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HomeMy WebLinkAboutCC Resolution 7788 (Planning Services)RESOLUTION NO. 7788 A RESOLUTION AUTHORIZING THE SIGNING OF AN AGREEMENT WITH THE PROFESSIONAL PLANNING FIRM OF JOHN ROBERTO ASSOCIATES THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: The CITY MANAGER and CITY CLERK are authorized to execute, on behalf of the City of San Rafael, an agreement with the professional planning firm of John Roberto Associates, a copy of which is hereby attached and by this reference made a part hereof. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on Monday , the First day of August 1988, by the following vote, to wit: AYES: COUNCILMEMBERS : Boro, Breiner, Thayer & Mayor Mulryan NOES: COUNCILMEMBERS : None ABSENT: COUNCILMEMBERS : Frugoli JE1 .�A�MLE6NC I, City Clerk NAI 7 7 J`7 AGREEMENT FOR PROFESSIONAL PLANNING AND ENVIRONMENTAL SERVICES This AGREEMENT is made and entered into this 1st day of August 1988, by and between the CITY OF SAN RAFAEL (hereinafter referrea to as City) and JOHN ROFERTO ASSOCIATES (hereinafter called --onsultant). I. SCOPE OF WORK A. In accordance with this Agreement, Consultant agrees to provide contract planning services relating to the review and processing of certain applications for planning entitlements, as such applications are jointly selected by the Director of Planning and Consultant. B. Consultant agrees upon request of the Director of Planning to perform planning work for the City, including but not limited to the following: coordinating application processing; communicating with other City departments, other ,jurisdictions, the applicant, and concerned citizens; assisting the Planning staff in review of the merits of the applications; preparing staff reports on the applications; attending and making presentations at pubiic hearings held on the applications. C. All support services including noticing, clerical, graphics and etc. will be supplied by the City unless the Director of Planning specifically requests that the Consultant provide support services. D. When determined by the director to be appropriate, specific tasks shall include the following: 1. Meet with City staff to review files, applications and background data. 2. Check applications for completeness. 1. Meet with Director to identify major issues of City po'Icy. 4. Meet with applicant to review plans and objectives. 5. Meet with representatives of other agencies, if appropriate. b. Prepare an Initial Study, if not yet competed, and review CEQA, requirements to oetermine the appropriate scope of environmental documentation required, if any. preDare or subLontra;t preGaratlon of environnenta' documents. 8. Review findings and issues with applicant and City staff. 9. Prepare draft staff report for review by applicant arc :ity staff. 10. Prepare final staff report. 11. Present staff reports at all meetings as requested by Director. II. DEADLINES Draft staff reports ana final staff reports shai' be prepared according to deadlines as herein established. Draft staff reports snall be delivered by Consultant to the Planning Department on or before the Thursday which is twelve (12) days prior to the Tuesday Planning Commission meeting. The placement of the application on a Planning Commission agenda sha 1 1 be subject to prior agreement between the Director and Consultant. III. DIRECTION The Consultant in performance of the Scope of Work described above wi l 1 work under the specific direction of the Director, or the Director's assigned staff person. IV. PAYMENT For the fees specified oelow, payment of which the City agrees to make, the Consultant wi 1 1 undertake the above described work. Fees for contract planning work shall be as follows: 1. The Consultant fees shall be billed on a time and material basis in accordance with the following hourly rate schedule: Principal Planner (John Roberto) Associate Planner Assistant Planner Graphics Clerical Mileage Materials and phone $60.00 per hour $50.00 per hour $40.00 per hour 135.00 per hour 528.00 per hour $.30 per mile Direct Reimbursement 2. The Consultant shall keep and submit with a monthly billing invoice time and material records of all work perforred. 3. Payment by the City shall be made within thirty ;30) days of the oate shown on each bi}ling invoice. V . ? E R',' The teras of th's Agreement sha 1 1 be for one year (365 days) from the date this Agreement is signed. Either party may terminate it sooner, with or without cause, by giving the other party thirty (30) days written N notice. In the event the Agreement is terminated, City shall pay Consultant all sums then due and unpaid under this Agreement, including sums for work not completed, but in preparation, on a time and materials basis. Payment by City of such compensation shall be considered full and final settlement for all work performed by the Consultant under this Agreement. VI. HOLD HARMLESS The City agrees to defend, indemnify and hold the Consultant and their principals, employees, agents and consultants harmless from any liability arising out of the services provided by the Consultant pursuant -Lo this Ageement, excepting only such claims as may be caused by the sole negligence or willful misconduct of the Consultant. VII. ALTERATION This Agreement may be modified, as necessary, for the successful and timely completion of the services to be provided. Any alteration or variation shall be expressed in writing, as an amendment to this Agreement, and shall be approved by both parties. IN WITNESS WHEREOF, City and Consultant have caused their authorized representatives to execute this Agreement the day and year, first written above. CITY OF SAN RAFAEL By: Pamela J. Nico�ai City Manager ATTEST JeYnne M. Leoncini City Clerk C JOHN ROBERTO ASSOCIATES By:� rincipai "