Plans, and Standard Specifications. CH2M HILL will provide special provi-
sions for work included in the plans that are not described in the Caltrans guidelines.
Task 111.3 —Final PS&E
CH2M HILL will prepare final PS&E. The 90 percent PS&E will be updated in
response to project team comments and submitted for a final check and approval prior
to the printing of sets for bidding. Final comments will be incorporated into the design
during this task. Design plans, special provisions, structure design calculations, cost
estimate, and quantity calculations will be finalized and submitted to the City.
A final set of plans will be submitted in AutoCAD 12 format.
A full set of bidding documents will be prepared. The City will supply a hard copy of
legal, general, and standard technical requirements. CH2M HILL will process these
requirements and add technical specifications. The bidding documents will be delivered
in hard copy and MacIntosh Word format.
Task IIIA—Bidding Assistance
While the PS&E construction package is being advertised for bids, questions concerning
the intent of the plans and specifications will be answered and forwarded to the City.
Assistance will be provided to the City for preparation of addenda to the PS&E during
the advertising period. CH2M HILL will also provide consultation and interpretation
of the construction contract documents.
Other
Construction management and inspection services are not included in these services but
may be added at the completion of Phase III tasks.
SAC/P2.AM3.51 7
Fee for Concept Refinement,
Preliminary Design Engineering, and Final Design
Phase II—Preliminary Engineering
The total fee for Phase II shall be salary cost multiplied by a factor of 2.2 plus direct
expenses not to exceed $122,414. A fee breakdown by task is attached. This
breakdown is for information and is not a limit or requirement for payment by task.
Phase III—Final Engineering Design
The total fee for Phase III shall be salary cost multiplied by a factor of 2.2 plus direct
expenses not to exceed $66,394. A fee breakdown by task is attached. This breakdown
is for information and is not a limit or requirement for payment by task.
Accepted:
CITY OF SAN RAFAEL
Aler J. oro, Mayor-'
Dated: 7/�
Attest:
J nne M. Leoncini, City Clerk
SAC/P2,A/003.51 8
Freitas Parkway/US-101 Interchange
Northbound Off -Ramp Intersection Improvements
Fee Breakdown for Phase II
Task DescriptionI Labor I Expenses
Cost
Phase H - Preliminary Engineering
11.1
Collect Data
11.2
Progress Meetings
11.3
Monthly Progress Reports
11.4
Coordination With Others
11.6
Surveys and Right -of -Way
11.6.1
Control Surveys
11.6.2
Property Surveys
11.6.3
Right -of -Way Appraisal Map
11.6.4
Property Descriptions
11.6.5
Right -of -Way Map
11.6.6
Establish Constr. Control Monuments
11.6.7
Record -of -Survey Map
11.7
Materials Report
11.7.1
Subsurface Exploration
11.7.2
Field and Laboratory Testing Program
11.7.3
Production of Materials Report
11.8
Drainage
11.8.1
Data Collection
11.8.2
Site Reconnaissance
11.8.3
Drainage Study
11.9
Utility Relocation
11.9.1
Digitize Utilities on Base Map
11.9.2
"A" Letter
11.9.3
Utility Conflict Analysis
11.9.4
"B" Letter
11.9.5
Incorporate Utility Relocations
11.9.6
"C Letter
11.10
Preliminary Geometrics
11.11
Typical Cross Sections
11.12
Retaining Wall Adv. Planning Study
11.13
Design Exceptions
11.14
Landscaping Recommendations
11.15
Site Field Review
11.16
Geometric Approval Drawings
11.17
Retaining Wall Report
11.18
30 Percent Plans
Totals for Phase II
bdplsfo35474/costcli.xls 2
$1,124
$4,000
$1,352
$6,592
$0
$6,064
$4,728
$5,432
$3,120
$5,432
$3,448
$5,172
$0
$2,944
$0
$5,984
$0
$3,736
$1,122
$8,296
$0
$1,733
$0
$1,298
$0
$1,821
$0
$1,002
$1,512
$1,848
$2,340
$0
$2,792
$1,820
$1,104
$6,028
$91,844
$180
$180
$2,190
$2,800
$670
$320
$670
$850
$860
$10,600
$560
$180
$100
$840
$450
$0
$180
$0
$680
$0
$400
$280
$120
$520
$4,200
$100
$860
$130
$1,650
$30,570
Task
Totals
$1,124
$4,180
$1,352
$6,772
$0
$8,254
$7,528
$6,102
$3,440
$6,102
$4,298
$6,032
$0
$2,944
$10,600
$6,544
$0
$3,916
$1,222
$9,136
$0
$2,183
$0
$1,478
$0
$2,501
$0
$1,402
$1,792
$1,968
$2,860
$4,200
$2,892
$2,680
$1,234
$7,678
$122,414
Freitas Parkway/US-101 Interchange
Northbound Off -Ramp Intersection Improvements
Fee Breakdown for Phase III
Task Description
Phase N - Final Engineering Design
111.1
60 Percent Plans
111.2
90 Percent PS&E
111.3
Final PS&E
111.4
Bidding Assistance
Totals for Phase III
bdp/sfc35474/castcli.xls 3
I Labor I
Expenses
Task
Cost
I
Totals
I $21,096
$1,880
$22,976
$21,028
$1,900
$22,928
$15,440
$1,300
$16,740
$3,480
$270
$3,750
I 61,044
$5,350
$66,394
City of San Rafael * Department of Public Works
AMENDMENT TO
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
WITH CH2M HILL CALIFORNIA, INC.
FOR FREITAS PARKWAY INTERCHANGE DWROVEMENTS
Date of Agreement
This AMENDMENT is made and entered into this 23rd day of July 1993 by and between the City of
San Rafael, a municipality in the County of Marin, State of California (hereinafter called CITY) and
CH2M Hill California, Inc., a corporation in the State of California (hereinafter called
CONSULTANT).
Names and Addresses of Agreeing Parties
City of San Rafael
Dept. of Public Works
P. O. Box 151560
San Rafael, Ca. 94915-1560-
CH2M Hill California, Inc.
3841 Rosin Court
Suite 110
Sacramento, CA 95834
This AMENDMENT shall amend the previous AGREEMENT dated June 18. 1993 per this
letter and Attachment "A', Scope of Services for Preliminary Engineering and Final Design
as submitted by the CONSULTANT and approved by the CITY by Resolution No. 8988.
C OF SAN RAFAEL:
&&ru�
U V"D M. ARDI
Director of Public Works
CONSULTANT:
THOAVK. &GLND
Civil Engineering DivisI—alyl
Manager
A ttachment "Ap
Freitas Parkway/U.S. 101 Interchange Improvements
City of Rafael
Scope of Services for
Preliminary Engineering, and Final Design
Introduction
This Scope of Services and corresponding fees replace the Scope of Services and fee
estimate for Phases H and III, Exhibit "N' of the original agreement.
Phase II—Preliminary Engineering
The purpose of Phase II is to collect sufficient data and complete engineering studies
and design for 30 percent plans of the improvements.
Task Ill —Data Collection
CH2M HILL will obtain and review existing project data including available utility
information, right-of-way data, initial cost estimates, and as -built plans of existing
improvements in the project area.
Utility potholing is excluded from this Scope of Services. If potholing is needed for
final design, it is expect to be provided by the City.
Task H.2 —Progress Meetings
CH2M HELL will organize and hold monthly progress meetings with the City and Cal-
trans to review project status and budget, obtain required City and Caltrans input,
make decisions, and discuss issues that have the potential to adversely affect project
budget, schedule, or deliverables. CH2M HII.L will prepare agendas prior to the meet-
ings, arrange for appropriate participants to attend, and distribute meeting notes.
Task H.3 —Monthly Progress Reports
CH2M HILL will prepare and submit monthly progress reports. The reports will
address progress of work; project schedule; information/decisions required to maintain
schedule and complete deliverables; problems encountered that may affect schedule,
budget, or work products; and anticipated work for the following month.
SAGP2AM3.51 1
Task H.4 —Coordination With Others
In addition to regular progress meetings, discussions and meetings may be needed with
the City, utility agencies; or Caltrans. All meetings will be authorized by the City.
CH2M HILL will assist the City by preparing agendas prior to the meetings, arranging
for appropriate participants to attend, distributing meeting notes, and performing
related activities as directed by the City.
Task II.S—Site Field Review
CH2M HILL will attend a site field review of the project with the project team prior to
beginning the preliminary design task.
Task II.6—Surveys and Right -of -Way
All surveys and right-of-way work will be performed in accordance with the current
Caltrans Survey Manual and applicable standards. Work not covered by the manual
will be performed in accordance with accepted professional surveying standards.
CH2M HILL will perform property and topographic surveys and make computations
required for final design and right-of-way maps. This work will include the following
subtasks.
Task H.6.1—Control Surveys. CH2M HILL will establish horizontal and vertical con-
trol for design, right-of-way engineering, and construction. Survey crews will determine
field -surveyed horizontal coordinate values based on the North American Datum of
1983 (NAD 83) state plane coordinate system. Elevations will be based on the
National Geodetic Vertical Datum of 1929 (NGVD 29). Mapping control layout will
be consistent with Caltrans photogrammetric mapping standards.
Data to be field located include:
• Structures, manholes, and catch basins.
• Water lines, gas lines, power and telephone ducts, sewers, and storm
drains, including appurtenances such as valves and meters, where exposed
on the surface underground utilities. Where possible, depth of pipes and
ducts and elevation at grade of covers will be shown.
• One -inch contours for 1"-20' mapping.
Task U.6.2—Property Surveys. The City will obtain preliminary title reports; CH2M
HILL will locate property monuments within the project area, and identify and map
existing property lines, right-of-way, and easement lines.
SAC/P2A=3.51 2
Task 11.6.3—Right-of-Way Appraisal Map. CH2M HILL will provide right-of-way
appraisal maps and property descriptions. CH2M HILL will research county and state
records, perform property surveys, compute property line bearing and distance data,
provide right-of-way appraisal maps, and provide property descriptions for the acquisi-
tion of right-of-way and construction easements. The right-of-way appraisal maps are
expected to follow the pattern of the layout drawings and be at scale of 1"=50', but
will be produced at the scale and pattern needed to show the entire area of a parcel on
one sheet and clearly show the property line data.
Preparation of the appraisal map will include submittal, review, and response to Cal-
trans comments.
Task 11.6.4—Property Descriptions. CH2M HILL will provide legal property descrip-
tions for two new parcels. Surplus parcel descriptions are not included.
Task 11.6.5—Right-of-Way Hard Copy Map. Using the information obtained from the
property survey, CH2M HILL will prepare a hard copy map showing the field survey
traverse, property monuments found, property lines, and right-of-way lines in the proj-
ect area.
Task 11.6.6—Construction Control Monuments. C112M HILL will establish and show
horizontal and vertical survey control monuments on plans for use during construction.
Monuments will be located outside the proposed construction area.
Task 11.6.7—Record-of-Survey Maps. CH2M HILL will prepare record-of-survey maps
for right-of-way acquisition required for the project and will file them with the County.
Task I1.7—Materials Report
CH2M HILL will prepare a Materials Report in general accordance with Caltrans Test
Method 130. This report will provide geotechnical and soil test information, particu-
larly in the areas of earthwork, subgrade conditions for pavements, imported/local bor-
row, and corrosivity of soils. The report will contain recommendations on earthwork
and pavement sections. It is assumed that the existing pavement sections are adequate,
and the materials report pavement section will confirm the use of the existing section.
Therefore, samples and testing will be limited to areas where new pavement will be
constructed. Preparation of the Materials Report will consist of the following subtasks.
Task 11.7.1—Subsurface Exploration. C112M HILL will perform a subsurface explora-
tion program consisting of subsurface test borings for each retaining wall foundation.
The engineer or geologist will record observed conditions that may affect design and
construction of the project. Upon completion of the field exploration program, the site
will be restored, as much as practicable, to its original condition.
