HomeMy WebLinkAboutFin Measure A Work Plan 2017-18SAN RAFAEL
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THE CITY WITH A MISSION
Agenda Item No: L.
Meeting Date: May 15, 2017
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Finance
Prepared by: Mark Moses City Manager Approval:
Finance Director
TOPIC: PROJECTED COUNTY OPEN SPACE BOND MEASURE EXPENDITURES FOR
FISCALYEAR 2017-2018
SUBJECT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING
THE MEASURE A WORK PLAN FOR FY 17-18
RECOMMENDATION: Approve the Measure A Work Plan for July 1, 2017 — June 30, 2018.
BACKGROUND: Measure A is a nine year'/4 percent transactions and use tax that was passed in 2012 and is
managed by the County of Marin. The purpose of the tax is to care for existing parks and open spaces, support
regional community parks, projects, and programs and to further farmland restoration. The approximately $13.5
million in tax revenues is allocated to support a myriad of open space preservation activities County -wide.
65% of the tax is retained by Marin County Parks to restore natural resources, maintain county parks and
open space preserves, restore and improve public access, and protect natural lands
20% is dedicated to saving Marin family farms and ranches; and
15% is allocated to cities, towns, and special districts to manage parks, open space preserves,
nature preserves, recreation programs and vegetation to promote biodiversity and reduce wildfire
risk.
Of the 15% allocated to towns and Cities (approximately $1.5 million), San Rafael receives a percentage based
on its population. In FY 17-18 the projected Measure A tax revenue for San Rafael is $466,267. San Rafael uses
these funds to support vegetation management programs in the Public Works, Police and Fire Departments and
to support capital improvements and maintenance of Public Parks. The proposed project expenditures for
FY 17-18 were presented as a part of the Capital Improvement Program Special Study Session on May 15t" prior
to the City Council Meeting.
ANALYSIS:
Historically the City has used Measure A funding to support two general activities, vegetation management and
park maintenance and improvements. In FY 17-18 the City will continue to support these activities with $808,000
in planned program expenditures.
FOR CITY CLERK ONLY
File No.: 170 x 9-3-40
Council Meeting: 05/15/2017
Disposition: Resolution 14321
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Vegetation Management
The Fire Department, Public Works and the Police Department utilize Measure A funding to conduct vegetation
management activities throughout the community. Of the proposed $808,000 in total expenditures, $323,000, or
40%, will support vegetation management. Each activity focuses on a different aspect of open space safety or
preservation.
• Community Wildfire Protection: the focus of the Fire Department's vegetation management program is
to reduce the risk of highly flammable vegetation, like juniper and bamboo, from causing large fires in
residential areas. The Measure A funding the department receives funds a fixed term Vegetation
Management Specialist that works with property owners throughout the community to reduce the amount
of highly flammable vegetation surrounding homes.
• Vegetation Management in Parks and Open Space: the Public Works department utilizes Measure A
funding for a Vegetation Management program that focuses on City parks and Open Space. The program
relies on goats and vegetation "chipper days" to reduce invasive species and to control erosion.
• Preservation of Public Safety in Community Open Space: the police department has two patrol
officers dedicated to patrolling open space within the City of San Rafael. The purpose of these rangers is
to minimize the occurrence of illicit and illegal behavior in City parks and open space.
Park Capital Improvements and Maintenance
The City's FY 17-18 Capital Improvement program will rely on $485,000 of Measure A funding to support the
following park improvement projects in FY 17-18.
• Albert Park Improvement Project the City proposes utilizing $310,000 of Measure A funding in support
of a redesign of the Albert Park playground area. The City has contracted with Abey/Arnold Associates,
Landscape Architects, to conduct public meetings and develop design concepts for the park redesign
which is also included in the City's Capital Improvement Plan.
• Victor Jones Park Improvement Project this project includes accessibility and infrastructure
improvements to Victor Jones Park, a 6 -acre park located in the Glenwood neighborhood and will utilize
$100,000 in Measure A funding in FY 17-18.
• Albert J Boro Community Center Synthetic Field: the City proposes continuing to set aside $25,000 in
measure A funding in support of a future initiative to replace the synthetic field at Albert J Boro
Community Center. The cumulative aside amount in FY 17-18 will be $75,000.
FISCAL IMPACT:
The City has received funding in support of Open Space preservation and improvement activities on an annual
basis since 2012. The City is permitted to roll unused funding from previous fiscal years into the next fiscal year to
be used towards programing. In FY 16-17 the projected unused Measure A funding is $349,706. When combined
with projected revenue for FY 17-18 of $466,267, there will be a total of $815,973 in funds available to support the
$808,000 in planned program expenditures.
OPTIONS:
The City Council has the following options to consider on this matter:
1. Adopt Resolution as presented approving the Measure A Work Plan for July 1, 2017 — June 30, 2018.
2. Adopt resolution with modifications to the Measure A Work Plan for July 1, 2017 — June 30, 2018
3. Direct staff to return with more information.
4. Take no action.
RECOMMENDED ACTION:
Adopt Resolution approving the Measure A Work Plan for July 1, 2017 — June 30, 2018
ATTACHMENTS:
1. Resolution
2. Measure A Work Plan for July 1, 2017 — June 30, 2018
RESOLUTION NO. 14321
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING THE MEASURE A WORK PLAN FOR PROPOSED EXPENDITURE OF
MEASURE A FUNDS FOR JULY 1, 2017 — JUNE 30, 2018
WHEREAS, on November 6, 2012 Marin County voters passed Measure A, a one-quarter of
one percent transactions and use tax, dedicated to parks and open space for the duration of
nine years; and
WHEREAS, fifteen percent of the Measure A revenues is earmarked for Marin municipalities for
the purpose of managing parks, open space preserves, recreation programs and vegetation;
and
WHEREAS, the County of Marin is responsible for the administration of the Measure A funds,
and has developed a form of agreement and program materials for use by Marin municipalities;
and
WHEREAS, the City of San Rafael is eligible to receive Measure A funds, and entered into an
agreement with the County of Marin in October of 2013, submitting a Work Plan of Expenditures
for the first year of fund disbursement; and
WHEREAS, the City of San Rafael is projected to receive a total of $466,267 for FY 2017-2018,
to support the Work Plan; and
WHERAS, the City of San Rafael is projected to roll over $349,706 from Measure A Funds
accumulated in FY 2016-17; and
WHEREAS, the County of Marin requires a Work Plan for the proposed Expenditure of
Measure A funds in the amount of $808,000 for July 1, 2017 — June 30, 2018;
NOW, THEREFORE, BE IT RESOLVED that the San Rafael City Council approves the
Measure A Work Plan for proposed expenditure of Measure A funds for July 1, 2017 -
June 30, 2018; and
BE IT FURTHER RESOLVED that the Finance Director is authorized to execute, on behalf of
the City of San Rafael, the Work Plan of Proposed Expenditure of Measure A funds for
July 1, 2017 to June 30, 2018, a copy of which is hereby attached and by this reference made a
part hereof.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the City
Council of said City held on Monday, the 15th day of May, 2017, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
C6� !-- s l"'q
ESTHER C. BEIRNE, City Clerk
MARIN COUNTY
PRE SERVATION • RECREATION
Work Plan
Measure A City, Town, and Applicable Special District Program
Proposed Expenditure of Measure A Funds for July 1, 2017 to June 30, 2018
Timely and accurate completion of this report is a condition of receiving Measure A funds.
Instructions:
• This work plan must be completed by an authorized representative of the recipient.
• Please complete this work plan, then scan and e-mail it to Kevin Wright, Marin County Parks External Affairs Coordinator (kwright@marincounty.org), by June 1, 2017.
• Contact Mr. Wright by e-mail (kwriaht(a)marincountv.orq) or phone (415) 473-2129 if you have any questions, or if you have suggestions to improve this form.
• Marin County Parks will review this plan within one month of its receipt to ensure that proposed expenditures are consistent with Marin County Ordinance 3586 (Measure
A).
• Recipients must provide Marin County Parks with 30 -days prior notice of any project additions or substitutions that are proposed while a work plan is in effect.
• Total actual project expenditures may not exceed recipient's actual Measure A funding for any given fiscal year, plus any balance remaining from previous years.
This portion of page is intentionally blank. Proceed to next page.
Page 1 of 5
A. Name of Recipient (city, town, or special district): City of San Rafael
B. Recipient's representative and contact information: (Please print all information)
Name:
Mark Moses
Title:
Finance Director
Address:
PO Box 151560
City, Zip:
San Rafael, CA 94901-1560
Phone:
415.485.5018
E-mail: mark.moses@cityofsanrafael.org
C. Total estimated funds for Fiscal Year 2017-18:
L Estimated carry-over
balance of
recipient's Measure A
funds from
previous fiscal years
$ 111,931.54*
Notes:
ii. Estimate of recipient's
Measure A funds for
FY 2017-18. (This
information will be
provided by Marin County
Parks)
$ 466,267.00
iii. Total estimated available
funds for FY 17-18
(i + ii).
$ 578,198.54**
* - The City shows additional available funds of $237,775.00, for a total of $349,706.54 because, in accordance with Generally Accepted Accounting Principles, the City will
accrue the anticipated receipt of $237,775.00 in July 2017 corresponding to Measure A taxes collected by the County during FY2016-2017.
