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HomeMy WebLinkAboutCC Resolution 8523 (Child Care Services Grant)RESOLUTION NO. 3523 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION TO THE STATE DEPARTMENT OF EDUCATION FOR $10,000.00 FOR AN AFTER SCHOOL CHILD CARE SERVICES PLANNING GRANT (FOR DIXIE AND MARY SILVEIRA SCHOOLS) WHEREAS, the City of San Rafael is eligible to apply for State Department of Education Grant Funds; and WHEREAS, the State Department of Education has designated $575,000.00 for planning grants to be administered under the State Child Development Division; and WHEREAS, the State Child Development Division has requested applications for Child Care planning grants of $10,000.00. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Rafael hereby authorizes application for said grant funds for 1991/92. BE IT FURTHER RESOLVED that Pamela J. Nicolai, City Manager, is hereby authorized to execute said grant application. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a Reqular meeting of the City Council of said City, held on Monday the 7th day of October, 1991, by the following vote, to wit: AYES: COUNCILMEMBERS: Boro, Thayer & Vice -Mayor Breiner NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Shippey & Mayor Mulryan p.A-x-� ' JE M. LEO CI , CITY CLERK nRIGINAI ��� California Department of Education (Form 100) APPi.ICATION FOR FEDERAL PLANNING GRANTS (FY 1991-92) Submit 3 copies of the completed application package (Sections I-V), each with original signatures. Applications must be received by 5:00 p.m. on October 15, 1991. Return to: Child Development Division 560 J Street, Suite 220 Sacramento, CA 95814 Attn: FEDERAL PLANNING GRANTS COORDINATOR IMPORTANT: A separate application packet must be completed for each site. Please print or type all information. SECTION IA APPLICATION INFORMATION FACT SHEET Project Number to be Completed by Agency County Vendor Suffix PCA Number Year Code Number 2 � 1 N 9 11 1 6 1 3 12 I 15 b 9 �l Federal Identification Number 9 1 4 16 1 0 1 0 1 0 1 4 12 1 I 4///////// Funding Source Program Type Amount Requested FEDERAL PLANNING GRANTS FOR CHILD DEVELOPMENT EXTENDED DAY PROGRAMS $10,000 Dates of Project Duration (From)I(To) JDate of Approval by July 1, 1991 June 30, 1992 (Local Agency Board I Name of Applicant Agency or School District (Legal Status of Agency City of San Rafael (see instructions) Municipality Address (City County (Zip P . 0 . Box 151560 San Rafael Marin 194915 Contact Person (Title Telephone ( ) Bill Scharf lChild Gare Prog.Manager 415-485-3386 Executive Officer/Superintendent Address Zip Telephone Pamela Nicola iCity 5�.. n Rafael 94915 (41 5) 485-3070 _ Program Director Address P. 0. Box 151560 Zip Telephone i Bill Scharf City San Rafael 94915 (41-9-485-3386 CERTIFICATION: I hereby certify that all applicable state and federal rules and regulations will be observed; that to the best of my knowledge, the information contained in this appli- cation is correct and complete; and that the assurances on the reverse side of this form are accepted as the basic conditions in the operations of this project/program for local partici- pation and assistance. Signature of Authorized Agent ITitle JDate x # City Manager , ,'X1 10/1/91 `a J GENERAL ASSURANCES The signature of the authorized agent on the cover page acknowledges that the following general assurances will be observed. 1. Program and services shall be in compliance with Title VI and Title VII of the Civil Rights Act of 1964, the California Fair Employment Practices Act, and Chapter 4 (commencing with Section 30) of Division I of Title 5, California Administrative Code. A statement of compliance with Title VI of the civil Rights Act of 1964 has been filed with the Superintendent of Public Instruction. 2. Program and services shall be in compliance with Title IX (nondiscrimination on the basis of sex) of the Education Amendments of 1972. 3. Program and services shall be in compliance with the affirmative action provisions of the Education Amendments of 1972. 4. Programs and services shall be in compliance with the Age Discrimination Act of 1975. 5. Programs and services for handicapped persons shall be in compliance with the Education for All Handicapped Children Act of 1975, Section 613(a) and Section 504 of the Rehabilitation Act of 1973. 6. When federal funds are made available, they will be used so as to supplement, and to the extent practicable, increase the amount of state and local funds that would, in the absence of such federal funds, be made available for the uses specified in the State Plan, and in no case supplant such state or local funds. The applicant agency will comply with all state and federal statutes, regulations, program plans, and applications applicable to each program under which federal or state funds are made available through this application, including but not limited to, all provisions for staffing qualifications and ratios, California Department of Education directives, and contract terms. a. The local agency will use fiscal control and fund accounting procedures that will ensure proper disbursement of, and accounting for, state and federal funds paid to that agency under each program. 9. The agency shall make reports to the state agency or board and to the Secretary of Education as may reasonably be necessary to enable the state agency or board and the Secretary to perform their duties and will maintain such records and provide access to those records as the state agency or board or the Secretary deem necessary. Such records shall include, but not be limited to, records which fully disclose the amount and disposition by the recipient of those funds, the total cost of the activity for which the funds are used, the share of that cost provided from other sources, and such other records as will facilitate an effective audit. The recipient shall maintain such records for five years after the completion of the activities for which the funds are used. 10. Any application, evaluation, periodic program plan, or report relating to each program will be made readily available to parents and other members of the general public. 11. Auditable records of each participating school program will be maintained on file at the district office. (TS 3944; CFR 220.56). ;12. The governing board has adopted written procedures to ensure prompt response to complaints from parents, members of advisory committees, and members of other yrvups, within 30 days, and has disseminated these procedures to parent/community groups in the agency's service area. (T5 3951). 13. The undersigned is authorized to file these assurances for the applicant agency. SECTION IB APPLICATION INFORMATION FACT SHEET (CONTINUED) SITE INFORMATION FOR NEW PROGRAM Name of Site Dixie Childrens Center Site Priority Number 2 (If more than one application is being submitted) Location of Site 1175 Idylberry Road Street Address San Rafael, CA 94903 City State Zip Date new program established 9/3/91 (must be between 7/1/91 and 6/30/92) month/day/year County in which site is located Marin Approximate number of children to be served by the program..;., 3 8 Hourly, daily, or weekly fee to be charged: $ g , n0 per hour / day / week Afterschool 7. 00 /Kinder gar t�q -rj)J7 one) Funding 17.00/Full day (vacation day) Does/will this site receive funds through a CDE/CDD contract for an School -Age Community Child Care Services (Latchkey) Program? r__1 Yes r--, No (check one) u W Has this site received previous Federal Planning Grant funds? F, Yes No (check one) x Does/will this program receive state, local or other nonfederal funds? r—� Yes r—i No (check one) If yes, briefly describe: u u Subcontractor Information ( if applicable) NOTE: Subcontracts must be on a nonprofit basis. Name of proposed subcontractor: n/ a a. Administrative address: b. Contact Person: Phone: C. Federal ID#: Legal Status of Agency: SECTION II PROGRAM PROPOSAL Please refer to Special Instructions. Section II -PROGRAM PROPOSAL, pages 8 and 9 for the completion of this RRRM#M of3U*TVWpV1 icat ion. Limit your response for Section II to no more than a total of four tvped Dazes. 1. SERVICE DELIVERY: The child care program, which opened September 3, 1991, is,operating year round at the Dixie Elementary School site,serving Kindergarten through Fifth Grade children, age 5 - 11 years old. School day hours are 7:00 a.m. to 8:15 a.m. and 11:30 to 6:30 p.m. Vacation and non -school day hours are 7:00 a.m. to 6:30 p.m. The Dixie Elementary School draws attendance from the immediate surrounding neighborhood, in the Terra Linda area -of north San Rafael. The socioeconomic make-up being middle to upper -middle class. In the vast majority of households, both parents work full-time jobs, often combined with long commute hours, making child care an essential part of their daily lives. Data collected by the San Rafael Child Care Task Force indicates that parents of school age children prefer child care programs that are on or near the schools the children attend, with this in mind the Dixie School District included an on- site child care program as part of their plan for the new school year. Before the doors to the new center opened, the program was near capacity in the after school time. Offering a child care program in conjunction with the school, Monday through Friday, for 30 children per day has met the current need of the working parents in the area. 2. PROGRAM DESCRIPTION: a).The City of San Rafael has been successfully operating self- supporting, State licensed, school' -age child care programs since September 1974. The Child Care Division operates eight extended day, school-age centers and two preschool programs, serving approximately 700 families The division has a Latchkey Contract for $72,000 and over $35,000 in other funding, to help low income and needy families with scholarship assistance. A number of households participating in our program are single parent families;the vast majority are two worker households. These families depend on the child care center and local schools to act as a liaison with community resources. The City of San Rafael has used the resources in our community to build a quality child care program. Local business groups, the Recreation Department, senior citizen groups, the P.T.A., two school districts, parents and the local Resource and Referral agency have all played an active role in the development and continue growth of this organization. A network of family services are'made available to parents and staff. We have built a positive relationship with County and private support agencies. We cdntract with the County Mental Health Services for observation and evaluation of children when necessary and refer families to appropriate support services. There are several non-profit agencies in Marin able to provide family services - at nominal or no cost. We also provide references for parents when have children that are hearing impaired and staff that sign. We believe that our centers provide an opportunity for special needs children to participate in a wide range of activities, socialize in a recreational setting and grow and develop to their potential. We are fortunate to have a good rapport and affiliation with many support agencies such as: Child Protective Services, the San Rafael Police Department Juvenile Division, the County Mental Health Department, and the local resource arid referral agency. 3. SELF-SUPPORTING PROGRAM PLAN a). According to the Marin Child Care Council, the local resource and referral agency, the local market rate for school age care is $3.00/hour. We are able to offer lower rates due the size of our program and in-kind support services from the City. b). Our program is approximately completely self-supporting through collected parent fees,the State Latchkey contract, C.P.S. referrals, Alternative Payment Programs and money generated from private sources Approximately 98' of our revenue is from parent fees. Every year we survey our parents as to the quality of our program and its affordability. Our rates are lower than the current market rate for an extended day program in Marin County. c). We currently receive close to $35,000 in funding from alternative and private sources. In 1989-90 we received a one-time $10,000 scholarship from the Amex Corporation, last year we received $5000 from the Rex Foundation and will be seeking those funds again. Through the Sar, Rafael Child Care Advisory Committee we are educating local employers and business groups on ways they can help their employees meet their child care needs. We are hopeful that this education process will make more funds available from the private sector in a variety of ways, from cafeteria plans for emplo;7ees, where child care is a paid benefit to scholarship dollars for low income families living in the San Rafael area. We are continually seeking new ways to make raise funds to subsidize the high cost of quality child care. 4. NEEDS ASSESSMENT a).The City of San Rafael Recreation Department's Child Care Division operates ten child care centers, two preschools serving children age 2-5 years old -and eight school-age programs serving children 5 - 11 years old. In addition to child care the S.R. Recreation Department offers after school sports programs., the Homework Place, arts and crafts courses and numerous other classes for school-age children at all of the school sites. There are also a limited number privately run child care programs, sports programs and several family day care homes. Some children attending our programs receive funding from The Marin Child Care Council's Alternative Payment Plan. b.) The City of San Rafael Task Force needs assessment for clearly indicates a need for more sc:.00l-age child care. The Dixie School District carried out a rhnr_u h needs assessment before deciding to open the new Dixie School in -which they addressed the need for child care. It was at the distr=c-s request that we expanded our program to include a new center at 7�_::ie In June, in order to determine the size of the program at site we sent a survey to all of the they need sick, after hours or late night, child care b).Clir new program is modelled after our highly successful existing programs geared to provide parents and children with a positive child rare experience. The center offers a safe, warm and creative environment where the growth and development of each child is nurtured. Our philosophy is to offer a program focused on the whole child; recreational in nature, we offer a diverse curriculum providing an opportunity for social, physical, cognitive and emotional growth. We provide a balance of child initiated and teacher directed activities. The classroom follows a child -centered design, with a range of experiences in activity centers which encouraae and foster children's play. During play children are free to creatively experiment,and develop personal experience in the physical and social world in which they live. The children will have access to numerous toys and games for both indoor and outside play. They will see movies, participate in sports activities,receive academic support, enjoy special guests, attend weekly summer field trips, swim, play and socialize. Through each of these activities the program will focus on the individual development, of the child. offering opportunities to meet challenges, fact: success, and build confidence within a safe, nurturing cnpirOnment, The basis Of our philosophy is, time spent in child :;are will be quality time, and each child will be given every opportunity to mature and develop to their highest potential. Local libraries, parks, recreation centers and other resources are used to enrich and supplement the program,as well as variety of de Dogs for the Blind, the Marin Mammal organizations, such as: Gui Center, the Marin Humane Society and the Boyd Junior Museum. Our renters make the most of local resources, including soliciting from local businesses donated supplies and small scholarships to offset the high cost of maintaining a quality program. Our centers offer a variety of creative arts activities, including: collage, painting, drawing, computer graphics, sculpture and photography. Drama, music and puppetry draw out the children's personalities and 000perative skills, Story time instills in children of love of literature and reading, An early and late nutritious afternoon snack is part of our food program that includes activities on healthy eating and good dental care. Our centers hold daily assemblies and times for children to share their experiences and daily lives. We celebrate the many and diverse cultures that make up California and encourage children to not only accept and treasure peoples cultural and racial differences, but also to recognize our similarities as humans, to see the richness that our colint_ry Shares where these cultures mix. c) The site is licensed for 30 children, age 5 -11 years of age by the State of California, Department of Social Services, Community Care Licensing, The staff ratios and qualifications are at or above those set by Title 22 and Community Care licensing for a child care program, Currently, there is a full-time, on-site Director, a full-time Head Teacher, and t-wo part-time assistant teachers. d). Mainstreaming special needs children is in progress at all our renters. The new Dixie site will continue this practice, All of our centers are handicapped accessible. At our Gallinas site we parents with children in the school district as well as doing some local advertising, parents returned their surveys and we sent them registration packets. Before we opened the doors at the site the program was nearly full; t1he parent demand was twice. There are currently 56 children enrolled in the program and we have between 23-32 children attending in the afternoons on any given day. 5. PARENT INVOLVEMENT Open parent communication is -- goal the center will strive for The staff sees parents every day when they drop off or pick up their children. This is informal and often short but it establishes rapport which is the basis for good communication, especially when communication is needed on a more serious level. Parent conferences are held by parent or staff request. During the year there will be parent "back to school nights", parent pot -lucks, family nights and a parent committee to encourage parent involvement in the center, parent -child -staff interaction and family involvement with the program. The center will provide parents with articles and books on parenting and provide help in finding family support services. The center will promote school functions and act as a liaison with the school and parents. The center staff will provide homework assistance which in turn ailows'working parents more quality time to enjoy their children. renter staff will maintain open com=,inication with school staff regarding all children, The daily curriculum will include enrichment programs in science, computers, music, et al, based on an assessment of child interest and needs. The staff will encourage the children tc share school events, activities and curriculum. The staff will provide many opportunities for children to experience success aha develop self-confidence and self-esteem which provide necessary support to take on academic challenge. While the program is recreational in nature; the staff and curriculum will enhance the child's social, emotional, physical, intellectual and cultural development. SECTION III -PROJECTED BUDGET FOR NEW PROGRAM_ PART A -Program Income (Projected income for a 12 -month period) INCOME TO SUPPORT PROGRAM Tvpe of Income Amounts Parent Fees $ 93,110 Donations and Grants ** Fund Raising Other (specify) Total Income $ 93,110 Brieflv describe the income sources for the oneoine DroEram on the reverse side. The City receives almost $35,000 in scholarship funds, plus the current Latchkey contract. Needy families are eligle for these funds as they are PART B -Program Expenditures available. (Projected expenditures for a 12 -month period) OPERATING BUDGET Expenditures Staff Salaries Staff Benefits Supplies Equipment Contracted Services (specify) Other (specify) Total Expenditures Amounts $ 53,310 5,000 7,00,0 5,000 2_,000 500 (training) 1,000 (Office supplies) 5,800 (Facility rental) 13,500 (Administration) $93,110 Brieflv describe the expenditures for the oneoine Droeram on the reverse side. PART C -Grant Expenditures (For start-up period. Grant funds must be expended by lune 30, 1992.) PLANNED EXPENDITURES FOR THE 96.000 GRANT Items Amounts New furniture,shelves,etc. $5,000 Expendable supplies 2,500 Non -expendables 2,500 Total Grant Expenditures $ 10,00 0 Brieflv describe how the DroDosed Brant expenditures will be used by the Droeram on the reverse side. 5 SECTION III -PROJECTED BUDGET (CONTINUED) DESCRIPTIONS PART A-Proeram Income Descriptions For budgetary purposes annual revenue is based on full cost fees. Scholarships are available for eligible families, as noted. The Center budget is developed for 30 -children 15 Kindergarten (part day) x $35/wk for 38 weeks = $19950 28 After School (Gr.1-5) x $40/wk for 38 weeks = $42560 30 Full Day (vacation days) x $85/wk for 12 weeks = $30600 Total revenue = $93,110 PART B-Proeram Expenditure Descriptions $53310 Staff salaries for site Director, Head Teacher, and two assistant teachers. $ 5000 Benefits, as negotiated by Child Care MAPE Unit. $ 7000 Expendable supplies, such as daily snacks, art materials, replenishable sports and games. $ 5000 Nonexpendable equipment, such as computer/a-v equipment major sports euipment, furniture, etc. $ 2000 Contractual services, such as: custodial, field trip admissions, and busses $ 500 Staff training workshops, seminars $ 1000 Office supplies, duplicating $ 5800 Facility rental $13500 Administrative fee: accounting, collection, insurance, payroll. $93110 Total expenditures PART C -Grant Expenditure Descriptions $5000 Furniture, shelving,etc.: 1 desk @$500, 6 tables @ $200 = 1200, 2 adult chairs @ $100 ea.=200, 30 child chairs @ $50=1500, $100 office supplies(scissors,etc.), $1500 for city crew to build shelves, cubbies, paint, etc. $2500 Start up materials for classroom i.e. paint, paper, board games, balls, etc. (Expendable,short term equipment). $2500 Start up non -expendable equipment,i.e. blocks, heavy duty board games, phones, etc. (Long term, durable equipment). $10000 Total grant expenditures 6 SECTION IV. CERTIFICATION AND ASSURANCES Certification: A. State Certification I hereby certify that (1) the information* reported in this application is, to the best of my knowledge, complete and accurate, (2) the applicant agency named in this application has authorized me, as its representative, to submit this application and such authorization is recorded in the minutes of the agency governing board's meeting, (3) the applicant agency is authorized to do business with the State of California, (4) no current or former (within three years) State Department of Education employee participated or assisted in the preparation or development of this application, and (5) I will comply with all applicable laws, regulations and grant provisions and all requirements attached to and referenced in the grant. B. Federal Certification I hereby certify that the federal grant monies will be used to increase the level of state, local and other non-federal funds that would, in the absence of such federal funds, be made available for the programs for which funds are provided and will in no event supplant such state, local and other non-federal funds. Assurances: I hereby assure the California Department of Education, Child Development Division, that: 1) the child care facility to be used for this program is available and will be used only for the Extended Day Program during the time period identified (including such use during holiday and vacation periods); 2) the local restriction, if any, on the use of such space will be upheld; 3) the time periods when the space will be available for the child care program are accurately listed; 4) there will be parent involvement in the development and implementation of the program; 5) the applicant will seek to enroll racially, ethnically and economically diverse, as well as handicapped children; 6) the site will be licensed as required by law, and the program will be operated in compliance with all applicable local and State requirements; 7) the site has not previously been funded under PL 98-558 or PL 99-425; and 8) Before and After School Child Care Services will initially be offered at the new site between the period of July 1, 1991 through June 30, 1992. Signed Date Authorized Representative r.i+.y of qan Rafacl Legal Name of Applicant Agency 7 .,.. ....J STATE OF CALIFORNIA STATEMENT OF COMPLIANCE STD. 19 (Rev. 3-87) COMPANY NAME City of San Rafael SECTION V The company named above (hereinafter referred to as "prospective contractor") hereby certifies, unless specifically exempted, compliance with Government Code Section 12990 and California Administrative Code, Title 2, Division 4, Chapter 5 in matters relating to the development, implementation and maintenance of a nondiscrimination program. Prospective contractor agrees not to unlawfully discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physical handicap, medical condition (cancer related), marital status, sex or age (over forty). CERTIRCATION I, the official named below, hereby swear that I am duly authorized to legally bind the prospective contractor to the above described certification. I am fully aware that this certification, executed on the date and in the county below, is made under penalty of perjury under the laws of the State of California. NAME OF OFFICIAL X DATE EXECUTED PROSPECTIVE CONTRACTOR SIGNATURE PAM vl a Ni on a, Ri t.j� Mann rrcr_ EXECUTED IN rrHE COUNTY OF NIP r i n PROSPECTIVE CONTRACTOR TITLE Bill Scharf, Child Care Manager PROSPECTIVE CONTRACTOR FEDERAL EMPLOYER I.D. NUMBER #946o00424 California Department of Education Child Development Division SECTION VI CERTIFICATION REGARDING PROVISION OF A DRUG-FREE WORKPLACE I, on behalf of the contractor or grantee, do hereby certify that the contractor or grantee will provide a drug-free workplace by doing all of the following, as required by California Government Code Section 8355, as a condition of the contract or grant: (a) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in this person's or organization's workplace and specifying the actions that will be taken against employees for violations of the prohibition. (b) Establish a drug-free awareness program to inform employees about all of the following: (1) The dangers of drug abuse in the workplace. (2) The person's or organization's policy of maintaining a drug-free workplace. (3) Any available drug counseling, rehabilitation and employee assistance programs. (4 ) The penalties that may be imposed upon employees for drug abuse violations. (c) Require that each employee engaged in the performance of the contract or grant be given a copy of the statement required by subdivision (a) and that, as a condition of employment on the contract or grant, the employee agrees to abide by the terms of the statement. The contractor or grantee understands that the contract or grant may be subject to suspension of payments under the contract or grant or termination of the contract or grant, or both, and the contractor or grantee thereunder may be subject to debarment if the California Department of Education determines that either of the following has occurred: (1) The contractor or grantee has made a false certification. (2) The contractor or grantee violates this certification by failing to carry out the requirements of subdivision (a) to (c), inclusive, above. Agency Name City of SanRafael Project Number(for State use only) Name and Title of Authorized Representative Pamela Nicolai, City Manager Signature Date X NOTE: Refer to explanations and instructions on reverse side of this page. DRUG-FREE WORKPLACE 'Chapter 1170 (1990), the Drug -Free Workplace Act of 1990, added Chapter 5.5 (commencing with Section 8350) to Division 1, of Title 2 of the Government Code. This law requires every person or organization awarded a contract or grant for the procurement of any property or services from any state agency to certify that it will provide a drug-free workplace by doing things specified in Section 8355. The law further provides that each such contract or grant may be subject to suspension of payments or its termination, and the contractor subject to debarment from future contracting, if the contractor or grantee has either (1) made a false certification, or (2) violated the certification by failing to carry out its requirements. The Department of General Services will publish a list of individuals and organizations whose contracts and grants have been cancelled for failure to comply with the law. The law does not require any contractor (or grantee) to ensure that other businesses with which it subcontracts also provide drug-free workplaces. For the purposes of this law, some applicable terms are defined as follows: "Drug-free workplace" means a site for the performance of work at which the employees of the contractor or grantee are prohibited from engaging in the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance. "Employee" means the employee of a contractor or grantee directly engaged in the performance of work pursuant to a contract or grant with a state agency. "Controlled Substance" means a controlled substance in schedules I through V of 'Section 202 of the Controlled Substances Act (21 U.S.C. Sec. 812) "Grantee" means the department, division or other unit of a person or organization responsible for the performance under the grant. "Contractor" means the department, division or other unit of a person or organization responsible for the performance under the contract NOTE: This form must be completed by the applicant and submitted to the Child Development Division either with the application package or within three (3) days of receiving a verbal or written offer of a contract. California Department of Educa6.on (Form 100) APPLICATION FOR FEDERAL PLANNING GRANTS (FY 1991-92) Submit 3 copies of the completed application package (Sections I-V), each with original signatures.'* Applications must be received by 5:00 p.m. on October 15, 1991. Return to: Child Development Division 560 J Street, Suite 220 Sacramento, CA 95814 Attn: FEDERAL PLANNING GRANTS COORDINATOR IMPORTANT: A separate annlication packet must be completed for each site. Please print or type all information. SECTION IA APPLICATION INFORMATION FACT SHEET Project Number to be Completed by Agency County Vendor Suffix PCA dumber Year Code Number 2 11 N! 911 161 I 3121512 9 11 Federal Identification Number 9 1 4 l 6 l 0 l 0 ! 0 14 l 2 l 4 I Funding Source Program Type Amount Requested FEDERAL PLANNING GRANTS FOR CHILD DEVELOPMENT EXTENDED DAY PROGRAMS $10,000 1 Dates of Project Duration (From) (To) Date of Approval by July 1, 1991 June 30, 1992 Local Agency Board Name of Applicant Agency or School District ILegal Status of Agency City of San Rafael ! (see instructions) Municipality Address City County Zip P.O.Box 151560 San RafaelI 194915 Marin Contact Person Title (Telephone ( ) Bill Scharf Child Care Prog..Managerl 415-485-3386 E,Lcutive Officer/Superintendent Address P . 0 . Box 151560 Zip Telephone Pamela Nicolai City San Rafael 94915 (IM 485-3070 Program Director Address P . 0 . Box 151560 Zip Telephone Bill Scharf City San Rafael 94915 �15 )485-3386 CERTIFICATION: I hereby certify that all applicable state and federal rules and regulations will be observed; that to the best of my knowledge, the information contained in this appli- cation is correct and complete; and that the assurances on the reverse side of this form are accepted as the basic conditions in the operations of this project/program for local partici- pation and assistance. Signature of Authorized Agent X Title City Manager Date 10/1/91 SEVERAL ASSURANCES The signature of the authorized agent on the cover page acknowledges that the following general assurances will be observed. 1. Program and services shall be in compliance with Title VI and Title VII of the Civil Rights Act of 1964, the California Fair Employment Practices Act, and Chapter 4 (commencing with Section 30) of Division I of Title 5, California Administrative Code. A statement of compliance with Title VI of the civil Rights Act of 1964 has been filed with the Superintendent of Public Instruction. 2. Program and services shall be in compliance with Title IX (nondiscrimination on the basis of sex) of the Education Amendments of 1972. 3. Program and services shall be in compliance with the affirmative action provisions of the Education Amendments of 1972. 4. Programs and services shall be in compliance with the Age Discrimination Act of 1975. 5. Programs and services for handicapped persons shall be in compliance with the Education for All Handicapped Children Act of 1975, Section 613(a) and Section 504 of the Rehabilitation Act of 1973. 6. When federal funds are made available, they will be used so as to supplement, and to the extent practicable, increase the amount of state and local funds that would, in the absence of such federal funds, be made available for the uses specified in the State Plan, and in no case supplant such state or local funds. 7. The applicant agency will comply with all state and federal statutes, regulations, program plans, and applications applicable to each program under which federal or state funds are made available through this application, including but not limited to, all provisions for staffing qualifications and ratios, California Department of Education directives, and contract terms. S. The local agency will use fiscal control and fund accounting procedures that will ensure proper disbursement of, and accounting for, state and federal funds paid to that agency under each program. 9. The agency shall make reports to the state agency or board and to the Secretary of Education as may reasonably be necessary to enable the state agency or board and the Secretary to perform their duties and will maintain such records and provide access to those records as the state agency or board or the Secretary deem necessary. Such records shall include, but not be limited to, records which fully disclose the amount and disposition by the recipient of those funds, the total cost of the activity for which the funds are used, the share of that cost provided from other sources, and such other records as will facilitate an effective audit. The recipient shall maintain such records for five years after the completion of the activities for which the funds are used. 10. Any application, evaluation, periodic program plan, or report relating to each program will be made readily available to parents and other members of the general public. 11. Auditable records of each participating school program will be maintained on file at the district office. (T5 3944; CFR 220.56). 12. The governing board has adopted written procedures to ensure prompt response to complaints from parents, members of advisory committees, and members of other groups, within 30 days, and has disseminated these procedures to parent/community groups in the agency's service area. (T5 3951). 13. The undersigned is authorized to file these assurances for the applicant agency. SECTION IB APPLICATION INFORMATION FACT SHEET (CONTINUED) SITE INFORMATION FOR NEW PROGRAM Name of Site Mary Silveira Children's Center Site Priority Number 1 (If more than one application is being submitted) Location of Site 375 Blackstone Drive Street Address San Rafaal Q(Q(1-A City State Zip Date new program established 9/3/91 month/day/year County in which site is located. Marin (must be between 7/1/91 and 6/30/92) Approximate.number of children to be served by the program:,fq hourly, daily, or weekly fee to be charged: $7.0 0 per hourday week Fundine - /Kindergar��rc ayone) 1$87.00//Aft1er School Day Does/will this site receive funds through a$CDEfCD contrad tbraantic%ool-Age Community Child Care Services (Latchkey) Program? uYes No (check one) Has this site received previous Federal Planning Grant funds? ❑ Yes o No (check one) Does/will this program receive state, local or other nonfederal funds? n Yes r --i No (check one) If yes, briefly describe: u bL-A Subcontractor Information ( if applicable) NOTE Name of proposed subcontractor: n/a a. Administrative address: b. Contact Person: C. Federal ID#: Legal Status of Agency: 3 Subcontracts must be on a nonprofit basis. Phone: SECTION II PROGRAM PROPOSAL Please refer to Svecial Instructions. Section II -PROGRAM PROPOSAL, pages 8 and 9 for the completion of this section of the application. Limit vour response for Section II to no more than a total of four tvned oaees. I- SRRVi CR DELIVERY! The child"caDP p�QQ_cram, which opened September 3, 1991, is operating year round at the l"! Silveira Elementary School site,serving Kindergarten through Fifth Grade children, age 5 - 11 years old. School day hours are 7:00 a.m. to 8:15 a.m. and 11:30 to 6:30 p.m. Vacation and non -school day hours are 7:00 a.m. to 6:30 p.m. The newly reopened Mary Silveira Elementary School draws attendance from the immediate surrounding neighborhood, in the Terra Linda area of north San Rafael.' The socioeconomic make-up being middle to upper - middle class. In the vast majority of households, both parents work full-time jobs, often combined with long commute hours, making child care an essential part of their daily lives. Data collected by the San Rafael Child Care Task Force indicates that parents of school age children prefer child care programs that are on or near the schools the children attend, with this in mind the Dixie School District included an on-site child care program as part of their plan in reopening the school. Before the doors to the new center opened, the program had to be expanded to meet the need.. Offering a child care program in conjunction with the school, Monday through Friday, for 45 children per day has met the current need of the working parents in the area. 2. PROGRAM DESCRIPTION: a).The City of San Rafael has been successfully operating self- supporting, State licensed, school-age child care programs since September 1974. The Child Care Division operates eight extended day, school-age centers and two preschool programs, serving approximately 700 families The division has a Latchkey Contract for $72,000 and over $35,000 in other funding, to help low income and needy families with scholarship assistance. A number of households participating in our program are single parent families;the vast majority are two worker households. These families depend on the child care center and local schools to act as a liaison with community resources. The City of San Rafael has used the resources in our community to build a quality child care program. Local business groups, the Recreation Department, senior citizen groups, the P.T.A., two school districts, parents and the local Resource and Referral agency have all played an active role in the development and continue growth of this organization. A network of family services are made available to parents and staff. We have built a positive relationship with County and private support agencies. We contract with the County Mental Health Services for observation and evaluation of children when necessary and refer families to appropriate support services. There are several non-profit agencies in arin able to provide family services at nominal or no cost. We also provide references for parents when they need sick, after hours or late night child care . children to participate in a wide range of activities, socialize in a recreational setting and grow and develop to their potential. We are fortunate to have a good rapport and affiliation with many support agencies such as: Child Protective Services, the San Rafael Police Department Juvenile Division, the County Mental Health Department, and the local resourcd and referral agency. 3. SELF-SUPPORTING PROGRAM PLAN a). According to the Marin Child Care Council, the local resource and referral agency, the local market rate for school age care is $3.00/hour. We are able to offer slightly lower rates due the size of our program and in-kind support services from the City.. b). Our program is approximately completely self-supporting through collected parent fees,the State Latchkey contract, C.P.S. referrals, Alternative Payment Programs and money generated from private sources Approximately 98% of our revenue is from parent fees. Every year we survey our parents as to the quality of our program and its affordability. Our rates are lower than the current market rate for an extended day program in Marin County. e). We currently receive close to $35,000 in funding from alternative and private sources. In 1989-90 we received a one-time $10,000 scholarship from the Amex Corporation, last year we received $5000 from the Rex Foundation and will be seeking those funds again. Through the San Rafael Child Care Advisory Committee we are educating local employers and business groups on ways they can help their employees meet their child care needs. We are hopeful that this education process will make more funds available from the private sector in a variety of ways, from cafeteria plans for employees, where child care is a paid benefit to scholarship dollars for low income families living in the San Rafael area. We are continually seeking new ways to make raise funds to subsidize the high cost of quality child care. 4. NEEDS ASSESSMEIM a).The City of San Rafael Recreation Department's Child Care Division operates ten child care centers, two preschools serving children age 2-5 years old and eight school-age programs serving children 5 - 11 years old. In addition to child care the S.R. Recreation Department offers after school sports programs, the Homework Place, arts and crafts courses and numerous other classes for school-age children at all of the school sites. There are also a limited number privately run child care programs, sports programs and several family day care homes. Some children attending our programs receive funding from The Marin Child Care Council's Alternative Payment Plan. b.) The City of San Rafael Task Force needs assessment for clearly indicates a need for more school-age child care. The Dixie School District carried out a thorough needs assessment before deciding to open the new Mary Silveira School in which they addressed the need for child care. It was at the districts request that we expanded our program to include a new center at Mary Silveira. In August, in order to determine the size of the program at this site we sent a survey to all of the parents with children in the school district as well as doing some local advertising, parents in turn returned their b).Our new program is modelled after our highly successful existing programs geared to provide parents and children with a positive child care experience. The center offers a safe, warm and creative environment where the growth and development of each child is nurtured. Our philosophy is to offer a program focused on the whole child; recreational in nature, we offer a diverse curriculum providing an opportunity for social, physical, cognitive and emotional growth. We provide a balance of child initiated and teacher directed activities. The classroom follows a child -centered design, with a range of experiences in activity centers which encourage and foster children's play. During play children are free to creatively experiment,and develop personal experience in the physical and social world in which they live. The children will have access to numerous toys and games for both indoor and outside play. They will see movies, participate in sports activities,receive academic support, enjoy special guests, attend weekly summer field trips, swim, play and socialize. Through each of these activities the program will focus on the individual development of the child, offering opportunities to meet challenges, face success, and build confidence within a safe, nurturing environment. The basis of our philosophy is, time spent in child care will be quality time, and each child will be given every opportunity to mature and develop to their highest potential. Local libraries, parks, recreation centers and other resources are used to enrich and supplement the program,as well as variety of organizations, such as: Guide Dogs for the Blind, the Marin Mammal Center, the Marin Humane Society and the Boyd Junior Museum. Our centers make the most of local resources, including soliciting from local businesses donated supplies and small scholarships to offset the high cost of maintaining a quality program. Our centers offer a variety of creative arts activities, including: collage, painting, drawing, computer graphics, sculpture and photography. Drama, music and puppetry draw out the children's personalities and cooperative skills. Story time instills in children of love of literature and reading. An early and late nutritious afternoon snack is part' of our food program that includes activities on healthy eating and good dental care. Our centers hold daily assemblies and times for children to share their experiences and daily lives. We celebrate the many and diverse cultures that make up California and encourage children to not only accept and treasure peoples cultural and racial differences, but also to recognize our similarities as humans, to see the richness that our country shares where these cultures mix. c). The site is licensed for 45 children, age 5 -11 years of age by the State of California, Department of Social Services, Community Care Licensing. The staff ratios and qualifications are at or above those set by Title 22 and Community Care licensing for a child care program. Currently, there is a full-time, on-site Director, a full-time Head Teacher, and three part-time assistant teachers. d). Mainstreaming special needs children is in progress at all our centers. The new Mary Silveira site will continue this practice. All of our centers are handicapped accessible. At our Gallinas site we have children that are hearing impaired and staff that sign. We believe that our centers provide an opportunity for special needs surveys and we sent them registration packets. Before we opened the doors at the site the program was full; the parent demand was twice that anticipated and we worked with the school to find additional space to accommodate the demand. That done we increased the size of the program from 28 to 45 children for the extended day. There are currently 88 children enrolled in the program and we have between 45-45 children attending in the afternoons on any given day. 5. PARENT INVOLVEMENT Open parent communication is a goal the center will strive for . The staff sees parents every day when they drop off or pick up their children. This is informal and often short but it establishes rapport which is the basis for good communication, especially when communication is needed on a more serious level. Parent conferences are held by parent or staff request. During the year there will be parent "back to school nights", parent pot -lucks, family nights and a parent committee to encourage parent involvement in the center, parent -child -staff interaction and family involvement with the program. The center will provide parents with articles and books on parenting and provide help in finding family support services. The center will promote school functions and act as a liaison with the school and parents. The center staff will provide homework assistance which in turn allows working parents more quality time to enjoy their children. Center staff will maintain open communication with school staff regarding all children. The daily curriculum will include enrichment programs in science, computers, music, et al, based on an assessment of child interest and needs. The staff will encourage the children to share school events, activities and curriculum. The staff will provide many opportunities for children to experience success and develop self-confidence and self-esteem which provide necessary support to take on academic challenge. While the program is recreational in nature; the staff and curriculum will enhance the child's social, emotional, physical, intellectual and cultural development. SECTION III -PROJECTED BUDGET FOR NEW PROGRAM PART A -Program Income (Projected income for a 12 -month period) INCOME TO SUPPORT PROGRAM TVDe of Income Amounts Parent Fees $ 135,800 Donations and Grants ** Fund Raising Other (specify) Total Income $ 135,800 Brieflv describe the income sources for the onzoinz vroeram on the reverse side. The City receives alsmost $35,000 in scholarship funds, plus the current Latchkey contract. Needy families are eligible for funds. PART B -Program Expenditures (Projected expenditures for a 12 -month period) OPERATING BUDGET Exvenditures Staff Salaries Staff Benefits Supplies Equipment Contracted Services (specify) Other (specify) Total Expenditures Amounts $ 78,000 6,000 8,nnn 4,nnn g� nn 300 (training) 12,000(rent) 17,500(Admin) $1,5.800 Brieflv describe the expenditures for the oneoine Droeram on the reverse side. PART C -Grant Expenditures (For start-up period. Grant funds must be expended by June 30, 1992.) PLANNED EXPENDITURES FOR THE $6.000 GRANT Items Amounts New furniture,shelves,etc. $ 5,000 Expendible supplies 2,500 Non-expendible supplies 2,500 Total Grant Expenditures $ 10,000 Brieflv describe how the DroDosed Brant expenditures will be used by the Urogram on the reverse side. E SECTION III -PROJECTED BUDGET (CONTINUED) DESCRIPTIONS PART A -Program Income Descriptions For budgetary puroses annual revenue is based on full cost fees. Scholarships are available for eligible families, as noted. The center budget is developed for 45 children. 20 Kindergarten (part day) x$35/wk for 38 weeks = $26660 20 After School (Gr.1-5) x $40/wk for 38 weeks = $68400 25 Full Day (vacation days) x $85/wk for 38 weeks = $40800 Total revenue $135800 PART B -Program Expenditure Descriptions $78000 Staff salaries for site Director, two head teachers, three teaching assistants. 6000 Benefits, as negotiated by the Child Care MAPE Union. 8000 Expendable supplies, such as: daily snacks, art materials, replenishable,short term supplies - balls; boardgames,etc. 5000 Nonexpendable items: computer, tv/audio visual equipment, sports equipment, etc. 9000 Contractual services, custodial, field trip admissions and bus rental, tec. 300 Staff workshops, seminars. 12000 Facility rental. 17500 Administration: accounting, collections, payroll,etc. 135800 Total expenditures. PART C -Grant Expenditure Descriptions $5000 New furniture, shelving,etc. Teachers desk $500, 6 tables at $200-= $1200, 2 adult chairs @ $100 =$200, 30 child chairs @ $50 ea.= $1500, $100 office supplies, $1500 for city crew to build shelves, cubbies, paint, etc. 2500 Start up expendable materials i.e. arts/crafts, balls, boardgames, etc. 2500 Startup materials forclassroom: Non -expendable, durable, equipment: blocks, heavy duty board games, sports equipment, phone,trikes, etc. $10000 Total grant expenditures. 6 SECTION IV. CERTIFICATION AND ASSURANCES Certification: A. State Certification, I hereby certify that (1) the information reported in this application is, to the best of my knowledge, complete and accurate, (2) the applicant agency named in this application has authorized me, as its representative, to submit this application and such authorization is recorded in the minutes of the agency governing board's meeting, (3) the applicant agency is authorized to do business with the State of California, (4) no current or former (within three years) State Department of Education employee participated or assisted in the preparation or development of this application, and (5) I will comply with all applicable laws, regulations and grant provisions and all requirements attached to and referenced in the grant. B. Federal Certification I hereby certify that the federal grant monies will be used to increase the level of state, local and other non-federal funds that would, in the absence of such federal funds, be made available for the programs for which funds are provided and will in no event supplant such state, local and other non-federal funds. Assurances: I hereby assure the California Department of Education, Child Development Division, that: 1) the child care facility to be used for this program is available and will be used only for the Extended Day Program during the time period identified (including such use during holiday and vacation periods); 2) the local restriction, if any, on the use of such space will be upheld; 3) the time periods when the space will be available for the child care program are accurately listed; 4) there will be parent involvement in the development and implementation of the program; 5) the applicant will seek to enroll racially, ethnically and economically diverse, as well as handicapped children; 6) the site will be licensed as required by law, and the program will be operated in compliance with all applicable local and State requirements; 7) the site has not previously been funded under PL 98-558 or PL 99-425; and 8) Before and After School Child Care Services will initially be offered at the new site between the period of July 1, 1991 through June 30, 1992. Signed X Date Authorized Representative r,,i+.y of .4an RafaAl Legal Name of Applicant Agency 7 STATE OF CALIFORNIA STATEMENT OF COMPLIANCE STD. 19 (Rev. 3-87) COMPANY NAME City of San Rafael SECTION V The company named above (hereinafter referred to as "prospective contractor") hereby certifies, unless specifically exempted, compliance with Government Code Section 12990 and California Administrative Code, Title 2, Division 4, Chapter 5 in matters relating to the development, implementation and maintenance of a nondiscrimination program. Prospective contractor agrees not to unlawfully discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physical handicap, medical condition (cancer related), marital status, sex or age (over forty). CERTIFICATION I, the official named below, hereby swear that I am duly authorized to legally bind the prospective contractor to the above described certification. I am fully aware that this certification, executed on the date and in the county below, is made under penalty of perjury under the laws of the State of California. NAME OF OFFICIAL ' A Pamal a Yi nnl aif'i tVTr MnnazPr DATE EXECUTED I EXECUTED IN `rHE COUNTY OF Mari n PROSPECTIVE CONTRACTOR SIGNATURE PROSPECTIVE CONTRACTOR TITLE Bill Scharf, Child Care Manager PROSPECTIVE CONTRACTOR FEDERAL EMPLOYER I.D. NUMBER #946000426. v .3n California Department of Education Child Development Division SECTION VI CERTIFICATION REGARDING PROVISION OF A DRUG-FREE WORKPLACE I, on behalf of the contractor or grantee, do hereby certify that the contractor or grantee will provide a drug-free workplace by doing all of the following, as required by California Government Code Section 8355, as a condition of the contract or grant: (a) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in this person's or organization's workplace and specifying the actions that will be taken against employees for violations of the prohibition. (b) Establish a drug-free awareness program to inform employees about all of the following: (1) The dangers of drug abuse in the workplace. (2) The person's or organization's policy of maintaining a drug-free workplace. (3) Any available drug counseling, rehabilitation and employee assistance programs. (4) The penalties that may be imposed upon employees for drug abuse violations. (c) Require that each employee engaged in the performance of the contract or grant be given a copy of the statement required by subdivision (a) and that, as a condition of employment on the contract or grant, the employee agrees to abide by the terms of the statement. The contractor or grantee understands that the contract or grant may be subject to suspension of payments under the contract or grant or termination of the contract or grant, or both, and the contractor or grantee thereunder may be subject to debarment if the California Department of Education determines that either of the following has occurred: (1) The contractor or grantee has made a false certification. ( 2 ) The contractor cr grantee violates this certification by failing to carry out the requirements of subdivision (a) to (c), inclusive, above. Agency Name City of SanRafael Project Numberaor state use only) Name and Title of Authorized Representative Pamela Nicolai, City Manager Signature Date X NOTE: Refer to explanations and instructions on reverse side of this page. DRUG-FREE WORKPLACE Chapter 1170 (1990), the Drug -Free Workplace Act of 1990, added Chapter 5.5 (commencing with Section 8350) to Division 1, of Title 2 of the Government Code. This law requires every person or organization awarded a contract or grant for the procurement of any property or services from any state agency to certify that it will provide a drug-free workplace by doing things specified in Section 8355. The law further provides that each such contract or grant may be subject to suspension of payments or its termination, and the contractor subject to debarment from future contracting, if the contractor or grantee has either (1) made .a false certification, or (2) violated the certification by failing to carry out its requirements. The Department of General Services will publish a list of individuals and organizations whose contracts and grants have been cancelled for failure to comply with the law. The law does not require any contractor (or grantee) to ensure that other businesses with which it subcontracts also provide drug-free workplaces. For the purposes of this law, some applicable terms are defined as follows: "Drug-free workplace" means a site for the performance of work at which the employees of the contractor or grantee are prohibited from engaging in the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance. "Employee" means the employee of a contractor or grantee directly engaged in the performance of work pursuant to a contract or grant with a state agency. "Controlled Substance" means a controlled substance in schedules I through V of Section 202 of the Controlled Substances Act (21 U.S.C. Sec. 812) "Grantee" means the department, division or other unit of a person or organization responsible for the performance under the grant. "Contractor" means the department, division or other unit of a person or organization responsible for the performance under the contract NOTE: This form must be completed by the applicant and submitted to the Child Development Division either with the application package or within three (3) days of receiving a verbal or written offer of a contract.