HomeMy WebLinkAboutPW On-Call Traffic Signal Maintenance AmendAMENDMENT TO TRAFFIC SIGNAL PREVENTIVE MAINTENANCE AND REPAIR
AGREEMENT WITH DC ELECTRIC GROUP, INC. TO INCREASE THE TOTAL
ANNUAL NOT -TO -EXCEED AMOUNT BY $80,000, TO $206,969
This Amendment to "Traffic Signal Preventive Maintenance and Repair Agreement"
("Amendment") is entered into as of the 3 day of WrL , 2017, by and
between the CITY OF SAN RAFAEL (hereinafter "CITY"), and DC ELECTRIC GROUP,
INC., a corporation (hereinafter "CONTRACTOR).
RECITALS
WHEREAS, on October 15, 2013 CITY and CONTRACTOR entered into an on-call
"Agreement for Traffic Signal Preventive Maintenance and Repair" for a term expiring on June
30, 2015, in an amount not -to -exceed $126,969 annually (the "Agreement"); and
WHEREAS, the Agreement included authorization for its renewal for up to three
additional two-year terms; and
WHEREAS, in June 2015, the Agreement was renewed for a first two-year renewal term
that will expire on June 30, 2017; and
WHEREAS, during the current Agreement term, and on an ongoing basis for any future
renewals of the Agreement, CITY has an increased need for traffic signal maintenance and
repair services, and desires CONTRACTOR to perform this additional work under the
Agreement;
AMENDMENT TO AGREEMENT
NOW, THEREFORE, the parties hereby amend the Agreement between the parties as
follows:
Section IV of the Agreement, entitled "The Contract Sum" is hereby amended to
include an additional amount of compensation to CONTRACTOR in the sum of $80,000
annually, thereby increasing the total contract compensation to an annual not -to -exceed amount
of $206,969, effective as of the 2016-2017 fiscal year.
2. Except as specifically amended herein, all of the other provisions, terms and
obligations of the Agreement between the parties shall remain valid and shall be in force after
this amendment.
IN WITNESS WHEREOF, the parties have executed this Amendment as of the day,
month, and year first above written.
CITY OF SAN RAFAEL
J S HUTZ, City a ager
ATTEST:
ESTHER C. BEIRNE, City Clerk
APPROVED AS TO FORM:
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ROBERT F. EPSTEIN, ty A rney
DC ELECTRIC GROUP, INC.
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DC ELECTRIC GROUP, INC.
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RECEDED
. APR ® 6 2017
ELECTRIC PUBLIC WORKS DEPT
Group, Inc. CITY OF SAN RAFAfi
LETTER OF TRANSMITTAL
TO: Stephanie Gindlesperger
City of San Rafael
Department of Public Works
111 Morphew St.
San Rafael, CA 94915
WE ARE SENDING YOU:
DATE: April 5, 2017
PROJECT NAME: Traffic Signal Maintenance —
Amendment
PROJECT NO.:
RE: Contract
Attached x UPS Overnight Faxed Hand Delivered
x Contracts Change Order Specs Samples
Drawings Plans Letter x Documents
Copies Date No. Description
3 Traffic Signal Maintenance Contract Amendment
1 Certificates of Insurance
REMARKS:
4
Hi Stephanie,
Enclosed are the (3) originals of the TS Maintenance contract amendment and current COI. If you
have any questions or need anything else, just let me know.
Thanks,
Shannon
Signed:
P.O. Box 7525, Cotati, CA 94931 (707) 992-0141 Office (888) 525-8419 Fax License# 949931
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Stephanie Gindlesperger
Extension: 3454
Contractor Name: DC Electric Group, Inc.
Contractor's Contact: Don Caramagno
Contact's Email: don@dcelectricgroup.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
Date of Council approval
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
N/A
® SG
5
Project Manager
Forward signed original agreements to City
3/14/2017
® SG
b. Email contract (in Word) & attachments to City
® SG
6
City Attorney
Atty c/o Laraine.Gittens@cityofsanrafael.org
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2
City Attorney
a. Review, revise, and comment on draft agreement
3/15/2017
® LAG
7
City Attorney
and return to Project Manager
3/15/2017
® LAG
b. Confirm insurance requirements, create Job on
/
8
City Manager/ Mayor
PINS, send PINS insurance notice to contractor
G I
3
Project Manager
Forward at least two originals of final agreement to
3/16/2017
® SG
contractor for their signature
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4
Project Manager
When necessary, * contractor -sieved agreement
❑ N/A
agendized for Council approval
® SG
*PSA > $20,000; or Purchase > $35,000; or
Or
Public Works Contract > $125,000
4/3/2017
Date of Council approval
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
5
Project Manager
Forward signed original agreements to City
4/6/2017
® SG
Attorney with printed copy of this routing form
6
City Attorney
Review and approve hard copy of signed
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agreement
7
City Attorney
Review and approve insurance in PINS and , and
bonds (for Public Works Contracts)
/
8
City Manager/ Mayor
Agreement executed by Council authorized official
G I
9
City Clerk
Attest signatures, retains original agreement and
forwards copies to Project Manager
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