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Home My WebLink AboutCC 2017 General Municipal Election1� SAN RAFAE L Agenda Item No: 5.b THE CITY WITH A MISSION Meeting Date: June 19, 2017 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Clerk Prepared by: Esther Beirne City Manager Approval: File No.: 9-4 TOPIC: General Municipal Election — November 7, 2017 SUBJECT: RESOLUTION RE: ELECTION MATTERS — GENERAL MUNICIPAL ELECTION, TUESDAY, NOVEMBER 7, 2017 (CC) RECOMMENDATION: Recommend adoption of Resolution: 1) Proposing a General Municipal Election to be held on Tuesday, November 7, 2017; 2) Requesting the Board of Supervisors to consolidate with any other election conducted on the same date 3) Requesting election services by the Registrar of Voters; and 4) Reaffirming policy regarding number of words in candidate's Statement of Qualifications and providing that the cost of printing and handling Statement of Qualifications shall be borne by the candidate and paid for at the time nomination papers are filed BACKGROUND/ANALYSIS: a. The Resolution proposes that a General Municipal Election be held on Tuesday, November 7, 2017. Request to consolidate with any other election held on the same day is proposed so that the City may share election costs with other jurisdictions, thus cutting down on the City's costs. In line with City Council policy, the Resolution requests various election services be provided to the City by the Registrar of Voters. b. The Resolution provides for a Candidate's Statement of Qualifications and establishes rules regarding Statements of Qualifications, including costs for printing same in Sample Ballot - $375.00 for City Candidates to be paid at the time of filing nomination papers. FOR CITY CLERK ONLY File No.: 9-4 Council Meeting: 06/19/2017 Disposition: Resolution 14350 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paie: 2 FISCAL IMPACT: Funds in the amount of $150,000 are allocated for the 2017/2018 Elections Budget to cover this election. OPTIONS: Not applicable. ACTION REQUIRED: Adoption of Resolution Elections/2017/staff report RESOLUTION NO. 14350 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL 1) PROPOSING A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 7,2017; 2) REQUESTING THE BOARD OF SUPERVISORS TO CONSOLIDATE WITH ANY OTHER ELECTION CONDUCTED ON THE SAME DATE; 3) REQUESTING ELECTION SERVICES BY THE REGISTRAR OF VOTERS; 4) REAFFIRMING POLICY REGARDING NUMBER OF WORDS IN CANDIDATE'S STATEMENT OF QUALIFICATIONS AND PROVIDING THAT THE COST OF PRINTING AND HANDLING STATEMENT OF QUALIFICATIONS SHALL BE BORNE BY THE CANDIDATE AND PAID FOR AT THE TIME NOMINATION PAPERS ARE FILED WHEREAS, the Charter of the City of San Rafael, Article IV, Section 1, requires that a General Municipal Election shall be held in the City of San Rafael on the Tuesday after the first Monday in November of each odd numbered year; and WHEREAS, in 2015, the State Legislature enacted SB 415 requiring cities and towns with at least a 25% lower turnout rate than in even -numbered years to change their elections to even - numbered years by no later than the November 2022 election; and as the City of San Rafael falls under this category, the City Council adopted Ordinance No. 1946 on April 17, 2017, approved by the Marin County Board of Supervisors on May 9, 2017, changing San Rafael General Municipal Elections to even -numbered years, commencing with the November 3, 2020 General Municipal Election; and WHEREAS, the change will be phased in by electing two Councilmembers for 5 -year terms on November 7, 2017 to expire upon certification of the November, 2022 election results and extending the current terms of the Mayor, two Councilmembers, City Attorney and City Clerk by one year to expire upon certification of the November 3, 2020 election results; and WHEREAS, thereafter, terms will revert to four years for the Mayor, four Councilmembers, City Attorney and City Clerk; and WHEREAS, it is the determination of the City Council of the City of San Rafael that a General Municipal Election be held on Tuesday, November 7, 2017, at which election the issues to be presented to the voters shall be: 1. Election of two (2) City Councilmembers for the extended term of five years each; WHEREAS, the City Council of the City of San Rafael may request the Board of Supervisors of the County of Marin to consolidate the General Municipal Election with any other election conducted on the same date; and WHEREAS, the City Council of the City of San Rafael may request election services by the Registrar of Voters of Marin County, California; and WHEREAS, the City Council reaffirms that should a candidate wish to avail himself/herself of the right to prepare a candidate's statement of qualifications, the cost of printing and handling same will be borne by the candidate and not by the City of San Rafael; and WHEREAS, the amount for printing 200 words has been estimated by the Marin County Registrar of Voters to be $375.00 ($850 English and Spanish) for each candidate's statement of qualifications for City Office. NOW, THEREFORE, BE IT RESOLVED that pursuant to the requirements of the laws of the State of California there is called and ordered held in the City of San Rafael, County of Marin, State of California, on Tuesday, November 7, 2017, a General Municipal Election of the qualified electors of San Rafael. BE IT FURTHER RESOLVED that the Board of Supervisors of the County of Marin, is hereby requested to: 1) Consolidate said election with any other election conducted on the same day; and 2) Authorize and direct the Registrar of Voters, at City expense, to provide the following election services and to canvass the results of said election: Provide Voter Indexes Provide Voter Count by Precinct Provide Verification of Signatures Provide Drayage and Rental of Polling Places Provide Printing of Sample and Official Ballots Provide Printing of Candidates' Statements of Qualifications Appoint and Notify Election Officers Mail Sample Ballots and Polling Place Notification Provide Precinct Supplies Provide Training of Precinct Workers Provide Processing of Vote by Mail Ballots Provide Central Counting Provide Canvass of Votes Cast Provide such other services as are necessary to conduct the Municipal Election BE IT FURTHER RESOLVED that the ballots to be used at the election shall be in both form and matter as required by law. BE IT FURTHER RESOLVED that the polls for said election shall be opened at seven o'clock a.m. on the day of said election and shall remain open continuously from said time until eight o'clock p.m. of the same day when said polls shall be closed, except as provided in Section 14401 of the Elections Code of the State of California. BE IT FURTHER RESOLVED that the City Council of the City of San Rafael does hereby reaffirm that the number of words of the candidate's statement of qualifications for all San Rafael Municipal Elections shall be 200 words, and the cost of printing of the candidate's statement of qualifications, determined by the Marin County Registrar of Voters to be $375.00 for City candidates ($850 English and Spanish) shall be borne by the candidate and not by the City of San Rafael, and that the cost shall be paid by the candidate at the time Nomination Papers are filed. BE IT FURTHER RESOLVED that no additional materials shall be prepared to be sent on behalf of the candidate with the City of San Rafael Ballot/Voters Pamphlet; BE IT FURTHER RESOLVED that in all particulars not recited in this resolution the election shall be held and conducted as provided by law for holding municipal elections in said City; BE IT FURTHER RESOLVED that notice of the time and place of holding the election is hereby given and the City Clerk is hereby authorized, instructed and directed to give such further or additional notice of said election in time, form, and manner as required by law; BE IT FURTHER RESOLVED that the City Clerk is directed to submit a certified copy of this Resolution to the Board of Supervisors of the County of Marin. I, ESTHER BEIRNE, Clerk of the City of San Rafael, hereby certify that the forgoing Resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City held on Mondav, the 19th day of June, 2017, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER BEIRNE, City Clerk Elections/2017/Resolution �P,� RAFq�! 2 yo C'Ty WITH P�`y June 30, 2017 Clerk of the Board Marin County Board of Supervisors Marin County Civic Center 3501 Civic Center Drive, Room 329 San Rafael, CA 94903 RE: GENERAL MUNICIPAL ELECTION - NOVEMBER 7, 2017 Dear Diane: Enclosed is certified copy of Resolution No. 14350 adopted by the San Rafael City Council on Monday, June 19, 2017: 1) PROPOSING A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 7,2017; 2) REQUESTING THE BOARD OF SUPERVISORS TO CONSOLIDATE WITH ANY OTHER ELECTION CONDUCTED ON THE SAME DATE; 3) REQUESTING ELECTION SERVICES BY THE REGISTRAR OF VOTERS; 4) REAFFIRMING POLICY REGARDING NUMBER OF WORDS IN CANDIDATE'S STATEMENT OF QUALIFICATIONS AND PROVIDING THAT THE COST OF PRINTING AND HANDLING STATEMENT OF QUALIFICATIONS SHALL BE BORNE BY THE CANDIDATE AND PAID FOR AT THE TIME NOMINATION PAPERS ARE FILED Sincerely, ESTHER C. BEIRNE City Clerk cc: Lynda Roberts Marin County Registrar of Voters 3501 Civic Center Drive, Room 121 San Rafael, CA 94903 CITY OF SAN RAFAEL 1 1400 FIFTH AVENUE, SAN RAFAEL, CALIFORNIA 94901 1 CITYOFSANRAFAEL.ORG Gary O. Phillips, Mayor • Maribeth Bushey, Vice Mayor • Kate Colin, Councilmember • John Gamblin, Councilmember • Andrew Cuyugan McCullough, Councilmember ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval by the City Council. Save staff report (including this cover sheet) along with all related attachments in the Team Drive (T:) --> CITY COUNCIL AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT - AGENDA TOPIC] Agenda Item # Date of Meeting: 6/19/2017 From: Esther Beirne Department: City Clerk Date: 6/13/2017 Topic: General Municipal Election; November 7, 2017 Subject: Resolution re: Election Matters -General Municipal Election, Tuesday, November 7, 2017 Type: ® Resolution ❑ Ordinance ❑ Professional Services Agreement ❑ Other: APPROVALS ® Finance Director Remarks: Approved -Van Bach ® City Attorney Remarks: LG Approved 06/12/2017 ® Author, review and accept City Attorney / Finance changes Remarks: ® City Manager Remarks: