HomeMy WebLinkAboutPW Third Street Rehabilitation Project; 2017AGREEMENT FOR PROFESSIONAL SERVICES WITH
BKF ENGINEERS
FOR ENGINEERING DESIGN SERVICES
This Agreement is made and entered into this /97i+ day of .A?RI L , 2017, by and
between the CITY OF SAN RAFAEL (hereinafter "CITY"), and BKF ENGINEERS, a California
corporation (hereinafter "CONSULTANT").
RECITALS
WHEREAS, the CITY has determined that professional engineering design services are required
in connection with the Third Street Rehabilitation Project; and
WHEREAS, the CONSULTANT has agreed to render such services;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION.
A. CITY'S Project Manager. The Director of Public Works is hereby designated the
PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the
progress and execution of this Agreement.
B. CONSULTANT'S Project Director. CONSULTANT shall assign a single PROJECT
DIRECTOR to have overall responsibility for the progress and execution of this Agreement for
CONSULTANT. Robert Stevens is hereby designated as the PROJECT DIRECTOR for CONSULTANT.
Should circumstances or conditions subsequent to the execution of this Agreement require a substitute
PROJECT DIRECTOR, for any reason, the CONSULTANT shall notify the CITY within ten (10) business
days of the substitution.
2. DUTIES OF CONSULTANT.
CONSULTANT shall perform the duties and/or provide the services outlined in the "Revised
Scope of Services for Evaluating Complete Street Strategies for Third Street" dated March 20, 2017,
marked as Exhibit "A," attached hereto, and incorporated herein.
3. DUTIES OF CITY.
CITY shall compensate CONSULTANT as provided in Paragraph 4, and shall perform the
duties as described in Exhibit "A" attached hereto and incorporated herein.
4. COMPENSATION.
For the full performance of the services described herein by CONSULTANT, CITY shall pay
CONSULTANT on a time and materials basis for services rendered in accordance with the fee schedule
included in Exhibit "A" attached and incorporated herein, in a total amount not to exceed $251,267.00.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices
submitted by CONSULTANT.
5. TERM OF AGREEMENT.
The term of this Agreement shall commence upon the date of execution of this Agreement and end
on November 30, 2018 when the work shall have been completed, unless the parties agree to extend this
Agreement for another 90 days, as approved in writing by City Manager.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30)
days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written
notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the
cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15)
day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur
additional obligations under any provision of this Agreement without the prior written consent of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONSULTANT and any and all of CONSULTANT's documents and materials prepared for or
relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as
possible, but not later than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
A. Upon completion of all work under this Agreement, ownership and title to all reports,
documents, plans, specifications, and estimates produced as part of this Agreement will automatically be
vested in the CITY; and no further agreement will be necessary to transfer ownership to the CITY.
CONSULTANT shall furnish to CITY all necessary copies of data needed to complete the review and
approval process.
B. It is understood and agreed that all calculations, drawings and specifications, whether in hard
copy or machine-readable form, are intended for one-time use in the construction of the project described in
Exhibit A.
C. CONSULTANT shall not be liable for claims, liabilities, or losses arising out of, or
connected with the modification or misuse by CITY of, the machine-readable information and data provided
by CONSULTANT under this Agreement; further, CONSULTANT shall not be liable for claims, liabilities,
or losses arising out of, or connected with any use by CITY of the project documentation on other projects in
addition to the project that is described in Exhibit A, or for the completion of the project described in Exhibit
A by others, except only such use as may be authorized in writing by CONSULTANT.
8. INSPECTION AND AUDIT.
Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for inspection
and audit, all documents and materials maintained by CONSULTANT in connection with its performance of
its duties under this Agreement. CONSULTANT shall fully cooperate with CITY or its agent in any such
audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the other
party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall
be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the term of this Agreement, CONSULTANT shall maintain, at
no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of one
million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily
injury, personal injury, or property damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in
the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional performs any of the services required to be performed
under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars
($1,000,000) per occurrence:'two million dollars ($2,000,000) aggregate, to cover any claims arising out of
the CONSULTANT's performance of services under this Agreement. Where CONSULTANT is a
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professional not required to have a professional license, CITY reserves the right to require CONSULTANT
to provide professional liability insurance pursuant to this section.
4. If it employs any person, CONSULTANT shall maintain worker's compensation
insurance, as required by the State of California, with statutory limits, and employer's liability insurance
with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease.
CONSULTANT's worker's compensation insurance shall be specifically endorsed to waive any right of
subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the CONSULTANT in
subparagraph A of this section above shall also meet the following requirements:
Except for professional liability insurance, the insurance policies shall be
specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally
named insureds under the policies.
2. The additional insured coverage under CONSULTANT'S insurance policies shall
be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's
insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in
CONSULTANT'S policies shall be at least as broad as ISO form CG20 0104 13.
3. Except for professional liability insurance, the insurance policies shall include, in
their text or by endorsement, coverage for contractual liability and personal injury.
4. The insurance policies shall be specifically endorsed to provide that the insurance
carrier shall not cancel, terminate or otherwise modify the terms and conditions of said insurance policies
except upon ten (10) days written notice to the PROJECT MANAGER.
5. If the insurance is written on a Claims Made Form, then, following termination of
this Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement coinciding
with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a combination of
primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to
contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit
of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance
shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance proceeds
broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be
available to CITY or any other additional insured party. Furthermore, the requirements for coverage and
limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage
and maximum limits of coverage of any insurance policy or proceeds available to the named insured;
whichever is greater.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONSULTANT's
insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and
shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall
provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other
additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY
shall be reduced or eliminated to CITY's satisfaction, or CONSULTANT shall procure a bond guaranteeing
payment of losses and related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER or
CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage
required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all
policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or
specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY
reserves the right to obtain a full certified copy of any insurance policy and endorsements from
CONSULTANT. Failure to exercise this right shall not constitute a waiver of the right to exercise it later.
The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City
Attorney.
11. INDEMNIFICATION.
A. Except as otherwise provided in Paragraph B., CONSULTANT shall, to the fullest
extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless
CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and
against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited
to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising
out of CONSULTANT'S performance of its obligations or conduct of its operations under this
Agreement. The CONSULTANT's obligations apply regardless of whether or not a liability is caused or
contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that
liability is caused by the active negligence or willful misconduct of the City Indemnitees, the
CONSULTANT's indemnification obligation shall be reduced in proportion to the City Indemnitees'
share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval
of the CONSULTANT's work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONSULTANT's indemnification obligations. In the event the
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City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from
CONSULTANT'S performance of or operations under this Agreement, CONSULTANT shall provide a
defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of
defense, including reasonable attorneys' fees, incurred in defense of such claims.
B. Where the services to be provided by CONSULTANT under this Agreement are design
professional services to be performed by a design professional as that term is defined under Civil Code
Section 2782.8, CONSULTANT shall, to the fullest extent permitted by law, indemnify, release, defend
and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or
relate to the negligence, recklessness, or willful misconduct of CONSULTANT in the performance of its
duties and obligations under this Agreement or its failure to comply with any of its obligations contained
in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of
CITY.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement,
and shall survive the termination or completion of this Agreement for the full period of time allowed by
law.
12. NONDISCRIMINATION.
CONSULTANT shall not discriminate, in any way, against any person on the basis of age, sex,
race, color, religion, ancestry, national origin or disability in connection with or related to the performance of
its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONSULTANT shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement.
CONSULTANT shall perform all services under this Agreement in accordance with these laws, ordinances,
codes and regulations. CONSULTANT shall release, defend, indemnify and hold harmless CITY, its
officers, agents and employees from any and all damages, liabilities, penalties, fines and all other
consequences from any noncompliance or violation of any laws, ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in any third
party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other
party.
15. NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or deposited
with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified.
Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with
the United States Postal Service. Notice shall be given as follows:
TO CITY's Project Manager:
TO CONSULTANT's Project Director:
16. INDEPENDENT CONTRACTOR.
Bill Guerin
Director of Public Works
City of San Rafael
111 Morphew Street
San Rafael, CA 94901
Robert Stevens
BKF Engineers
711 Grand Avenue, Suite 240
San Rafael, CA 94901
For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers, agents and
employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY.
CONSULTANT and CITY expressly intend and agree that the status of CONSULTANT, its officers,
agents and employees be that of an Independent Contractor and not that of an employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject
matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONSULTANT and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject matter of
this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except by a
written amendment to this Agreement signed by the CONSULTANT and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and
conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and
conditions of this Agreement shall control.
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18. SET-OFF AGAINST DEBTS.
CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT under
this Agreement, any monies which CONSULTANT owes CITY under any ordinance, agreement, contract
or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of this
Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other tern,
covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or
other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of
any fee, performance, or other consideration which may become due or owing under this Agreement, shall
not be deemed to be a waiver of any preceding breach or violation by the other party of any tern, condition,
covenant of this Agreement or any applicable law, ordinance or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or
arising out of the performance of this Agreement, may recover its reasonable costs (including claims
administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY business
license as required by the San Rafael Municipal Code CONSULTANT shall pay any and all state and
federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed
under this Agreement, until CONSULTANT has provided CITY with a completed Internal Revenue Service
Form W-9 (Request for Taxpayer Identification Number and Certification).
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22. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year
first above written.
CITY OF SAN RAFAEL
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ATTEST:
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ESTHER C. BEIRNE, City Clerk
APPROVED AS TO FORM:
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ROBERT F. EPSTEIN, ity At4 emtn y
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CONSULTANT
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I BRF!O+EAo
ENGINEERS. SURVEYORS. PLANNERS
March 20, 2017
Kevin McGowan, PE
Assistant Public Works Director/ City Engineer
City of San Rafael Public Works Department
111 Morphew Street
San Rafael, CA 94901
Subject: Revised Scope of Services for Evaluating Complete Street Strategies for Third Street
Dear Mr. McGowan:
The BKF Engineers' team appreciates this opportunity to support the City of San Rafael in studying complete street
alternatives for Third Street. Please find attached our team's scope of services, schedule, and fee to support the
initiative. If there are any questions or comment, please contact me at 510.529.0336 or rstevens@bkf.com.
Sincerely,
BKF Engineers
Robert Stevens, PE
Principal
711 Grand Avenue, Suite 240, San Rafael, CA 94901 1 415.930.7960
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ENGINEERS. SURVEYORS. PLANNERS
Third Street
Preliminary Engineering Services
Third Street is a critical component of San Rafael's transportation network serving tens of thousands each day as
they travel to work, school, recreation, and retail destinations. The County's busiest transit node, the Bettini
Transit Center, brings nearly 9,000 people daily to and through Third Street as they use Golden Gate and Marin
Transit services. SMART will bring 1,000 more transit users to the corridor when it starts operation later this year.
Third Street is not only important to San Rafael, but serves a regional need linking Highway 101 and West Marin
communities. Its importance, especially to public transit, is even more relevant given the congestion found on
Sir Francis Drake Boulevard.
BKF Engineers in association with Parisi Transportation Consulting, Wallace Roberts and Todd, and ALTA Planning
and Design will lead the Third Street study from our San Rafael office located on Grand Avenue. From our team's
experience within the community, work on studying options to improve Sir Francis Drake Boulevard, and our
conversations with downtown interest groups, we understand stakeholders have several goals that could pertain
to Third Street including:
• Provide efficient traffic flow from Highway 101 to San Rafael's streets
• Provide safe paths for pedestrian and bicyclists
• Create an appealing and welcoming streetscape
• Respect the City's natural setting and history
Fortunately, San Rafael has a $12 million allocation from the Transportation Authority of Marin through the
Measure A program to rehabilitate Third Street. Additionally, the City and community have collaborated to
create several planning documents that help to define Third Street, including the Downtown Parking/Wayfinding
Study, Bicycle and Pedestrian Masterplan, and Fairfax -San Rafael Corridor Transit Feasibility Study. Our proposed
scope of work builds on these studies to identify congestion relief, safety enhancement, and complete street
options for Third Street that assist stakeholders understand the tradeoffs of each resulting in the development
of a preferred alternative for use in an environmental document.
WORK PLAN
TASK 1: OPPORTUNITIES AND CONSTRAINTS ANALYSIS
Objective: In this initial phase, our team will complete a series of technical studies and conduct outreach to
stakeholders and community members to understand and document the basic conditions along Third Street
allowing for the development of responsive alternatives.
1.1 Data Collection and Field Review. Our team will collect information and perform a field review to
understand basic conditions along Third Street and the Downtown corridor including:
A. Data Collection. The team will collect and review the following documents:
i. Reports
a. Downtown Parking/ Wayfinding Study — August 2016
b. Bicycle and Pedestrian Masterplan — 2011 update
C. Fairfax -San Rafael Corridor Transit Feasibility Study — December 2015
ii. GIS data related to Third Street
iii. Record City and public utility data
iv. City traffic signal interconnection and fiber optic network design standards
v. City -provided traffic count data
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ENGINEERS . SURVEYORS. PLANNERS
Third Street
Preliminary Engineering Services
B. Site Reconnaissance. The team will visit the site to assess community features, condition of asphalt
pavement, drainage patterns, health of existing trees and landscaping, multimodal conditions (during
both peak and during midday periods), and accessibility. We will compile a photographic log in the
project area to document the existing conditions.
1.2 Traffic and Parking Studies. Parisi Transportation Consulting and Alta Planning + Design will complete
field reviews, and review the City's Synchro models to assess the impact to vehicles, transit, bicyclists, and
pedestrians related to reductions in travel lanes, revised configuration of intersections, and signal
coordination. The team will complete the following:
A. Field Review and Data Collection. Data collection will include:
i. Five-year collision records to pinpoint location, type and severity of reported collisions.
ii. Alta will collect bicycle and pedestrian intersection counts for the weekday morning and
afternoon peak periods to establish the existing peak hour traffic count. Counts and surveys will
be conducted at locations that have not been counted or surveyed in the last two years.
iii. Alta Planning + Design (Alta) will conduct field observations on foot and by bicycle and assemble
documentation of pedestrian and bicyclist routes to major destinations and transit to include
intercept interviews of up to twenty-five (25) pedestrians and bicyclists within the study area.
These intercept interviews will help determine where bicyclists and pedestrians are travelling, the
routes they choose and why, as well as some of the barriers that they encounter along their route.
B. Existing Conditions Analysis. The team will collect and review the existing Synchro models currently
developed by the City for the corridor for weekday AM and PM peak hour conditions. It is assumed
that models incorporate current traffic volumes, signal timing, saturation flow rates and other variables,
and replicate existing weekday peak hour conditions.
C. Future Conditions Analysis. The team will also collect and review the City's 2020 Synchro models,
which include General Plan forecasts for 2020. It is assumed that the 2020 Synchro models include the
SMART crossing at Third Street, as well as assumed future traffic signal timing and coordination plans.
1.3 Existing Conditions Mapping. The team will prepare maps and exhibits to illustrate existing conditions
along Third Street from Grand Avenue to Fourth Street. This will include the following:
A. Infrastructure Base Map: BKF will compile a base map of the project area depicting sidewalk and
travel lane width, accessibility challenges, pavement distress, existing utilities, and potential public
utility improvements.
B. Transportation Base Maps - Based on field reconnaissance, we will create transportation maps that
illustrate:
i. Reported collisions (vehicles, pedestrians, bicycles) mapped in 0.1 -mile segments by type and
severity based on data collected by the team
ii. Bus routes, stops and ridership levels based on previously collected data
iii. Existing parking locations and occupancies including parking duration by block based on
previously collected data
iv. Existing parking regulation based on previously collected data
V. Pedestrian and bicycle facilities and usage including peak hour pedestrian crossing volumes
based on data collected by the team
vi. Intersection traffic signal phasing, timing, and ability to detect bicyclists based on previously
collected data
vii. School travel patterns based on previously collected data
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�+ Third Street
YPreliminary Engineering Services
ENGINEERS . SURVEYORS. PLANNERS
C. Environmental Resources: WRT will plot the locations, species, and health of trees located along
the corridor. This will include any potential jurisdictional waters of the United States and/ or
California either surface or subsurface.
D. Corridor Character: WRT will conduct an inventory of urban design and character defining elements
in the corridor. We will review relevant plans and policies (General Plan, Station Area Plan) to
understand the planning context and opportunities to address other goals. The findings will be
presented in a summary diagram with photographs.
1.4 Existing Conditions Opportunities and Constraints Report - Using the information gathered, the team
will prepare an existing conditions as well an opportunities and constraints narrative for Third Street; an
outline of the report includes:
A. Introduction document general conditions found along the corridor
B. Context including existing and future land uses
C. Traffic and Transportation information including:
i. Traffic, pedestrian and bicycle counts, travel times, parking surveys, bus ridership, and collision
analysis. Count and survey data will be based upon information provided by the City.
ii. Synchro models results (i.e., LOS and travel times) for existing condition, and for 2020 analysis
yea rs.
D. Infrastructure including a review of accessibility, pavement condition index, photometric evaluation,
public utility concerns, and storm water capacity
E. Regulatory approvals potentially required to implement the project
F. Complete Street Opportunities Current best practices for balancing transportation modes using
NACTO Urban Street Design Guide and the ITE Designing Walkable Urban Thoroughfare
G. Green Street Opportunities to include permeable paving and rain gardens
H. Community character and business district enhancements in text and annotated precedent images.
Quick sketch models may be used to highlight typical opportunities for improvements.
I. Potential constraints such as limited right of way and traffic volumes
1.5 Initial Outreach — "Project Introduction" Our team will conduct an outreach program with interested
parties related to the rehabilitation of the Third Street corridor. The approach is unique to individual groups
depending on their interest and the level to which the project affects them. We aim our proposed scope at
providing focused opportunities for meaningful input and decision-making to avoid conflicts as we advance
the study of alternatives.
A. Technical Advisory Committee: We recommend assembling a technical advisory committee the
following members:
i. San Rafael DPW, Police, and Fire
ii. SMART
iii. Marin Transit
iv. MMWD, PG&E, AT&T, and Comcast
v. TAM
B. Community Advisory Committee: We believe a focused meeting with a Community Advisory
Committee (CAC) may assist our team in refining design elements. We propose one meeting at the
City's offices to review the project background. The CAC may contain the following:
i. Representative from the Bicycle and Pedestrian Advisory Committee
ii. Representative from the ADA Access Advisory Committee
iii. Representative from the Design Review Board
iv. Representative from the Downtown Business Improvement District
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ENGINEERS . SURVEYORS. PLANNERS
V. San Rafael City Schools
vi. San Rafael Chamber of Commerce
vii. Marin Bicycle Coalition
viii. Kaiser Hospital
ix. BioMarin
Third Street
Preliminary Engineering Services
C. Community Meeting. The team will prepare a community meeting that will include a PowerPoint
presentation and exhibits that illustrate the findings of the existing conditions assessment. We will
solicit feedback from the attendees related to what improvements are most needed to Third Street.
D. On-line Community Engagement. In order to address community and stakeholder questions and
concerns through multiple mediums, we propose to provide opportunities for on-line engagement
using the City's website. Our team will provide project illustrations and narratives to receive
electronic feedback.
E. Feedback. BKF will record the feedback received during the outreach process and summarize the
comments.
1.6 Contract Management. BKF will be responsible for overall management of our design team including the
following:
A. Project Management: BKF will manage the design team as well as track progress, schedule, and
budget. We will be responsible for documenting all design decisions and keeping an official record
of the project. Furthermore, we will submit monthly progress reports identifying tasks completed,
budget status, and issues status.
B. Quality Control/ Assurance: BKF will perform an independent quality control review of the team's
documents prior to submittal.
C. Meetings: The team will attend up to two (2) meetings during this phase of work.
TASK 2: ALTERNATIVES ANALYSIS
Objective: Using our understanding of the corridor and thoughts of the TAC, CAC, and community, our team will
develop a series of alternatives that seek to transform Third Street into a Complete Street.
2.1 Preparation of Alternatives - The team will develop several alternatives for rehabilitating Third Street.
Given that the corridor's land use, traffic volumes, and available right of way width vary, these alternatives
will likely vary along the corridor. Additionally, given that available budget and traffic demands could
change in the future, the approach to alternatives could be dependent on time. Our analysis will include
the following:
A. Assessment of Alternatives. The team will assess each alternative with respect to the following
modes:
i. Vehicle. The team will use the City's 2020 Synchro models to assess various roadway and
intersection alternatives, including options that could reallocate travel lanes, reconfigure
intersections, modify traffic signal phasing.
ii. Multimodal. We will assess potential benefits and impacts, including the countermeasure's
ability to improve multimodal circulation, access, and safety.
iii. Transit. Our team will assess how modifications to Third Street may impact future transit
strategies planned Fairfax -San Rafael Corridor Transit Feasibility Study.
iv. Parking. We will analyze how alternatives may impact on street parking.
B. Alternatives Reporting: We will develop a series of alternatives in accordance with the following
elements:
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ENGINEERS. SURVEYORS. PLANNERS
Third Street
Preliminary Engineering Services
i. Infrastructure. Approaches to pavement rehabilitation methods such as mill and fill,
rubberized asphalt, and recycle in place. This will include an assessment of drainage
enhancement, response to sea level rise, and potential green street elements.
ii. Vehicle Capacity. Strategies that could reduce delay such as revisions to intersections, traffic
signal timing,
iii. Bicycle and Pedestrian Access. Elements such as sidewalk widening, street crossing safety
countermeasures (pedestrian hybrid beacons, refuge islands, markings, beacons, etc),
enhanced street lighting, and striping of bicycle facilities.
iv. Community Character. Integration of street trees and understory planting, wayfinding, and
architectural elements within the streetscape to strengthen the character of Downtown San
Rafael.
C. Alternatives Comparison: We will compare the alternatives against a series of metrics to help
stakeholders understand the tradeoffs; preliminarily, this will include:
i. Travel Delay. Using the traffic model, we will report the change in delay at intersections
from 2020 baseline conditions.
ii. Safety. The team will provide a qualitative assessment of which user the alternative primarily
benefit from the safety viewpoint.
iii. Impact to Resources. We will assess the adjacent property owners, residents, and business
owners. This will also include a general review of impact to the natural environment.
iv. Impact on underrepresented populations. This will include a review of the alternatives
benefit to children, disabled, elderly, and transit -dependent.
V. Cost. Based on the cost of the alternative, the team will assess its overall benefit to the
corridor.