** - This will result in total estimated funds available for FY17-18 of $815,973.54.
In section D., the Work Plan for Fiscal Year 2017-18 presents projects totaling $808,000. This exceeds the estimated available funds presented above due to (1) The City will
retain a projected balance of $19,786 of discretionary General Fund matching funds; and (2) the City's anticipation of $237,775.00 in July 2017 corresponding to Measure A
taxes collected during FY 2017-2018.
Page 2 of 5
D. Recipient's Measure A Work Plan for Fiscal Year 2017-18:
Name of work or project:
Primary purpose
Description. Be as specific as possible.
Amount of Measure A
Source(s)
Total expenditures
of work or project.
Include numbers related to square footage of
funds estimated to be
and
projected for work or
Select only one
facilities, acreage, etc. If Measure A funds
used:
amount(s) of
project in current
from list below. **
were used for maintenance, use numbers to
matching
reporting year
indicate change from pre -Measure A
funds
conditions.
projected
for use. If
none, enter
6(093
Wild Land Urban Interface
Vegetation Program
e
.5FTE Wildland Urban Interface Inspector
$ 53,000
-0-
$53,000
Vegetation Removal on City
Contractual removal of vegetation on City
Park/Open Space
a
Park/Open Space to support Wildland Urban
$ 40,000
-0-
$40,000
Interface Program
Contractual Vegetation Removal for
Parks and Open Space; Invasive
g
Contractual removal of vegetation within City
$100,000
-0-
$100,000
Species Removal
Parks/Open Space
Contractual Parkette Maintenance
a
b
Park Improvements
Contractual maintenance services for 9 City owned
$ 55,000 -0- $55,000
Parkettes
-0-
Albert Park Improvement $310,000
$410,000
WE
Victor Jones Park Improvement $100,000
-0-
-0-
-0-
Page 3 of 5
-0 -
Albert J Boro Community Center Synthetic Field $75,000 -0- $75,000
-0-
Park/Open Space Security e P/T Open Space Ranger services to secure $ 75,000 -0- $75,000
against activity posing high risk for fire damage
Estimated Total $ 808,000
"*Select work or project purpose only from the following menu:
a) Routine maintenance
b) Renovation of existing recreational facility, including infrastructure (includes planning, environmental review, permitting, design development, etc.)
c) Construction of new park or recreation facility (includes planning, environmental review, permitting, design development, etc.)
d) Parkland acquisition
e) Fuel reduction - all types of fuelbreaks, including primary, ridgeline, etc.
f) Flashy fuel reduction (ROW, street ends, trail heads, etc.)
g) Natural resource protection and restoration, and invasive plant control
h) Maintaining vehicle access
i) Sudden Oak Death
j) Hazard tree removal
k) Inventory and monitoring
1) Wildlife management monitoring
m) Vegetation and wildlife management - Other -
Page 4 of 5
Park/Open Space Security I e I PIT Open Space Ranger services to secure I $ 75,000
against activity posing high risk for fire damage
Estimated Total
"Select work or project purpose only from the following menu:
a) Routine maintenance
b) Renovation of existing recreational facility. including Infrastructure (includes planning, environmental review. permitting, design development, etc.)
c) Construction of new park or recreation facility (includes planning, environmental review, permitting, design development, etc )
d) Parkland acquisition
e) Fuel reduction - all types of fuelbreaks, Including primary, ridgeline, etc.
0 Flashy fuel reduction (ROW, street ends, trail heads, etc)
g) Natural resource protection and restoration, and invasive plant control
h) Maintaining vehicle access
I) Sudden Oak Death
I) Hazard tree removal
k) Inventory and monitoring
1) Wildlife management monitoring
m) Vegetation and wildlife management - Other -
E. Certification
I certify that the information contained herein is true and accurate, to the best of my knowledge.
r
Signature
Print Name
rrr'nrcC Or^t
Title
Date Date
Z-/7
S75,000
$ 808,000
Page 4 of 4
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval
by the City Council. Save staff report (including this cover sheet) along
with all related attachments in the Team Drive (T:) --> CITY COUNCIL
AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT -
AGENDA TOPIC]
Agenda Item #
Date of Meeting: 5/15/2017
From: Mark Moses/Danielle Ferrigno
Department: Finance
Date: 5/15/2017
Topic: Measure A Workplan FY 17-18
Subject:
Type: ® Resolution ❑ Ordinance
❑ Professional Services Agreement ❑ Other:
APPROVALS
® Finance Director
Remarks: MM - Approved 5/8/17
® City Attorney
Remarks: LG -Approved 5/6/17.
® Author, review and accept City Attorney / Finance changes
Remarks: DF -Approved 5/8/17
® City Manager
Remarks: