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Home My WebLink AboutCC Resolution 7741 (Employee Assistance Program)Y' RESOLUTION NO. 7741 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING ESTABLISHMENT ASSISTANCE PROGRAM �WAND ppXFEgqNTEEMMN SYOTRAARMETITH LIFE CARE SYSTEMS WHEREAS, the San Rafael City Council authorized the expenditure of funds from the Personnel Office's budget in FY87-88 to establish an Employee Assistance Program; and WHEREAS, specifications were established and bids solicited from sixteen EAP providers; and WHEREAS, bids have been received and thoroughly reviewed by the City's EAP Committee; and the Committee recommends Life Care Systems as the EAP provider. NOW, THEREFORE, BE IT RESOLVED by the San Rafael City Council that the following action be taken: The MAYOR and CITY CLERK are authorized to execute, on behalf of the City of San Rafael a contract agreement between the City of San Rafael and Life Care Systems designating Life Care Systems as the EAP provider for eligible City of San Rafael employees. Said contract is for a term of twelve months and at a fee not to exceed $10,000. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a Regular meeting of the City Council of the City of San Rafael on Monday , the Sixth day of June , 1988, by the following vote to -wit: AYES: COUNCILMEMBERS: Boro, Breiner, Frugoli, Thayer & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None JEA LEONAN �ityver'l�� AGREEMENT FOR EMPLOYEE ASSISTANCE PROGRA,.. This agreement is adopted this July 1, 1988 by and between LifeCare Systems ("LifeCare") and City of San Rafael ("The City"). 1. Agreement to Provide Services LifeCare agrees to provide the employee assistance services described in this agreement, and The City agrees to secure those employee assistance services from LifeCare. 2. Purpose of Program The purpose of the employee assistance program ("Program") is to provide the employees of The City with assistance and counseling in identifying the existence, causes and solutions to emotional, drug abuse and alcohol abuse problems, and other behavioral problems as may arise on the work site. The Program is intended to be constructive and positive in its nature, aimed at restoring employees to productive working lives. 3. Covered Employees The parties agree that the following categories of employees shall be covered by the Program: all employees eligible for health care benefits, 360 employees eligible. It is agreed that The City will notify LifeCare of any individual or cumulative fluctuation in work force +/- 5%, and contract fees will be adjusted upward or downward accordingly at the beginning of the next quarterly reporting period. 4. LifeCare's Specific Duties Throughout the term of this agreement LifeCare shall provide the following specific services: (a) LifeCare shall train one in-house coordinator to serve as The City's management representative. (b) LifeCare shall assist in the design of the Program for The City and the development of supporting educational and other graphic materials for the Program. (c) LifeCare shall also provide mailings and newsletters to the employees at times and locations agreed upon by the parties. (d) When the Program has been designed and documented to the mutual satisfaction of the parties, LifeCare shall conduct eight (8) hours of orientation sessions for The City's management and supervisory personnel, at times and locations agreed upon by the parties. (e) LifeCare shall provide unlimited (7 hours estimated) hours of individual supervisor consultations as requested by supervisors. 4/_-s 199 � C rr y C, M LifeCare Al make available up to : lve (12) hours of management consulting services. Such services shall be identified and scheduled for delivery at the discretion of the Personnel Director. (g) LifeCare shall also provide four (4) hours of employee orientations at times and locations agreed upon by the parties. (h) LifeCare shall also provide four (4) wellness classes at times and locations agreed upon by the parties. (i) LifeCare shall staff the Program with personnel whose training is suitable for the kinds of emotional, drug abuse and alcohol abuse problems likely to be encountered with The City's work force. The parties anticipate that LifeCare's team shall include at least a social worker, a marriage counselor, and an addiction specialist, but LifeCare reserves the right to modify the staffing of its team from time to time in ways which, in its sole judgment, best meet the needs of The City's work force. (j) LifeCare shall provide three (3) counseling and assistance hours to all covered employees and immediate family members up to a maximum of 4 members, who have been referred to LifeCare by their respective supervisors or managers, or all covered employees who have referred themselves to the Program. It is projected that ten percent will be seen. LifeCare shall make all reasonable efforts to schedule its services at times and places which are mutually convenient and which maintain the employees' privacy. (k) In cases where more extensive or specialized counseling or medical services are needed, as determined in the sole judgment of the members of the team, LifeCare shall refer covered employees to other agencies, institutions or professional persons for further assistance. LifeCare agrees to advise covered employees so referred, that they, and not The City, will be responsible for payment of all costs and fees of any such agency, institution or professional person, except in such cases where The City's existing health insurance covers some portion of services rendered. (1) LifeCare agrees to provide The City on a quarterly basis a written report summarizing the activities undertaken by LifeCare pursuant to the Program. Contents of that report will be agreed upon by both parties prior to contract beginning. 5. Representatives Each of the parties shall notify the other in writing of the person who is to serve as the primary contact for his or her respective employer for day-to-day administration of the Program. Each party agrees to make its best efforts to insure that matters of substantial policy importance are brought to the attention of senior managers at each of the institutions. 6. Practice of Me Ane None of the services rendered by LifeCare under this Agreement shall constitute the practice of medicine. Any covered employee being assisted under the Program who requires medical care, as determined in the sole judgment of the Program team, shall be promptly referred to one or more licensed physicians. 7. Consent LifeCare shall not release any information with respect to any covered employee unless required by law, by court order or unless such release has been consented to by the covered employee in a written form provided by LifeCare for that purpose. 8. Cooperation by The City The City agrees to cooperate with the Program team in all reasonable respects to allow the Program to be carried out in a dignified and effective manner. Without limiting the principle, The City agrees to provide meeting places and facilities that may be required from time to time for orientation sessions, individual conferences with supervisors and employees and the like. The City shall notify participants of all meetings to be held on The City's premises. The City shall also provide effective publicity and internal communications so that all covered employees are kept fully informed of the purposes and procedures of the Program. The City shall appoint an in-house coordinator and/or advisory committee to assist LifeCare Systems with program design, implementation, ongoing operation, and evaluation. 9. Indemnification LifeCare agrees to hold harmless, indemnify and defend The City, its employees, agents and officers from any and all claims, loss, liability and damages arising from LifeCare, its employees, agents or officers' negligent or intentional acts or ommissions arising out of LifeCare's work under this agreement. The City agrees to hold harmless, indemnify and defend LifeCare, its employees, agents and officers from any and all claims, loss, liability and damages arising from The City, its employees, agents or officers' negligent or intentional acts or omissions related to the work performed under this agreement. 10. Arbitration Each party agrees to submit any claims arising under this agreement to binding arbitration pursuant to the current provisions of the California Code of Civil Procedure and any successor statutes. 11. Compensation In consideration of its services rendered under this Agreement, LifeCare shall receive a total annual fee of $9,080. This fee shall constitute LifeCare's entire compensation, and LifeCare shall not bill The City for any of its out-of-pocket expenses associated with the Program. 12. Term of Agreem This agreement shall commence on July 1, 1988, and shall have a term of twelve (12) months ending June 30, 1989. The Agreement may be terminated at an earlier time by either party upon sixty (60) days written notice to the other. IN WITNESS WHEREOF, the parties have signed this Agreement. LifeCare Systems for Employee and Organizational Assistance C-DA-a?UQ� GW%kV-U Charla Parker, Executive Director Date :11�61A 1 0 1 t" V C of San Rafael AWREi� E. MULRY N P1a ATTEST ^- Jea `Leoncini, Cit Clerk Date : -2 17 R APP ED AST CO TE T: Suz ne Golt, Assistant t'o City Manager Date: APPROVED AS TO FORM: Mf'rY Casey i y Attorney Date: b/1116b