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Home My WebLink AboutED Sunset Criterium Bike Race 2017� Agenda Item No: 4.d SAN RAFAEL Meeting Date: May 15, 2017 THE CITY WITH A MISSION SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: ECONOMIC DEVELOPMENT Prepared by: Brian Auger City Manager Approval: Events Coordinator TOPIC: Sunset Criterium Bike Race SUBJECT: RESOLUTION AUTHORIZING CLOSURE OF DOWNTOWN CITY STREETS FOR THE 19TH ANNUAL SAN RAFAEL SUNSET CRITERIUM ON SATURDAY, JULY 29TH, 2017 FROM 11:00 AM TO 10:00 PM RECOMMENDATION: Adopt the Resolution authorizing the temporary street closures. BACKGROUND: This will be the 19th year for the San Rafael Sunset Criterium. Mike's Bikes, a local downtown business for over 50 years, took over as the event producer in 2015 when there was a possibility that the race might not continue. Mike's Bikes stepped up to keep the event going and save this special San Rafael downtown event. This year's event will feature amateur races, expo booths along the course, the popular Kid's Race, and pro races in the evening. The pro races for men and women are expected to attract top professional teams and a few international teams. Toyota is back as the title sponsor for the event and Whole Foods Market as the presenting sponsor. This cycling event draws over 5,000 spectators each year to San Rafael from northern California and beyond. This event is renowned among cycling fans as one of the most exciting races and uniquely beautiful settings on the West Coast. State Room Brewery, another local merchant, will be sponsoring the Beer Garden to support the event. NON-PROFIT: The event will benefit the Mike's Bike Foundation and their Africa Project which collects donated bikes around the Bay Area and distributes them throughout Africa. Since 2008, more than 22,000 bicycles have been distributed to African communities. ANALYSIS: The majority of the races are in the mid-to-late afternoon and early evening. The later start time allows businesses several hours of operation before racing begins to reduce the street closure impact on merchants. Prior to the event becoming a Twilight Race, Fourth Street had been closed down the entire FOR CITY CLERK ONLY File No.: 11-19 Council Meeting: 05/15/2017 Disposition: Resolution 14320 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 day. The race is scheduled to end by approximately 9:30 p.m. and streets should be re -opened within roughly thirty minutes. Staff recommends that the following streets be closed, Saturday, July 29th, 2017 for times shown below: 11:00 to 10:00 p.m. 1. Fourth Street from Lootens Place to "B" Street 2. "B" Street from Fourth Street to Fifth Ave. 3. "C" Street from Third Street to Mission Avenue 11:30 a.m. to 10:00 p.m. 1. Fourth Street from "A" Street to "D" Street 2. "A" Street from Third Street to Mission Avenue 3. "B" Street from Third Street to Fourth St. and Fifth St to Mission Avenue 4. "D" Street from Third Street to Fifth Avenue 12:00 p.m. to 10:00 D.m. 1. Fifth Avenue from Court Street to "D" Street COMMUNICATION, OUTREACH & MARKETING: Mike's Bikes will promote the race through its business and marketing team using their extensive regional media contacts. Mike's Bikes will be working with the BID to give Downtown businesses opportunities to promote their businesses at the event. The event will be coordinated with the Police, Fire and Public Works Departments. At the request of City Staff, the promoter will be making special notifications to: St. Raphael's Church, the Rafael Film Center, Amicis' Pizza, Cush man/WakefieId (managers of 1000 Fourth Street), Monahan/Parker Properties, and the Rafael Town Center. FISCAL IMPACT: Pursuant to the current City policy, Police and Public Works costs will be reimbursed by the event unless otherwise directed by City Council or the City Manager. It is anticipated that the minor loss of revenue from the meters in the one block closure will be made up by a boost of garage visits. OPTIONS: • Adopt the resolution as proposed • Modify resolution • Do not accept the resolution ACTION REQUIRED: Adopt the attached resolution. ATTACHMENTS: Resolution RESOLUTION NO. 14320 RESOLUTION AUTHORIZING CLOSURE OF DOWNTOWN CITY STREETS FOR THE 19TH ANNUAL SAN RAFAEL SUNSET CRITERIUM ON SATURDAY, JULY 29TH, 2017 FROM 11:OOAM TO 10:OOPM WHEREAS, the San Rafael Sunset Criterium will occur in Downtown San Rafael on July 29th, 2017; and WHEREAS, after reviewing plans for the event and the traffic patterns, City staff has determined and recommended that, in the interest of the safety and welfare of pedestrian and auto traffic in the downtown area, the streets shown below should be temporarily closed to through traffic for the date and times as specified below: STREET CLOSURE: Streets to be closed, Saturday, July 29th, 2017 for times shown below: 11:00 a.m. to 10:00 p.m. 1. Fourth Street from Lootens Place to `B" Street 2. `B" Street from Fourth Street to Fifth Ave. 3. "C" Street from Third Street to Mission Avenue 11:30 a.m. to 10:00 p.m. 1. Fourth Street from "A" Street to "D" Street 2. "A" Street from Third Street to Mission Avenue 3. `B" Street from Third Street to Fourth St. and Fifth Avenue to Mission Avenue 4. "D" Street from Third Street to Fifth Avenue 12:00 p.m. to 10:00 p.m. 1. Fifth Avenue from Court Street to "D" Street NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL HEREBY RESOLVES AS FOLLOWS: 1. That all of the above findings are true and correct; 2. That, pursuant to the authority of Vehicle Code section 21101(e), for the safety and protection of persons, both pedestrians and vehicle drivers, the City Council hereby authorizes the temporary closure of the above listed streets for the date and times described above. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the fifteenth day of May, 2017, by the following vote, to wit: AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None ESTHER C. BEIRNE, City Clerk ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) --> CITY COUNCIL AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT - AGENDA TOPIC] Agenda Item # Date of Meeting: 5/15/2017 From: Brian Auger Department: Economic Development Date: 5/15/2017 Topic: SUNSET CRITERIUM Subject: RESOLUTION AUTHORIZING CLOSURE OF DOWNTOWN CITY STREETS FOR THE 19TH ANNUAL SAN RAFAEL SUNSET CRITERIUM ON SATURDAY, JULY 29TH, 2017 FROM 11:OOAM TO 10:00PM Type: ® Resolution ❑ Ordinance ❑ Professional Services Agreement ❑ Other: APPROVALS ® Finance Director Remarks: MM - approved 5/9 ® City Attorney Remarks: LG -Approved 5/9/17 ® Author, review and accept City Attorney / Finance changes Remarks: made all changes, item now final ® City Manager Remarks: FOR CITY CLERK ONLY File No.: Council Meeting: Disposition: