HomeMy WebLinkAboutPW Baypoint Lagoon Lighting & Assessment District 2017AGREEMENT FOR PROFESSIONAL SERVICES
FOR ENGINEERING SERVICES NECESSARY TO PREPARE THE BAYPOINT
LAGOONS LIGHTING AND LANDSCAPING ASSESSMENT DISTRICT REPORT
This Agreement is made and entered into this ZV7 ' of May, 2017, by and between the
CITY OF SAN RAFAEL (hereinafter "CITY"), and CSW/Stuber-Stroeh Engineering Group, Inc.
(hereinafter "CONTRACTOR").
RECITALS
WHEREAS, the CITY requires the services of a professional engineering to analyse and
prepare a annual report for the Baypoint Lagoon Lighting and Landscaping Assessment District as
well as associated documentation for the City of San Rafael.
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION.
A. CITY'S Project Manager. The Director of Public Works is hereby designated the
PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects
of the progress and execution of this Agreement.
B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single
PROJECT DIRECTOR to have overall responsibility for the progress and execution of this
Agreement for CONTRACTOR. Al Cornwell is hereby designated as the PROJECT DIRLCTOR
for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this
Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall
notify the CITY within ten (10) business days of the substitution.
2. DUTIES OF CONTRACTOR.
CONTRACTOR shall perform the duties and/or provide services described in
CONTRACTOR's proposal letter dated May 2, 2017, attached hereto as Exhibit A and
incorporated herein by reference.
3. DUTIES OF CITY.
CITY shall pay the compensation as provided in Paragraph 4 and provide the materials
specified in Exhibit A, including written Notice to Proceed.
4. COMPENSATION.
For the full performance of the services described herein by CONTRACTOR, CITY shall
L4 - �- 5-4 i
L
pay CONTRACTOR in accordance with the Fees specified in Exhibit "A". In no event shall the
total compensation paid by CITY to CONTRACTOR for services under this Agreement exceed
FIVE THOUSAND THPFE HUNDRED DOLLARS ($5,300).
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized
invoices submitted by CONTRACTOR.
TERM OF AGREEMENT.
The term of this Agreement shall be for four (4) months commencing upon execution of this
Agreement.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon
thirty (30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to
cure or correct the cause of the tennination, to the reasonable satisfaction of the party giving such
notice, within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written consent
of the other.
D. Return of Documents. Upon termination, any and all CITY documents or
materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and
materials prepared for or relating to the performance of its duties under this Agreement, shall be
delivered to CITY as soon as possible, but not later than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in connection with
the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may
use said property for any purpose, including projects not contemplated by this Agreement.
S. INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONTRACTOR in connection
with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate
with CITY or its agent in any such audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of
the other party, and any attempt to so assign this Agreement or any rights, duties or obligations
arising hereunder shall be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the terrn of this Agreement, CONTRACTOR shall
maintain, at no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for
death, bodily injury, personal injury, or property damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance
policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional perforins any of the services required to be
performed under this Agreement, a professional liability insurance policy in the minimum amount
of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to
cover any claims arising out of the CONTRACTOR's performance of services under this
Agreement. Where CONTRACTOR is a professional not required to have a professional license,
CITY reserves the right to require CONTRACTOR to provide professional liability insurance
pursuant to this section.
4. If it employs any person, CONTRACTOR shall maintain worker's
compensation and employer's liability insurance, as required by the State Labor Code and other
applicable laws and regulations, and as necessary to protect both CONTRACTOR and CITY
against all liability for injuries to CONTRACTOR's officers and employees. CONTRACTOR'S
worker's compensation insurance shall be specifically endorsed to waive any right of subrogation
against CITY.
B. Other Insurance Requirements. The insurance coverage required of the
CONTRACTOR in subparagraph A of this section above shall also meet the following
requirements:
1. Except for professional liability insurance, the insurance policies shall be
specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as
additionally named insureds under the policies.
2. The additional insured coverage under CONTRACTOR'S insurance
policies shall be primary with respect to any insurance or coverage maintained by CITY and shall
not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and
noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form
CG20 0104 13.
3. Except for professional liability insurance, the insurance policies shall
include, in their text or by endorsement, coverage for contractual liability and personal injury.
4. The insurance policies shall be specifically endorsed to provide that the
insurance carrier shall not cancel, terminate or otherwise modify the terms and conditions of said
insurance policies except upon ten (10) days written notice to the PROJECT MANAGER.
5. If the insurance is written on a Claims Made Form, then, following
termination of this Agreement, said insurance coverage shall survive for a period of not less than
five years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall
contain or be endorsed to contain a provision that such coverage shall also apply on a primary and
noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement)
before CITY'S own insurance or self-insurance shall be called upon to protect it as a named
insured.
8. It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance coverage requirements
and/or limits shall be available to CITY or any other additional insured party. Furthermore, the
requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this
Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or
proceeds available to the named insured; whichever is greater.
C. Deductibles and SIR'S. Any deductibles or self-insured retentions in
CONTRACTOR's insurance policies must be declared to and approved by the PROJECT
MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any
self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be
satisfied by either the named insured or CITY or other additional insured party. At CITY's option,
the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to
CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and
related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT
MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance
evidencing the insurance coverage required in this Agreement; (2) a copy of the policy
declaration page and/or endorsement page listing all policy endorsements for the commercial
general liability policy, and (3) excerpts of nolicv lanauaLFe or specific endorsements
evidencine the other insurance reauirements set forth in this ALFreement. CITY reserves the
right to obtain a full certified copy of any insurance policy and endorsements from
CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to
exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT
MANAGER and the City Attorney.
11. INDEMNIFICATION.
A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the
fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and
hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City
Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of
any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of
litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its
obligations or conduct of its operations under this Agreement. The CONTRACTOR's
obligations apply regardless of whether or not a liability is caused or contributed to by the active
or passive negligence of the City Indemnitees. However, to the extent that liability is caused by
the active negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's
indemnification obligation shall be reduced in proportion to the City Indemnitees' share of
liability for the active negligence or willfiil misconduct. In addition, the acceptance or approval
of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the
event the City Indemnitees are made a party to any action, lawsuit, or other adversarial
proceeding arising from CONTRACTOR'S performance of or operations under this
Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S
option reimburse the City Indemnitees their costs of defense, including reasonable attorneys'
fees, incurred in defense of such claims.
B. Where the services to be provided by CONTRACTOR under this Agreement are
design professional services to be performed by a design professional as that term is defined
under Civil Code Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law,
indemnify, release, defend and hold harmless the City Indemnitees from and against any
CLAIMS that arise out of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of CONTRACTOR in the performance of its duties and obligations under this
Agreement or its failure to comply with any of its obligations contained in this Agreement,
except such CLAIM which is caused by the sole negligence or willful misconduct of CITY.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement, and shall survive the termination or completion of this Agreement for the full period
of time allowed by law.
12. NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
5
13. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify
and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
15. NOTICES.
All notices and other communications required or permitted to be given under this
Agreement, including any notice of change of address, shall be in writing and given by personal
delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the
parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or
if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as
follows:
TO CITY's Project Manager:
TO CONTRACTOR's Project Director:
16. INDEPENDENT CONTRACTOR.
Bill Guerin
City of San Rafael
1400 Fifth Avenue
P.O. Box 151560
San Rafael, CA 94915-1560
Al Cornwell
CSW/Stuber-Stroeh Enginering Group Inc.
45 Leveroni Court
Novato, CA 94949
Telephone: 415.883-9850
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees
of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of
CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the
subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of tlus Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the teens and conditions of this Agreement, and the
terns and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to
CONTRACTOR under this Agreement, any monies wluch CONTRACTOR owes CITY under
any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments,
unpaid checks or other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or
violation of the same or other tenn, covenant, condition, ordinance, law or regulation. The
subsequent acceptance by either party of any fee, performance, or other consideration which may
become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding
breach or violation by the other party of any term, condition, covenant of this Agreement or any
applicable law, ordinance or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and
all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any
work performed under this Agreement, until CONTRACTOR has provided CITY with a
completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and
Certification).
22. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL
JISC TZ, Ci M ager
ATTEST:
ESTHER C. BEIRNE, City Clerk
APPROVED AS TO FORM:
ROBERT F. EPSTEIN, Ci Attorn
CONTRACTOR
Name: .116 rh_ Wdl
Title: 1,466
(Corporate Officer)
CW:T
CSW/Stuher-Stroeh Engineering Group, Inc.
Date: May 2, 2017
File: 4.900.00
Mr. Kevin McGowan
Deputy Director of Public Works
Department of Public Works
City of San Rafael
111 Morphew Street
San Rafael, CA 94901
45 L2vernni Court 415.883 9850 Novato
Novato, CA 94949 Fax 415 883.9835 Petaluma
vivm csys!2 com Redwood Cibj
Sacramento
Engineers i Land Planners I Suweyors I Undsrape Architects
Sent via Email: Kevin.McGowan(@.cityofsanrafael.org
RE: BAYPOINT LAGOONS — LIGHTING AND LANDSCAPE
ASSESSMENT DISTRICT — ANNUAL ENGINEER'S REPORT
Dear Kevin:
As per our discussion, CSW/Stuber-Stroeh Engineering Group, Inc. (CSW I ST2) appreciates
the opportunity to present our proposal for preparation of the Annual Engineer's Report for
the Baypoint Lagoons Lighting and Landscape Assessment District. As you know, CSW I ST2
has consistently provided this service to the City of San Rafael for over 20 years, and we look
forward to continuing our work on this project until the District expires.
SCOPE OF SERVICES
Specifically, CSW I ST2 will. prepare the Annual Engineer's Report in accordance with the 1972
Lighting and Landscape Assessment District act. Work -%will include:
1. Part A. — Enlrineer's Report Text
We will review available information provided by the City of San Rafael to create a text
summary of the work performed during the past fiscal year, and the tasks anticipated
and contemplated by the Baypoint Lagoons Homeowner's association. This
information will be presented in text form.
2. Part B. — Financial Disclosure
The revenue and expense information will be updated based on input from the City of
San Rafael's Finance_ Department. The annual accounting will be updated and a
projection of the next year's funds will be provided.
Part E. — Proper�7 Owner's Roll — Mailing Information
Using data from the Matin County Assessor's office, we will review each of the 193
parcels that fall within the bounds of the District limits to determine which properties
have transferred ownership since preparation of last year's Report. The roll will be
updated with the new owner's name, mailing address, and other pertinent information.
\C': \D MIX KP 4 .19,"14111\2,117 2411 17• 1i412 I1.,%1., -,t 1_4.. u, r�n.p .d :a 9iu111+1 dos
Exhibit A
Kevin McGowan
City of San Rafael
May 2, 2017
Page 2
During this task, we will also review the property boundary lines as shown on the
Assessor's Parcel Maps for each Page. If alterations are found (i.e., lot mergers, lot
splits, lot line adjustments, or other changes), we will also update Parts C (Assessment
Roll), D (Method of Assessment), and F (Assessment Diagrams)
Upon completion of Tasks 1 through 3, above, assuming no changes need to be made to Parts
C, D and E, we will generate eleven (11) copies of the completed document, including
Assessment District diagrams for delivery to the City of San Rafael. Ten (10) of the sets will
be for City Council Review and, upon approval and issuance of the various Council
Resolutions, the 11th copy will be returned to us, for our records.
FEES
As we have in the past, CSW I ST2 will provide the services described above on a time and
expense basis, in accordance with our current Hourly Rates and Billing Policy, a copy of which
is enclosed. Based on our history in preparing the Report, we expect the City will be invoiced
approximately $5,300.00 for labor and materials.
Invoices for services rendered will be issued on a monthly basis. Payment terms are net 30
days from the date of the invoice. Late payments are subject to interest charges at the rate of
18% per annum.
Reimbursable costs for printing, supplies, agency submittal/pen-nit fees, travel and other
miscellaneous or incidental expenses are included in the amount shown above.
CLIENT TO PROVIDE
In order for CSW I ST2 to prepare the Annual Engineer's Report as outlined in Scope of
Services, above, the City shall provide the following items prior to commencement of work:
Written Authorization to Proceed
Executed Contract (two original copies for counter -signature)
Complete Revenue and Expense data for F/Y 2016 — 2017, including District
Account Balance for inclusion in Part B of Annual Report
SCHEDULE
CSW I ST2 is prepared to begin work immediately after receiving the City's Authorization to
Proceed with the Work. Delivery of the Annual Report will follow receipt of the fully
executed contract documents, revenue and expense data and account balances.
We anticipate that it will take approximately two (2) weeks for research and report
preparation.
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Kevin McGowan
City of San Rafael
May 2, 2017
Page 3
Providing that the work authorization is provided in a timely manner, the final copies of the
Report will be delivered to the City of San Rafael no later than Monday June 5, 2017 and we
anticipate having the item heard on the June 19`" and July 17"' Council dates.
If this proposal is acceptable, please sign both copies of the enclosed Work Confirmation and
initial at the bottom of each of the following pages to acknowledge that you have received and
read them. Once signed and fully initialed, please return both complete sets of documents to
my attention for counter -signature. Once frilly executed, we will return a set to you, for your
records.
If you have any questions or wish to modifj• the Scope of Services, please call/email me.
CSW I ST2 provides services for a variety of agencies and clientele in this vicinity. To our
knowledge, none present a confect of interest to our serving on this project team. If you have
specific concerns, please call and I will provide any additionally required information.
Kevin, thank you for considering CSW I ST2 to continue to work on the preparation of this
Report. We look forward to working with you and your team.
Sincerely,
CSW/STUBER-STROEH ENGINEERING GROUP, INC.
a4 7,:5"a
Al Cornwell
R.C.E. #27577
AGC:keh
Enclosures
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GSW:: S T 2
45 Leveroni Court 415.883.9850 Novato
Novato, CA 94949 Fax: 415.883.9835 Petaluma
www.cswst2.com Sacramento
Redwood City
CSW/Stuber-Stroeh Engineering Group, Inc. Engineers I Lam Planners I surveyors ( Landscape Architects
WORK CONFIRMATION
File Number: 4.900.00 Client No.: CITSAN Contact: Kevin NIcGowan
CLIENT NAME: CITY OF SAN RAFAEL Phone: (415) 485-3355
. Wdress: 11 h1orphexv Street Fax: (415) 485-3334
City, State, Zip: San Rafael, CA 94901 Email: Kevin. l•[cGowan L%,[cGowan@cityofqanrafaci.org
BILLING INFO. (If Different from Client):
Bill to Name: CLIENT Attn:
.Address: Phone:
Cit), State, Zip: Fax:
PROJECT NAME: BAYPOINT LAGOON ASSESSMENT
Project Address: Baypoint Lagoon Subdivision City: San Rafael
Description of Work: Prepare Annual Engineer's Report, per proposal letter dated \fay 2, 2017 (copy attached).
Client Will Provide: Revenue and Expense Data, per proposal letter dated \fay 2, 2017 (copy attached).
Client to be Prodded With: Prepare Annual Engineer's Report, per proposal letter dated \fay 2, 2017 (cop), attached).
Other Comments:
BILLING INFORMATION: Work will be Invoiced: :Monthly: Z Upon Completion:
Fixed Fee: $ Budget Estimate: 1 $ 5,300.00
Billing Basis for Proposed Work (Check One): 410 Complete: Hourly Rates" 1 Other (Explain Beloxv):
Other Information:
*Hourly rates xvill be in conformity.vith Ilourly Rates and Billing Policy Schedule, effective June 1, 2016, a copy of which is attached
and made an integral part of this Agreement.
This proposal is valid for 30 days from the date of the attached Proposal Letter.
IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this agreement upon the terms, conditions, and
provisions above stated and on the attached CSW/Stuber-Stroeh Engineering Group, Inc. Contract Terms and Conditions.
.Agreed to at Novato, California.
CITI' OF SAN R.IFAEL CSW/STUBER-STROEH ENGINEERING GROUP, INC.
a
Date:
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By:
Date:
Al Cornwell, R.C.E'. #127577
I'I(.luiliulr
Dat\ 11relare(I 5 2
Z (117
I / �
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Kevin McGowan
Extension: 3389
Contractor Name: CSW/Stuber-Stroeh Engineering Group, Inc.
Contractor's Contact: Al Cornwell
Contact's Email: acornwell@cswst2.com
El FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
5/9/2017
CX;
5/11/2017
KM
b. Email contract (in Word) & attachments to City
Atty c/o Laraine.Gittens@cityofsanrafael.org
2
City Attorney
a. Review, revise, and comment on draft agreement
5/12/2017
X LAG
and return to Project Manager
5/12/2017
CX LAG
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3
Project Manager
Forward three (3) originals of final agreement to
5/15/2017
contractor for their signature
............
4
Project Manager
When necessary, * contractor -signed agreement
[]x N/A
agendized for Council approval
*PSA > $20,000; or Purchase > $35,000; or
Or
❑
Public Works Contract > $125,000
Click here to
Date of Council approval
enter a date.
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
5
Project Manager
Forward signed original agreements to City
5-22-17
KM
Attorney with printed copy of this routing form
6
City Attorney
Review and approve hard copy of signed
agreement
7
City Attorney
Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
8
City Manager/ Mayor
Agreement executed by Council authorized official
J
9
City Clerk
Attest signatures, retains original agreement and
v
forwards copies to Project Manager