2.2 Outreach - "Review of Potential Alternatives" Our team will re-engage the TAC and CAC to review and
receive feedback related to the alternatives. This will include a walking tour, where we will "paint" (using
chalk, photo simulation, or colored tape at an intersection) proposed changes to Third Street to assist the
group in visualizing changes. We will conduct a community meeting specially reviewing the alternatives
and complete online engagement as described in Task 1.5.
2.3 Contract Management. BKF will complete contract management services as defined in Task 1.6 In this
task, we anticipate up to three (3) meetings with the City.
TASK 3: ALTERNATIVES REFINEMENT
Objective: Based on feedback received from our outreach process, the team will work to refine the alternatives
developing recommendations for short, mid, and long term implementation.
3.1 Alternatives Refinement. Based on the outreach completed in Task 2, our team will work to refine the
alternatives as detailed in task 2.1. During the phase, we will develop costs associated with the alternatives.
As the current funding of the project is $12 million, the alternatives may require development over time.
3.2 Outreach — "Recommended Alternatives" Our team will re-engage the TAC and CAC to review and
receive feedback related to the alternatives. We will conduct a community meeting and complete online
engagement as described in Task 1.5.
3.3 Contract Management. BKF will complete contract management services as defined in Task 1.6. In this
task, we anticipate up to three (3) meetings with the City.
1ooR B k F IO
�+ Third Street
YPreliminary Engineering Services
ENGINEERS . SURVEYORS. PLANNERS
TASK 4: FINAL REPORT
Objective: From community feedback, our team will refine the alternatives
4.1 Final Report Based on community and stakeholder feedback as well as the available construction
budget, the team will prepare a final report with a recommended alternative. The goal of this document
as it will set a vision for the corridor as well as establish a series of near term project that can be
accomplished for the available budget. This report will serve as the project description for a future
environmental document completed in accordance with the California Environmental Quality Act. We
will include the following in the report:
a. Project purpose and needs
b. Existing conditions
c. Opportunities and constraints
d. Alternatives considered
e. Recommended long term corridor improvement
f. Recommended near term corridor improvement within available budget
g. Conceptual plans, details, and illustrative exhibits
h. Summary of current and future traffic conditions with implementation of long term
improvements.
4.2 Outreach — "Present the Final Alternative" Our team will conduct a final meeting with the CAC to
review the final report with the intent of receiving final feedback prior to presentation to City Council.
We will finalize our recommendation and support staff in presenting the final recommendations to City
Council.
SCHEDULE
Our team has prepared the attached schedule detailing the duration of the various tasks necessary to complete
our proposed scope of work.
ASSUMPTIONS
In preparing our scope of services, BKF Engineers has made the following assumptions:
1. The City will execute the project generally in conformance with the schedule included in our scope of
services.
2. The existing traffic counts and model are adequate for the preliminary design phase.
3. The project will not require additional meetings than those as detailed in this scope of services.
4. The City will reserve rooms for community meetings and provide all noticing.
COMPENSATION
We have summarized our fee based on the defined scope of work and 2017 labor rates. All invoices will be time
and materials not to exceed basis. BKF does not markup sub consultant invoices. In addition to labor rates, we
have includes general reimbursable expenses, which include postage, printing, and travel expenses.
THIRD STREET REHABILITATION BKF Engineers Parisi ALTA wRT
Project Manager - Engineer Traffic Engineer Ped/ Bike Planning Urban Design/ Outreach
PRELIMINARY DESIGN AND OUTREACH
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ENGINEERS. SURVEYORS. PLANNERS
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$200
$230
Task 1
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1.1
Data and Field Review
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M
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3
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Data Collection
4J
L
W
L
16
L
W
L
C
16
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1
4
2
31
$6,509
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Site Reconnaissance
6
6
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$1,596
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6
6
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8
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$6,166
1.2
Traffic Analysis
01
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0
$0
12
40
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$190
$190
$142
$124
$ $250
$130
$115
$120
$295
$118
$99
$82
$235
$180
$105
$90
$
Task 1
Opportunities and Constraints Analysis
1.1
Data and Field Review
Data Collection
16
16
$1,984
4
4
16
1
4
2
31
$6,509
Site Reconnaissance
6
6
12
$1,596
6
6
4
8
8
32
$6,166
1.2
Traffic Analysis
0
$0
12
40
48
12 2 6
16 4
140
$18,370
1.3
Existing Conditions Mapping
Infrastructure Base Map
2
4
8
16
30
$4,260
0
$4,260
Transportation Base Map
2
2
8
16
28
$3,880
4
20
10
8 2 4
2 10
60
$11,670
Environmental Resources Map
2
2
$380
4
10
14
$2,000
1.4
Existing Conditions Report
1
6
4
16
8
35
$5,364
2
10
8
4
8
20
52
$12,264
1.5
Initial Outreach - "Project Introduction"
Technical Advisory Committee
1
6
3
10
$1,910
3
3
$2,660
Community Advisory Committee
1
6
3
10
$1,910
3
2
2
7
$3,490
Community Meeting
1
6
3
12
22
$3,614
3
6
8
18
35
$8,834
On Line Engagement
2
2
$380
6
8
14
$2,180
1.6
Project Management and Quality Control
Project Management
1
10
4
15
$2,860
4
4
12
20
$6,540
Quality Control/ Assurance
1
1
2
2
6
$1,190
2
2
$1,690
Meetings
1
6
4
11
$2,100
2
4
8
14
$4,980
Task 1 Opportunities and Constraints Analysis Subtotal:
[=
1
48
31
50
62
199
1 $31,428
39
84
88
20 4 10
18 14
21
60
2
64
1 424
1 $91,613
Task 2
Alternatives Analysis
2.1
Preparation of Alternatives
1 1
8
16
40
60
125
$17,880
24
60
80
12 2 8
14 4
20
30
80
334
$60,130
2.2
Outreach - Review of Potential Alternatives
Technical Advisory Committee
1
6
3
10
$1,910
2
2
$2,410
Community Advisory Committee
1
4
3
8
$1,530
2
4
6
$2,970
Community Meeting
1
6
3
12
22
$3,614
2
4
8
8
12
34
$8,414
On Line Engagement
2
2
$380
4
8
12
$1,820
2.3
Project Management and Quality Control
1
1
18
8
28
$5,370
4
4
6
14
$8,390
Task 2 Alternatives Analysis Subtotal:
5 1
1
1 44 1
33
1 52 1
60
1 195
1 $30,684
1 34 1
60
1 80 1
12
2 J -8 T14
1 0
16 1
-3-8-F38
1 100
402
1 $84,134
Task 3
Alternatives Refinement
I
I
I
I
I
I
I
I d
3.1
Alternatives Refinement
1
1 8 1
12
1 20 1
35
75
$11,030
12
24
32 1
6 2 1 4 1
8 1 6 1
20
1 20
1 45
179
$34,564
3.2
Outreach - Recommended Alternatives
Technical Advisory Committee
1
4
5
$960
2
2
$1,460
Community Advisory Committee
1
4
5
$960
2
2
2
6
$2,290
Community Meeting
1
6
3
12
22
$3,614
2
4
8
16
30
$7,934
On Line Engagement
2
2
$380
2
4
6
$1,100
3.3
Project Management and Quality Control
1
1
10
6
18
$3,470
4
4
$4,470
Task 3 Alternatives Refinement Subtotal:
4
1
34
21
32
35
127
$20,414
22
24
32
6 2 4
8 0 12
32
20
65
227
$51,818
THIRD STREET REHABILITATION BKF Engineers Parisi ALTA wRT
Project Manager - Engineer Traffic Engineer Ped/ Bike Planning Urban Design/ Outreach
PRELIMINARY DESIGN AND OUTREACH o L
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BKF IYOEAROS
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_ a' _, .� 'o, O 'v► fla 'o+ .L � BKF = o �� o .= o o .= o _ +� +1
ENGINEERS. SURVEYORS. PLANNERS 03.17.2017 aL o°c CY 0 o a u=., ° w U w> H Fee a aL o aL a aL a W a aL n � H
$200 $230 $190 $190 $142 $124 $ $250 $130 $115 $120 $295 $118 $99 $82 $235 $180 $105 $90 $
Task 4 Final Report I I I I I I I I 1
4.1 Final Report 1 I 2 I 6 I 8 I 16 I 33 $5,592 2 I 10 I I I I I 4 I 10 I I 10 36 $11,032
4.2 Outreach - Recommendations
Community Advisory Committee 1 4 2 7 $1,340 2 2 2 6 $2,670
Council Presentation 1 4 2 7 $1,340 4 2 2 6 14 $3,710
On Line Engagement 0 $0 4 4 8 $1,080
4.3 Project Management and Quality Control 1 1 10 2 14 $2,710 0 $2,710
Task 4 Final Report Subtotal: 4 1 3 1 24 1 14 1 16 0 1 61 $10,982 8 10 0 0 0 0 0 0 8 1 18 0 20 64 $21,202
Design and Permitting Services Total: 20 1 6 1 1501 99 1 150 1 157 1 582 $93,508 103 178 200 38 8 22 40 14 57 1 1481 60 249 1,117 $248,767
Reimbursable Expenses
Printing, Postage, and Travel $500 $1,000 $0 $1,000 $2,500
$0 $0 $0 $0
Subtotal Reimbursable Expenses $500 $1,000 $0 $1,000 $2,500
Total Fee $94,008 $77,450 $10,064 $69,745 $251,267
37.4% 30.8% 4.0% 27.8% 1000/0
ID
Task Name
Duration
Start
Finish 2017
Inactive Task
Duration -only
Finish -only 7
Date: Sun 3/19/17 Milestone
♦ Inactive Milestone
Jan
Mar Mav Jul
1
Third Street Rehabilitation Planning
231 days
Mon 4/3/17
Mon 2/19/18
2
Task 1- Opportunities and Constraints
63 days
Mon 4/3/17
Wed 6/28/17
3
Notice to Proceed
0 days
Mon 4/3/17
Mon 4/3/17
♦ 4/3
114/5
4
Kickoff Meeting
0 days
Wed 4/5/17
Wed 4/5/17
5
Data Collection and Site Reconnaissance
10 days
Thu 4/6/17
Wed 4/19/17
6
Traffic Analysis
20 days
Thu 4/20/17
Wed 5/17/17
1
j
7
Base mapping
20 days
Thu 4/20/17
Wed 5/17/17
8
Existing Conditions Opportunities and Constraints Report
15 days
Thu 5/18/17
Wed 6/7/17
9
Presentation of Findings to Staff
0 days
Wed 6/7/17
Wed 6/7/17
,'6/7
10
Outreach - "Project Introduction"
10 days
Wed 6/14/17
Wed 6/28/17
ITI
11
TAC Meeting
0 days
Wed 6/14/17
Wed 6/14/17
+,6/14
1j
12
CAC Meeting and Field Walk
0 days
Wed 6/21/17
Wed 6/21/17
6/21
13
Community Meeting 1
0 days
Wed 6/28/17
Wed 6/28/17
6/28
14
Task 2 - Alternatives Analysis
66 days
Thu 6/22/17
Thu 9/21/17
15
Preparation of Draft Alternatives
25 days
Thu 6/22/17
Wed 7/26/17
16
Staff Review
10 days
Thu 7/27/17
Wed 8/9/17
17
Staff Meeting
0 days
Wed 8/9/17
Wed 8/9/17
18
Refine Alternatives
10 days
Thu 8/10/17
Wed 8/23/17
19
Outreach - "Review of Potential Alternatives"
16 days
Wed 8/30/17
Thu 9/21/17
20
TAC Meeting
0 days
Wed 8/30/17
Wed 8/30/17
21
CAC Meeting and Field Walk
0 days
Wed 9/6/17
Wed 9/6/17
22
Community Meeting 2
0 days
Thu 9/21/17
Thu 9/21/17
23
Task 3 - Alternatives Refinement
61 days
Thu 9/7/17
Thu 11/30/17
24
Prepare Draft of Refined Alternatives
20 days
Thu 9/7/17
Wed 10/4/17
25
Staff Review
10 days
Thu 10/5/17
Wed 10/18/17
26
Staff Meeting
0 days
Wed 10/18/17
Wed 10/18/17
27
Prepare Refined Alternatives
10 days
Thu 10/19/17
Wed 11/1/17
28
Outreach - "Recommended Alternatives"
16 days
Wed 11/8/17
Thu 11/30/17
29
TAC Meeting
0 days
Wed 11/8/17
Wed 11/8/17
30
CAC Meeting
0 days
Wed 11/15/17
Wed 11/15/17
31
Community Meeting 3
0 days
Thu 11/30/17
Thu 11/30/17
32
Task 4 - Final Report
68 days
Thu 11/16/17
Mon 2/19/18
33
Prepare Draft Final Report
20 days
Thu 11/16/17
Wed 12/13/17
34
Staff Review
10 days
Thu 12/14/17
Wed 12/27/17
35
Staff Meeting
0 days
Wed 12/27/17
Wed 12/27/17
36
Prepare Final Report
10 days
Thu 12/28/17
Wed 1/10/18
37
Outreach - "Present the Final Alternative"
23 days
Wed 1/17/18
Mon 2/19/18
38
CAC Meeting
0 days
Wed 1/17/18
Wed 1/17/18
39
Present to City Council (First and Third Monday)
0 days
Mon 2/19/18
Mon 2/19/18
Task
Project Summary i
i Manual Task I
I Start -only E
Project: schedule Split
Inactive Task
Duration -only
Finish -only 7
Date: Sun 3/19/17 Milestone
♦ Inactive Milestone
Manual Summary Rollup
External Tasks
Summary
i i Inactive Summary
Manual Summary i
i External Milestone
Sep
8/9
41
+,8/30
6
♦ 9/21
Deadline
Progress
Manual Progress
2018
Nov Jan Mar
0
12/27
0
♦ 2/19