Task 11.7.2—Field and Laboratory Testing Program. CH2M HILL will perform a field
and laboratory testing program on selected soil samples. Laboratory testing may
include sieve analyses, Atterberg limits, penetrometer, torvane, sand equivalent,
pH/conductivity, and R-value tests.
SAC/P2AM3.51 3
Task 1[.73—Materials Report. CH2M HILL will produce a report that documents the
findings of the subsurface exploration and field and laboratory testing program.
Task H.8 —Drainage Report
This report will document the hydrology and hydraulic calculations to size and position
the onsite drainage facilities. The following subtasks are required for preparation of
this report.
Task 1[.8.1—Data Collection. CH2M HILL will review existing hydrologic and hydrau-
lic information available from the City, County, and Caltrans relating to the project.
Task 1[.8.2—Site Reconnaissance. CH2M HILL will conduct a site inspection to verify
drainage patterns and record data and to describe the condition of existing drainage
facilities.
Task 1[.83—Drainage Study. The Drainage Study will include locating and sizing facili-
ties for roadway and site drainage. The Caltrans Highway Design Manual, together
with design precipitation data from Marin County, will be used for the drainage calcula-
tions. Flows for existing and projected use of the site will be estimated. A report will
be prepared to summarize methodology and results used in this study, including a drai-
nage shed map, drainage calculations to justify facility sizes, plans to show the existing
and future drainage systems, quantities, and cost estimate.
Task IIS—Utility Relocation
CH2M HILL will identify the location of existing utilities, identify conflicts with the
project, and estimate project cost for relocation. The utility relocation work will
include the following subtasks.
Task 1[.9.1—Digitize Utilities on Base Map. CH2M HILL will contact known utility
companies within the project area to obtain the locations of existing utilities. The loca-
tions of the utilities will be digitized on the base plans from maps provided by utility
companies.
Task 1[.9.2—Initial Utility Letter. The City will send to applicable utility companies
the Initial Utility Plans (base plans) and the Utility Information Form, together with a
letter requesting verification of the location, size, and depth (if applicable) of each
utility company's facilities within the work area, or those that might be affected by the
proposed work. Also, information regarding planned utility construction that might
affect the project will be requested. The Initial Utility Plans will be prepared by
CH2M HILL and delivered to the City as soon as the base map is completed.
SAC/PW003.51 4
Task 11.93—Utility Conflict Analysis. C142M HILL will analyze the relocation require-
ments for the project and identify responsibilities for relocation. A maximum of two
field reviews will be included in this work.
Task 11.9.4-30 percent Utility Letter. The City will send the 30 percent Utility Plans
and Utility Information Form, together with a letter notifying the utility companies of
conflicts between existing utility facilities and the proposed work, to applicable utility
companies. The letter will ask the utility companies to verify the conflict and will notify
them of the need to relocate their facilities.
Task 11.9.5—Incorporate Utility Relocations. After receipt of the relocation designs
from the utility companies, CH2M HILL will add the relocations to the drawings prior
to the 60 percent design submittal.
Task 11.9.6—Final Utility Letter. The City will send a copy of the Final Utility Plans,
together with a letter, to the utility companies at the time the project is advertised for
bids. The letter will include the project schedule and deadlines for completion of utility
company relocation work.
Task 11.10—Preliminary Geometrics
CH2M HILL will update and revise the existing preliminary geometrics and prepare
layout drawings at a scale of 1"=20', drawn on a screened layer of the base maps.
Profile drawings will be developed at a scale of 1"=20' horizontal and 1"=4' vertical.
Task 11.11—Typical Cross Sections
C142M HILL will develop typical cross sections for the segments of roadway that con-
trol design of the layout. Drawings will be at a scale of 1"=10' and submitted on 22 -
inch by 34 -inch sheets.
Task 11.12 —Retaining Wall Advanced Planning Study
If necessary, CH2M HILL will prepare a Retaining Wall Advanced Planning Study for
the two locations identified during Phase I. The study will describe the type of retain-
ing wall to be constructed and will include a general plan and profile drawing and a
cost estimate for each retaining wall type studied.
Task 11.13 —Project Report, Project Approval Report, and Design Exceptions
CH2M HILL will prepare a Project Report and Project Approval Report. These
reports will conform to Caltrans requirements if required. CH2M HILL will prepare a
Caltrans Advisory and Mandatory Design Standards Checklist and provide this checklist
to the project team to ensure that all standards have been considered.
SAGP2AM3.51 5
CH2M HILL will prepare and' submit a design exception report for Caltrans approval
that will follow the format of the Caltrans Fact Sheet for Mandatory Design Excep-
tions, and an advisory design standards exception summary if design exceptions are
proposed for the project. A maximum of three iterations are included in this scope.
Task 11.14—Landscaping Recommendations
In coordination with the environmental studies, CH2M HILL will prepare landscaping
recommendations to show landscaping to mitigate the loss of trees and campsites and
other vegetation. Landscaping cost estimates will be prepared. Landscaping recom-
mendations are normally provided in the final design phase, but will be provided in this
phase to coordinate with environmental studies and establish agreement on final design
criteria.
Task II.15—Geometric Approval Drawings
CH2M HILL will prepare and submit geometric approval drawings to show the layout,
profiles, and superelevations of the project for review and approval by the City and
Caltrans. The geometric approval drawings will show layout at 1"=20', profile and
superelevations at 1"=20' horizontal, and 1"=4' vertical scale. A maximum of three
iterations are included in this scope.
Task H.16—Retaining Wall Report
CH2M HILL will prepare a Retaining Wall Report for the required retaining walls.
Soil borings and laboratory testing will be collected and evaluated. The wall type, loca-
tion, and profile will be summarized. An artistic drawing will be included that will show
the wall on 11" x 17" photo enlargements.
Task II.17-30 percent Plans
CH2M HILL will prepare 30 percent plans for review and approval by the City and
Caltrans. The 30 percent plans will show final design of the roadway including layout,
profile, superelevations, typical cross sections, grading limits, and right-of-way lines.
The 30 percent plans are intended to demonstrate that the proposed right-of-way take
and construction easements are sufficient to construct the planned improvements.
Phase III—Final Engineering Design
Task III.1-60 percent Plans
CH2M HILL will prepare 60 percent plans for review and approval by the City,
County, and Caltrans. The 60 percent plans will include all drawings required for con-
struction.
SAGP2W3.51 6
Task H1.2-90 percent ME
CH2M HILL will prepare 90 percent plans for review and approval by the City and
Caltrans. The 90 percent plans will include 60 percent plans updated in response to
comments from the City and Caltrans, technical specifications, and CH2M HII.L's con-
struction cost estimate. The PS&E will be prepared in conformance with current edi-
tions of the Caltrans Guide for the Submittal of Plans, Specifications, and Estimates,
Standard Plans, and Standard Specifications. CH2M HILL will provide special provi-
sions for work included in the plans that are not described in the Caltrans guidelines.
Task 111.3 —Final ME
CH2M HILL will prepare final PS&E. The 90 percent PS&E will be updated in
response to project team comments and submitted for a final check and approval prior
to the printing of sets for bidding. Final comments will be incorporated into the design
during this task. Design plans, special provisions, structure design calculations, cost
estimate, and quantity. calculations will be finalized and submitted to the City.
A final set of plans will be submitted in AutoCAD 12 format.
A full set of bidding documents will be prepared. The City will supply a hard copy of
legal, general, and standard technical requirements. CH2M HILL will process these
requirements and add technical specifications. The bidding documents will be delivered
in hard copy and MacIntosh Word format.
Task 111.4—Bidding Assistance
While the PS&E construction package is being advertised for bids, questions concerning
the intent of the plans and specifications will be answered and forwarded to the City.
Assistance will be provided to the City for preparation of addenda to the PS&E during
the advertising period. CH2M HILL will also provide consultation and interpretation
of the construction contract documents.
Other
Construction management and inspection services are not included in these services but
may be added at the completion of Phase III tasks.
SAGP2A=3.51 7
Fee for Concept Refinement,
Preliminary Design Engineering, and Final Design
Phase II—Preliminary Engineering
The total fee for Phase H shall be salary cost multiplied by a factor of 2.2 plus direct
expenses not to exceed $122,414. A fee breakdown by task is attached. This
breakdown is for information and is not a limit or requirement for payment by task.
Phase III—Final Engineering Design
The total fee for Phase III shall be salary cost multiplied by a factor of 2.2 plus direct
expenses not to exceed $66,394. A fee breakdown by task is attached. This breakdown
is for information and is not a limit or requirement for payment by task.
sAC/P2A/003.51 8
Freitas Parkway/US-101 Interchange
Northbound Off -Ramp Intersection Improvements
Fee Breakdown for Phase II
Task Description
Labor
Expenses
Task
Cost
Totals
Phase ll - Preliminary. Engineering
11.1
Collect Data
$1,124
$1,124
11.2
Progress Meetings
$4,000
$180
$4,180
11.3
Monthly Progress Reports
$1,352
$1,352
11.4
Coordination With Others
$6,592
$180
$6,772
11.6
Surveys and Right -of -Way
$0
$0
11.6.1
Control Surveys
$6,064
$2,190
$8,254
11.6.2
Property Surveys
$4,728
$2,800
$7,528
11.6.3
Right -of -Way Appraisal Map
$5,432
$670
$6,102
11.6.4
Property Descriptions
$3,120
$320
$3,440
11.6.5
Right -of -Way Map
$5,432
$670
$6,102
11.6.6
Establish Constr. Control Monuments
$3,448
$850
$4,298
11.6.7
Record -of -Survey Map
$5,172
$860
$6,032
11.7
Materials Report
$0
$0
11.7.1
Subsurface Exploration
$2,944
$2,944
11.7.2
Field and Laboratory Testing Program
$0
$10,600
$10,600
11.7.3
Production of Materials Report
$5,984
$560
$6,544
11.8
Drainage
$0
$0
11.8.1
Data Collection
$3,736
$180
$3,916
11.8.2
Site Reconnaissance
$1,122
$100
$1,222
11.8.3
Drainage Study
$8,296
$840
$9,136
11.9
Utility Relocation
$0
$0
11.9.1
Digitize Utilities on Base Map
$1,733
$450
$2,183
11.9.2
"A" Letter
$0
$0
$0
11.9.3
Utility Conflict Analysis
$1,298
$160
$1,478
11.9.4
"B" Letter
$0
$0
$0
11.9.5
Incorporate Utility Relocations
$1,821
$680
$2,501
11.9.6
"C" Letter
$0
$0
$0
11.10
Preliminary Geometrics
$1.002
$400
$1,402
11.11
Typical Cross Sections
$1,512
$280
$1,792
11.12
Retaining Wall Adv. Planning Study
$1,848
$120
$1,968
11.13
Design Exceptions
$2,340
$520
$2,860
11.14
Landscaping Recommendations
$0
$4,200
$4,200
11.15
Site Field Review
$2,792
$100
$2,892
11.16
Geometric Approval Drawings
$1,820
$860
$2,680
11.17
Retaining Wall Report
$1,104
$130
$1,234
11.18
30 Percent Plans
$6,028
$1,650
$7,678
Totals
for Phase 11
$91,844
$30,570
$122,414
bdp/sfo35474/costcli.xls 2
Freitas Parkway/US-101 Interchange
Northbound Off -Ramp Intersection Improvements
Fee Breakdown for Phase III
Task Description Labor Expenses Task
I Cost I I Totals
Phase M -Final Engineering Design
111.1
60 Percent Plans
111.2
90 Percent PSBE
111.3
Final PSBE
111.4
Bidding Assistance
Totals for Phase III
bdp/sfo35474/costcli.xls 3
$21,096
$1,880
$22,976
$21,028
$1,900
$22,928
$15,440
$1,300
$16,740
$3,480
$270
$3,750
61,044
$5,350
$66,394